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Home My WebLink About2015-03-25-REC-min 0 ells `c U ,�firr' t o iP�fl.. ni f.L, oxi/ ; Recreation �Gu�m�nni7tt e nPML 19'" Frederick DeAngelis; Chairman Tel: (781) 698-4800 Lisah Rhodes Fax: (781) 862-2747 Wendy Rudner Sandra Shaw Ruixi Yuan tk..ecrcationn 11u1uittee Minutes of "41eeting of March 25, 2015 A meeting of the Recreation Committee was held on Monday, March 25, 2015 at 6:30 p.m, in. Room 220 at the Lexington High School. Members Prese t. Rick l_)eX gelis, Lisah. Rhodes, Ruixi Yuan, and Sandra Shaw 'h ebers '4absennt: Wendy Rudner Staff `^resent. Karen Simmons, Director of Recreation and Community Programs and Sheila Butts, Assistant Director itizens Present: Tom Shiple and John Clough Lexington United Soccer Club,Michael. Schroeder, Lexington Little League, and Susie Barry, Selectman's Liaison to the Recreation Committee. The meeting was called to order at 6:31 p,m. The meeting acted on the following: 1. Meeting Minutes Jan ary 21, 2015 and March 3,2015 Ruixi Yuan moved and Sandra Shaw seconded approval of the Recreation.Committee Minutes of January 21, 2015. The Recreation Committee voted 3-0- 2 to approve the Minutes of January 21,2015. Approval of the minutes of the March 2, 2015 Recreation Committee meeting were postponed until the Committee meets again on April 29, 2015. 2. Citizens and other toards-None 3, Liaison t"eports—None 4. Open Space and Recreation Plaq, Karen Simmons, Director of Recreation and Community Programs reported that a draft of the 2015 Open Space and Recreation Plan (OSRP)has been submitted to the State for conditional approval. Ms. Simmons requested a letter of support of the OSRP from the Recreation Committee, to be signed by Committee Chair, Rick !IeAnge1is on behalf of the Committee. Sandra Shaw moved and Ruixi Yuan seconded approval of the Open Space and Recreation. Plan. The Recreation Committee voted 3-0-2 to accept the pen Space and k'.ecreatioPlan. 1625 IVIASSACI IUSL....S AVENUE LEXINGTON,MASSACHUSETTS S 02420 5. Update on Lincoln Park Light 11, .USC) Tom Shiple, Lexington United Soccer Club reported that LUSC had solicited a second proposal and price quote from Sandborn, Head & Associates for a light feasibility study at Lincoln Park. The price proposal was significantly lower than that of Geosyntee. The new proposal breaks the project into three phases: 0* Use of historical boring data and information from Musco Lighting for preliminary plan designs for Town approval and.conditional approval from the Department of Environmental Protection (DEP), Site location specific drilling, final project design proposal and DEP approval Construction The cost of Phase 1 is $7,000, which allows for additional money to be allocated to Phases 2 and Phase 3. LUSC indicated that they will be focusing on only one of the three field at Lincoln. This will reduce the cost of the project. Mr. Shiple and Mr. Clough requested that the Recreation Committee approve the general concept of their proposal, which will allow them to move forward. Mr. DeAngelis made the following motion: The Recreation Committee supports the plan of action proposed by Lexington United,Soccer Club for the phasing of the Light Feasibility Study cord concept proposal for the possible installation of lights on one field at Lincoln Park, contingent upon the results of the study,final design submission and approval by the Recreation Committee, Board of Selectmen, Town of Lexington and the Department of Environmental Protection. Sandra Shaw seconded the motion. The Recreation Committee 'wilted 4-0-1 to approve. Mr. Shiple also reported that LUSC would like to withdraw their Proposal on Field Allocation. 6. Lexi ,gto i!,!. Little teag c S C 1 reb".4rd Proposal Michael Schroeder, President of Lexington Little League presented a proposal (attached) to purchase and install an electronic scoreboard at the Fitzgerald Field. Once completed, the scoreboard would be gifted to the Town. Mr. Schroeder has reached out to Naomi Martin, LEIS Athletic Director, and is waiting for a call-back. Lexington Little League also approved $5,000 to be used for the purchase and installation of a scoreboard at the Center 2 Softball field. Karen Simmons, Director of Recreation and Community Programs requested that Sheila Butts contact the "Mom's on the Mound" coordinators, asking them to contact Ms. Martin