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HomeMy WebLinkAbout2015-05-18-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting May 18, 2015 Location and Time: Town Office Building, Reed Room, 8:00 .. AM Members Present: Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Elizabeth Barnett; Wendy Manz Member Absent: Rod Cole Others Present: None Documents Presented: Notice of Public Meeting/Agenda for CEC Meeting, May 18, 2015 This CommitteeÈs input to the BoSÈ Goal Setting for Fiscal Year 2015 (Distributed by Ms. HaiÈs e-mail, April 30, 2015 9:12 .. to the other CEC members and PM Sara Arnold, Recording Secretary) Mr. KanterÈs Input to CECÈs Input to the Board of SelectmenÈs (BoSÈ) Goal Setting for Fiscal Years (FYs) 2016 & 2017 (Distributed by Mr. KanterÈs e-mail, May 11, 2015 2:46 .. to the other CEC Members and Ms. Arnold) PM Ms. ManzÈs Input to CECÈs Input to the BoSÈ Goal Setting for Fiscal Years (FYs) 2016 & 2017 (Distributed by Ms. ManzÈs e-mail, May 17, 2015 5:37 .. to the other PM CEC Members and Ms. Arnold) DiNisco Design Partnership Presentation to the Pre-Summit Meeting on ÅMultiple School Construction ProjectsÆ, May 8, 2015 (Link Distributed by Ms. HaiÈs e-mail, May 17, 2015 7:47 .. to the other CEC Members and Ms. Arnold) PM Joe PatoÈs, Chair, BoS, Working Document ÅSchool Projects Summit Preparation Task ListÆ, May 17, 2015 (Distributed by Ms. HaiÈs e-mail, May 17, 2015 7:47 .. to PM the other CEC Members and Ms. Arnold) Call to Order: Ms. Hai called the meeting to order at 8:03 .. AM CommitteeÈs Input to the BoSÈ Goal Setting for FYs 2016 & 2017: The Committee used the prior-yearÈs list and inputs by Mr. Kanter and Ms. Manz as the basis for its review of what might be its submittal to Linda Vine, Deputy Town ManagerÄ which is due by May 29, 2015. After a discussion of eachÄboth as to title and the supporting textÄthe preliminary position of the Committee was as follows on each of the goals: 1. Overall Capital Planning: Although the order in the whole list of goals doesnÈt reflect prioritized positions by the Committee, there should be an explicit indication that this is this CommitteeÈs highest priority. 2. Increased Funding for Extraordinary Maintenance of Town Facilities: Should also include the Town Infrastructure. 3. Upgrades to Roads: Should include that the funding recommendation by the BoS consider the range of funding options presented by the TownÈs consultant (currently Fay, Spofford & Thorndike \[FST\]) in its latest analysis of the roads and Pavement Condition Index Report. 4. Residential Sidewalks: No changes were proposed. 5. Affordable Housing Policy: After discussion of Ms. ManzÈs proposed text, she offered to submit substitute text for this goal that considered the points that had been raised. 6. Enhance the TownÈs Recreation Field Capacity: No changes were proposed. Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting May 18, 2015 7. Early Position-Taking Regarding Town Applications for Use of the Community Preservation Fund (CPF): No changes were proposed. 8. Capital Project Submission Process: No changes were proposed. Mr. Kanter was asked that once Ms. Manz had provided him her substitute text for Goal #5 he distribute to the Committee and Ms. Arnold an updated draft including that substitute text and his suggested text to implement the changes identified above to Goals #1, 2, & 3 for th consideration by the Committee at its next meeting (scheduled for the 26 of this month). Review of the Completed 2015 Annual Town Meeting (ATM) & Associated Special Town Meetings (STMs) from the CommitteeÈs Perspective: Deferred until a meeting at which all members are present. CommitteeÈs Actions Plan for FY2016 (including its role in the BoSÈ process for addressing the results from the efforts funded by the March 23, 2015, STM #1 for School Facilities Capital Projects, and the CommitteeÈs preparation for the expected Fall STM and the 2016 ATM): Ms. Hai briefed the Committee on the Pre-Summit meeting held on May 8, 2015, regarding the progress to date on the analysis and design work for the School Facilities Capital Project that she and Mr. Kanter attended as representatives of this Committee. She reminded the Committee that she had provided a link to the presentation that was made at that meeting. Ms. Hai then briefed the Committee on Mr. PatoÈs list of 10 items to be researched and answered prior to the two Summits planned for July 14 & 16, 2015, at which decisions would be made regarding the BoS direction for the further execution of the analysis and design work for the School Facilities Capital Project using the funding at that March 2015 STM. While the first of those items is the Design TeamÈs presentation, the responsible parties for the rest of the items are the BoS, Town Departments & staff, and Town Committees. Mr. Pato has asked if any of those parties have updates or additions to the list, he wants them sent to him. Ms. Hai asked the Committee members to provide any they have to her for consolidation and submittal to Mr. Pato. Ms. Hai reported that, as indicated in Mr. PatoÈs list, she has been asked to form a Working Group to prepare information on all the other major capital projects that are being contemplated by the Town in, at least, the next five years. With that information, the BoS can then develop its prioritization of those potential demands and integrate that as the BoS develops the strategy for the School Facilities Capital Projects. Ms. Barnett asked that any leasing of Town assetsÄeither on-going or potentialÄbe considered by that Working Group. It was agreed that Ms. Manz would be the second representative from this Committee to that Working Group. Further discussion of the CommitteeÈs Actions Plan was deferred until a meeting at which all members are present. Member Concerns and Liaison Reports: None presented. Approval of Minutes: None presented. Adjourn:A Motion was made and seconded at 9:08 .. to adjourn.Vote: 4Ã0 AM These Minutes were approved by the CEC at its meeting on May 26, 2015. Page 2 of 2