HomeMy WebLinkAbout2015-05-14-PBC-min
Permanent Building Committee (PBC)
201 Bedford Street, Room 221
Lexington, MA
May 14, 2015 @ 6:30 PM
Present
: Jon Himmel, Chairman, Dick Perry, Carl Oldenburg, Philip Coleman, Lee Noel Chase
Bill Hurley, Kate Colburn, Peter C.J. Kelley, Charles Favazzo
Absent
: Eric Brown, Vice-Chairman, Peter Johnson
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Guests
: Paul G. Kalous, Hill International; Ken DiNisco and Angel , DiNisco Design Partnership; Mark
Sandeen, Chair, Sustainable Lexington;; Joseph N. Pato, Chairman and, Board of Selectmen; Judy Crocker and;
Joel Patterson; Brent Gabby and Elaine Ashton, Lexington residents
Lexington DPF
: Patrick Goddard, Director of Public Facilities and Mark A. Barrett, RA, Project Manager
The Minutes were taken by Jean Curran, Recording Secretary
The Visitors Center RFQ Meeting convened at 6:35 p.m.
1. Visitors Center RFQ Review
. Dick Perry, Lee Noel Chase and Peter Kelley were present for the RFQ
review.
Patrick Goddard, Director of Public Facilities (DPF) shared the he has placed the advertisement for the
Architects proposals, which are due June 4.
June 5 Pat will distribute to the members, and on June 9 the group will meet to review the rankings of
individuals and determine 3 finalists who will be notified on June 10 for interview.
The Visitors Center discussion ended at 6:47 p.m.
Discussion resumed at 7:03 p.m.
2. General Business
Approval of the 4-16-15meeting minutes was postponed to the next meeting.
Mark Barrett reminded the Members to complete the online mandatory Ethics Training. Mark shared that
if anyone needed the link sent to them he will email it out.
3. Better Buildings Discussion
.
Pat Goddard shared that the better building discussion is moving to the PBC to agree on a direction that
can then be brought to the BOS as a draft recommendation.
Mark Sandeen, Chair, Sustainable Lexington Committee (SLC) presented a PowerPoint Presentation on
the Better Building Task Force (BBTF).
The presentation included a discussion on recommended standards and processes which would consider
(i) total life cycle costs, (ii) health and safety, (iii) resiliency, (iv) energy demand, and (v) onsite renewable
and emission reductions.
Mr. Sandeen presented the process the Task Force is currently reviewing which includes (a)
Implementing an Integrative Design Process, (b) Life Cycle Cost Analysis over a 20 year period, (c)
Commissioning Agent, (d) Early Engagement Essential with all Stakeholders.
PBC concerns included; achieving a LEED Platinum level without a cost premium; Setting policy over
setting goals; not slowing down the current school projects, If LEED is the appropriate base from which to
build a goal/policy.
Discussion included the inclusion of Air Leakage and the need to start the integrative process early.
Pat Goddard inquired if it was the sense of the committee to continue talking offline and which members
support that.
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The consensus of the PBC believes this is reaching too far as policy and would like to see some goals to send to
the BOS.
Philip Coleman left meeting at 8:05 pm
4. DiNisco School Projects Update
Ken DiNisco presented a PowerPoint presentation on Multiple School Construction Projects. The
presentation included discussion on (a.) educational program overview and discussions with Principals
(b) validate existing conditions with principals, (c) develop program uses as identified in the Consensus
Plan, (d) Site evaluation sheets, (e) and other critical factors including property lines, setbacks,
conservation land and wetlands. Mr. DiNisco also reviewed the Pre-K potential sites, which included
Hastings, Harrington Elementary School (Harrington), Laconia Street and Worthen Road sites.
Kate Colburn inquired whether additional toilets would be needed if enrollment dropped to 520 at
Bridge & Bowman also Ms. Colburn is concerned with which enrollment projection line the design
team is following and if there is flexibility built into the process.
Ken DiNisco responded that DiNisco Design need to be careful about not deviating from scope they
have been assigned from the consensus plan but overall flexibility was key.
All agreed that pre-fab location need to be thought out so as not to be placed where we want brick
and mortar.
Mr. DiNisco then reviewed the project costs and schedule, which include July summit meeting; October
special town meeting and July 2016 expect to go forward with prefab units. The Goal is to have by
December or January procurement for prefab unit.
Paul Kalous is comfortable providing solid cost estimates for the work defined in each of the schemes
thus far his only concern is assigning a reasonable value for annual increases of future work.
Paul noted that that Jon has been instrumental to provide assistance on the weighting of the site
evaluation sheets and that Jon is looking to get more input from rest of the committee on how to
develop this form. Currently when a value is assigned to one of the categories it causes a red or
green/ good or bad rating which needs to be further weighted. Jon is looking to get more input from
rest of the committee on how to further develop this form.
The PBC discussed the scheduling of the next meeting and potential conflicts for same and agreed to schedule
the June PBC meeting for June 4, 2015 at 7PM.
A motion was made to recommend ch.149A delivery method for upcoming school projects
Motion that the PBC recommends that the School Committee authorize the Chapter 149A delivery method for the
school consensus plan and school department 5 year capital plan.
Motion: Jon 2nd Bill Hurley Vote 7-0-0
Motion to Adjourn
Motion: Dick 2nd Chuck Vote 7-0-0
The meeting adjourned at 10:00 p.m.
Meeting Materials: Meeting Agenda; Visitor Center RFQ; Report on Visitor Center 2012;
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