regarding the sizeable donation they made several years ago to the LI-IS Athletic Department to be used for the purchase and installation of a scoreboard at Center 2. Ms. Simmons also noted that during the renovation of Center 2, conduit was installed to facilitate a scoreboard. Mr. DeAngelis asked if the eventual gift of the Fitzgerald Field scoreboard included ongoing maintenance, Mr, Schroeder said that this was not initially considered by Lexington Little League, but believed it could be included in the "gift". Ms. Simmons suggested that Mr. Schroeder work with Peter Coleman, Supervisor of Recreation, to locale companies on State Contract that sell and install electronic scoreboards. Lisah Rhodes sked ii the scoreboard would have a sponsor or donor plaque and recommended requesting approval for such a plaque, from the Recreation Committee and Board of Selectmen once the project is completed, Lisah Rhodes moved to accept the Lexington Little League Scoreboard proposal to install an electronic scoreboard at the Fitzgerald Field, contingent upon the location approval of the Director of Recreation and Community Programs. Ruixi Yuan seconded the motion. The Recreation Committee approved 4-0-1, 2 7. Recreation 5 Year Capital Plan "f his is a standing item. Ms. Simmons told the Committee that Lisah Rhodes Ms. Rhodes will be presenting the Department's capital articles to Town Meeting. 'The "date certain" for the CPA presentation is Monday, April 6. Town Meeting will vote on the Pine Meadows capital article on Monday, March 30. 8. Commuitly '''enter Update Karen Simmons, Director of Recreation and Community Programs, provided the committee with the following update on the Community Center: a Construction is moving along and on schedule for completion in May with an early June move date. * The Town has received a large number of applications for the Community Center Office Manager position and for the Youth and Family Program Coordinator position. 9. Liiiicoin # 1 Update Karen Simmons, Director of Recreation, reported that the Town has signed a contract agreement with a new vendor on replacement work at Lincoln # 1. The work would begin as soon as the snow melts, and is a three-week project. This will be at no cost to the Town. 10. RecreAioti Peport Karen Simmons, Director of Recreation and Community Programs, reported on the following: Pine Meadows is still closed and will be for a while due to the snow and weather. This late opening is creating a financial loss for the FY15 Fiscal Year. * MIAA is considering the extension of the spring high school athletic season. Lisah bodes asked if BAYS has changed its dates for the spring. LUSC has not yet been informed of any date changes yet. Due to continued weather issues, Ms. Siinmons requests that the Recreation Committee extend the use of temporary lights on Lincoln #2. by Lexington United Soccer Club until the end of the spring season. Rick DeAngelis moved to extend the LUSC temporary light permit to the end of the spring season. Lisah Rhodes seconded the motion, iii he Recreation Committee voted 4-0-1 to .,pprove this motion. • Ms. Simmons distributed the Recreation and Community Programs Department fy2016 operating budget, which will be considered at an upcoming Town Meeting date, The !lext r,iceting of the Recreation Committee is scheduled to take place on Wednesday,A nI 29, 2015 at 630 p.m. at Lexingto, High School, oom 220, if Town Meeting is still in session. if Town Meeting has ended, the Recreation committee meeting will take place on Wethesday,April 29, 2015 at 7:00 p.m. in the Town Office Building, Parker Roo The March 25, 2015 Recreation Committee meeting adjourned at 7:14 p.m. Respectfully submitted, Sheila Butts, Assistant Director The following illocuments/exhibits used at the meeting are attached: o Lexington Little League Scoreboard Proposal 3 Lexington Little League-Score board Pr, posalll Lexington Little League is proposing to pay for and install an electronic scoreboard to be installed at _. C4,also known as Fitzgerald Field. The scoreboard would be placed behind the leftfield fence, so it is visible over the fence to teams and spectators. After installation the scoreboard would be gifted to the town. Lexington youth of all ages will benefit from this field having a scoreboard for many years to come. 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