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HomeMy WebLinkAbout2010-11-09-PBC-min TOWN OF LEXINGTON Department of Public Facilities MeetingMinutes LexingtonPermanentBuildingCommittee(PBC) MeetingDate&Time:09November,2010,7:00PM nd Location:201BedfordStreet,2Flr.ConferenceRoom Attendees:Guests: JonHimmel,PBCMaryAnton,PrincipalBowman EricBrown,PBCMegColella,PrincipalBridge CarlOldenburg,PBCGreggSchroeder,DPC DickPerry,PBCDaveCapaldo,DPC PeterJohnson,PBCDominicPuniello,GGD BruceCreager,PBCPolice&Fire JenVolgelzang,PBCSchools Staff: PatGoddard,DPF MarkW.Barrett,DPF LaurieLucibello,DPF Index 1.0GeneralBusiness 2.0PublicServicesBuilding 3.0CaryMemorialHallΑVenueImprovementStudy 4.0Bridge&BowmanElementarySchoolsRenovation 5.0Police&FireStudies 1.0GENERALBUSINESS 1.1Minutes 10/12/10 MotiontoapprovetheMonthlymeetingminutesfor10August,2010. nd Motion:JonHimmel2:DickPerryVoted:Unanimous MotiontoapproveMonthlymeetingminutesfor14September,2010. nd Motion:EricBrown2:CarlOldenburgVoted:Unanimous 11/9/10 MotiontoapprovetheMonthlymeetingminutesfor12October2010. nd Motion:EricBrown2:DickPerryVoted:Unanimous MotiontoapprovetheExecutiveSessionmeetingminutesfor12October2010. nd Motion:EricBrown2:DickPerryVoted:Unanimous 201 BEDFORD STREET • LEXINGTON, MASSACHUSETTS 02420 PBC Meeting Minutes 09 November 2010 Meeting 1.2MonthlyBills 10/12/10 DPFpresentedinvoicestotaling$13,627.00,whichwereapprovedforpayment. 11/9/10 DPFpresentedinvoicestotaling$68,488.25,whichwereapprovedforpayment. 1.3MeetingMinuteFormat (ItemRelocatedfrom2.24togeneralbusiness) Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrentmeeting minutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. MarkBarrettiswaitingforproposalfromPSS. 7/13/10 Softwarehasbeenpurchased,iscurrentlybeinginstalledontownserverandDPFtocoordinatewithinstallonlocalcomputerand training. 9/14/10 DPFadvisesthatthecompanywepurchasedthesoftwarefromhasceasedtheirrelationshipwiththesoftware manufacturerandanewvendorhascontactedthetownaboutprovidingsupport/training.PBCsupportsgetting trainingfromthenewsupportgroupaslongastownisgettingwhatitoriginallycontractedforatthesamecosts. MarkBarrettwillfollowup. 1.4PBCMakeupandProjects 7/13/10 Therewasbriefdiscussionaboutthemakeupofthecommittee,numbersofmembersetc,andtheissuesofworkingwiththe growingvolumeofprojectsinTown.Noconclusionsmade. 9/14/10 AdditionaldiscussionontheissuefocusedonclarifyingareasorthespecificsofwherethePBCfeltchangestothePBC organization/structurecouldbebeneficial. a.RecommendtoincreasePBCmembercore/permanentnumberfrom5to9permanentmembers. b.Haveapermanentmemberjoinedbyaclient(temporary/project)member(s)tomakeasubcommittee.PBCto approveclientmembers. c.ClientmembersshouldberequiredtocometomonthlyPBCmeetingstoreportonprogress. d.ClearlydefinewhatprojectsconstitutePBCinvolvement.I.e,studies,programming,design,construction? e.WhatistheprocessforbecomingaPBCmemberisthereanapplication? f.WhatarethedetailsofhowSubcommitteeprocesswillwork,whataretheirauthorities,cantheymakeapprovals anddeterminationsorisFullPBCapprovalrequiredatthemonthlymeeting. g.Willprojectmeetingsthathavesubcommitteememberspresentrequireposting? 10/12/10 Discussiononthisissuetookplaceduringexecutivesessionportionofmeeting. 