HomeMy WebLinkAbout2015-04-29-BOS-Packet-releasedSELECTMEN'S MEETING
Wednesday, April 29, 2015
Selectmen Meeting Room
7:00 PM
AGENDA
EXECUTIVE SESSION
1. Executive Session-Exemption 2: Negotiations with Nonunion
Personnel-Town Manager
7:05 PM
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each
speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor
respond, other than to ask questions of clarification. Speakers are encouraged to notify the
Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the
Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Approve Sewer Bond (5 min.)7:15
PM
2. Review of 2014 and Preview of 2015 Farmers' Market (10 min.) 7:20
PM
3. Review 3rd Quarter Budget Report (10 min.) 7:30
PM
4. Discussion of School District Building Projects Plan (30 min.) 7:40
PM
5. Review Draft - Roles and Responsibilities of Permanent Building
Committee (10 min.)
8:10
PM
6. Payment in Lieu of Parking (PILOP) Framework (15 min.) 8:20
PM
7. Ad hoc Grain Mill Alley Steering Committee Charge (15 min.) 8:35
PM
8. Review Center Streetscape Plan for May/June Public Meeting (5 min.) 8:50
PM
9. Noise Advisory Committee Recruitment and Interim Process (5 min.) 8:55
PM
10. Selectmen Committee Appointments/Resignation (5 min.) 9:00
PM
Historic Districts Commission1.
Human Services Committee2.
Registrar of Voters3.
Permanent Building Committee-Visitor Center Project4.
11. Use of the Battle Green and Musket Fire - Chamber of Commerce
Revolutionary Walk (5 min.)
9:05
PM
12. Consider Health Insurance Opt-Out for Town Manager 9:10
PM
CONSENT AGENDA
1. Sign National Public Works Week Proclamation 9:35 PM
2. Sign National Police Week/Peace Officers' Memorial Day
Proclamation
9:35 PM
3. Approve Minutes 9:35 PM
4. Approve One-Day Liquor License - Stacey Elizabeth Avallone
Memorial Foundation
9:35 PM
EXECUTIVE SESSION
ADJOURN
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Carl Valente
ITEM NUMBER:
E.1
AGENDA ITEM TITLE:
Executive Session-Exemption 2: Negotiations with Nonunion Personnel-Town Manager
SUMMARY:
See attached memo and back up information.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
7:05 PM
ATTACHMENTS:
Description Type
Cover Memo from Town Manager Cover Memo
Option 1 and 2 Comparison Backup Material
Town Manager's November 2014 Disclosure Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Rob Addelson, Assistant Manager of Finance
ITEM NUMBER:
I.1
AGENDA ITEM TITLE:
Approve Sewer Bond (5 min.)
SUMMARY:
The Selectmen are being asked to vote to approve the issuance of a $326,250 Sewer Bond of the
Town to the Massachusetts Water Resources Authority and to take all necessary action in connection
therewith. See attached vote and cover letter.
RECOMMENDATION / SUGGESTED MOTION:
See attached vote.
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
7:15 PM
ATTACHMENTS:
Description Type
Lock Lord Edwards Cover Letter on Sewer Bond Backup Material
Sewer Bond Vote Backup Material
I, the Clerk of the Board of Selectmen of the Town of Lexington, Massachusetts, certify
that at a meeting of the board held April 29, 2015, of which meeting all members of the board
were duly notified and at which a quorum was present, the following votes were unanimously
passed, all of which appear upon the official record of the board in my custody:
Voted: that the sale of the $326,250 Sewer Bond of the Town dated May 18,
2015, to the Massachusetts Water Resources Authority (the “Authority”) is hereby
approved and the Treasurer is authorized to execute on behalf of the Town a Loan
Agreement and a Financial Assistance Agreement with the Authority with respect to the
bond. The bond shall be payable without interest on May 15 of the years and in the
principal amounts as follows:
Year Installment Year Installment
2016 $32,625 2021 $32,625
2017 32,625 2022 32,625
2018 32,625 2023 32,625
2019 32,625 2024 32,625
2020 32,625 2025 32,625
Further Voted: that each member of the Board of Selectmen, the Town Clerk and
the Town Treasurer be and hereby are, authorized to take any and all such actions, and
execute and deliver such certificates, receipts or other documents as may be determined
by them, or any of them, to be necessary or convenient to carry into effect the provisions
of the foregoing vote.
I further certify that the votes were taken at a meeting open to the public, that no vote was
taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting
(which agenda included the adoption of the above votes) was filed with the Town Clerk and a
copy thereof posted in a manner conspicuously visible to the public at all hours in or on the
municipal building that the office of the Town Clerk is located or, if applicable, in accordance
with an alternative method of notice prescribed or approved by the Attorney General as set forth
in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays,
prior to the time of the meeting and remained so posted at the time of the meeting, that no
deliberations or decision in connection with the sale of the bond were taken in executive session,
all in accordance with G.L. c.30A, §§18-25 as amended.
Dated: April 29, 2015 _______________________________
Clerk of the Board of Selectmen
AM 45549474.2
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.2
AGENDA ITEM TITLE:
Review of 2014 and Preview of 2015 Farmers' Market (10 min.)
SUMMARY:
Rosie Wall will be at your meeting to provide a summary of the 2014 Market and what is coming for
2015.
See attached Farmers’ Market 2014 Summary.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
7:20 PM
ATTACHMENTS:
Description Type
Farmers Market Update Backup Material
Lexington Farmers’ Market 2014 Summary
2014 was the tenth season of the Lexington Farmers’ Market, beginning at the end of May through
the end of October at the corner of Massachusetts Avenue, Woburn Street and Fletcher Avenue. For
the fifth year, a Thanksgiving FEASTival market was held on the Tuesday before the holiday at
Seasons Four in Lexington.
New this year at the market:
• We welcomed Rosie Wall as a new Market Manager, taking over for Lori Deliso
• LFM welcomed CycleLoft and Sunlight Solar as new sponsors
• We created a “close the gap” program, and on the last Tuesday of the month anyone who
shows a SNAP benefit card will receive an extra $10 in market gift certificates to shop for
local food
Farmers and Vendors:
The LFM had thirty-eight farmers and vendors (two more than last year!) throughout the season and
LFM encourages local residents to participate in the market as farmers/vendors.
Artisans Tent
In 2014, the Artisans Tent hosted forty-four artists including jewelry makers, weavers, furniture
builders, potters, paper designers, and more. Some artisans came once, and others regularly
throughout the season.
Nonprofits
The LFM hosted fifteen nonprofits at the market in the 2014 season. This year, we welcomed Cary
Memorial Library Seed Project, Lexington Community Farm, Sustainable Lexington, Mothers Our
Front, Chop Chop Magazine, Cambridge Family and Children’s Services, Noshoba Learning Group,
Heifer International, Communities Without Borders, Neighborhood Brigade, Billerica Cat Care
Coalition, Shen Yun Symphony Orchestra, New England Organ Bank, Moms Demand Action for Gun
Sense in America, and The Hope and Friendship Metastatic Breast Cancer Foundation,
Entertainers:
Twenty-seven individuals or groups performed free in 2013, bringing a range of great entertainment
to the LFM. Lexington residents and businesses included Lexington Fife & Drum, Valery Marcantonio
& her Tap Dancers, Bob Leger, Alex Lehar, Jeweltones from Temple Isaiah, Paul Kisinitz, Banj’r (Don
Borchelt & Ed Britt), Fiddlin Quinn & Big Folks Band (Chris & Quinn Eastburn), Paul Hatem, Family
Folk Chorale, Music Together Demonstations, Ezra Morrison and Friends Band, New Watch City, Sagit
Zilberman and Sean Osborne, Delta Billy, Aidan and Connor Wertz, Ar-Lex 5 & Dime, David G Moore,
Young Musicians Alliance, Lexington authors Jane Sutton, Jennifer Goldfinger, Ammi-Joan Paquette,
Emilie Boon, and Todd Nichols as representatives of the Elephant’s Trunk Bookshop, and Trombone
sensation Liberty Bones! We thank all of the entertainers for contributing to the vibrant atmosphere
at the LFM.
Special Events:
The LFM hosted festivals and events throughout the season, including Strawberry Fest, Fall Fest
(both brand new!), Tomato Fest, Bike to the Market (monthly), Kid’s Day where local kids sold
homemade, and homegrown products to sell at the market, and Crafts for Charity with proceeds from
going to the LFM’s SNAP program (see below). LFM volunteers also lead our fourth local garden tour
with proceeds going to fund LFM’s double incentive program for SNAP. In addition, fundraisers were
held to support SNAP, including Mondays in March at Via Lago.
Educational Offerings
The educational opportunities at the 2014 market drew many participants. Educational events
included Backyard Birds, Birds of Prey from Mass Audubon’s Drumlin Farm, Cary Library’s Seed
Library, as well as the LFM’s Kids Cooking Green Program.
Kids Cooking Green
Kids Cooking Green is the educational program of LFM. KCG teaches elementary-age children in
Lexington and other area communities about nutrition, hands-on cooking and environmental
awareness. KCG also led several educational events free of charge at the 2014 market geared toward
children and families. There will be even more of these workshops at the market this year thanks to
several grants and gifts that KCG has been awarded.
SNAP: Supplementary Nutritional Assistance Program
• For the fifth year, the LFM offered a double-incentive program enabling SNAP shoppers to
double the amount of their purchase at the market, supported by donors and fundraising
efforts throughout the season.
• The amount of SNAP dollars issued was $3,958.
• LFM matched $1,964 of the above amount.
• Demand continues to grow for SNAP at the market, and the LFM continues to seek new ways
to fundraise to ensure that the available matching funds meet demand.
Customers:
In 2014, the average daily attendance was approximately 690 customers.
Media Outreach:
• The weekly newsletter was sent to 1,255 people, up from 1,088 last year. The newsletter
includes a schedule of farmers, vendors, artisans and entertainers who are attending the
market, as well as any special events.
• Facebook has 800 “likes”, up from 642 in 2013. Facebook posts include the weekly market
schedule, recipes, and articles of interest as well as photographs from the market.
• Articles were printed periodically in the Lexington Minuteman, Colonial Times and on
Lexington Patch.
Community Partnerships:
The LFM is deeply appreciative of the local businesses and organizations that helped the market in a
number of ways in 2014. These businesses include Seasons Four, Via Lago, Pocket Full of Posies,
Friends of Cary Memorial Library, the Town of Lexington Family and Human Services Departments,
Friends of Lexington Bikeways and the Town of Lexington Board of Health and the Town of
Lexington Dept. of Public Works.
Corporate Sponsors:
LFM had nine corporate sponsors in 2014, many of them longtime supporters of the market.
Sponsors were Joyce Murphy of William Raveis Realty, Eastern Bank, aloft/Element hotels, Encharter
Insurance, Boston Private Bank and Trust Company, Lexington Pediatrics, Seasons Four, CareWell
Urgent Care and CycleLoft, and Sunlight Solar.
Volunteers:
Thirty-five volunteers helped run the 2014 market, including setting up and tearing down the
market, media outreach, financial work, vetting of farmers and vendors, working with the BOH,
writing a weekly newsletter, running the website, and running LFM special events. The volunteers
come from throughout the community, and include an active group of students from Lexington High
School.
Thanksgiving FEASTival:
This was LFM’s fifth annual holiday market, once again generously hosted by Seasons Four. Some
highlights include:
• The FEASTival was held from 12-4 pm and was well attended.
• Sixteen farmers and vendors participated, all returning farmers and vendors from the
regular LFM season.
• Farmers and vendors enthusiastically support holding another Thanksgiving FEASTival in
2015.
Looking Forward:
• 2015 will be our 11th year!
• The LFM is opening on Tuesday, May 26 and will be open until October 27. We anticipate
holding the Sixth Annual Thanksgiving FEASTival in November
• Via Lago is once again held Mondays In March, with 20% of revenues every Monday evening
going to the support SNAP at the LFM.
• As always, we are looking forward to including some new and exciting vendors like Pure 7
Chocolate, Seta’s Café, Alex’s Ugly Sauce, Jubali Juice, and Flats Mentor Farm, and will be
holding more seasonal activities for both kids and adults.
• This season we are looking forward to working with Pinot’s Pallette and The Art Bus to
include more town businesses and to provide more art opportunities at the market.
Appreciation
The Town of Lexington has continued to give the LFM overwhelming support, for which we are
extremely grateful. We thank Gerry Cody and the Board of Health, the Fire Department for providing
the fan, the Police Department for working to help with both weather safety and creative parking
solutions. We thank Linda Vine, Carl Valente, the Board of Selectman and Dept. of Public Works for
their help throughout the season. Finally, we thank our loyal and wonderful customers who show up
rain or shine to support the farmers and fill their kitchens with healthy local food.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Rob Addelson, Assistant Town Manager for Finance; Patricia Moore,
Budget Officer
ITEM
NUMBER:
I.3
AGENDA ITEM TITLE:
Review 3rd Quarter Budget Report (10 min.)
