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HomeMy WebLinkAbout2015-04-16-PBC-min Permanent Building Committee 201 Bedford St., Room 221 April 16, 2015, 7:00 p.m. Present: Jon Himmel, Co-Chairman; Eric Brown, Co-Chair; Dick Perry, Carl Oldenburg, Charles Favazzo, Peter Johnson and Lee Noel Chase. Guests: Paul G. Kalous, Hill International; Angel Khazadian, Donna D. DiNisco and Gary Ainslie, DiNisco Design Partnership and Judy Crocker (School Comm.) Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark W. Barrett, RA, Project Manager The Minutes were taken by Jean Curran, Recording Secretary The Meeting convened at 7:00 p.m. Agenda: 1. Estabrook Elementary School Close-out status Paul Kalous updated the PBC on the status of the closeout of Estabrook. The schedule was to close out in May, but there are too many open items. Paul said he would contact Shawmut on accelerating open items for closeout. Angel Khazadian announced that the Estabrook school project has been certified as LEED Silver after receiving 55 points. 2. Multiple School Projects. Pat Goddard suggested that the main focus tonight is to review DiNisco proposal and schedule and ask to the members if any revisions are needed to proceed to contract. The mark up on reimbursable is ten percent (10%) which is the same amount charged by DiNisco with the Estabrook Elementary School project. Jon Himmel suggested making minor alterations notice to proceed to through summit (page 1); and to strike the dates. Discussion of various summit meeting dates, and that at the May 8 pre-summit meeting, it is expected that the summit meeting date will be narrowed down. Donna DiNisco shared that they have begun discussions with TBA to support the prefabricated documents. Public Meetings will be scheduled to have a forum for the Middle Schools to provide input from a consensus plan. A forum will also need to be held for all elementary schools. The Hastings Elementary School will follow a similar model as that of the Estabrook School with regard to the programming of space needs and conformance to the MSBA guidelines. Siting the building will be the most challenging especially if the Pre-K is situated at Hastings. Motion to recommend notice to proceed with DiNisco as presented through the July Summit (Eric and Dick) The Motion was approved 6-0 3. HILL INTERNATIONAL PROPOSAL. PBC Meeting 04.16.15 Page 1 Paul Kalous presented the Hill International proposal to the Committee Members. include a website for this portion of the project for information and it will contain deliverables, meeting reports and minutes. to be broken down and tracked for each school building /site. Motion to own Manager (Charles, Dick) The Motion was approved 6-0 4. PROJECT UPDATE Donna DiNisco shared that they have met with many town and school department staff and are trying to understand all of the varying different departments and programs. Donna stated that DiNisco will follow up with the Conservation Commission and the Parks and Recreation Department regarding wetlands on all of the sites with the exception of the Fiske Elementary School. Donna shared that it is important to find out what will happen with the Pre-K because several of the projects depend on that decision. Judy Crocker, School Committee Member shared that on April 29 the School Committee will have a presentation from Maureen Kavanagh and redistricting will be discussed. Angel Khazadian shared they are exploring possibilities at Diamond that keep the current portables in place while a brick and mortar addition is being built. The old prefabs would then be removed. The Consultants left meeting at 8:03 p.m. 5. Visitors Center. PBC discussed appointing two members to participate in the RFQ process and architect selection. Eric Brown and Dick Perry and Lee Noel Chase all volunteered. Motion to Appoint Lee Noel Chase and Dick Perry as Appointees to Visitors Center (Jon, Chuck) The Motion was approved 6-0 5. General Business Mark Barrett requested that the Members approve the outstanding meeting minutes. Motion to approve meeting minutes dated October 9, 2014, November 13, 2014, December 11, 2014, January 8, 2015 and March 12, 2015, as amended (Eric, Dick) The Motion was approved 6-0 Mark Barrett reminded the Members that they need to complete the mandatory online Ethics Training. 6. Westview Cemetery Building Mark Barrett reported that Town Meeting funded $35,000 to do a study to repair the small building in the cemetery. The DPF is going to work on hiring the architect for the evaluation and wanted to know if the PBC was interested in participating in this project. After a short discussion, it was agreed that the project did not need PBC representatives at this time. PBC Meeting 04.16.15 Page 2 7. MISCELLANEOUS Eric Brown would like the Members to consider making Jon Himmel the sole Chairman of the PBC, and Eric could be Vice-Chair instead of having co-Chairs. Motion to Appoint Jon Himmel as Chairman of the PBC and Eric Brown vice-Chair. (Eric, Dick) The Motion was approved 6-0. The committee discussed an initiative to update building design standards. LEED Silver has been the Town standard since 2005, and it is perhaps time to raise the standard. The members discussed if there should be a best practice program instead. Motion to Adjourn (Eric, Dick) The Motion was approved 6-0. The Meeting Adjourned at 8:35 pm aĻĻƷźƓŭ ağƷĻƩźğƌƭ: Agenda, DiNisco Design Partnership Designer Services Fee Proposal; Hill International Fee Proposal; PBC Meeting Minutes dated October 9, 2014, November 13, 2014, December 11, 2014, January 8, 2015 and March 12, 2015 PBC Meeting 04.16.15 Page 3