HomeMy WebLinkAbout2011-ATM-CEC-rpt (supplement & errata) CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
CAPITAL EXPENDITURES COMMITTEE
TOWN OF LEXINGTON
TO THE
REPORT TO THE 2011 ANNUAL TOWN
MEETING
Released March 17, 2011
Released April 10, 2011
Submitted by:
Charles Lamb, Chairman
Ted Edson, Vice-Chairman
William Hurley
David G. Kanter
Shirley Stolz
To conserve paper,this publication starts on the inside of this cover
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
This publication updates our original report to reflect changes in information
since it was prepared and to correct two identification errors.
1. Changes Before Town-Meeting Action. These changes affect both the primary write-up on
the indicated pages in our original report and, where applicable, the corresponding entry in the
Summary of Warrant Article Recommendations (on the insides of the covers of that report).
a. Page 8:
(1) Appropriation under Article 10(i) (South Lexington Transportation Master Plan) was
withdrawn as it was a duplication of a prior-year appropriation. Also, Town Meeting needs to
appropriate the remaining project cost under Article 13(f) (High School Roof Repair) to
include the amount anticipated from the Massachusetts School Building Authority (MSBA).
(2) Revised the title of the next-to-last column to clarify it identifies other (i.e., additional)
non-appropriated funding.
(3) Appended is an updated sheet for pages 7 (on which there is no change) & 8.
b. Pages 15-18: Because of the two changes to the FY2012 request cited in a(1) above
which caused a net increase to that request:
(1) Page 15, Last Bullet, Line 8: The "81%"became "78%".
(2) Page 16 & 17: Those two entries are changed in the table.
(3) Page 18, 1st paragraph: The correct name and acronym for the committee formed to
propose a use of the Busa land were "Busa Land Use Proposal Committee" and "BLUPC".
(4) Appended are updated sheets for pages 15-18.
c. Page 34, 1st paragraph: Correct "restoration of the fountain in the Hayes (Minuteman)
statue ($15,000)" to "$15,000 for the restoration of the fountain that's beneath the Minuteman
statue all of which is in memorial of Francis B. Hayes—"
d. Page 38, Updated summary for Article 10, including the revised fund sources and the
withdrawal of sub-element(i):
Article 10:Appropriate Funds Funding Committee
for Municipal Capital Requested Source Recommends
Projects and $3,497,702 $2,150,000 GF (Debt)+ $247,954 Approval(5-0)
Equipment (plus GF (Free Cash)+ $846,602 GF
$700,000 (Cash)+ $145,100 Water EF
Chap. 90 (RE) + $66,000 Traffic
State Aid for Mitigation SF+ $42,046 Surplus
a total of Prior-Year Appropriations
$4,197,702)
e. Page 40: Updated summary for Article 10(i):
Project Description Amount Funding Committee Recommends
Requested Source
(i) South Lexington None Traffic Indefinite Postponement(5-0)Trans ortation Master Plan Miti ation SF• p
Transportation • g
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CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
f. Page 42: Updated summary for Article 10(o):
Project Description Amount Funding Source Committee Recommends
Requested
(o) Park Improvements—Athletic $42,585 GF (Free
p $50,000 Cash) + $7,415 Approval (5-0)Fields pp
1999 ATM/Art. 30
•
•
g. Page 43: Updated summary for Article 10(p):
Project Description Amount Funding Source Committee Recommends
Requested
$53,369 GF (Free
Cash) + $17,326
2009 ATM/Art. 20
+ $14,091
2007 ATM/Art. 31b
Firefighter Protection Turnout + $2,217
(p) g $88,000 2008 ATM/Art. 15b Approval(5-0)Gearpp
+ $812
2009 ATM/Art. 15a
+ $98
2005 ATM/Art. 30b
+ $87
2007 ATM/Art. 13c
h. Page 45: Updated summary for Article 13, including the revised request under
sub-element (f):
Article 13:Appropriate Funds Requested Funding Committee Recommends
for Public Facilities q Source
Capital Projects $4,413,572 (expect $3,403,000 GF (See Below)
$381,221 as MSBA (Debt) (includes
contribution which $1,430,000
would reduce the candidate for
GF (Debt)to exclusion) +
$3,021,779 and the $845,000 GF
total used to about (Free Cash)+
$4,032,351 $165,572 GF
(Cash)
•
•
•
2
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
i. Page 48: Updated summary for Article 13(f):
Project Description Amount Requested Funding Source Committee Recommends
$998,000 (expect
$381,221 as
Lexington High School MSBA
(f) g g contribution which GF (Debt) Approval (5-0)Roof Repairpp
would reduce the
total used to
$616,779)
j. Page 54: Updated summary for Article 19:
Article 19:Rescind Amount for Original Funding Committee
Prior Borrowing Rescission Source Recommends
Authorizations $82,122 Debt
Approval 5-0
$7,300
pp ( )
2007 ATM/Art. 13C
(DPW Equipment)+
$29,822
2008 ATM/Art. 15B
(DPW Equipment)+
$45,000
2009 ATM/Art. 20
(Street Acceptance,
Pitcairn Place)
•
k. Page 56: Updated summary for Article 25:
Article 25:Appropriate Funds Requested Funding Committee Recommends
for Authorized q Source
•
Capital None Not Applicable Indefinite Postponement
Improvements (5-0)
2. Changes Based on Town-Meeting Actions. (These do not affect our report to Town
Meeting, but are provided for your information.)