SUMMARY:
See attached memorandum and back up information.
RECOMMENDATION / SUGGESTED MOTION:
NA
FOLLOW-UP:
NA
APPROXIMATE TIME ON AGENDA:
7:30 PM
ATTACHMENTS:
Description Type
Third Quarter Budget Report Backup Material
MEMORANDUM
1
TO: Board of Selectmen
FROM: Robert Addelson, Assistant Town Manager for Finance
Patricia Moore, Budget Officer
DATE: April 27, 2015
SUBJECT: FY2015, 3rd Quarter Exceptions Report
Summary
This report includes a presentation of 3rd quarter results as of March 31, 2015 of FY2015
General and Enterprise Fund expenditures by department, as well as FY2015 General and
Enterprise Fund revenue collections. The General Fund accounts for the Town’s annual
operating budget with the exception of water, sewer and recreation which are accounted for as
enterprise funds.
For the purpose of analysis, it is assumed that at the close of the 3rd quarter, departments will
have spent approximately 75% of their appropriation and that approximately 75% of estimated
revenues will have been collected. Line item expenditures that exceed 75% are reviewed by
staff to determine if there is a risk that the department will exceed its appropriation by the end of
the fiscal year.
In general, both expenditures and revenues are in line with expectations as of the end of the 3rd
quarter. A detailed breakdown of expenditures can be found on pages 6-15, with revenue
collections on pages 16-19. The summary table below indicates the total activity for these items:
(A) (B) (C) (D) ((B+C)/A) (B/A)
Expenditures
Revised Budget1 Expenditures Encumbered Available
% Used
(Exp. & Enc.)
% Used
(Exp. Only)
General Fund 167,028,566$ 110,115,708$ 6,791,326$ 50,121,533$ 70% 66%
Enterprise Funds 19,375,127$ 13,625,715$ 342,650$ 5,406,763$ 72% 70%
Grand Total 186,403,693$ 123,741,422$ 7,133,975$ 55,528,295$ 70% 66%
(A-B) (B/A)
Revenue Estimates Collections Uncollected --% Collected --
General Fund 179,639,304$ 136,797,837$ 42,841,467$ --76%--
Enterprise Funds 20,870,215$ 14,649,720$ 6,220,495$ --70%--
FY2015 3rd Quarter Exceptions Report
Summary of Operating Expenditures and Revenues
1Budget adopted at 2014 Annual Town Meeting adjusted for Reserve Fund Transfers approved through Q3 FY2015. Reserve Fund
transfers shown on page 7 include $150,000 to Fund 400 (capital) for supplemental funding for LHS modular classrooms.
MEMORANDUM
2
General Fund Expenditures
As of March 31st, 65.93% of the FY2015 General Fund budget of $167,028,566 has been
expended and 70% has been expended or encumbered leaving $50,121,533 of the budget
available for spending in the 4th quarter. Expenditures represent actual payments made for
goods and services and encumbrances are reservations of budgets for goods or services yet to
be delivered and/or invoiced.
As of March 31st, analysis of those line items exceeding 75% of budget revealed no risk of those
departments exceeding its appropriation at the end of the fiscal year with the exception of the
DPW Snow and Ice budget.
As of April 27th, the snow and ice deficit is projected to be approximately $1,117,000. The DPW
Director has identified approximately $461,000 in potential transfers from divisional budgets in
the DPW to the snow and ice budget leaving a projected year-end deficit of approximately
$656,000. It is recommended that this deficit be addressed in FY2016 by applying the $300,000
of FY16 revenue we have set-aside to address the FY15 snow and ice deficit, and any funds
that we expect to receive from FEMA. If FEMA reimbursement is not sufficient to retire the
deficit, the Town could avail itself of recently issued permission from the Department of
Revenue that will allow municipalities to amortize snow and ice deficits over multiple years.
A breakdown of the General Fund Operating Budget is shown below:
(A) (B) (C) (D) ((B+C)/A) (B/A)
Revised Budget1 Expenditures Encumbered Available
% Used
(Exp. & Enc.)
% Used
(Exp. Only)
Education 87,868,313$ 54,190,066$ 4,738,884$ 28,939,364$ 67.07% 61.67%
Shared Expenses 47,087,323$ 33,454,991$ 594,922$ 13,037,410$ 72.31% 71.05%
Municipal 32,072,930$ 22,470,651$ 1,457,520$ 8,144,759$ 74.61% 70.06%
Total 167,028,566$ 110,115,708$ 6,791,326$ 50,121,533$ 69.99% 65.93%
FY2015 3rd Quarter Exceptions Report - General Fund Operating Budget
Expenditures and Encumbrances
1Budget adopted at 2014 Annual Town Meeting adjusted for Reserve Fund Transfers approved through Q3 FY2015. Reserve Fund
transfers shown on page 7 include $150,000 to Fund 400 (capital) for supplemental funding for LHS modular classrooms.
MEMORANDUM
3
Enterprise Fund Expenditures
As of March 31st, 70.33% of the FY2015 Enterprise Fund budgets of $19,375,127 have been
expended and 72.09% have been expended or encumbered, leaving $5,406,763 of the budget
available for spending in the 4th quarter.
A breakdown of the Enterprise Fund Operating Budgets is shown below:
(A) (B) (C) (D) ((B+C)/A) (B/A)
Revised Budget* Expenditures Encumbered Available
% Used
(Exp. & Enc.)
% Used
(Exp. Only)
Water *8,481,605$ 6,045,004$ 58,423$ 2,378,178$ 71.96% 71.27%
Sewer* 9,052,588$ 6,398,230$ 81,263$ 2,573,095$ 71.58% 70.68%
Recreation* 1,840,934$ 1,182,481$ 202,963$ 455,490$ 75.26% 64.23%
Total 19,375,127$ 13,625,715$ 342,650$ 5,406,763$ 72.09% 70.33%
*Exclusive of indirect costs
FY2015 3rd Quarter Exceptions Report - Enterprise Fund Operating Budgets
Expenditures and Encumbrances
MEMORANDUM
4
General Fund Revenue Collections
Revenue collections were largely in line with estimates. As of the end of the third quarter
(3/31/2015), 76.15% or $136,797,837 of total estimated revenue for FY2015 ($179,639,304)
had been collected.
A breakdown of General Fund Revenue is shown below:
(A) (B) (B/A)
FY2015 Revenue
Estimates1 Collections Percent
Collected
Property Tax 154,682,386$ 116,047,408$ 75.02%
Local Receipts 9,853,431$ 9,357,150$ 94.96%
Motor Vehicle Excise 3,751,289$ 3,189,648$ 85.03%
Penalties and Interest 312,912$ 394,639$ 126.12%
Payment in Lieu of Taxes (PILOTS) 499,562$ 431,389$ 86.35%
Other Taxes (meals, jet fuel,hotel/motel) 1,262,628$ 1,040,089$ 82.37%
Charges for Services 1,634,849$ 1,271,265$ 77.76%
Rentals of Town Buildings 44,540$ 34,662$ 77.82%
License & Permits 1,408,081$ 1,320,851$ 93.81%
School Revenue 374,132$ 290,386$ 77.62%
Court Fines 7,320$ 15,745$ 215.10%
Fines and Forfeitures 300,104$ 211,140$ 70.36%
Investment Income 258,014$ 169,067$ 65.53%
Premiums on Permanent Borrowing -$ 297,285$ ---
Misc. Non-recurring Revenue 2 -$ 690,985$ ---
State Aid 11,119,486$ 7,409,278$ 66.63%
Interfund Operating Transfers 3,984,001$ 3,984,001$ 100.00%
Total General Fund Revenue 179,639,304$ 136,797,837$ 76.15%
1Does not include Free Cash appropriated under Article 4 to support the FY2015 Operating Budget
2Includes $575,000 for insurance settlement for fire truck.
Revenue Collections
MEMORANDUM
5
Enterprise Fund Revenue Collections
As of the end of the third quarter (3/31/2015), 70.19% or $14,649,720 of total estimated revenue
for FY2015 ($20,870,215) had been collected.
A breakdown of Enterprise Fund Revenue, by fund, is shown below:
(A) (B)(B/A)
FY2015 Revenue
Estimates* Collections Percent
Collected
Water
Charges for Services 8,481,881$ 6,691,582$ 78.89%
Non-Rate Revenue 289,000$ 281,363$ 97.36%
Retained Earnings 500,000$ 500,000$ 100.00%
Total Water 9,270,881$ 7,472,945$ 80.61%
Sewer
Charges for Services 9,126,551$ 5,400,298$ 59.17%
Non-Rate Revenue 341,067$ 343,939$ 100.84%
Retained Earnings 50,000$ 50,000$ 100.00%
Total Sewer 9,517,618$ 5,794,236$ 60.88%
Recreation
Fees for Services 1,701,616$ 1,005,458$ 59.09%
Non-Fee Revenues 5,100$ 2,081$ 40.80%
Retained Earnings 375,000$ 375,000$ 100.00%
Total Recreation 2,081,716$ 1,382,539$ 66.41%
Total Enterprise Funds Revenue 20,870,215$ 14,649,720$ 70.19%
* Inclusive of revenue to fund indirect costs.
