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HomeMy WebLinkAbout2015-05-18-CEC-min •'p)c PAO�t M1kr, O LL n Minutes of the = 40 j Cj Lexington Capital Expenditures Committee (CEC) Meeting Y '"` May 18, 2015 Location and Time Town Office Building, Reed Room, 8.00 A.M Members Present Jill Hai, Chair, David Kanter, Vice-Chair & Clerk, Elizabeth Barnett, Wendy Manz Member Absent Rod Cole Others Present None Documents Presented • Notice of Public Meeting/Agenda for CEC Meeting, May 18, 2015 • This Committee's input to the BoS' Goal Setting for Fiscal Year 2015 (Distributed by Ms Hai's e-mail, April 30, 2015 9 12 P M to the other CEC members and Sara Arnold, Recording Secretary) • Mr Kanter's Input to CEC's Input to the Board of Selectmen's (BoS') Goal Setting for Fiscal Years (FYs) 2016 & 2017 (Distributed by Mr Kanter's e-mail, May 11, 2015 2 46 P M to the other CEC Members and Ms Arnold) • Ms Manz's Input to CEC's Input to the BoS' Goal Setting for Fiscal Years (FYs) 2016 & 2017 (Distributed by Ms Manz's e-mail, May 17, 2015 5.37 P M to the other CEC Members and Ms Arnold) • DiNisco Design Partnership Presentation to the Pre-Summit Meeting on "Multiple School Construction Projects", May 8, 2015 (Link Distributed by Ms Hai's e-mail, May 17, 2015 7 47 P M to the other CEC Members and Ms Arnold) • Joe Pato's, Chair, BoS, Working Document "School Projects Summit Preparation Task List", May 17, 2015 (Distributed by Ms Hai's e-mail, May 17, 2015 7 47 P M to the other CEC Members and Ms Arnold) Call to Order Ms Hai called the meeting to order at 8.03 A M Committee's Input to the BoS' Goal Setting for FYs 2016 & 2017 The Committee used the prior-year's list and inputs by Mr Kanter and Ms Manz as the basis for its review of what might be its submittal to Linda Vine, Deputy Town Manager— which is due by May 29, 2015 After a discussion of each—both as to title and the supporting text—the preliminary position of the Committee was as follows on each of the goals 1 Overall Capital Planning Although the order in the whole list of goals doesn't reflect prioritized positions by the Committee, there should be an explicit indication that this is this Committee's highest priority 2 Increased Funding for Extraordinary Maintenance of Town Facilities Should also include the Town Infrastructure 3 Upgrades to Roads Should include that the funding recommendation by the BoS consider the range of funding options presented by the Town's consultant (currently Fay, Spofford & Thorndike [FST]) in its latest analysis of the roads and Pavement Condition Index Report. 4 Residential Sidewalks No changes were proposed 5 Affordable Housing Policy After discussion of Ms Manz's proposed text, she offered to submit substitute text for this goal that considered the points that had been raised 6 Enhance the Town's Recreation Field Capacity No changes were proposed Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting May 18, 2015 7 Early Position-Taking Regarding Town Applications for Use of the Community Preservation Fund (CPF) No changes were proposed 8 Capital Proiect Submission Process No changes were proposed Mr Kanter was asked that once Ms Manz had provided him her substitute text for Goal #5 he distribute to the Committee and Ms Arnold an updated draft including that substitute text and his suggested text to implement the changes identified above to Goals #1, 2, & 3 for consideration by the Committee at its next meeting (scheduled for the 26th of this month) Review of the Completed 2015 Annual Town Meeting (ATM) & Associated Special Town Meetings (STMs) from the Committee's Perspective Deferred until a meeting at which all members are present. Committee's Actions Plan for FY2016 (including its role in the BoS' process for addressing the results from the efforts funded by the March 23, 2015, STM #1 for School Facilities Capital Projects, and the Committee's preparation for the expected Fall STM and the 2016 ATM) Ms Hai briefed the Committee on the Pre-Summit meeting held on May 8, 2015, regarding the progress to date on the analysis and design work for the School Facilities Capital Project that she and Mr Kanter attended as representatives of this Committee She reminded the Committee that she had provided a link to the presentation that was made at that meeting Ms Hai then briefed the Committee on Mr Pato's list of 10 items to be researched and answered prior to the two Summits planned for July 14 & 16, 2015, at which decisions would be made regarding the BoS direction for the further execution of the analysis and design work for the School Facilities Capital Project using the funding at that March 2015 STM While the first of those items is the Design Team's presentation, the responsible parties for the rest of the items are the BoS, Town Departments & staff, and Town Committees Mr Pato has asked if any of those parties have updates or additions to the list, he wants them sent to him Ms Hai asked the Committee members to provide any they have to her for consolidation and submittal to Mr Pato Ms Hai reported that, as indicated in Mr Pato's list, she has been asked to form a Working Group to prepare information on all the other major capital projects that are being contemplated by the Town in, at least, the next five years With that information, the BoS can then develop its prioritization of those potential demands and integrate that as the BoS develops the strategy for the School Facilities Capital Projects Ms Barnett asked that any leasing of Town assets—either on-going or potential—be considered by that Working Group It was agreed that Ms Manz would be the second representative from this Committee to that Working Group Further discussion of the Committee's Actions Plan was deferred until a meeting at which all members are present. Member Concerns and Liaison Reports None presented Approval of Minutes None presented Adjourn A Motion was made and seconded at 9.08 A M to adjourn Vote 4-0 These Minutes were approved by the CEC at its meeting on May 26, 2015 Page 2 of 2