a. Page 13, Table: As Town Meeting didn't support the $30,000 request under Article 8(c)
(Leary Property Planning Funds), that increases each of what had been our "Projected End-of-
FY2012 Balance", "Estimated Total Available for FY2013", and "Estimated Discretionary
Funding Available in FY2013 with Surcharge at Current Percentage" by that amount. (That
makes the last amount $4,511,316.)
b. Pages 8 & 17, Tables: Not supporting Article 8(c) revises on both of those updated pages
provided herein what had been the total FY2012 Request so as potentially to be the FY2012
Approved amount of$13,350,937; and on the updated Page 17, potentially to be a 5-year total
(NOT considering TBDs) of$108,137,949.
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CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
The Mission of the Capital Expenditures Committee
From the Code of the Town of Lexington(§29-13):
A. Each year the Capital Expenditures Committee shall request and receive from the
Town boards and departments a list of all capital expenditures that may be required
within the ensuing five-year period. The Committee shall consider the relative need,
timing and cost of these projects, the adequacy thereof and the effect these
expenditures might have on the financial position of the Town.
B. The Committee shall prior to each annual meeting for the transaction of business
prepare, publish and distribute by making copies available at the office of the Town
Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to
each town meeting member, a report of its findings, setting forth a list of all such
capital expenditures together with the committee's recommendations as to the
projects that should be undertaken within the five-year period and the approximate
date on which each recommended project should be started. This publication may be
combined with and distributed at the same time as the Appropriation Committee
Report.
From the Code of the Town of Lexington(§29-26):
...the Capital Expenditures Committee shall state whether it endorses each
recommendation of the Community Preservation Committee.
How to Read This Report
Our report is divided into four sections:
• An overview of capital projects in Lexington;
• Presentation of a five-year capital budget;
• Spending history and general capital plan for each department and program; and
• This year's capital articles.
Where our narrative includes a"See Article ",it is referring you to that Article in the last section
"Warrant Article Analysis and Recommendations". In that section you will find:
We have quoted from the Town's or a Town Committee's documentation for each of the
Articles on which we are reporting. If we believe that quote has both adequately
described the proposed work and satisfactorily made the case for the Town's need, at
least for the purpose of your deliberations which is often the case you will not find us
paraphrasing or otherwise reiterating either of those matters in this report. However,
additional narrative is included if we don't feel that is the case.
Our Committee's recommendations and how we voted are shown only in the boxed
header for each Article and, if applicable, in any sub-elements unless there are further
comments on our recommendation. If there are such comments, they will be in italics at
the end of the text below the boxed header.
Our oral report on Town Meeting floor will verify our written report and present any new information not
available as of this writing. When we report on a capital article on Town Meeting floor during the
deliberations, a committee member will provide the committee's recommendation and, if applicable,
comments related to that recommendation.