FY2015 3rd Quarter Exceptions Report - Enterprise Fund Revenues
Revenue Collections
Sub-Program 1100- Lexington Public Schools(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Lexington Public SchoolsPersonal Services 73,391,976$ 157,141$ 73,549,117$ 46,096,707$ 2,500$ 27,449,910$ 62.68% 62.67%Expenses 13,231,953$ (157,141)$ 13,074,812$ 7,160,072$ 4,736,384$ 1,178,356$ 90.99% 54.76%TOTAL PUBLIC SCHOOLS P. S. 73,391,976$ 157,141$ 73,549,117$ 46,096,707$ 2,500$ 27,449,910$ 62.68% 62.67%TOTAL PUBLIC SCHOOLS EXPENSES 13,231,953$ (157,141)$ 13,074,812$ 7,160,072$ 4,736,384$ 1,178,356$ 90.99% 54.76%GRAND TOTAL PUBLIC SCHOOLS86,623,929$ -$ 86,623,929$ 53,256,779$ 4,738,884$ 28,628,267$ 66.95% 61.48%Sub-Program 1200- Minuteman Regional School(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Minuteman Regional School Assessment 1,244,384$ -$ 1,244,384$ 933,287$ -$ 311,097$ 75.00% 75.00%TOTAL MINUTEMAN ASSESSMENT 1,244,384$ -$ 1,244,384$ 933,287$ -$ 311,097$ 75.00% 75.00%GRAND TOTAL MINUTEMAN 1,244,384$ -$ 1,244,384$ 933,287$ -$ 311,097$ 75.00% 75.00%Sub-Program 2100- Employee Benefits(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Contributory RetirementAssessment 5,005,537$ -$ 5,005,537$ 3,689,366$ -$ 1,316,172$ 73.71% 73.71%Non-Contributory RetirementPersonal Services 13,447$ -$ 13,447$ 10,085$ -$ 3,362$ 75.00% 75.00%Expenses -$ -$ -$ -$ -$ -$ 0.00% 0.00%Employee InsurancePersonal Services 23,041,965$ -$ 23,041,965$ 15,826,718$ 6,375$ 7,208,872$ 68.71% 68.69%Expenses -$ -$ -$ -$ -$ -$ 0.00% 0.00%Unemployment InsurancePersonal Services 200,000$ -$ 200,000$ 183,569$ 5,100$ 11,331$ 94.33% 91.78%Expenses -$ -$ -$ -$ -$ -$ 0.00% 0.00%Workers CompensationPersonal Services -$ -$ -$ -$ -$ -$ 0.00% 0.00%Expenses 612,223$ -$ 612,223$ 291,168$ -$ 321,055$ 47.56% 47.56%Property & Liablility InsurancePersonal Services 29,532$ -$ 29,532$ 23,771$ -$ 5,761$ 80.49% 80.49%Expenses 746,923$ -$ 746,923$ 631,198$ -$ 115,725$ 84.51% 84.51%Uninsured LossesPersonal Services -$ -$ -$ -$ -$ -$ 0.00% 0.00%Expenses 175,000$ -$ 175,000$ 54,193$ -$ 120,807$ 30.97% 30.97%TOTAL BENEFITS PERSONAL SERVICES 28,290,481$ -$ 28,290,481$ 19,733,508$ 11,475$ 8,545,498$ 69.79% 69.75%TOTAL BENEFITS EXPENSES 1,534,146$ -$ 1,534,146$ 976,559$ -$ 557,587$ 63.65% 63.65%GRAND TOTAL BENEFITS29,824,627$ -$ 29,824,627$ 20,710,067$ 11,475$ 9,103,085$ 69.48% 69.44%6
Sub-Program 2200- Debt(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED General Fund Long Term Principal $ 5,490,414 $ - $ 5,490,414 $ 5,003,351 $ - 487,063$ 91.13% 91.13%Interest $ 980,676 $ - $ 980,676 $ 980,676 $ - 0$ 100.00% 100.00%Issuance Costs $ 259,551 $ - $ 259,551 $ 32,859 $ - 226,692$ 12.66% 12.66%TOTAL DEBT PERSONAL SERVICES -$ -$ -$ -$ -$ -$ 0.00% 0.00%TOTAL DEBT EXPENSES 6,730,641$ -$ 6,730,641$ 6,016,886$ -$ 713,755$ 89.40% 89.40%GRAND TOTAL TOTAL DEBT6,730,641$ -$ 6,730,641$ 6,016,886$ -$ 713,755$ 89.40% 89.40%Sub-Program 2300- Reserve Fund(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments* Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Reserve FundPersonal Services -$ -$ -$ -$ -$ -$ 0.00% 0.00%Expenses 900,000$ (265,620)$ 634,380$ -$ -$ 634,380$ 0.00% 0.00%TOTAL RESERVE FUND PERSONAL SERVICES -$ -$ -$ -$ -$ -$ 0.00% 0.00%TOTAL RESERVE FUND EXPENSES 900,000$ (265,620)$ 634,380$ -$ -$ 634,380$ 0.00% 0.00%GRAND TOTAL RESERVE FUND900,000$ (265,620)$ 634,380$ -$ -$ 634,380$ 0.00% 0.00%*Approved Reserve Fund Transfers through Q3 FY2015: Economic Development - Route 128 Business Council Alewife Shuttle (69,120)$ Economic Development - Visitor Center transition to Town management (35,000)$ Board of Health-Alleviate public health nuisance at private residence (11,500)$ Lexington High School modulars-Phase 2(150,000)$ (265,620)$ Sub-Program 2400- Public Facilities(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Education FacilitiesPersonal Services 3,291,484$ -$ 3,291,484$ 2,382,769$ -$ 908,715$ 72.39% 72.39%Expenses 3,678,739$ -$ 3,678,739$ 2,423,377$ 367,872$ 887,490$ 75.88% 65.88%Municipal FacilitiesPersonal Services 553,460$ -$ 553,460$ 304,059$ -$ 249,401$ 54.94% 54.94%Expenses 1,380,200$ -$ 1,380,200$ 839,006$ 211,872$ 329,322$ 76.14% 60.79%Facilities AdministrationPersonal Services 919,042$ -$ 919,042$ 708,328$ -$ 210,714$ 77.07% 77.07%Expenses 74,750$ -$ 74,750$ 70,500$ 3,702$ 548$ 99.27% 94.31%TOTAL PUBLIC FACILITIES PERSONAL SERVICES 4,763,986$ -$ 4,763,986$ 3,395,156$ -$ 1,368,830$ 71.27% 71.27%TOTAL PUBLIC FACILITIES EXPENSES 5,133,689$ -$ 5,133,689$ 3,332,883$ 583,447$ 1,217,360$ 76.29% 64.92%GRAND TOTAL PUBLIC FACILITIES9,897,675$ -$ 9,897,675$ 6,728,039$ 583,447$ 2,586,190$ 73.87% 67.98%7
Sub-Program 3000- Public Works(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED AdministrationPersonal Services 530,175$ -$ 530,175$ 421,237$ -$ 108,938$ 79.45% 79.45%Expenses 30,250$ -$ 30,250$ 23,698$ 693$ 5,859$ 80.63% 78.34%EngineeringPersonal Services 599,540$ -$ 599,540$ 438,655$ -$ 160,885$ 73.17% 73.17%Expenses 131,620$ -$ 131,620$ 8,042$ 33,916$ 89,661$ 31.88% 6.11%Street LightingPersonal Services 10,000$ -$ 10,000$ 5,338$ -$ 4,662$ 53.38% 53.38%Expenses 277,145$ -$ 277,145$ 205,755$ 47,626$ 23,764$ 91.43% 74.24%Highway MaintenancePersonal Services 743,846$ -$ 743,846$ 506,254$ -$ 237,592$ 68.06% 68.06%Expenses 492,696$ -$ 492,696$ 245,365$ 106,664$ 140,668$ 71.45% 49.80%Road MachineryPersonal Services 255,950$ -$ 255,950$ 154,058$ -$ 101,892$ 60.19% 60.19%Expenses 503,608$ -$ 503,608$ 408,761$ 69,826$ 25,022$ 95.03% 81.17%Snow RemovalPersonal Services 249,997$ -$ 249,997$ 676,559$ -$ (426,562)$ 270.63% 270.63%Expenses 877,719$ -$ 877,719$ 1,098,880$ 202,232$ (423,392)$ 148.24% 125.20%ParksPersonal Services 796,184$ -$ 796,184$ 510,146$ -$ 286,038$ 64.07% 64.07%Expenses 235,025$ -$ 235,025$ 154,402$ 45,238$ 35,386$ 84.94% 65.70%ForestryPersonal Services 265,452$ -$ 265,452$ 177,096$ -$ 88,356$ 66.71% 66.71%Expenses 120,400$ -$ 120,400$ 33,075$ 18,335$ 68,990$ 42.70% 27.47%CemeteryPersonal Services 240,926$ -$ 240,926$ 156,313$ -$ 84,613$ 64.88% 64.88%Expenses 53,000$ -$ 53,000$ 26,407$ 15,425$ 11,168$ 78.93% 49.82%Refuse CollectionPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 779,561$ -$ 779,561$ 519,707$ 259,854$ -$ 100.00% 66.67%RecyclingPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 854,992$ 30,000$ 884,992$ 519,078$ 246,474$ 119,440$ 86.50% 58.65%Refuse DisposalPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 673,400$ (30,000)$ 643,400$ 401,708$ -$ 241,692$ 62.44% 62.44%TOTAL PUBLIC WORKS SERVICES 3,692,070$ -$ 3,692,070$ 3,045,657$ -$ 646,413$ 82.49% 82.49%TOTAL PUBLIC WORKS EXPENSES 5,029,416$ -$ 5,029,416$ 3,644,877$ 1,046,281$ 338,258$ 93.27% 72.47%GRAND TOTAL PUBLIC WORKS8,721,486$ -$ 8,721,486$ 6,690,534$ 1,046,281$ 984,671$ 88.71% 76.71%8
Sub-Program 4100- Law Enforcement(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Police AdministrationPersonal Services 1,231,122$ -$ 1,231,122$ 923,116$ -$ 308,006$ 74.98% 74.98%Expenses 55,534$ -$ 55,534$ 36,464$ -$ 19,070$ 65.66% 65.66%Patrol and EnforcementPersonal Services 2,748,510$ -$ 2,748,510$ 1,997,057$ -$ 751,453$ 72.66% 72.66%Expenses 517,501$ -$ 517,501$ 342,274$ 7,078$ 168,150$ 67.51% 66.14%Parking OperationsPersonal Services 236,200$ -$ 236,200$ 176,443$ -$ 59,757$ 74.70% 74.70%Expenses 66,544$ -$ 66,544$ 34,633$ -$ 31,911$ 52.04% 52.04%InvestigationsPersonal Services 604,464$ -$ 604,464$ 488,484$ -$ 115,980$ 80.81% 80.81%Expenses 56,222$ -$ 56,222$ 20,542$ -$ 35,680$ 36.54% 36.54%DispatchPersonal Services 566,971$ -$ 566,971$ 377,305$ -$ 189,667$ 66.55% 66.55%Expenses 48,203$ -$ 48,203$ 38,129$ -$ 10,074$ 79.10% 79.10%Animal ControlPersonal Services 31,067$ -$ 31,067$ 15,197$ -$ 15,870$ 48.92% 48.92%Expenses 8,696$ -$ 8,696$ 2,311$ -$ 6,385$ 26.58% 26.58%Crossing GuardsPersonal Services 134,519$ -$ 134,519$ 89,137$ -$ 45,382$ 66.26% 66.26%Expenses 8,000$ -$ 8,000$ 2,178$ -$ 5,822$ 27.23% 27.23%TOTAL LAW ENFORCEMENT PERSONAL SERVICES 5,552,853$ -$ 5,552,853$ 4,066,738$ -$ 1,486,115$ 73.24% 73.24%TOTAL LAW ENFORCEMENT EXPENSES 760,700$ -$ 760,700$ 476,531$ 7,078$ 277,091$ 63.57% 62.64%GRAND TOTAL LAW ENFORCEMENT6,313,553$ -$ 6,313,553$ 4,543,270$ 7,078$ 1,763,206$ 72.07% 71.96%Sub-Program 4200- Fire & Rescue(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Fire AdministrationPersonal Services 322,202$ -$ 322,202$ 248,048$ -$ 74,154$ 76.99% 76.99%Expenses 117,960$ -$ 117,960$ 82,472$ -$ 35,488$ 69.92% 69.92%Fire PreventionPersonal Services 183,611$ -$ 183,611$ 151,198$ -$ 32,413$ 82.35% 82.35%Expenses 16,950$ -$ 16,950$ 7,522$ -$ 9,428$ 44.38% 44.38%Fire SuppressionPersonal Services 4,645,615$ -$ 4,645,615$ 3,588,322$ -$ 1,057,293$ 77.24% 77.24%Expenses 334,500$ -$ 334,500$ 173,133$ 8,111$ 153,256$ 54.18% 51.76%Emergency Medical ServicesPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 148,600$ -$ 148,600$ 83,405$ -$ 65,195$ 56.13% 56.13%Emergency ManagementPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 4,500$ -$ 4,500$ 2,224$ -$ 2,276$ 49.43% 49.43%TOTAL FIRE PERSONAL SERVICES 5,151,428$ -$ 5,151,428$ 3,987,568$ -$ 1,163,860$ 77.41% 77.41%TOTAL FIRE EXPENSES 622,510$ -$ 622,510$ 348,757$ 8,111$ 265,642$ 57.33% 56.02%GRAND TOTAL FIRE5,773,938$ -$ 5,773,938$ 4,336,325$ 8,111$ 1,429,502$ 75.24% 75.10%9