1.8InsuranceandLiability 9/14/10 ItwasdiscussedandaskedifmembersofthePBChadliabilityorexposuretoliabilityfromtheirinvolvementwiththePBC.Some discussionfocusedonPBCmemberspossiblybeingconsideredSpecialTownEmployeesandassuchcoveredbytheTownInsurance. ItwasdiscussedandagreedthatthismattershouldberaisedbeforeTheTownManagerforfurtherinformation. 10/12/10 Thismatterwasdiscussedundertheexecutivesessionportionofthemeeting. 11/9/10 AletterwastransmittedtoPBCmembersfromtheTownsInsuranceCarrier Page 2 of 11 PBC Meeting Minutes 09 November 2010 Meeting 1.9GreenCommunitiesGrantUpdate 11/9/10 DPFprovidedanupdatetoPBCon3{hL͸ƭthathadbeensubmittedforGreenĭƚƒƒǒƓźƷǤ͸ƭgrantsforenergyconscious improvements.Theprogramallowedforroofswindowsorboilerimprovementstoschoolbuildings.TheDPFsubmittedforthe LexingtonHighSchool,andforBridge&Bowmanschoolsforthesecategories.Thegrantswouldbeforupto40%of constructionscostsforprojectsthatcouldbeexecutedandcompletedinthecalendaryear.Receiptofanyofthesegrantswould requiretheretentionofanOPManddesignerapprovedbyMSBAandcoordinationwiththeworkallreadyplanned. 1.10SchoolCapitalPlan 11/9/10 DPFprovidedacursoryoverviewoftheschoolcapitalmasterplan,especiallyasitrelatestoproposedelementaryschoolproject fundingandthegreencommunitiesgrant.AlsopartoftheSchoolmasterplanpresentationwastheinclusionofa$2,000,000 facilitiesstabilizationfundtoproactivelyaddress25yearmaintenanceitems. 1.11AdditionalMeeting 11/9/10 AnadditionalmeetingwasdiscussedwithpossibleitemsbeingHKTArchitectsupdateoncloseoutof201BedfordStreetandthe FireandPoliceStudies.Schedulingofmeetingtobedetermined. 2.0 PUBLIC WORKS & FACILITIES BUILDING PROJECT 2.01ContractorMonthlyRequisition Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrentmeeting minutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 9/14/10 MotiontoapprovepaymentofApplicationforPayment#29intheamountof$46,038.00 nd Motion:EricBrown2:DickPerryVote:Unanimous 2.03ConstructionChangeOrders Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrentmeeting minutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 9/14/10 ChangeOrder#25wasreviewedbyHKTtotaling$9,861.57withadditionalsumforElectricianfor1daytobecoordinatedbyMark Barrett. MotiontoapproveCO#25. nd Motion:PeterJohnson2:DickPerryVote:Unanimous 2.3CommissioningStatus Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrentmeeting minutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 9/14/10 CloseOutBinderwasreceivedfromSebesta,currentlybeingreviewed. Page 3 of 11 PBC Meeting Minutes 09 November 2010 Meeting 2.4.DPWConstructionSchedule CƚƩƷŷĻƦǒƩƦƚƭĻƭƚŅƩĻķǒĭźƓŭƚƓŭƚźƓŭƦƩźƓƷĻķƷĻǣƷͲƦƩĻǝźƚǒƭĻƓƷƩźĻƭǒƓķĻƩƷŷźƭŷĻğķźƓŭƒğǤŷğǝĻĬĻĻƓƩĻƒƚǝĻķŅƩƚƒĭǒƩƩĻƓƷ ƒĻĻƷźƓŭƒźƓǒƷĻƭ͵tƌĻğƭĻƩĻŅĻƩƷƚƦƩĻǝźƚǒƭĻķźƷźƚƓƭƚŅƷŷĻƒźƓǒƷĻƭŅƚƩƚƌķĻƩźƓƭĻƩƷźƚƓƭ͵ 9/14/10 MikeLawrencereviewedpunchlistmemoof9/13/10ofremainingpunchandwarrantyitems.Nearingcompletion. 10/12/10 O&MManualsandasbuiltsarebeingreviewed.1warrantyitemforplantreplacementonrooftopremaining.FluidDistribution Systemnearingcompletion.Wasteoilheaterwaitingforthetiein. 2.26Budget Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 01/12/10 DPFprovidedanupdatetotheBudget.Transferswereproposedtoreconcileindividuallineitemsinthebudget.Tentativenet balanceonbudgetinexcessof$2,200,000.00 MotiontoapprovetransferasproposedinDPWProjectBudgetdated1.12.10. Motion:JonHimmel2nd:PeterJohnsonVote:Unanimous 7/13/10 Noupdates 2.60SiteSignageatStreet Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 12/8/09 ProposedChangeOrdercostwasreceived,reviewedandacceptedunderChangeOrderdiscussionsforthiswork. 