HomeMy WebLinkAbout2015-04-16-PBC-min
Permanent Building Committee
201 Bedford St., Room 221
April 16, 2015, 7:00 p.m.
Present: Jon Himmel, Co-Chairman; Eric Brown, Co-Chair; Dick Perry, Carl Oldenburg, Charles Favazzo,
Peter Johnson and Lee Noel Chase.
Guests: Paul G. Kalous, Hill International; Angel Khazadian, Donna D. DiNisco and Gary Ainslie, DiNisco
Design Partnership and Judy Crocker (School Comm.)
Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark W. Barrett, RA, Project Manager
The Minutes were taken by Jean Curran, Recording Secretary
The Meeting convened at 7:00 p.m.
Agenda:
1. Estabrook Elementary School Close-out status
Paul Kalous updated the PBC on the status of the closeout of Estabrook.
The schedule was to close out in May, but there are too many open items.
Paul said he would contact Shawmut on accelerating open items for closeout.
Angel Khazadian announced that the Estabrook school project has been certified as LEED Silver
after receiving 55 points.
2. Multiple School Projects.
Pat Goddard suggested that the main focus tonight is to review DiNisco proposal and
schedule and ask to the members if any revisions are needed to proceed to contract.
The mark up on reimbursable is ten percent (10%) which is the same amount charged by DiNisco
with the Estabrook Elementary School project.
Jon Himmel suggested making minor alterations notice to proceed to through
summit (page 1); and to strike the dates.
Discussion of various summit meeting dates, and that at the May 8 pre-summit meeting, it is
expected that the summit meeting date will be narrowed down.
Donna DiNisco shared that they have begun discussions with TBA to support the prefabricated
documents.
Public Meetings will be scheduled to have a forum for the Middle Schools to provide input from
a consensus plan. A forum will also need to be held for all elementary schools.
The Hastings Elementary School will follow a similar model as that of the Estabrook School with
regard to the programming of space needs and conformance to the MSBA guidelines. Siting the
building will be the most challenging especially if the Pre-K is situated at Hastings.
Motion to recommend notice to proceed with DiNisco as presented through the July Summit (Eric and
Dick) The Motion was approved 6-0
3. HILL INTERNATIONAL PROPOSAL.
PBC Meeting 04.16.15 Page 1
Paul Kalous presented the Hill International proposal to the Committee Members.
include a website for this portion of the project for information and it will
contain deliverables, meeting reports and minutes.
to be broken down and tracked for each school building /site.
Motion to own Manager (Charles,
Dick) The Motion was approved 6-0
4. PROJECT UPDATE
Donna DiNisco shared that they have met with many town and school department staff and are
trying to understand all of the varying different departments and programs.
Donna stated that DiNisco will follow up with the Conservation Commission and the Parks and
Recreation Department regarding wetlands on all of the sites with the exception of the Fiske
Elementary School.
Donna shared that it is important to find out what will happen with the Pre-K because several of
the projects depend on that decision.
Judy Crocker, School Committee Member shared that on April 29 the School Committee will
have a presentation from Maureen Kavanagh and redistricting will be discussed.
Angel Khazadian shared they are exploring possibilities at Diamond that keep the current
portables in place while a brick and mortar addition is being built. The old prefabs would then
be removed.
The Consultants left meeting at 8:03 p.m.
5. Visitors Center.
PBC discussed appointing two members to participate in the RFQ process and architect
selection. Eric Brown and Dick Perry and Lee Noel Chase all volunteered.
Motion to Appoint Lee Noel Chase and Dick Perry as Appointees to Visitors Center (Jon, Chuck) The
Motion was approved 6-0
5. General Business
Mark Barrett requested that the Members approve the outstanding meeting minutes.
Motion to approve meeting minutes dated October 9, 2014, November 13, 2014, December 11, 2014,
January 8, 2015 and March 12, 2015, as amended (Eric, Dick) The Motion was approved 6-0
Mark Barrett reminded the Members that they need to complete the mandatory online Ethics Training.
6. Westview Cemetery Building
Mark Barrett reported that Town Meeting funded $35,000 to do a study to repair the small
building in the cemetery. The DPF is going to work on hiring the architect for the evaluation
and wanted to know if the PBC was interested in participating in this project.
After a short discussion, it was agreed that the project did not need PBC representatives at this
time.
PBC Meeting 04.16.15 Page 2
7. MISCELLANEOUS
Eric Brown would like the Members to consider making Jon Himmel the sole Chairman of the
PBC, and Eric could be Vice-Chair instead of having co-Chairs.
Motion to Appoint Jon Himmel as Chairman of the PBC and Eric Brown vice-Chair. (Eric, Dick) The
Motion was approved 6-0.
The committee discussed an initiative to update building design standards. LEED Silver has been
the Town standard since 2005, and it is perhaps time to raise the standard. The members
discussed if there should be a best practice program instead.
Motion to Adjourn (Eric, Dick) The Motion was approved 6-0.
The Meeting Adjourned at 8:35 pm
aĻĻƷźƓŭ ağƷĻƩźğƌƭ: Agenda, DiNisco Design Partnership Designer Services Fee Proposal; Hill
International Fee Proposal; PBC Meeting Minutes dated October 9, 2014, November 13, 2014,
December 11, 2014, January 8, 2015 and March 12, 2015
PBC Meeting 04.16.15 Page 3