Sub-Program 5100- Cary Memorial Library(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED General and Technical ServicesPersonal Services 251,676$ -$ 251,676$ 186,165$ -$ 65,511$ 73.97% 73.97%Expenses 146,000$ -$ 146,000$ 133,593$ -$ 12,407$ 91.50% 91.50%Adult LibraryPersonal Services 1,274,966$ -$ 1,274,966$ 946,256$ -$ 328,710$ 74.22% 74.22%Expenses 75,000$ -$ 75,000$ 70,949$ -$ 4,051$ 94.60% 94.60%Children's LibraryPersonal Services 382,572$ -$ 382,572$ 258,159$ -$ 124,413$ 67.48% 67.48%Expenses 50,355$ -$ 50,355$ 26,337$ -$ 24,018$ 52.30% 52.30%TOTAL LIBRARY PERSONAL SERVICES 1,909,214$ -$ 1,909,214$ 1,390,580$ -$ 518,634$ 72.84% 72.84%TOTAL LIBRARY EXPENSES 271,355$ -$ 271,355$ 230,880$ -$ 40,475$ 85.08% 85.08%GRAND TOTAL LIBRARY2,180,569$ -$ 2,180,569$ 1,621,460$ -$ 559,109$ 74.36% 74.36%Sub-Program 6000- Human Services(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED AdministrationPersonal Services 176,743$ -$ 176,743$ 140,625$ -$ 36,118$ 79.56% 79.56%Expenses 33,000$ -$ 33,000$ 13,329$ -$ 19,671$ 40.39% 40.39%Community ProgramsPersonal Services 10,057$ -$ 10,057$ 15,127$ -$ (5,070)$ 150.41% 150.41%Expenses 11,000$ -$ 11,000$ 5,123$ -$ 5,877$ 46.58% 46.58%Supportive LivingPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 15,000$ -$ 15,000$ 2,010$ -$ 12,990$ 13.40% 13.40%Veterans ServicesPersonal Services 52,432$ -$ 52,432$ 33,179$ -$ 19,253$ 63.28% 63.28%Expenses 155,950$ -$ 155,950$ 75,463$ -$ 80,487$ 48.39% 48.39%Youth and Family ServicesPersonal Services 103,485$ -$ 103,485$ 26,476$ -$ 77,009$ 25.58% 25.58%Expenses 9,300$ -$ 9,300$ 675$ -$ 8,625$ 7.26% 7.26%Senior ServicesPersonal Services 101,615$ -$ 101,615$ 67,727$ -$ 33,888$ 66.65% 66.65%Expenses 15,400$ -$ 15,400$ 10,927$ -$ 4,473$ 70.96% 70.96%Transportation ServicesPersonal Services 85,463$ -$ 85,463$ 68,826$ -$ 16,637$ 80.53% 80.53%Expenses 450,687$ -$ 450,687$ 325,038$ 121,936$ 3,713$ 99.18% 72.12%TOTAL HUMAN SERVICES PERSONAL SERVICES 529,795$ -$ 529,795$ 351,959$ -$ 177,836$ 66.43% 66.43%TOTAL HUMAN SERVICES EXPENSES 690,337$ -$ 690,337$ 432,565$ 121,936$ 135,836$ 80.32% 62.66%GRAND TOTAL HUMAN SERVICES1,220,132$ -$ 1,220,132$ 784,524$ 121,936$ 313,672$ 74.29% 64.30%10
Sub-Program 7100-Community Development(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Building and ZoningPersonal Services 502,109$ -$ 502,109$ 349,481$ -$ 152,628$ 69.60% 69.60%Expenses 65,640$ -$ 65,640$ 16,548$ 22,585$ 26,507$ 59.62% 25.21%Regulatory SupportPersonal Services 249,326$ -$ 249,326$ 184,100$ -$ 65,226$ 73.84% 73.84%Expenses 26,560$ -$ 26,560$ 18,426$ 1,518$ 6,616$ 75.09% 69.37%ConservationPersonal Services 191,728$ -$ 191,728$ 136,421$ -$ 55,307$ 71.15% 71.15%Expenses 36,932$ -$ 36,932$ 13,292$ 4,500$ 19,140$ 48.18% 35.99%Board of HealthPersonal Services 206,627$ -$ 206,627$ 156,823$ -$ 49,804$ 75.90% 75.90%Expenses 53,182$ 11,500$ 64,682$ 47,500$ -$ 17,182$ 73.44% 73.44%TOTAL COMMUNITY DEVELOPMENT PERSONAL SERVICES 1,149,790$ -$ 1,149,790$ 826,824$ -$ 322,966$ 71.91% 71.91%TOTAL COMMUNITY DEVELOPMENT EXPENSES 182,314$ 11,500$ 193,814$ 95,765$ 28,603$ 69,446$ 64.17% 49.41%GRAND TOTAL COMMUNITY DEVELOPMENT 1,332,104$ 11,500$ 1,343,604$ 922,589$ 28,603$ 392,411$ 70.79% 68.67%Sub-Program 7200- Planning(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED PlanningPersonal Services 298,222$ -$ 298,222$ 224,622$ -$ 73,600$ 75.32% 75.32%Expenses 42,475$ -$ 42,475$ 18,767$ 5,000$ 18,708$ 55.95% 44.18%TOTAL PLANNING PERSONAL SERVICES 298,222$ -$ 298,222$ 224,622$ -$ 73,600$ 75.32% 75.32%TOTAL PLANNING EXPENSES 42,475$ -$ 42,475$ 18,767$ 5,000$ 18,708$ 55.95% 44.18%GRAND TOTAL PLANNING340,697$ -$ 340,697$ 243,389$ 5,000$ 92,308$ 72.91% 71.44%Sub-Program 7300- Economic Development(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments* Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Economic Development OfficePersonal Services181,122$ 17,500$ 98,622$ 89,013$ -$ 9,609$ 90.26% 90.26%Expenses 39,850$ 86,620$ 126,470$ 70,608$ -$ 55,862$ 55.83% 55.83%Battle Green GuidesPersonal Services 13,050$ -$ 13,050$ 6,945$ -$ 6,105$ 53.22% 53.22%Expenses 26,000$ -$ 26,000$ 16,924$ -$ 9,077$ 65.09% 65.09%TOTAL ECONOMIC DEVELOPMENT PERSONAL SERVICES 94,172$ 17,500$ 111,672$ 95,958$ -$ 15,714$ 85.93% 85.93%TOTAL ECONOMIC DEVELOPMENT EXPENSES 65,850$ 86,620$ 152,470$ 87,532$ -$ 64,938$ 57.41% 57.41%GRAND TOTAL ECONOMIC DEVELOPMENT160,022$ 104,120$ 264,142$ 183,490$ -$ 80,652$ 69.47% 69.47%1Salaries to be transferred to Revolving Fund for Visitors Center - Timing*Reserve Fund Transfers of $69,120 for Alewife Shuttle and $35,000 for Visitor Center Transition to Town management.11
Sub-Program 8100- Board of Selectmen(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Board of SelectmenPersonal Services 128,165$ -$ 128,165$ 88,771$ -$ 39,394$ 69.26% 69.26%Expenses 104,825$ -$ 104,825$ 80,767$ 6,328$ 17,729$ 83.09% 77.05%LegalPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 410,000$ -$ 410,000$ 301,727$ -$ 108,273$ 73.59% 73.59%Town ReportPersonal Services -$ -$ -$ -$ -$ -$ 0.00% 0.00%Expenses 8,000$ -$ 8,000$ -$ -$ 8,000$ 0.00% 0.00%TOTAL SELECTMEN PERSONAL SERVICES 128,165$ -$ 128,165$ 88,771$ -$ 39,394$ 69.26% 69.26%TOTAL SELECTMEN EXPENSES 522,825$ -$ 522,825$ 382,494$ 6,328$ 134,002$ 74.37% 73.16%GRAND TOTAL SELECTMEN 650,990$ -$ 650,990$ 471,265$ 6,328$ 173,396$ 73.36% 72.39%Sub-Program 8200- Town Manager(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Organizational Direction & AdministrationPersonal Services 494,622$ -$ 494,622$ 377,068$ -$ 117,554$ 76.23% 76.23%Expenses 131,800$ -$ 131,800$ 38,475$ 28,275$ 65,050$ 50.64% 29.19%Human ResourcesPersonal Services 130,617$ -$ 130,617$ 98,696$ -$ 31,921$ 75.56% 75.56%Expenses 105,820$ -$ 105,820$ 28,709$ -$ 77,111$ 27.13% 27.13%TOTAL TOWN MANAGER PERSONAL SERVICES 625,239$ -$ 625,239$ 475,764$ -$ 149,475$ 76.09% 76.09%TOTAL TOWN MANAGER EXPENSES 237,620$ -$ 237,620$ 67,184$ 28,275$ 142,161$ 40.17% 28.27%GRAND TOTAL TOWN MANAGER862,859$ -$ 862,859$ 542,948$ 28,275$ 291,636$ 66.20% 62.92%(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Salary AdjustmentPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 878,000$ -$ 878,000$ -$ -$ 878,000$ 0.00% 0.00%TOTAL SALARY ADJUSTMENT ACCOUNT PS -$ -$ -$ -$ -$ -$ 0.00% 0.00%TOTAL SALARY ADJUSTMENT ACCOUNT EXPENSES878,000$ -$ 878,000$ -$ -$ 878,000$ 0.00% 0.00%GRAND TOTAL SALARY ADJUSTMENT ACCOUNT878,000$ -$ 878,000$ -$ -$ 878,000$ 0.00% 0.00%12
Sub-Program 8300- Committees(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Financial CommitteesPersonal Services 6,000$ -$ 6,000$ 5,842$ -$ 158$ 97.36% 97.36%Expenses 1,500$ -$ 1,500$ 333$ -$ 1,167$ 22.20% 22.20%Misc. Boards & CommitteesPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 4,500$ -$ 4,500$ 939$ -$ 3,561$ 20.87% 20.87%Public Celebrations CommitteePersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 41,000$ -$ 41,000$ 4,547$ 168$ 36,285$ 11.50% 11.09%TOTAL COMMITTEES PERSONAL SERVICES 6,000$ -$ 6,000$ 5,842$ -$ 158$ 97.36% 97.36%TOTAL COMMITTEES EXPENSES 47,000$ -$ 47,000$ 5,820$ 168$ 41,012$ 12.74% 12.38%GRAND TOTAL COMMITTEES 53,000$ -$ 53,000$ 11,661$ 168$ 41,171$ 22.32% 22.00%Sub-Program 8400- Finance(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED ComptrollerPersonal Services 528,328$ -$ 528,328$ 386,019$ -$ 142,309$ 73.06% 73.06%Expenses 122,350$ -$ 122,350$ 50,592$ -$ 71,758$ 41.35% 41.35%Treasurer/CollectorPersonal Services 282,677$ -$ 282,677$ 205,988$ -$ 76,689$ 72.87% 72.87%Expenses 125,855$ -$ 125,855$ 65,423$ 1,362$ 59,070$ 53.06% 51.98%AssessorPersonal Services 388,286$ -$ 388,286$ 259,664$ -$ 128,622$ 66.87% 66.87%Expenses 247,770$ -$ 247,770$ 93,834$ 120,120$ 33,815$ 86.35% 37.87%Utility BillingPersonal Services 74,130$ -$ 74,130$ 56,521$ -$ 17,609$ 0.00% 76.25%Expenses -$ -$ --- ---TOTAL FINANCE PERSONAL SERVICES 1,273,421$ -$ 1,273,421$ 908,192$ -$ 365,229$ 71.32% 71.32%TOTAL FINANCE EXPENSES 495,975$ -$ 495,975$ 209,849$ 121,482$ 164,644$ 66.80% 42.31%GRAND TOTAL FINANCE1,769,396$ -$ 1,769,396$ 1,118,041$ 121,482$ 529,873$ 70.05% 63.19%13
Sub-Program 8500- Town Clerk(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C) Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Town Clerk AdministrationPersonal Services 282,892$ -$ 282,892$ 173,805$ -$ 109,087$ 61.44% 61.44%Expenses 17,300$ -$ 17,300$ 8,079$ 805$ 8,416$ 51.35% 46.70%Board of RegistrarsPersonal Services 825$ -$ 825$ 646$ -$ 179$ 78.33% 78.33%Expenses 16,000$ -$ 16,000$ 8,616$ -$ 7,384$ 53.85% 53.85%ElectionsPersonal Services 51,000$ -$ 51,000$ 44,471$ -$ 6,529$ 87.20% 87.20%Expenses 69,450$ -$ 69,450$ 58,355$ -$ 11,095$ 84.02% 84.02%Records ManagementPersonal Services 28,275$ -$ 28,275$ 16,570$ -$ 11,705$ 58.60% 58.60%Expenses 18,325$ -$ 18,325$ 2,804$ 790$ 14,730$ 19.62% 15.30%TOTAL TOWN CLERK PERSONAL SERVICES 362,992$ -$ 362,992$ 235,493$ -$ 127,499$ 64.88% 64.88%TOTAL TOWN CLERK EXPENSES 121,075$ -$ 121,075$ 77,854$ 1,595$ 41,626$ 65.62% 64.30%GRAND TOTAL TOWN CLERK484,067$ -$ 484,067$ 313,347$ 1,595$ 169,125$ 65.06% 64.73%Sub-Program 8600- Information Services (IS)(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Information ServicesPersonal Services 465,547$ -$ 465,547$ 332,066$ -$ 133,481$ 71.33% 71.33%Expenses 708,250$ -$ 708,250$ 338,381$ 64,664$ 305,205$ 56.91% 47.78%Web DevelopmentPersonal Services -$ -$ -$ -$ -$ -$ --- ---Expenses 42,700$ -$ 42,700$ 17,359$ 18,000$ 7,341$ 82.81% 40.65%TOTAL INFORMATION SERVICES PERSONAL SERVICES 465,547$ -$ 465,547$ 332,066$ -$ 133,481$ 71.33% 71.33%TOTAL INFORMATION SERVICES EXPENSES 750,950$ -$ 750,950$ 355,740$ 82,664$ 312,546$ 58.38% 47.37%GRAND TOTAL INFORMATION SERVICES1,216,497$ -$ 1,216,497$ 687,806$ 82,664$ 446,027$ 63.34% 56.54%Grand Total General Fund Personal Services 127,685,351$ 174,641$ 127,859,992$ 85,261,405$ 13,975$ 42,584,612$ 66.69% 66.68%Grand Total General Fund Expenses 39,493,215$ (324,641)$ 39,168,574$ 24,854,303$ 6,777,351$ 7,536,920$ 80.76% 63.45%Grand Total General Fund 167,178,566$ (150,000)$ 167,028,566$ 110,115,708$ 6,791,326$ 50,121,533$ 69.99% 65.93%14