03/09/10 Frontoutdoorsignageisonlisttobescheduled.GeneralContractorisdoingthebase. 7/13/10 Contractworkcompleteatsignageatstreet,LightstobeactivatedbyDPF.PBCwouldliketolookatchangingdesignoflight fixture,DPFtofollowup. 9/14/10 Investigationoffixturesstillneedstotakeplace.Wiringtocircuitalsoneedstobechangedsolightscanbeonovernightonthe appropriatecircuit. 10/12/10 MarkBarrettwillcontactlightvendorsandaskforsomesketchestoreview. 11/9/10 Existinglightshavebeenpoweredupandaretoostrongandcreatehotspots,DPFtocontactlightvendorforfixture recommendations. 2.61PunchList Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 03/09/10 PBCwouldlikescheduleforalloutstandingitemsatnextmeeting. 06/08/10 HKTpresentedpunchlistmanyitemsarewarrantyissues. 9/14/10 HKTpresentedupdatedpunchlistandwarrantyitems. PBCaskedifvehiclewashbayitemswerepartofthepunchlist.HKTrespondedthattheywerenot,astheydidnotariseuntil wellafterthepunchlistwascreated. Page 4 of 11 PBC Meeting Minutes 09 November 2010 Meeting 2.73FluidDistributionSystem Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 01/12/10 Ongoing 03/09/10 ContractorReps.willcontactMarkBarretttostartworkonsystem,DPFreviewedwiththemechanicswhoagreedthatnonew waterlinetothissystemwasneeded. 7/13/10 Partsareonorderforinterfacingsystemwithexistingtankmonitoringsystemandspillboxes,whenreceivedsystemwillbe complete. 2.82WashBay 04/13/10 ThePBCtouredthevehiclecarwashareatoreviewthecurrentconditionsoferosion,paintdecay,waterseepageandequipment operation.SeeHKTemailof12810andHKTlettersof2410and32510andRWSullivanmemoof51210. AftermuchdiscussionofthemanyissuesinvolvedthePBCrequestedthatHKTreturntothenextmeetingwithrecommendationson howeachitemcanbeaddressedandresolved. 5/11/10 HKTpowerpointpresentationwillbeforwardedtoDPF. Designteamhasnotseenthistypeofconditionwithsimilarsystemsinother5t‘͸ƭ͵ Reviewofsteel,operatoranddisconnect. Discussionneededofsequenceofoperationforthecarwash. PBCdiscussedHKTpursuingpaintertogetthemtodoasmuchaspossible,butdoitright. Motiontosetasidemoniestohireaspecialisttoreviewconditionsandprocessesofthewashbayarea,mayincludeforensics. Motion:DickPerry2nd:EricBrownVote:50 6/08/10 SimpsonGumpertz&HegerProposalwasreviewedbyPBC.PBCmemberswouldlikethescopeandtasksforinvestigationneedsto bedefined.MarkBarretttocoordinateameetingtodiscusswithGregfromSG&H. 7/13/10 Meetingwasheldon6/18/10toreviewSGHScopeonreportforvehiclewashBay. Draftreportdueon7/26/10forPBCreviewandproposedreviewmtgon7/28/10withTownManager. 9/14/10 WhenestimateisreceivedDPFwillsendouttoPBCmemberstoreview. 10/12/10 ItwasdiscussedthatinfuturecontractsSystemDesignStatementsalongwithtrainingrequirementsneedtoincludedesign intent. 2.83FrontWalkway 6/08/10 Suggestiontohaveawalkwayconnectingthepublicsidewalktothebuildingentrance.PBCsuggestthisshouldbeaTown Engineeringdesign.BillHadleytofollowupondesignandcostestimate. 7/13/10 Nofurtherinfotodate. 