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CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
Summary of FY2012 Capital-Budget R
Requests
Tax Levy Enterprise State Chap.90 Approp.& Non-Approp. CEC
Art. Debt Cash' Funds (Roads) Auth.Other Total Other Recommends
Pubic Works
7(a) Compost Facility Culverts $65,000 $65,000 $65,000
7(b) Compost Facility Green-Waste Study $52,000 $52,000 $52,000
10(b)DPW Equipment $365,000 $120,100 $485,100 $485,100
11 Wastewater Improvements $1,300,000 $1,300,000 $1,300,000
10(h)Hydrant Replacement $25,000 $25,000 $50,000 $50,000
10(d)Sidewalk Improvements $200,000 $200,000 $200,000
10(j) Street Improvements $846,602 $700,000 $1,546,602 $1,546,602
10(c)Storm Drain Improvements $500,000 $500,000 $500,000
10(i) South Lexington Transportation $0 $0 $0
Master Plane
10(n)Watham St Pedestrian Safety $66,000 $66,000 $66,000
Improvements
10(1) Comprehensive Watershed $50,000 $50,000 $50,000
Stormwater Management
10(a)Dam Repair-Phase I $270,000 $270,000 $270,000
10(m Town Wide Traffic Signalization $42,000 $42,000 $42,000
10(k)Westview Cemetery $35,000 $35,000 $35,000
Irrigation-Phase III
8(e) Battle Green Monument Restoration $50,000 $50,000 $50,000
14 Street Acceptance-Frances Road $200,000 $200,000 $200,000
Economic Development
8(f) Battle Green Master Plan $50,000 $50,000 $50,000
Implementation
Police/Fire
10(p)Firefighter Protection Turnout Gear $88,000 $88,000 $88,000
10(e)Replace Ambulance $240,000 $240,000 $240,000
Recreation
9 Town Pool Renovation $165,000 $165,000 $165,000
10(o)Park Improvements-Athletic Fields $50,000 $50,000 $50,000
8(g) Center Playfields Drainage-Phase II $911,863 $911,863 $911,863
Miscellaneous Municipal
8(a) Town Clerk Archives&Records $150,000 $150,000 $150,000
Management/Conservation
10(f) MIS Tech Improvement Program $165,000 $165,000 $165,000
10(g)Electronic Document Management $410,000 $410,000 $410,000
Sys
8(c) Leary Property Planning Funds $30,000 $30,000 $0
Schools
12(a)Technology $502,000 $235,000 $737,000 $737,000
12(c)Classroom Furniture $150,000 $150,000 $150,000
12(b)Food Service Equipment $34,000 $34,000 $30,000 $64,000
Facilities
13(a)Bridge&Bowman Renovation DD&E $280,000 $280,000 $280,000
13(b)Estabrook School Feasibilty and $1,150,000 $1,150,000 $1,150,000
Related Street Access Improvements
13(f) High School Roof Repair $998,000 $998,000 $998,000
13(d)School Improvement Projects $325,000 $320,000 $645,000 $645,000
13(h)School Paving Program $50,000 $50,000 $50,000
13(c)School Bldgs Envelope&Systems $300,000 $300,000 $300,000
13(j) Municipal Bldgs Envelope&Systems $165,572 $165,572 $165,572
13(i) Diamond Modular Extraordinary $75,000 $75,000 $75,000
Repairs
13(1) Library Mat'I Handling System Design $100,000 $100,000 $100,000
13(e)Clarke Paving Improvements $125,000 $125,000 $125,000
13(g)Hastings School Playground $75,000 $75,000 $75,000
Expansion
13(k)Repair Fire Station(Headquarters) $450,000 $450,000 $450,000
Floor
8(b) East Lexington Fire Station $60,000 $60,000 $60,000
Equipment Doors
Community-Wide(CPA Funded)3
8(d) LexHAB Set-Aside Housing $450,000 $450,000 $450,000
Acquisition
8(i) Vynebrook Village Drainage $364,800 $364,800 $364,800
8(h) Muzzey High Condominium $0 $0 $0
Association-Window Replacement4
Totals $6,239,0001$4,448,8371$1,610,1001 $700,0001 $383,0001$13,380,9371 $30,0001 $13,380,937
1 All types(including set-aside for roads from FY2001 Override);see the Summary on the inside of the covers or the Warrant Article Analysis for the specific types.
2 Originally requested at$125,000,but withdrawn as duplication of prior-year funding.
3 Not shown are$150,000 for the CPC's Administrative Budget(Article 8(1)),$974,600 for the 2st-year debt service on the bond for the FY2010 purchase of the Busa-Farm land
(Article 8(j)),$1,300,604 to cover the 2nd payment on the FY2011 purchase of the Cotton-Farm land(Article 8(k)),and$124,057 for debt service using State reimbursement for
school upgrade project(Article 22).