ENTERPRISE FUNDSSub-Program 3600- Water Enterprise(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Water Enterprise Personal Services 674,611$ -$ 674,611$ 437,680$ -$ 236,931$ 64.88% 64.88%Expenses 389,400$ -$ 389,400$ 278,353$ 58,423$ 52,623$ 86.49% 71.48%TOTAL WATER PERSONAL SERVICES 674,611$ -$ 674,611$ 437,680$ -$ 236,931$ 64.88% 64.88%TOTAL WATER EXPENSES 389,400$ -$ 389,400$ 278,353$ 58,423$ 52,623$ 86.49% 71.48%TOTAL WATER MWRA6,037,972$ -$ 6,037,972$ 4,225,133$ -$ 1,812,839$ 69.98% 69.98%TOTAL WATER DEBT1,379,622$ -$ 1,379,622$ 1,103,837$ -$ 275,785$ 80.01% 80.01%GRAND TOTAL WATER ENTERPRISE8,481,605$ -$ 8,481,605$ 6,045,004$ 58,423$ 2,378,178$ 71.96% 71.27%Sub-Program 3700- Sewer Enterprise(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Sewer Enterprise Personal Services 302,360$ -$ 302,360$ 162,645$ -$ 139,715$ 53.79% 53.79%Expenses 345,650$ -$ 345,650$ 192,280$ 81,263$ 72,106$ 79.14% 55.63%TOTAL SEWER PERSONAL SERVICES 302,360$ -$ 302,360$ 162,645$ -$ 139,715$ 53.79% 53.79%TOTAL SEWER EXPENSES 345,650$ -$ 345,650$ 192,280$ 81,263$ 72,106$ 79.14% 55.63%TOTAL SEWER MWRA7,183,735$ -$ 7,183,735$ 5,024,163$ -$ 2,159,572$ 69.94% 69.94%TOTAL SEWER DEBT1,220,843$ -$ 1,220,843$ 1,019,141$ -$ 201,702$ 83.48% 83.48%GRAND TOTAL SEWER ENTERPRISE9,052,588$ -$ 9,052,588$ 6,398,230$ 81,263$ 2,573,095$ 71.58% 70.68%Sub-Program 5200- Recreation Enterprise(A) (B) (C) (D) (E) (F) ((D+E)/C)(D/C)Original Appropriation Transfer/ Adjustments Revised Budget Year-to-Date (YTD) Expended Encumbrances Available Budget % USED % USED Recreation Enterprise Personal Services 704,615$ -$ 704,615$ 533,804$ -$ 170,811$ 75.76% 75.76%Expenses 500,044$ -$ 500,044$ 328,220$ 56,639$ 115,185$ 76.97% 65.64%Pine MeadowsPersonal Services -$ -$ -$ -$ -$ -$ 0.00% 0.00%Expenses 536,275$ -$ 536,275$ 320,457$ 146,324$ 69,494$ 87.04% 59.76%TOTAL RECREATION PERSONAL SERVICES 704,615$ -$ 704,615$ 533,804$ -$ 170,811$ 75.76% 75.76%TOTAL RECREATION EXPENSES 1,036,319$ -$ 1,036,319$ 648,677$ 202,963$ 184,678$ 82.18% 62.59%TOTAL RECREATION DEBT100,000$ -$ 100,000$ -$ -$ 100,000$ 0.00% 0.00%GRAND TOTAL RECREATION ENTERPRISE1,840,934$ -$ 1,840,934$ 1,182,481$ 202,963$ 455,490$ 75.26% 64.23%15
PROPERTY TAX
10010020 PERSONAL PROPERTY TAX
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010020_41115 15 PERSONAL PROPERTY TAX 5,238,813$ 4,112,121$ 1,126,693$ 78.49%
TOTAL PERSONAL PROPERTY 5,238,813$ 4,112,121$ 1,126,693$ 78.49%
10010030 REAL ESTATE TAX
10010030_41215__ 15 REAL ESTATE TAX 149,443,573$ 110,727,433$ 38,716,140$ 74.09%
10010030 41213 13 REAL ESTATE TAX 49,889$ (49,889)$ ---
10010030 41214 14 REAL ESTATE TAX 687,154$ (687,154)$ ---
10010030_41451__ DEFERRED TAXES 34,695$ (34,695)$ ---
TOTAL REAL ESTATE 149,443,573$ 111,499,171$ 37,944,402$ 74.61%
TOTAL PROPERTY TAX 154,682,386$ 115,611,292$ 39,071,094$ 74.74%
10010040 TAX LIENS/TITLES REDEEMED
10010040_41420__ TAX LIENS/TITLES REDEEMED 436,116$ (436,116)$ 0%
TOTAL TAX LIENS -$ 436,116$ (436,116)$ 0%
MOTOR VEHICLE EXCISE TAX
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010050_41502__ 02 MVE TAX $ 28 (28)$ ---
10010050_41504__ 04 MVE TAX $ 66 (66)$ ---
10010050_41505__ 05 MVE TAX -$ ---
10010050_41506__ 06 MVE TAX 27$ (27)$ ---
10010050_41507__ 07 MVE TAX 410$ (410)$ ---
10010050_41508__ 08 MVE TAX 120$ (120)$ ---
10010050_41509__ 09 MVE TAX 474$ (474)$ ---
10010050_41510__ 10 MVE TAX 270$ (270)$ ---
10010050_41511__ 11 MVE TAX 574$ (574)$ ---
10010050_41512__ 12 MVE TAX 2,969$ (2,969)$ ---
10010050_41513 13 MVE TAX 6,702$ (6,702)$ ---
10010050_41514 14 MVE TAX 685,286$ (685,286)$ ---
10010050 41515 15 MVE TAX 3,751,289$ 2,492,348$ 1,258,941$ 66%
10010050_41570__ MVE TAX - PRIOR YRS 349$ (349)$ ---
10010050_41595__ 95 MVE TAX 24$ (24)$ ---
TOTAL MOTOR VEHICLE EXCISE 3,751,289$ 3,189,648$ 561,641$ 85.03%
PENALTIES & INTEREST ON TAXES
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010060_41701__ PEN & INT PP TAX 10,979$ 7,847$ 3,132$ 71.48%
10010060_41702__ PEN & INT RE TAX 210,439$ 148,555$ 61,884$ 70.59%
10010060_41703__ PEN & INT TAX LIENS 45,747$ 216,279$ (170,532)$ 472.77%
10010060_41704__ PEN & INT MVE TAX 45,747$ 21,958$ 23,789$ 48.00%
TOTAL PENALTIES AND INTERESTS 312,912$ 394,639$ (81,727)$ 126.12%
PAYMENT IN LIEU OF TAXES
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010070_41801__ PAYMENT IN LIEU OF TAXES 499,562$ 431,389$ 68,173$ 86.35%
TOTAL PAYMENT IN LIEU OF TAXES 499,562$ 431,389$ 68,173$ 86.35%
OTHER TAXES
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010080_41901__ OTHER EXCISE-HOTEL/MOTEL 667,912$ 518,147$ 149,765$ 77.58%
10010080_41902__ OTHER EXCISE - JET FUEL 228,737$ 263,898$ (35,161)$ 115.37%
10010080 41903__ OTHER EXCISE - MEALS TAX 365,979$ 258,043$ 107,936$ 70.51%
TOTAL OTHER TAXES 1,262,628$ 1,040,089$ 222,539$ 82.37%
FY2015 3rd Quarter General Fund Revenue Report (as of 3/31/15)
16
CHARGES FOR SERVICES
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010090_42701__ FIRE DEPT REC-AMBULANCE FEES 851,520$ 660,234$ 191,286$ 77.54%
10010090_42702__ FIRE DEPT REC-FIRE ALARM FEES 9,375$ 1,550$ 7,825$ 16.53%
10010090_42703__ POLICE DEPT REC-HOUSE ALARMS 17,233$ 13,400$ 3,833$ 77.76%
10010090_43202__ CERTIFICATE OF REDEMPTION 28$ 76$ (48)$ 271.43%
10010090_43205__ MUNICIPAL LIEN CERTIFICATES 40,110$ 22,025$ 18,085$ 54.91%
10010090_43208__ SEALER OF WTS & MEASURES FEES 1,141$ -$ 1,141$ 0.00%
10010090_43210__ PROTECTED TREE FEES 16,284$ 18,805$ (2,521)$ 115.48%
10010090_43213__ FEES FOR ENGINEERING SERVICES 2,863$ 51$ 2,812$ 1.78%
10010090_43219__ BATTLE GREEN CHARTERS 430$ 200$ 230$ 46.51%
10010090_43221__ LEXPRESS FARES 75,457$ 54,199$ 21,258$ 71.83%
10010090_43226__ FIRE FEE-CERT OF COMPLIANCE 29,257$ 25,020$ 4,237$ 85.52%
10010090_43227__ TOWN CLERK FEE 28,445$ 26,274$ 2,171$ 92.37%
10010090_43228__ POLICE DEPT FEE 50,305$ 45,133$ 5,172$ 89.72%
10010090_43229__ REGISTRY SURCHARGE FEE 28,262$ 21,630$ 6,632$ 76.53%
10010090_43230__ DPW FEES FOR SERVICE 576$ 342$ 234$ 59.38%
10010090_43231__ P.B. FILING & REVIEW FEES 14,451$ 17,600$ (3,149)$ 121.79%
10010090_43232__ B & Z MICROFILM FEES 10,976$ 10,945$ 31$ 99.72%
10010090_43233__ B.O.A. HEARING FEES 16,991$ 12,138$ 4,853$ 71.44%
10010090_43234__ P.B. SALE OF MAPS & DEV. REGUL 361$ 120$ 241$ 33.24%
10010090_43235__ANR PLAN FILING FEES 488$ 600$ (112)$ 122.95%
10010090_43236__ RENTAL CAR SURCHARGE FEES 2,391$ 2,566$ (175)$ 107.30%
10010090_43238__ CONSERVATION FEES 25,822$ 19,763$ 6,059$ 76.54%
10010090_43240__ CEMETERY PREPARATION 116,220$ 92,515$ 23,705$ 79.60%
10010090_43297__ MEDICARE PART D -$ -$ 100.00%
10010090_43298__ CELL TOWER REVENUE 250,531$ 153,576$ 96,955$ 61.30%
10010090_43299__ MISC. FEES 22,866$ 17,469$ 5,397$ 76.40%
10010090_43300__ MISC NON-RECURRING REVENUE -$ -$ 100.00%
10010090_43547__ TRENCH PERMIT FEES 4,167$ 4,575$ (408)$ 79.83%
10010090_47502__ STREET BETTERMENT 18,299$ 14,608$ 3,691$ 20.17%
10010160 47501 SEWER BTMT PD IN ADVANC -$ 1,217$ (1,217)$ 100.00%
10010160 47707 14 SEWER BETTERMENT -$ 243$ (243)$ ---
10010160 47709 14 STREET BETTERMENT INT -$ 38$ (38)$ ---
10010160 47710 14 STREET BETTERMENT -$ 561$ (561)$ ---
10010160 47712 14 SEWER BETTERMENT INT -$ 85$ (85)$ ---
10010160 47715 15 SEWER BETTERMENT -$ 3,329$ (3,329)$ ---
10010160 47716 15 SEWER BETTERMENT INT -$ 1,122$ (1,122)$ ---
10010160 47719 15 STREET BETTERMENT -$ 18,231$ (18,231)$ ---
10010160 47720 15 STREET BETTERMENT INT -$ 9,668$ (9,668)$ ---
10010160 47721 15 WATER BETTERMENT -$ 1,086$ (1,086)$ ---
10010160 47722 15 WATER BETTERMENT INT -$ 271$ (271)$ ---
TOTAL CHARGES FOR SERVICES 1,634,849$ 1,271,265$ 363,584$ 77.76%
RENTALS OF TOWN BUILDINGS
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010100_43601__ RENTALS OF TOWN BUILDINGS 44,540$ 34,662$ 9,879$ 77.82%
TOTAL RENTALS OF TOWN BUILDINGS 44,540$ 34,662$ 9,879$ 77.82%
LICENSE & PERMITS
FY2015 Revenue From
Recap
Collections as of
12/31/2014
Uncollected as of
12/31/14
Percent (%)
Collected
10010120_44105__ALCOHOL & BEVERAGE LIC 71,008$ 78,585$ (7,577)$ 110.67%
10010120_44201__ BUILDING PERMITS 892,075$ 864,406$ 27,669$ 96.90%
10010120_44202__ GAS PERMITS 24,467$ 22,064$ 2,403$ 90.18%
10010120_44203__ WIRING PERMITS 168,723$ 145,093$ 23,630$ 86.00%
10010120_44204__ PLUMBING PERMITS 57,069$ 49,044$ 8,025$ 85.94%
10010120_44205__ SHEET METAL PERMITS 9,149$ 20,101$ (10,952)$ 219.70%
10010120_44224__ MECHANICAL PERMITS 33,450$ 25,051$ 8,399$ 74.89%
10010120_44225__ SELECTMAN'S LIC. & PERMITS 2,470$ 425$ 2,045$ 17.20%
10010120_44227__ BOARD OF HEALTH LIC & PERMITS 42,380$ 24,005$ 18,375$ 56.64%
10010120_44229__ FIRE DEPT LIC. & PERMITS 25,968$ 27,185$ (1,217)$ 104.69%
10010120_44230__ B & Z MISC PERMITS 274$ 7,944$ (7,669)$ 2894.14%
10010120_44253__ CABLE FRANCHISE LICENSE 3,660$ 6,104$ (2,444)$ 166.77%
10010120_44258__ FIREARMS LICENSE 1,830$ 1,488$ 342$ 81.29%
10010120_44290__ TOWN CLERK'S LIC & PERMITS 41,523$ 14,135$ 27,388$ 34.04%
10010120_44293__ DPW STREET OPENING PERMITS 30,514$ 29,216$ 1,298$ 95.75%
10010120 44294 RIGHT OF WAY OBSTRUCTION -$ 150$ (150)$ ---
10010120_44296__ DRAIN LAYERS LICENSE 1,135$ 690$ 445$ 60.82%
10010120_44299__ MISC. LICENSE & PERMITS 2,386$ 5,168$ (2,781)$ 216.56%
TOTAL LICENSE & PERMITS 1,408,081$ 1,320,851$ 87,230$ 93.81%
17
REVENUE FROM STATE-CHERRY SHEET
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010130_46204__ CH 70 SCHOOL AID 9,584,428$ 6,389,618$ 3,194,810$ 66.67%
10010130 46209__ CHARTER SCHOOL ASSESSMENT 1,786$ 994$ 792$ 55.66%
10010130_46602__ VETERANS BENEFITS CH 115 92,504$ 45,878$ 46,626$ 49.60%
10010130_46605__ LOTTERY AID 1,363,715$ 909,143$ 454,572$ 66.67%
10010130 46625__ POLICE CAREER INCENTIVE -$ 0.00%
10010130_46102__ EXEMPTIONS-VET,BLIND,ELD,SURV 77,053$ 63,645$ 13,408$ 82.60%
TOTAL CHERRY SHEET 11,119,486$ 7,409,278$ 3,710,208$ 66.63%
REVENUE FROM OTHER GOVERNMENTS
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010150_46801__ COURT FINES 7,320$ 1,688$ 5,632$ 23.06%
10010140 46807 RECOVERIES FROM STATE 1,231$ (1,231)$ ---
10010140 46814 EXTRA POLLING HOURS 12,826$ (12,826)$ ---
TOTAL REVENUE FROM OTHER GOVS 7,320$ 15,745$ (8,425)$ 215.10%
FINES & FORFEITURES
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010170_47702__ PARKING FINES 99,730$ 80,480$ 19,250$ 80.70%
10010170_47704__ NON CRIMINAL FINES 9,150$ 6,325$ 2,825$ 69.13%
10010170_47706__ REGISTRY CMVI 191,224$ 124,335$ 66,889$ 65.02%
TOTAL FINES & FORFEITURES 300,104$ 211,140$ 88,964$ 70.36%
INVESTMENT INCOME
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010180_48211__ INT EARNED ON SAVINGS 258,014$ 169,067$ 88,947$ 65.53%
10010220 49302 PREMIUMS PERM 297,285$ (297,285)$ ---
TOTAL INVESTMENT INCOME 258,014$ 466,352$ (208,338)$ 180.75%
INTERFUND OPERATING TRANSFERS
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010190_49724__ TRANSFERS FROM OTHER SPEC REV 335,000$ 335,000$ -$ 100.00%
10010190_49760__ TRANSFERS FROM SEWER ENT FUND 465,030$ 465,030$ -$ 100.00%
