HomeMy WebLinkAbout2015-04-08-LHA-min (Regular Meeting)
LEXINGTON HOUSING AUTHORITY
REGULAR MEETING – APRIL 8, 2015
MINUTES
1.ROLL CALL
The meeting was called to order by Chairman Leo P. McSweeney at 6:10 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Leo P. McSweeney NONE Steve Keane
Nicholas Santosuosso Dan McCabe
Weidong Wang Marcia Owens
Melinda Walker
Robert D. Peters
2.PUBLIC COMMENT
Dan McCabe has numerous concerns regarding the Greeley Village front door
project, water heaters and water stain touch ups. He stated that he has spoken to Ted.
This is the first time that Steve has been made aware of these concerns and will look
into them.
3.MINUTES
A correction was made to the OTHERS PRESENT roll call.
Approval of Minutes of Regular Meeting of March 11, 2015
Upon a motion by Robert D. Peters and seconded by Melinda Walker, the
Board voted to approve the Minutes of the Regular Meeting of March 11, 2015, all
members having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE NONE
Nicholas Santosuosso
Weidong Wang
Melinda Walker
Robert D. Peters
4. BILLS & CHECKS
Approval of Bills and Checks paid in March 2015
March 2015
667-C/705-2 Check Numbers 7187 and 7188
REVOLVING FUND Check Numbers 13144 through 13208
067-1 & 3 Check Numbers 4225 and 4226
689-C MANAGEMENT Check Number 2207
PARKER MANOR Check Number 1995
BEDFORD STREET Check Number 1191
MRVP VOUCHER Check Numbers 2951 through 2958
SECTION 8 Check Numbers 17084 through 17110
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the
Board voted to accept the Bills and Checks as presented for March 2015. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE NONE
Nicholas Santosuosso
Weidong Wang
Melinda Walker
Robert D. Peters
5.EXECUTIVE DIRECTOR’S REPORT
A.Public Hearing for Annual and 5 Year Agency Plan
The Executive Director requested that the Board adjourn to the Public Hearing
for the Agency Plan.
Upon a motion by Nicholas Santosuosso and seconded by Weidong Wang, the
Board voted to adjourn to the Public Hearing for the Agency Plan. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE NONE
Nicholas Santosuosso
Weidong Wang
Melinda Walker
Robert D. Peters
Tonight is the Public Hearing for the Agency Plan. This has been publicized in the paper
asking for public comment. The plan consists of continuing to address the needs and
request of tenants moving forward. The Annual RAB Meeting was translated. The
Independent Federal Audit has been completed with no findings.
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The Annual Agency Plan, which mirrors our 5-Year Plan, contains a revision of the 2015
Capital Fund Grant from $97,279.00 to $99,142.00. HUD requested more descriptive
language of the Management Needs Summary. LHA stated the type of staff trainings
consist of diversity and procurement.
Due to other priorities, the non-dwelling structures and equipment original line item has
been revised to state updating office and community room furnishings.
Many polices have been updated this year including the HUD required Limited English
Proficiency (LEP) Plan.
Steve opened the meeting up for Public Comment. There were no comments.
Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board
voted to approve the Annual Agency Plan, polices and certifications. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE NONE
Nicholas Santosuosso
Weidong Wang
Melinda Walker
Robert D. Peters
Upon a motion by Nicholas Santosuosso and seconded by Weidong Wang, the
Public Hearing was closed and the Board voted to reconvene to the Regular
Meeting. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE NONE
Nicholas Santosuosso
Weidong Wang
Melinda Walker
Robert D. Peters
B.LHA Financials, review FY 14 Independent Audit, Parker Financials
The Board was given copies of the March LHA Financials and FY 14
Independent Audit. As stated in the Public Hearing, there were no findings
in the audit.
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the
Board voted to approve the LHA March Financials. The roll call vote was as follows:
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YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE NONE
Nicholas Santosuosso
Weidong Wang
Melinda Walker
Robert D. Peters
The Board reviewed the February Parker Financials.