4 Originally requested at$273,915,but applicant withdrew its request on March 15,2011.
8
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
$117,000 in FY2012 under the DPW Compost Facility Revolving Fund for two Capital projects, we are
including it in this report.
One request is for the replacement of three deteriorated culverts under the access road to the Hartwell
Avenue Compost Facility. (See Article 7(a)). The second request is for an assessment of the viability of
the Hartwell Avenue Compost Facility as a site for a privately operated, anaerobic, "green waste"
processing facility. (See Article 7(b))
Small-Ticket Projects
Small-ticket capital projects are funded from the tax levy and do not qualify as big-ticket projects.
Generally, they cost between $25,000 (the minimum qualification for consideration as a capital
expenditure except for those funded by the CPF) and $1 million, and represent projects that should be
funded on a regular, timely basis to maintain Town infrastructure. With the creation of the Department of
Public Facilities as well as the Building Envelope "set-aside" passed in the June 2006 operating override,
a new emphasis has been placed on continual infrastructure maintenance a move that this Committee
naturally applauds. As that Building Envelope "set-aside"was scaled for just the Municipal buildings (see
Article 13(j) for this year's request, which now includes systems along with the envelope), we were also
pleased to see a parallel "set-aside" for the Schools buildings in FY2010 (see Article 13(c) for this year's
request, which also now includes systems). In this respect, we continue to work closely with the stewards
of our assets to prioritize, plan, and project such work for a period of five years or more. In the FY2012
capital budget, requests have also been made for new capital renewal "programs" in the areas of School
Building Flooring and Systemwide School Window Treatment(see sub-items within Article 13(d) for this
year's request) and in School Paving (see Article 13(h) for this year's request).
Five-Year Capital Plan
The table on the next two pages summarizes the Town's five-year capital plan that this Committee is
submitting for Town Meeting consideration. It reflects the FY2012 amounts whose appropriation we
expect to be requested at the 2011 ATM as addressed in this report and the contemplated
FY2013-FY2016 requests. We started with what is shown in the Brown Book, Page XI-18. Those
requests have been updated based on any later information we received and we have made numerous,
additional, entries in the out years where this Committee feels funding might well be requested based on
earlier studies, design & engineering work, or the existence of a multi-phase project; but where, to our
knowledge, there is, often no formal position taken by the Town. In that vein, there are important
caveats to that table:
• Please see the footnotes for some information on the status of one or more of the entries.
• As noted earlier in the Executive Summary, there are a very-large number of Big-Ticket
Projects facing this Town in the near future whether for funding by the GF (either within
levy or more likely via excluded debt, if approved by the voters) or the CPF and not all of
them are shown in the out-years of this five-year plan (e.g., addressing the roadway
infrastructure needs, as just one example). Even without the values of the TBD entries
which will inevitably total many millions of dollars once determined the total of the now-
cited out-year items in our table is $95.2 million. That total for those 4 years is, on average per
year, 78% more than the FY2012 request. Even with some successful debt-exclusion
referendums, that will likely require major reprogramming of those out-year projects. While
this Committee appreciates the Town's concern about citing a very preliminary estimate for a
project whose scope and timing are not at all well defined at this point in time such that any
such number or timing may become contentious when later, better-defined, dollar values,
execution dates, and planned funding sources are developed this Committee finds the
current approach untenable when there's a prescribed need to present, evaluate, and make
recommendations on the Town's five year capital needs. We continue to urge the Town to
present a prioritized and time-phased list of such Big-Ticket Projects and indicate the plan
for funding of its current best-guess of the likely costs.