10010190_49761__ TRANSFERS FROM WATER ENT FUND 789,275$ 789,275$ -$ 100.00%
10010190_49770__ TRANSFERS FROM RECREATION ENT 233,600$ 233,600$ -$ 100.00%
10010190_49783__ TRANSFER FROM TRUST FUNDS 2,161,096$ 2,161,096$ -$ 100.00%
TOTAL INTERFUND OPERATING TRANSFERS 3,984,001$ 3,984,001$ -$ 100.00%
SCHOOL SYSTEM REVENUE
FY2015 Revenue From
Recap
Collections as of
3/31/2015
Uncollected as of
3/31/15
Percent (%)
Collected
10010200_43301__ ERATE REVENUE 22,874$ 41,548$ (18,674)$ 182%
10010200 43401 TUITION -$ 63,239$ (63,239)$ ---
10010200_43404__ MUSIC FEE -$ ---
10010200_43406__ TRANSCRIPT FEES 24,960$ 1,857$ 23,103$ 7%
10010200_48403__ MEDICAID REIMBURSEMENT 313,828$ 134,037$ 179,790$ 43%
10010200 43405__ STUDENT PARKING FEES 12,471$ 12,245$ 226$ 98%
10010200 43407 HOMELESS STUDENT TRANSPORTATION 37,460$ (37,460)$ ---
TOTAL SCHOOL REVENUE 374,132$ 290,386$ 83,746$ 77.62%
MISCELLANEOUS NON-RECURRING REVENUE
10010090 43300 MISC NON-RECURRING REVENUE 690,985$ (690,985)$ ---
TOTAL MISC NON-RECURRING REVENUE REVENUE -$ 690,985$ (690,985)$ ---
GRAND TOTAL GENERAL FUND REVENUE 179,639,304$ 136,797,837$ 42,841,467$ 76.15%
18
SEWER MUNICIPAL REVENUES
FY2015 Revenue
Estimates
Collections as
of 3/31/2015 Uncollected
Percent
Collected
60010500_42101__SEWER USER CHARGES 9,126,551$ 5,400,298$ 3,726,253$ 59.17%
SEWER NON-RATE REVENUE 341,067$ 343,939$ (2,872)$ 100.84%
RETAINED EARNINGS 50,000$ 50,000$ -$ 100.00%
TOTAL SEWER 9,517,618$ 5,794,236$ 3,723,382$ 60.88%
WATER MUNICIPAL REVENUES
FY2015 Revenue
Estimates
Collections as
of 3/31/2015 Uncollected
Percent
Collected
61010500_42102__WATER USER CHARGES 8,481,881$ 6,691,582$ 1,790,299$ 78.89%
WATER NON-RATE REVENUE 289,000$ 281,363$ 7,637$ 97.36%
RETAINED EARNINGS 500,000$ 500,000$ -$ 100.00%
TOTAL WATER 9,270,881$ 7,472,945$ 1,797,936$ 80.61%
RECREATION REVENUES
FY2015 Revenue
Estimates
Collections as
of 3/31/2015 Uncollected
Percent
Collected
70010500_42450__RECREATION USER CHARGES 884,816$ 554,233$ 330,583$ 62.64%
70010500_42470__GOLF USER CHARGES 816,800$ 451,226$ 365,575$ 55.24%
70010500 48211 INT EARNED ON SAVINGS 5,100$ 2,081$ 3,019$ 40.80%
RECREATION NON-FEE REVENUE -$ ---
RETAINED EARNINGS 375,000$ 375,000$ 100.00%
TOTAL RECREATION 2,081,716$ 1,382,539$ 699,177$ 66.41%
TOTAL ENTERPRISE FUNDS REVENUE 20,870,215$ 14,649,720$ 6,220,495$ 70.19%
FY2015 3rd Quarter Enterprise Funds Revenue Report (as of 4/6/15)
19
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.4
AGENDA ITEM TITLE:
Discussion of School District Building Projects Plan (30 min.)
SUMMARY:
You will discuss the school district building projects plan, the current status and outline of how the
process will unfold, including:
design and engineering process•
evaluation criteria•
mini-summits•
summits•
decision process•
communication plan•
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
7:40 PM
ATTACHMENTS:
Description Type
Update on School Facilities Capital Projects Backup Material
TOWN OF LEXINGTON
Department of Public Facilities
Patrick W. Goddard Tel: (781) 274-8958
Director of Public Facilities Email:pgoddard@lexingtonma.gov
SAMUEL HADLEY PUBLIC SERVICES BUILDING • 201 BEDFORD STREET • LEXINGTON, MASSACHUSETTS 02420
April 23, 2015
To: Paul Ash
From: Pat Goddard
Re: Update on School Facilities Capital Projects
Paul,
Special Town Meeting on March 23, 2015 appropriated funds for two School Facilities Capital
Projects that support the schools growing enrollment. I would like to update you on progress on
these projects since Town Meeting voted.
Town Meeting appropriated $4,080,000 to continue the development of various school-building
projects in response to ongoing and future overcrowding issues. The specific objectives of this
phase are outlined in the February 25, 2015 Consensus Plan.
The Consensus Plan was based on information provided in the excellent January 28, 2015
Lexington Public Schools Master Plan by Symmes Maini & McKee Associates (SMMA.) The
Permanent Building Committee and the Department of Public Facilities issued a Request for
Qualifications to select the designer that was best qualified for the next phase of the project. We
were fortunate to receive qualifications from two excellent firms, SMMA and DiNisco Design
Partnership (DDP.) The selection committee ranked DDP number one and recommended that
Town begin contract negotiations, and we have successfully contracted DDP.
A Request for Qualifications was also issued for Project Management Services, and Hill
International was ranked number one and has also been contracted for this project. Hill is
developing a project website, and we should be able to provide a link to this site early the week
of April 27.
The project team quickly mobilized after the vote of Town Meeting. A project overview was
presented to the Town of Lexington Design Review Team (Planning, Recreation, Building
Department, Police, Fire, and Conservation) and to the Superintendents Administration Council
on April 7 to provide a broad overview to many key stakeholders.
In addition, school based meeting have been conducted at Children’s Place, Bowman, Bridge,
Fiske, Clarke, and Diamond and are planned for Tuesday the 28th at Harrington and Hastings.
2
These meetings have been very informative in further developing the educational needs reflected
in space additions from the Consensus Plan.
In addition to meeting with the school administrations, the design team consultants are
examining and verifying the buildings and grounds conditions at each site. In some locations,
this will require test pits and borings being conducted at the schools. This work will be
coordinated with the school administrations and supervised by the project team.
The project team is scheduling public forums to seek input from the school communities and
provide information on the project. We have scheduled a Middle School Meeting for May 4 at
Clarke Middle School and a Hastings meeting on May 12 at Hastings. We are also planning a
joint meeting for the four elementary school and Children’s Place between May 4 and March 13.
We have also scheduled presentations to School Committee on May 19 and June 16 and monthly
project reviews at the Permanent Building Committee meetings, which next meets on May 14.
As the project work continues, more staff level meetings will be conducted with the schools,
including traffic plan reviews with Mary Ellen Dunn.
The second appropriation at Special Town Meeting on March 23 was a supplemental
appropriation for the Lexington High School Prefabricated Building. The general contractor has
mobilized at the High School and has begun demolition and excavation for creating the
foundation for the modular building.
Let me know if you have any questions,
Pat
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Carl F. Valente; Jon Himmel, Chair, PBC; Pat Goddard, Public
Facilities Director
ITEM
NUMBER:
I.5
AGENDA ITEM TITLE:
Review Draft - Roles and Responsibilities of Permanent Building Committee (10 min.)
SUMMARY:
The Town's bylaw establishing the Permanent Building Committee (PBC) provides limited detail on
which construction/renovation/rehabilitation projects will be overseen by the PBC. Further, the Town
established the Facilities Department in 2007, after the PBC bylaw was created. Projects that are new
construction, additions or renovations tend to be under the jurisdiction of the PBC. Projects that are
rehabilitiation (system upgrades such as the Cary Memorial Building project) tend to be under the
jurisdiction of the Facilities Department. This division of project management has been by practice
rather than a result of an agreed upon guideline. This approach has also helped to balance the
workload of the PBC. The PBC has drafted a document to clarify their roles and responsibilities.
Once the Board of Selectmen has provided its input on this draft document, the PBC will make any
revisions and discuss it with the School Committee before finalizing it.
RECOMMENDATION / SUGGESTED MOTION:
NA
FOLLOW-UP:
Pat Goddard and the PBC will make any revisions based on the Selectmen's comments and then
review the document with the School Committee.
APPROXIMATE TIME ON AGENDA:
8:10 PM
ATTACHMENTS:
Description Type
PBC Bylaw Backup Material
Proposed Roles and Responsibilities of PBC Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Carl F. Valente, Town Manager; Melisa Tintocalis, Economic
Development Director
ITEM
NUMBER:
I.6
AGENDA ITEM TITLE:
Payment in Lieu of Parking (PILOP) Framework (15 min.)
SUMMARY:
During the discussion of the 21 Muzzey Street special permit application, the Board of Selectmen
proposed that Center redevelopment projects that cannot meet the Zoning bylaw parking requirement
have, as an alternative, the option of making a payment in lieu of parking (PILOP) to the Town, with
such funds to be used by the Town to manage the Center parking and create additional Center
parking. Staff has begun to draft a PILOP policy and/or bylaw and has prepared a general framework
for this policy/bylaw. Prior to discussing this framework with the Planning Board and Center
Committee, staff would like input from the Board of Selectmen.
RECOMMENDATION / SUGGESTED MOTION:
NA
FOLLOW-UP:
Staff will continue to develop this policy/bylaw with the input of the Planning Board and Center
Committee.
APPROXIMATE TIME ON AGENDA:
8:20 PM
ATTACHMENTS:
Description Type
Draft PILOP Framework Backup Material
PILOP FRAMEWORK
Goals of Lexington PILOP
• Encourage shared parking
o In public lots
o In private lots
• Encourage all-day/employee parking outside the heart of the Center
• Establish certainty and consistency for developer and tenants
• Secure reasonable compensation from private sector for Town to manage parking when parking requirements
are not met
• Provide options for meeting parking needs that maintain a high level of design and walkability [that do not
degrade Center appeal]
• Simple payment: One-time payment for simplicity and certainty
• Prevent parking requirements from limiting reinvestment
When does PILOP apply?
