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PLANNING BOARD MINUTES
MEETING OF APRIL 22, 2015
A meeting of the Lexington Planning Board, held in the Selectmen’s Meeting Room, was called
to order 7:02 p.m. by Chairman Charles Hornig, with members Nancy Corcoran-Ronchetti, Tim
Dunn, Richard Canale, Ginna Johnson, and planning staff Maryann McCall-Taylor, Aaron Henry
and Lori Kaufman present.
***********************DEVELOPMENT ADMINISTRATION**********************
Zoning Regulations, Unaccepted Streets section:
The Board discussed the proposed following changes to the unaccepted street section:
Defining the concept of unaccepted streets better.
Find a way to distinguish accepted streets
There should be three classes of streets, two being unaccepted.
For teardowns the concept of a definitive number rather than a percentage to trigger a
street determination of adequacy, and noticing abutters. Consider safety, drainage,
character of the street, and bicycle and pedestrian safety.
Possibly have an initial determination of adequacy for minor improvements that does not
required Engineering input.
Require digital plans.
Staff will revise this section for the next discussion.
4 Hartwell Place, 101 & 113 Hartwell Avenue, Endorse the decisions:
On a motion duly made and seconded, it was voted, 5-0, to authorize the Planning Board chair to
sign the Hartwell Avenue decisions on behalf of the Planning Board.
**************************ORGANIZATION & SCHEDULE************************
FY 2016 Work Plan:
Bank Meeting:
The first step should be the chairs of the Planning Board, Board of Selectmen (BOS) and Center
Committee meet to identify the scope of what should be done and get a buy in from the BOS. Lex
Engage should be used for public process for now. The Board will work on banking in the Center
over the summer. Mr. Hornig will try to meet with the BOS and Center Committee before May 6
if possible. Creating a Planning Board subcommittee was discussed to work with the BOS and
others on banking.
Page 2 Minutes for the Meeting of April 22, 2015
Housing:
The Board discussed how to open and end the housing forum. Opening statements, setting up of
ground rules, and comments on the next steps should be prepared by staff and reviewed at the
th
May 6 meeting. The Board agreed to set up a subcommittee of five members to collect
information from stakeholders. Members would be appointed by the Planning Board and
additional members should be solicited from either the BOS, a housing group or TMMA member.
The committee would have to follow the open meeting laws and public records laws.
On a motion duly made and seconded, it was voted, 5-0, to establish a subcommittee to research
residential policies.
On a motion duly made and seconded, it was voted, 5-0, to nominate Ms. Johnson as the
convening member for the first meeting and serve as chair until the committee selects a chair.
On a motion duly made and seconded, it was voted, 5-0, to appoint Mr. Canale and Mr. Leon as
members of the committee.
It was suggested that the other members be appointed before setting up a first meeting for this
subcommittee.
Other Priorities:
If Board members have other topics to include on the “FY2016 PB Work Items” contact staff to
add them to the list. There will be a Special Fall Town Meeting, but all Planning Board changes
will be aimed for the Annual Town Meeting.
Scheduling:
May 6 will be the interviews with the Planning Director finalists, zoning regulations discussion,
sketch plan for Lincoln Street and preparation for the housing forum. May 20 will be the housing
rd
forum in the Clarke Middle School Auditorium. June 3 will be the definitive plan for 17 Colony
Road. June 17 will be the Board’s reorganization and goal setting and bank discussion. The July
thth
meeting schedule will be for July 1 and 15. Mr. Canale will be away July 10 through 28 and
Ginna Johnson will be away the first two weeks in August.
********************************BOARD REPORTS*****************************
Mr. Dunn said Mr. Paul Regan of the MBTA will be speaking at the HATS meeting tomorrow.
Minutes for the Meeting of April 22, 2015 Page 3
Panels will be interviewing the finalists for the Planning Director position tomorrow.
*********************************STAFF REPORTS*****************************
Hartwell Avenue was slotted to be on the long range transportation, which will enable it to get on
a future TIP.
The Center Street Scape project design to Meriam Street will be relooked at for the next Town
Meeting.
Massachusetts Avenue Intersections will likely be put on the next TIP, which is moving a lot
faster than planned. There is a public hearing on May 7 to discuss the proposed reconstruction of
the intersections of Massachusetts Avenue. The Board should weigh in on bike and pedestrian
safety policies.
***********************************MINUTES*********************************
On a motion duly made and seconded, it was voted, 5-0, to approve the minutes for April 8, 10,
and 13.
On a motion duly made and seconded, it was voted, 5-0, to adjourn at 9:50 p.m.
The meeting was recorded by LexMedia.
The following documents used at the meeting can be found on file with the Planning Department:
FY 2016 PB work items (1 page).
Section 176-6.0 unaccepted streets from staff (3 pages).
Hartwell Avenue decisions and grants of Special permits dated April 22, 2015 for 4
Hartwell Place, 101 Hartwell Avenue and 113 Hartwell Avenue.
Timothy Dunn, Clerk