15
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
FIVE-YEAR CAPITAL PLAN (FY20 12-FY2O 16)1
Capital Project Requests FY2012 FY2013 FY2014 FY2015 FY2016
(by executing department) Request Plan Plan Plan Plan Total
Fire
Replacement of Ladder Truck $1,000,000 $1,000,000
Public Safety Radio Connectivty2 TBD TBD TBD
Replace Ambulance $240,000 $0 $240,000
Firefighter Protection Turnout Gear $88,000 $88,000
Software(Police&Fire/EMS) See joint entry below under Police
Subtotal-Fire $328,000 I $0 I $1,000,000 I $0 I $01 $1,328,000
Management Information Systems(MIS)
Head End Equipment Replacement-Phase IV $60,000 $125,000 $250,000 $435,000
MIS Technology Improvement Program $165,000 $140,000 $64,000 $369,000
Replace Town Wide Phone Systems3 TBD TBD TBD
Town-Wide Electronic Document Management $410,000 $80,000 $60,000 $550,000
System
Subtotal-MIS $575,000 I $280,000 I $185,0001 $250,000 I $64,000 I $1,354,000
Police
Software(Police&Fire/EMS)(Joint Entry) I I I I $410,0001 $410,000
Subtotal-Police $01 $01 $01 $01 $410,0001 $410,000
Public Facilities
Municipal Building Envelope $165,572 $169,7111 $173,9541 $178,3021 $182,760 $870,299
Community Center TBD TBD
Improvements to Senior Center(Muzzey) $315,0001 $15,0001 $400,0001 $730,000
Restoration of the Stone Building4 TBD TBD
Cary Memorial Building Upgrade $1,000,000 $875,000 $550,000 $2,425,000
White House Stabilization $300,000 $300,000
School Building Roofing Program $998,000 $157,930 $396,162 $1,552,092
School Building Envelope Program $300,000 $200,000 $200,000 $200,000 $200,000 $1,100,000
Clarke Auditorium Lighting&Technology Upgrade $90,000 $170,000 $60,000 $320,000
Bridge&Bowman Renovation $280,000 $18,340,786 $18,620,786
Estabrook School Replacement $1,050,000 $28,950,000 $30,000,000
Estabrook School Secondary Access(Robinson Rd) $100,000 $1,000,000 $1,100,000
LHS Way Finding Signs $25,000 $25,000
School Locker Program $150,000 $150,000 $150,000 $50,000 $25,000 $525,000
LHS Overcrowding $175,000 $250,000 $250,000 $250,000 $250,000 $1,175,000
School Building Flooring Program $50,000 $125,000 $125,000 $125,000 $125,000 $550,000
School Window Treatments Extraordinary Repair $50,000 $50,000 $100,000 $50,000 $50,000 $300,000
School Improvements(Other) $220,000 $220,000
School Paving Program $50,000 $100,000 $75,000 $75,000 $75,000 $375,000
School Interior Painting Program $150,000 $150,000 $150,000 $450,000
LHS Pervious Sidewalk and Landscape $40,000 $40,000
Repair of Fire Station Floor and Temporary
$450,000 $250,000 $700,000
Administrative Offices
Diamond Modular Extraordinary Repairs $75,000 $75,000
E.Lexington Fire Station Equip Doors $60,000 $60,000
Clarke Paving Improvement $125,000 $125,000
Hastings Playground Expansion $75,000 $75,000
Police Station;Renovation and Add-on Design and TBD TBD
Engineering4
Library Material Handling System $100,000 I I I $100,000
Subtotal-Public Facilities $4,473,572 I $51,513,4271 $2,283,9541 $2,088,302 I $1,453,922 I $61,813,177
Public Works
Mass Ave-Three Intersections Improvement $275,000 $275,000
Dam Repair $270,000 $270,000 $10,000 $550,000
Street Improvements $1,546,602 $1,280,000 $1,294,000 $1,309,000 $1,324,000 $6,753,602
Water Distribution System Improvements $900,000 $575,000 $575,000 $575,000 $2,625,000
Wastewater System Improvements $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000 $6,000,000
Pump Station Upgrades $100,000 $100,000 $100,000 $100,000 $100,000 $500,000
Town Wide Culvert Replacement $65,000 $315,000 $315,000 $250,000 $945,000
Storm Drainage Improvements $500,000 $250,000 $250,000 $250,000 $250,000 $1,500,000
Equipment Replacement $485,100 $515,700 $538,700 $490,700 $405,700 $2,435,900
Hastings Park Irrigation $80,000 $80,000
Hydrant Replacement Program $50,000 $50,000 $50,000 $50,000 $50,000 $250,000
Comprehensive Watershed Storm Water $50,000 $360,000 $250,000 $250,000 $250,000 $1,160,000