When an applicant/developer cannot [does not want] to provide the total minimum number of parking spaced required
for the PROJECT either 1) on-site or 2) owned or 3)leased off-site – a one-time payment to the Town would be made as
compensation for the waived parking spaces.
PROJECT Being:
• Change in Use in a building (all or part of)
• Expansion of an existing building
• Reconstruction/Redevelopment
o Demo and New Construction (same square footage)
o Demo and New Construction (net new square footage)
Mechanics of a PILOP
• When is the payment due?
o ½ at issuance of building permit and ½ at Certificate of Occupancy
o 100% at building permit
o 100% at Certificate of Occupancy
• No refunds?
o Change of use that requires less parking
o Change of SF – (reduction for some reason)
• How would the number be determined?
o Required parking study – who reviews?
How will the funds be used
• What is the Calculation
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Melisa Tintocalis, Economic Development Director
ITEM NUMBER:
I.7
AGENDA ITEM TITLE:
Ad hoc Grain Mill Alley Steering Committee Charge (15 min.)
SUMMARY:
The 2015 Annual Town Meeting approved funding to continue the conceptual design phase of the
Grain Mill Alley project. The Board of Selectmen discussed having a steering committee to provide
direction to the designer. Attached is a draft committee charge and membership categories.
The Board should also discuss how they want to reach out to potential members of this Committee.
RECOMMENDATION / SUGGESTED MOTION:
Move to adopt the committee charge for the Ad hoc Grain Mill Alley Steering Committee (as
amended).
FOLLOW-UP:
Economic Develpment Director will convene a meeting of the Committee, once the members are
appointed.
APPROXIMATE TIME ON AGENDA:
8:35 PM
ATTACHMENTS:
Description Type
Draft Committee Charge Backup Material
Ad hoc Grain Mill Alley Steering Committee
Committee Charge
April 2015
Members: Seven
Appointed by: Members and Chair Appointed by Board of Selectmen
Length of Term: Ad hoc Committee; Work Completed within One Year
Staff: Economic Development Director
Liaisons: Representatives of 1761 Mass Avenue (Bank of America); 1775 Mass Avenue
(Condo Association); Historic Districts Commission
Committee Charge
The Ad hoc Grain Mill Alley Steering Committee (GMASC) shall work to develop a conceptual design,
supported by the abutting property owners, which enhances the alley’s aesthetic, offers new utility, and
improves the safe passage of pedestrians between the bikeway and the Center’s retail corridor. To that
end, the Committee shall work with the property owners at 1761 and 1775 Mass Avenue and the
Historic Districts Commission (liaisons to the Committee) to develop an agreed upon concept design and
make a final recommendation to the Board of Selectmen, preferably by November 2015 such that final
design and construction funding can be included in the FY17 capital budget request.
The Grain Mill Alley Steering Committee will also consider:
• Installing temporary street furniture, objects, and/or lighting that would further the design
development by field testing and measuring the use before and after the installation. This effort
is expected to occur between June and September, 2015.
• Developing a final landscape design recommendation for the three sections of the alley: 1) the
intersection at the bikeway, 2) the area between the two buildings, and 3) public right of way at
Mass Avenue (in consultation with the DPW/Center Streetscape project).
• Comments and recommendations of Historic Districts Commission.
Membership
Members of the Committee may represent:
1. Board of Selectmen
2. Lexington Center Committee
3. Bicycle Advisory Committee
4. Planning Board
5. Design Advisory Committee
6. Arts Community
7. Youth of the Community
8. Tourism/Visitor Community
Prior to serving as a member of this Committee, appointees are required to:
1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to
serve on the Committee the member must acknowledge annually receipt of the summary of the
Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk.
2. Provide evidence to the Town Clerk that the appointee has completed the on-line training
requirement required by the Conflict of Interest Statute. Further, to continue to serve on the
Committee, the member must acknowledge every two years completion of the on-line training
requirement.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.8
AGENDA ITEM TITLE:
Review Center Streetscape Plan for May/June Public Meeting (5 min.)
SUMMARY:
The Board will review the plan for a late May/ early June public meeting and consider a possible date
to provide to residents notice well in advance.
The Board will also discuss the format for the first meeting suggested to be an information session
following the process used for the December Tax Assessments meeting.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
8:50 PM
ATTACHMENTS:
Description Type
Proposed PUblic Input Process for Center Streetscape Cover Memo
Town of Lexington
Town Manager’s Office
Carl F. Valente, Town Manager Tel: (781) 698-4540
Linda Crew Vine, Deputy Town Manager Fax: (781) 861-2921
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
Center Streetscape Project
Proposed Board of Selectmen and Public Input Process for Continuing Design Work
1. May-June 2015: Board of Selectmen Presentation and Public Meeting to:
• Review options previously considered for design of Woburn Street/Mass. Avenue
intersection and review remainder of project (to Meriam Street).
• Review data considered in evaluating design options.
• Review and respond to questions and suggestions made by Town Meeting Members.
• Solicit other ideas and questions regarding design.
2. October 2015: Board of Selectmen Presentation and Public Meeting to:
• Respond to ideas and questions proposed at May-June BOS and Public Meeting.
• Present other aspects of project (e.g., traffic lane changes; crosswalk locations, sidewalk
materials; lighting options; street furniture; plantings)
3. November 2015: Board of Selectmen Presentation and Public Meeting to:
• Respond to ideas and questions from October BOS and Public Meeting.
• Selectmen to consider whether Streetscape design should be presented to a fall 2015
Special Town Meeting or 2016 Annual Town Meeting.
Notes:
1. DPW recommends that work by BETA, the engineering consultant, be temporarily suspended
until it can be determined whether the scope of this project will be changed.
2. Above activities are not currently within the scope of BETA’s contract. Additional funds may
be required for this contract, depending on the final agreed scope of the design.
3. Town Manager, in consultation with the Chief Information Officer, will propose to the
Selectmen a public outreach process to better engage Town Meeting Members, abutters and
interested citizens.
4. Any material change in the project design will likely result in project construction, if funded at
a fall 2015 Special Town Meeting or 2016 Annual Town Meeting, being delayed until the 2016
or 2017 construction season, respectively.
Submitted by:
Carl F. Valente, Town Manager
Bill Hadley, DPW Director
John Livsey, Town Engineer
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.9
AGENDA ITEM TITLE:
Noise Advisory Committee Recruitment and Interim Process (5 min.)
SUMMARY:
The Noise Advisory Committee has only one member and his term expires in September 2015. The
Board needs to recruit participants and the Chairman would like to “formalize” the process for
reviewing noise complaints until we have an operational committee. From last week’s noise
complaint, Mr. Kelley, as the Noise Advisory Committee liaison, was asked to handle the complaint.
It is recommended that there should be a second member of the Board tasked to work on recruitment
and reviewing complaints with the existing member of the committee until we again have an
operational appointed committee.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
8:55 PM
ATTACHMENTS:
Description Type
Noise Committee Members Backup Material
Noise Committee Charge Backup Material
Noise Special Permit Appplication Backup Material
NOISE ADVISORY COMMITTEE
Members: 5
Appointed By: Board of Selectmen
Length of A Member's Term: 3 years, staggered
Appointments Made: September 30
Meeting Times: As Posted
Description: The Noise Advisory Committee shall advise the Selectmen on issues related to
the noise by-law. The Committee is charged with annually reviewing the entire noise by-law,
monitoring its efficacy and suggesting updates to the noise by-law and the regulatory process
that would establish and maintain noise standards throughout the community; recommend
amendments to the by-laws and regulations and, if required, propose appropriations so that the
noise by-law and the related set of regulations can be effectively implemented and
administered.
The Noise Advisory Committee shall work closely with other Town committees, town
departments and with the neighborhoods dealing with noise related problems, including
providing technical assistance where appropriate, and shall coordinate its efforts with the
Hanscom Field Towns (HATS) Environmental Subcommittee on such issues as the location of
Hanscom noise monitors and aircraft engine run-up problems.
The Committee shall review on a quarterly basis all the recorded complaints and the filed
complaint forms concerning disturbing noise, and report to the Selectmen areas of concern.
The Selectmen may refer to the committee for review all requests for exemptions and Special
Permits, and after consultation with the Selectmen and proper notice by the Selectmen to the
affected parties, hold public meetings, conduct site visits if appropriate, and make
recommendations to the Board of Selectmen.
Criteria for Membership: The Noise Advisory Committee will include seven members at-large
from the various geographic areas of the community and liaisons from the Board of Selectmen,
Planning Board, Board of Health, HATS Environmental Subcommittee and the Chamber of
Commerce, or their designee.
Ref.: Revised charge adopted by the Selectmen on January 12, 2004.
Board of Selectmen voted to designate as Special Municipal Employees on 1/18/06.
Revised charge adopted by the Selectmen on December 21, 2011.
Revised charge adopted by the Selectmen on January 23, 2012, revising membership to 5.
Town of Lexington, Massachusetts
OFFICE OF SELECTMEN
TEL: (781) 698-4580
FAX: (781) 863-9468
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
e-mail selectmen@lexingtonma.gov
Checklist for Special Permit Application Under the Noise By-law
Items needed from applicant
Application - filled out completely (1 original and 5 copies)
• Plot Plan - certification not required
• Property owner’s written consent (if other than applicant)
• Certified Abutters List from assessors office (along with the certified abutters
list the applicant needs to submit 2 sets of mailing labels for all abutters on the
list in the order that the list was generated.)
• Signed authorization permitting direct invoicing to the applicant for the cost of
publication of hearing notification in newspaper
• Letters of support from abutters (not mandatory)
A check made out to the Town of Lexington for the fee that is appropriate for the
requested hearing
12/28/06 1
RULES AND REGULATIONS FOR APPLICATION
FOR A SPECIAL PERMIT UNDER THE NOISE BY-LAW
Section 1 - APPLICATION FORM
Every application for a special permit or renewal of a Special Permit under the
Noise By-Law shall be submitted to the Board of Selectmen on an official form.
These forms shall be furnished by the Selectmen’s Office upon request. Any
communication, purporting to be an application, shall be treated as mere notice
of intention to seek relief, until such time as it is made on the official application
form. All the required information shall be furnished by the applicant in the
manner prescribed herein.
Section 2 - FILING PROCEDURE
Application for a special permit or renewal of a special permit: One (1) original
and five (5) copies shall be filed with the Board of Selectmen.
Prior to filing with the Selectmen’s Office, all applications for special permits
should first be reviewed by the Clerk of the Board of Selectmen to assure
compliance with the law and these filing Regulations of the Board.
Section 3 – PLOT PLAN TO ACCOMPANY PETITION
The applicant shall submit a plan of the property referenced within the
application for the Special Permit or the renewal thereof, indicating the location
of the noise source within the said property including height from the ground
and distance from the lot lines. The plot plan shall identify the zoning
classifications of the applicant’s property and of neighboring properties. If the
Special Permit is requested for multiple noise sources, then the location of each
source must be specified separately on the plan. The plot plan does not need to
be certified.
The size of the plan shall be no smaller than 8.5"x11", nor larger than 11"x17"
drawn to scale; it shall have a north point, names of streets, zoning districts,
names of owners of adjoining properties, property lines and location of buildings
on adjacent properties. The location(s) or area where noise will be generated and
for which the permit is being requested and distances from adjacent buildings
and property lines should be verified in the field and shown on the plan.
12/28/06 2
Section 4 - FINANCIAL HARDSHIP
The applicant shall file a detailed explanation of how the cost of compliance with
the Noise By-law, without the relief requested in the Special Permit, will cause
the applicant excessive financial hardship.
Section 5 - PROPOSED NOISE IMPACTS
The applicant shall describe in detail the reason(s) for seeking the Special Permit
or renewal of the Special Permit, the expected deviations from the permitted
noise standards, the frequency of operations, the hours of the day and the season
involved.
The applicant shall file a detailed explanation of what noise impacts (for
example, noise level and duration) can be expected by the abutters, in excess of
those permitted by the Noise By-law, if the application for Special Permit were
granted. Deviations in excess of the described conditions can result in revocation
of any permit issued.
Section 6 – NOTIFICATION OF ABUTTERS
Notification shall be sent by the Selectmen’s office to all property owners located
within 300 ft from the property containing the noise source. A certified abutters’
list shall be prepared by the assessors’ office. Notification by publication shall
also be sent by the Town to a newspaper of general circulation in Lexington once
in each of two successive weeks preceding the hearing. The cost of the
preparation of the list and of the newspaper notification shall be borne by the
applicant. The applicant shall complete a form authorizing the newspaper to
invoice the applicant for the cost of publication.
Section 7 - FEES
All applications shall be accompanied by a check, payable to the Town of
Lexington, for the filing fee as determined by the Board of Selectmen. Filing fees
are non-refundable.
12/28/06 3
TOWN OF LEXINGTON BOARD OF SELECTMEN
APPLICATION FOR SPECIAL PERMIT UNDER THE NOISE BY-LAW
This application must be completed, signed and submitted with the filing fee by
the applicant or his/her representative in accordance with the Rules and
Regulations For the Application For Special Permit Under the Noise By-law (see
other side of this application). The applicant is advised to review the Lexington
By-law prior to filing this application.