C.CFA Extension and CFA Amendment #8
DHCD has approved additional funding in the amount of $91,000.00 in the form of
a Contract for Financial Assistance (CFA) Amendment #8 for the Greeley Village
FISH# 155057 Project for Energy Savings Sustainability Initiative to install ductless
heat pumps.
Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board voted
to accept the CFA Amendment #8 in the amount of $91,000.00 for the Greeley Village
FISH# 155057 Project for Energy Savings Sustainability Initiative to install ductless
heat pumps. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE NONE
Nicholas Santosuosso
Weidong Wang
Melinda Walker
Robert D. Peters
DHCD has approved extending the $300,000.00 Greeley Village CFA from June 30,
2015 to June 30, 2017 in the form of an amendment.
Upon a motion by Weidong Wang and seconded by Nicholas Santosuosso, the Board
voted to accept the CFA Amendment in the amount of $300,000.00 for the Greeley
Village new 4 unit ADA Project. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE NONE
Nicholas Santosuosso
Weidong Wang
Melinda Walker
Robert D. Peters
D.Maintenance Staff Training
The maintenance staff training has been rescheduled to 4/22/15.
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E.Board Member Certification
Kathy sent the course schedule to Board members. Steve was following up to see
if there is an interest. Melinda has completed the required courses. Weidong is
taking his last course in June.
F.Project Updates: CV, GV, VV, Mass Ave, Formula Funding
Countryside Village:
The architect is working on the selected Scattered Sites bathroom upgrades.
Greeley Village:
The Front Door Project is approximately 75% complete. Door bells, new
entrance handles and locks, door closer adjustments, entrance labeling, painting,
caulking etc. need to be completed. The temperature is a large factor in
completion of the project.
The New Unit Project is awaiting the signed contract documents and bonds from
Construction Documents to be returned to us. We then will sign and forward to
DHCD for final signature. A pre-construction meeting and ground breaking
event will then be scheduled.
The contract documents for the Wall Heater Project have not been received back
from DHCD as of yet. As soon as they are received, a pre-construction meeting
will be held and the tenants notified.
Limited sidewalk repair will begin soon. We are in the quote/contractual phase.
Steve has walked the development and prioritized the limited area to be repaired.
The funding for this is just under $10,000.00. The contractor is going to do a
mock up on a few entrances and provide a cost estimate to widen the walkways
in the railing areas. Unlike the town that has a General Cash Fund, we currently
do not have the funding to complete this out of the sidewalk repair budget but we
might be able to fund this from emergency reserves if approved.
Vynebrooke Village:
Vareika Construction has been issued a Notice to Proceed for the HILAPP
Project. They will begin with the roofs first. The project is slated to be completed
by 8/17/15. LHA held a pre-construction meeting, tenants meeting and met with
Karen Mullins from the Conservation Department.
Mass Ave Home Funds:
Varieka Construction has completed the roof and kitchens. They are currently
working on the heating systems and bathrooms. LHA is relocating the tenants
at 563 Mass Ave again for a week. LHA has secured a handicap accessible unit
with a roll in shower and kitchenette at the Hilton Homewood Suites in Bedford.
The tenants at 561 Mass Ave have relocated themselves. Some exterior work
requires warmer temperatures to proceed.
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G.Retirement Update
The Early Retirement Incentive bill was passed by the Legislature. It now has to
go to the Senate. Mass NAHRO has stated that it is unlikely that housing
authorities are included. Steve will continue to give updates as they are available.
H.Grace Chapel Community Event
A group of volunteers from Grace Chapel will be coming to both Greeley and
Countryside Villages on 5/9/15 between 9 AM and noon for a leaf raking and
clean up event. A staff member from LHA will be on hand as we are providing
water, gloves and restroom access.
6.UNFINISHED BUSINESS
The Lodestar Energy Project is moving along as anticipated.
7.NEW BUSINESS
8.ADJOURNMENT 8:00 P.M.
A true copy attest………………………
STEPHEN KEANE, SECRETARY
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