Management Study and Implementation
Town-wide Signalization Improvements $42,000 $125,000 $125,000 $125,000 $125,000 $542,000
Automatic Water-Meter Reading System' $707,250 $546,000 $548,000 $1,801,250
Continued on next page with all footnotes
16
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
FIVE-YEAR CAPITAL PLAN (FY20 12-FY2O 16)1 (Continued)
Capital Project Requests FY2012 FY2013 FY2014 FY2015 FY2016
(by executing department) Request Plan Plan Plan Plan Total
Lexington Center Improvements(Streetscape& $120,000 $1,110,000 $1,230,000
Central Business District Sidewalks)
Lexington Center Connectivity $125,000 $125,000
Sidewalk Improvement' $200,000 $300,000 $400,000 $400,000 $400,000 $1,700,000
Concord Avenue Sidewalks $150,000 $1,000,000 $1,150,000
Westview Cemetary Irrigation Phase III $35,000 $35,000
South Lexington Transportation Plan $0 $0
Waltham Street Pedestrian Safety Imp $66,000 $66,000
Street Acceptance-Frances Road $200,000 $200,000
Battle Green Monument Restoration(part of Battle $50,000 $50,000
Green Master Plan Implementation)
Battle Green Master Plan Implementation' $50,000 $368,095 $599,755 $1,017,850
Compost Facility Green-Waste Study $52,000 $52,000
Subtotal-Public Works $4,961,702 $7,491,045 $8,363,455 $5,547,700 $4,679,700 $31,043,602
Recreation
Town Pool Renovation $165,000 $1,120,000 $1,285,000
Center Playfields Drainage-Implementation Phase $911,863 $605,718 $1,517,581
Park Improvements-Athletic Fields $50,000 $50,000 $200,000 $200,000 $210,000 $710,000
Athletic Facility Lighting $269,469 $459,370 $728,839
Pine Meadows Equipment $42,000 $52,000 $45,000 $139,000
Pine Meadows Improvements $259,000 $259,000
Park Improvements-Hard Court Resurfacing $110,000 $75,000 $40,000 $225,000
Park and Playground Improvements $60,000 $60,000 $60,000 $60,000 $240,000
ADAAccessibility Study $50,000 $50,000
Subtotal-Recreation $1,126,8631 $1,137,1871 $519,0001 $896,3701 $1,475,0001 $5,154,420
Schools
Technology Capital Request $737,000 $725,000 $600,000 $600,000 $600,000 $3,262,000
Food Service Equipment $34,000 $163,950 $100,000 $100,000 $100,000 $497,950
System Wide Technology Sustainability Plan $500,000 $500,000 $500,000 $500,000 $2,000,000
Classroom Furniture $150,000 $100,000 $100,000 $100,000 $100,000 $550,000
Subtotal-Schools $921,000 I $1,488,950 I $1,300,000 I $1,300,000 I $1,300,000 I $6,309,950
Miscellaneous Municipal
Archives&Records Management/Records
Conservation&Preservation $150,000 $150,000 $20,000 $20,000 $20,000 $360,000
Leary Property Planning Funds $30,000 $30,000
Subtotal-Miscellaneous Municipal $180,0001 $150,0001 $20,000 I $20,000 I $20,000 I $390,000
Community-Wide(CPF Funded)8
LexHAB Set-Aside Housing Acquisition4 $450,000 TBD TBD
Vynnebrook Village Drainage $364,800 $364,800
Land Purchases4 TBD TBD
Lexington Housing Authority Projects4 TBD TBD
West Lexington Greenway4 TBD TBD TBD
Muzzey High Cono Assoc Window Replacements $0 $0
Subtotal-Community-Wide(CPF Funded) $814,8001 $0 I $0 I $01 $01 $364,800
Totals(NOT considering TBDs) $13,380,937 $62,060,609 $13,671,409 $10,102,372 $9,402,622 $108,167,9491
'All fund sources;individual amounts may be below the capital threshold if part of a multi-year effort or projected from CPF.
2 Awaiting re-look at scope and management plan;had been$427,517 in FY2012&$85,000 in FY2013 for a total of$512,517.
'Awaiting re-look at scope;had been$600,000 in FY2012&$600,000 in FY2013 for a total of$1,200,000.
4 Out-years are undefined at present,but there is a potential for one or more events in those years.
5 The start of this 3-phase program was deferred from FY2012 pending further review of the justification and pay-back period.
6 The program was extended into FY2016 as,even then,the Sidewalk Master Plan will still have a multi-million-dollar backlog.