Location of Property (street and number) :______________________
Name and Address of Applicant __________________
_________________________________________________
Tel. No. _______________________________________
Applicant is: Owner___ Tenant ___Agent/Attorney ___Prospective Purchaser___
Property Owner's Name/Address (if not applicant): ______________________
_________________________________________________
Tel. No. _______________________________________
Date Deed recorded: ______Middlesex So. Registry of Deeds: Book ____Page ___
Characteristics of property: Lot Area _______ Actual Lot Frontage _____________
Lexington Assessors' Map No._____ Lot No. ______ Zoning District__________
Permitted Use:
_____________________________
Present use:
________________________________
Application is for:
_____ A special permit in accordance with Noise By-law
_____ Renewal of a special permit in accordance with Noise By-law
Required Attachments:
a) Attach a detailed description of the noise generating activity. Describe in
detail the reason(s) for seeking the Special Permit or renewal of the Special
Permit, the expected deviations from the permitted noise standards and the
frequency of operations generating the noise in excess of allowed standards
under the Noise By-law, including the hours of the day, the days of the week
and the season of the noise generating activity.
12/28/06 4
b) Attach a description of and quantify the expected impacts on the abutters, if
the application were granted.
c) Attach an explanation of the financial hardship, if the application were not
granted.
d) Attach property owner’s written consent (if other than applicant).
e) Plot Plan.
f) Certified abutters list.
g) Letters of support from abutters (not mandatory).
APPLICANT OR REPRESENTATIVE MUST ATTEND THE PUBLIC HEARING.
Signature of Applicant (or representative)_________________________
Address if not applicant__________________________________________________
Telephone number where applicant may be reached during the day___________
Schedule of Filing Fees:
Filing fees shall be set by the Board of Selectmen.
Residential Non-residential
Special Permit $_____ $_____
Renewal $_____ $_____
Town of Lexington, Massachusetts
OFFICE OF SELECTMEN
DEBORAH N. MAUGER, CHAIRMAN
PETER C.J. KELLEY
NORMAN P. COHEN TEL: (781) 862-0500 x208
HANK MANZ FAX: (781) 863-9468
GEORGE A. BURNELL
1625 MASSACHUSETTS AVENUE · LEXINGTON, MASSACHUSETTS 02420
e-mail selectmen@lexingtonma.gov
DATE: _______________________________
TO: BEACON COMMUNICATIONS
LEGAL NOTICE DEPARTMENT
I HEREBY AUTHORIZE Beacon Communications to bill me directly for the legal notice
published twice in the Lexington Minuteman for a public hearing with the Lexington
Board of Selectmen regarding property at
_________________________________________________________.
SIGNATURE: ______________________________________
Please print where to send the bill to:
Name: _________________________________________________________
Street Address: __________________________________________________
City/Town: _________________________________
State: _____________________________________ Zip Code___________
Day-time Telephone Number _________________________________________
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.10
AGENDA ITEM TITLE:
Selectmen Committee Appointments/Resignation (5 min.)
SUMMARY:
Historic Districts Commission
Dan Griffin submitted his resignation from the Historic Districts Commission, which is a Selectmen
appointment. There is also a vacancy on the Associates for the Library to fill. Hoping to be ready to
make these two appointments. See attached applicants.
Human Services Committee
Stephanie Lawrence has submitted her resignation.
Registrars of Voters
Jean Barret's term on the Registrars of Voters expired March 31; she is interested in continuing.
Letters were sent to both the Republican and Democratic Town Committees requesting nominations
for the Registrars of Voters. I received nominations from the Republican Town Committee and the
Democratic Town Committee, which are attached.
Permanent Building Committee - Visitor Center Project
The Selectmen need to appoint Visitor Center Project Representatives to Permanent Building
Committee.
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the resignation of Daniel Griffin from the Historic Districts Commission.
Motion to appoint ____________ to the Historic Districts Commission, representing the Board of
Selectmen, to fill the unexpired term of Daniel Griffin until December 31, 2016.
Motion to appoint _________________ to the Historic Districts Commission as an Associate
Member, representing the Cary Memorial Library, to fill the unexpired term of Britta McCarthy until
December 31, 2018.
Motion to accept the resignation of Stephanie Lawrence from the Human Services Committee,
effective September 1, 2014.
Motion to appoint __________________ to the Registrars of Voters representing the Republican
Town Committee for a term to expire March 31, 2018.
Motion to appoint ______________ and _______________ to the Permanent Building Committee,
representing the Selectmen on the Visitor Center Project.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
9:00 PM
ATTACHMENTS:
Description Type
Dan Griffin Resignation from HDC Backup Material
Ann Eccles Application Backup Material
Robin Lovett Application Backup Material
Historic Districts Commission Member List Backup Material
HDC-Request for Nomination-Library Backup Material
Stephanie Lawrence Resignation Email Backup Material
Human Services Committee Members Backup Material
Republican Nominations for Registrars of Voters- Email Backup Material
Registrars of Voters Member List Backup Material
Request for Nominations Letter for Registrars of Voters Backup Material
Democratic Nominations for Registrars of Voters-Email Cover Memo
1
Lynne Pease
From:Gordon Jones <gjones312@gmail.com>
Sent:Monday, April 27, 2015 10:30 AM
To:Lynne Pease
Cc:melanie thompson; Joe Pato; Judy Moore; marybablitch@gmail.com
Subject:Board of Registrars
Dear Ms. Pease,
In accordance with our earlier discussions, at its meeting on April 23, 2015, the Lexington Democratic
Town Committee voted to nominate Judy Moore and Mary Bablitch as candidates to fill any vacancy that may
arise on the Lexington Board of Registrars prior to April 1, 2016. It is my understanding that the LDTC will be
asked in the regular course to submit a new list of candidates to fill the term on the Board that begins on April 1,
2016 and runs through March 31, 2019.
Thank you for your cooperation in this matter.
Gordon Jones
Co-Chair, Lexington Democratic Town Committee
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.11
AGENDA ITEM TITLE:
Use of the Battle Green and Musket Fire - Chamber of Commerce Revolutionary Walk (5 min.)
SUMMARY:
Tom Fenn has requested permission to use the Battle Green on Saturday, June 13, 2015, at the
beginning and end of a Revolutionary Walk with History. He would also like permission for musket
firing on Depot Square. The Town Manager is responsible for approving the request to walk on the
sidewalks and the request for store owners to display store goods on the sidewalk. Staff is also
reviewing the request.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the use of the Battle Green on Saturday, June 13, 2015, at the beginning and end
of a "Revolutionary Walk with History" starting at 9:30 a.m. and ending at 4:00 p.m. Also a motion
to approve Musket Firing on Depot Square. This request is approved subject to review and approval
by the Town Manager and staff.
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
9:05 PM
ATTACHMENTS:
Description Type
Request from Chamber for RevolutionaryWalk Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Carl F. Valente
ITEM NUMBER:
I.12
AGENDA ITEM TITLE:
Consider Health Insurance Opt-Out for Town Manager
SUMMARY:
The Board is considering whether to allow the Town Manager to participate in the Town's Health
Insurance Opt-Out program. Since health insurance is part of the Town Manager's compensation
package, the Ethics Commission has advised the Town Manager that participating in the opt-out
program requires consideration and approval by the Board of Selectmen.
RECOMMENDATION / SUGGESTED MOTION:
To (authorize) (not authorize) the Town Manager to participate in the Town's Health Insurance Opt-
Out program.
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
9:10 PM
ATTACHMENTS:
Description Type
Health Insurance Opt Out Form Exhibit
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.1
AGENDA ITEM TITLE:
Sign National Public Works Week Proclamation
SUMMARY:
National Public Works Week is being celebrated this year from May 17 to 23, 2015. Attached is the
proposed proclamation that encourage all citizens to join in recognizing the employees of the
Lexington Public Works Department.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
9:35 PM
ATTACHMENTS:
Description Type
National Public Works Week Proclamation Backup Material
Town of Lexington, Massachusetts
OFFICE OF SELECTMEN
JOSEPH N. PATO, CHAIRMAN
PETER C.J. KELLEY
NORMAN P. COHEN TEL: (781) 698-4580
MICHELLE L. CICCOLO FAX: (781) 863-9468
SUZANNE E. BARRY
Proclamation
Whereas: the services of the Public Works Department in Lexington are an integral part of
the everyday lives of all of its citizens; and
Whereas: the support of the citizens of Lexington is vital to the efficient operation of public
works systems and programs such as water, sewers, streets and highways, public
buildings, and solid waste collection and disposal; and
Whereas: the health, safety and comfort of the citizens of Lexington greatly depends on its
public works services; and
Whereas: the quality and effectiveness of these facilities, as well as their planning, design,
and construction, is vitally dependent upon the efforts and skill of public works
employees; and
Whereas: the efficiency of the qualified and dedicated employees in the public works
department is materially influenced by the knowledge that their work is
appreciated.
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington,
Massachusetts, do hereby proclaim the week of May 17 to 23, 2015 as
National Public Works Week
in the Town of Lexington and call upon all citizens to join us in recognizing the employees of the
Lexington Public Works Department.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed
herewith on the 29th of April 2015.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.2
AGENDA ITEM TITLE:
Sign National Police Week/Peace Officers' Memorial Day Proclamation
SUMMARY:
National Police Week is being celebrated this year from May 10 to 16, 2015 and encourages all
citizens to join in recognizing law enforcement officers. Peace Officers' Memorial Day is celebrated
May 15, 2015 in honor of law enforcement officers who have made the ultimate sacrifice in service to
their community or have become disabled in the performace of duty.
This request includes lowering the Battle Green flag on May15, 2015.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
9:35 PM
ATTACHMENTS:
Description Type
National Police Week/Peace Officers' Memorial Day Proclamation Backup Material
Town of Lexington, Massachusetts
OFFICE OF SELECTMEN
Proclamation
Whereas: the Congress and President of the United States have designated May 15 as Peace Officers’ Memorial Day, and the
week in which May 15 falls, May 10-16, 2015, as National Police Week; and
Whereas: it is important that all citizens know and understand the duties, responsibilities, hazards and sacrifices of law
enforcement agencies and that law enforcement personnel recognize their duty to serve the people by safeguarding
life and property, by protecting them against violence and disorder, and by protecting the innocent against
deception and the weak against oppression; and
Whereas: the 49 officers of the Town of Lexington, Massachusetts Police Department play an essential role in safeguarding
the rights and freedoms of the citizens of Lexington and in 2014 the officers responded to 14,584 calls for service;
and
Whereas: since the first recorded death in 1791, more than 20,000 law enforcement officers in the United States have made
the ultimate sacrifice and have been killed in the line of duty including Lexington Police Officer James J.
Hodgdon, III who died on November 4, 1967 at the age of 23 following an automobile accident; and
Whereas: Lexington Police Officer James J. Hodgdon, III name is engraved both on the wall of the National Law
Enforcement Officers Memorial in Washington, D.C., and on the Town of Lexington, Massachusetts Police
Department Memorial Monument; and
Whereas: the men and women of the Town of Lexington, Massachusetts Police Department provide a vital a public service.
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington, Massachusetts do hereby proclaim the
week of May 10 to 16, 2015 as:
National Police Week
in the Town of Lexington, Massachusetts and encourage all citizens to join us in recognizing law enforcement officers, past and
present, who, by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their community
and, in so doing, have established for themselves an enviable and enduring reputation for preserving the rights and security of
all citizens.
BE IT FURTHER PROCLAIMED that we call upon all citizens of the Town of Lexington, Massachusetts to observe Friday,
May 15, 2015 as:
Peace Officers’ Memorial Day
and authorize the American Flag on the Lexington Battle Green to be lowered to half-staff as directed by the President of the
United States for the day in honor of those law enforcement officers who, through their courageous deeds, have made the
ultimate sacrifice in service to their community or have become disabled in the performance of duty, and let us recognize and
pay respect to the survivors of our fallen heroes.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 29th of April
2015.
____________________________________ ________________________________
____________________________________ ________________________________
____________________________________
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.3
AGENDA ITEM TITLE:
Approve Minutes
SUMMARY:
Attached are the minutes of January 12, 2015, January 22, 2015, January 26, 2015 and January 29,
2015 for your review and approval.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
9:35 PM
ATTACHMENTS:
Description Type
Minutes of January 12, 22, 26 and 29 for Approval Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
4/29/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.4
AGENDA ITEM TITLE:
Approve One-Day Liquor License - Stacey Elizabeth Avallone Memorial Foundation
SUMMARY:
The Stacey Elizabeth Avallone Memorial Foundation has requested a one-day liquor license to serve
wine for a fundraising event on Saturday, May 9, 2015, from 2:00 p.m. to 5:00 p.m. at the Depot
Building.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
9:35 PM
ATTACHMENTS:
Description Type
One-Day Liquor License Application - Avallone Foundation Backup Material