'The FY2013&FY2014 amounts are just placekeepers from the Plan submitted to the Board of Selectmen,but don't represent any decisions by that Board
regarding implementation.
8 There are no out-year commitments by the CPC for anything except for the outstanding CPF-funded debt service.(See the**footnote in the table on Page 8 for
the FY2012 debt-service amounts and reference to that year's Administrative-Budget request;the FY2013 debt-service amounts-which are the last for any
pending CPF-funded debt-are$930,300 for the Busa-Farm&$1,000,000 for the Cotton-Farm land purchases.)
s Originally submitted to the CPC for$253,915 and approved by the CPC with an additional$20,000 for the Town's potential legal expenses when converted to a
loan;however,on March 15,2011,the request was withdrawn by the applicant as they are pursung an alternate program through the Board of Selectmen with
regard to adjusting the capped sale price of the units to include the total cost of the replacement windows.
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CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT&ERRATA REPORT TO 2011 ATM
Programs
Conservation and Open Space
The Town's use of the about 8-acre Busa Farm off Lowell Street, acquired in 2009 using the CPF, is
under study by the Board of Selectmen-appointed Busa Land Use Proposal Committee (BLUPC). The
BLUPC will provide to that Board its recommendation as to how that land might be allotted for the
potential uses allowed by the CPA. Advocates have urged uses including community farming, community
housing, and recreation fields. As of this report, the BLUPC's plans to deliver its final report to the Board
of Selectmen by next Monday,the 14th. Since the Town acquired the properly, it has remained in farming
under an agreement with the original owner. The 2nd of the three debt-service payments for that purchase
is before this Town Meeting. (See Article 8(j))
An about 4.2-acre portion of the Cotton Farm off Marrett Road, acquired by the Town last year using the
CPF, has three related actions before this Town Meeting. One is the 2nd of the three payments for that
purchase. (See Article 8(k)) Another is to formally accept an already-announced grant from the State to
help defray the cost of the purchase. (See Article 33) And the third is to accept a gift of about 14.5 acres
off Harwell Avenue which gift accompanied, but was not a part of, the purchase of the portion of the
Cotton Farm. The property being gifted, which has wetlands along its frontage on that Avenue, is adjacent
to the Town's Landfill and also abuts existing conservation land. (See Article 44)
Although not related to a Capital action, under Article 43 the Meeting is also being asked to accept the
gift, for Conservation purposes, of a 33,480 square-foot parcel on Myrna Road (now or formerly of
Robert B. Chase. The land, largely unbuildable, is part of an estate settlement. It contains part of the
drainage from Willard's Woods into the Vinebrook Watershed and abuts wetlands in Burlington.
In the CPC's administrative budget, $50,000 is included to enable the Conservation Commission to do
preliminary research such as land surveys and appraisals as part of the process of bringing future land-
acquisition opportunities to the table. (See Article 8(1))
Senior/Community Center
Funding to study some basic upgrades to the Senior Center in the Muzzey High Condominium Building
were provided by last-year's ATM under Article 8(o) $45,100 from the CPF. The study was awarded to
Bargmann, Hendrie & Archetype on November 19,2010. DPF expects some significant progress reports
about this June. The final report is expected to be delivered by this Fall and to include a phased approach
to the recommended work. The heating/ventilating/air-conditioning (HVAC), lighting. handicapped-
access availability, space use, and possible relocation of a present staircase are being studied and would
enhance the present building's utility as the Director of Human Services reports that usage continues to
increase. (The Assistant Director of Senior Services, in the Town's Human Services Department is also
housed there.) The DPF is responsible for that study, but no funds are being requested at this time for
what would be the next stage: design development of the work proposed to be done. It is anticipated that
such a request would be presented to the CPC before the end of this December.
Although there is interest in having a larger space that would incorporate a multi-generationally-focused
community center, such a vision of the future should not impede critical renovations at the present
location. (Such a vision was to come before this Town Meeting under Article 15, but the request was
incomplete and premature especially as the proposed location was to be The "White House"
(1557 Massachusetts Avenue; previously the Barnes property), but neither that location, nor any other,
has been proposed by the Board of Selectmen for such a center.)
The "White House" (1557 Massachusetts Avenue; previously the Barnes property) remains in its current
poor condition and as yet DPF has not spent the $18,000 for a limited structural report appropriated from
the CPF at last-year's ATM under Article 8(p).
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