9/14/10 DPFreportedthatDPWhadacostrangeof$1315,000toinstallasidewalkfollowingtheincomingdriveway,insteadofpassingby theflagpoleatthecenter.PBCfeltthattheworkcouldbedoneforlessmoneyandshouldbebidinsteadofusingthestatevendor contractandthatHKThadaresponsibilitytoprovidethetownwithdesignoptionsandconstructiondocumentsthatcouldbeput outtobid.PBCaskedDPFtonotifyHKTonneedtomeetdesign/coderequirementsandthattheyshouldprovidelayouts/options (bikepathisnotaviabledesignoption)tothePBCforreviewandthatconstructiondocumentssuitableforbidshouldbeprovided 10/12/10 MarkBarrettwillcontactGaryRhodesforamemooncodeviolation. 11/9/10 MemowassenttoHKTandawaitingresponse. Page 5 of 11 PBC Meeting Minutes 09 November 2010 Meeting 2.84EmergencyOperationCenter 6/08/10 Motiontoapproveexpenditureoffundsnotexceeding$43,550.00forthepurposesofequippingtheEOCat201BedfordStreet. SubjecttotheTownManagersapprovalthatthisexpenditurerepresentsanappropriateuseorallocationofprojectfundsforthefull scoperequiredforEOCoperations. Motion:EricBrown2nd:CarlOldenburgVote:40 2.85VacuumCleaner 9/14/10 DPFexplainedthatanequipmentitemthathadbeenpreviouslydiscussedwasinadvertentlyleftoffthelistforexecutionand shouldstillbeaddressed.DPWoperationshadrequestedavacuumcleanerbeinstalledforcleaningoutthetrucks. Aquotewasobtainedforpurchasingthevacuumcleaneralthoughelectricalhookupswouldberequired. DPWresearchedavacuumcleanerandprovidedacostof$1,669.85fortheunit.DPFwouldneedtocoordinateelectricalwork. Motion:ToapprovethepurchaseandinstallationoftheproposedVacuumcleanerwithElectricalworktobecoordinatedby DPFattotalcostsnottoexceed$3,000.00. Motion:EricBrown2nd:CarlOldenburgVote:50 3.0 Cary Memorial Hall Ï Venue Improvement Study 3.1ArchitectInterviewsforCaryMemorialBuildingVenueImprovementsstudy (AssociatemembersWendallKaslowandBarbaraHughey) 8/10/10 ItwasdiscussedthatsomemembersofthePBCrecentlyparticipatedinarchitectinterviewsfortheCaryMemorialBuildingVenue Improvementsstudy.SeveralqualifiedfirmswereinterviewedandthefirmofMillsWhitakerArchitectswererankedasthenumber 1firm. 9/14/10 DPFadvisedthatacontractdrafthadbeensenttoMillsWhitakerArchitects,modeledafterthebasecontractusedforthePolice andFireProjects.DPFwillshareprogresswithPBC. 10/14/10 Studycontractwasissuedasstudycontractonlywithnooptionforcontinuationofworkbyfirm. 3.2Progress 11910 ItwasreportedthattheprojectwasinitiatingandthatpublicMeetingswerebeingscheduledtogatherdataontheuseofthe building. Page 6 of 11 PBC Meeting Minutes 09 November 2010 Meeting 4.0 Bridge & Bowman Renovation Projects 4.1PBCRepresentativetoBridgeandBowmanProject 8/10/10 ItwasdiscussedandCarlOldenburgagreedtobeaPBCrepresentativetotheBridgeandBowmanProject. 10/12/10 OnerepresentativeoftheBridgeandBowmanProject,JenVogelzangwaspresentatPBCtonight. 4.2DesignPartnershipSelectionforBridge&BowmanProject 8/10/10 Thescopeofcontractandfeenegotiationswerediscussedwithoutconclusion.ItwasagreedthattheArchitectwouldbeinvitedto meetwithrepresentativesofthePBCforcontinueddiscussions. 9/14/10 MarkBarrettwillverify9Ʃźĭ͸ƭemailoncommentsforMEPScope,emailouttoPBC. 10/12/10 ThestatusoftheongoingBridge&Bowmanprojectwasbrieflydiscussed.Themasterplanrecommendationsarebeing developedintoschematicplansandthereisalistingofoptionsthathasbeendevelopedforconsiderationtoaddingtotthework thatwouldhelpextendtheusefullifeofthebuildingThePBCdiscussedthattheSchoolCommitteeshouldsupportchangesto BridgeandBowmanworkandthattheSchoolCommitteeandPBCmayneedajointmeetingtodetermineprojectdirection. 4.3PresentationbyDPConstatusofProject 11/9/10 Overviewofpresentation ProjecttoaddresstheMasterPlanDeferredMaintenanceissueslistedunder05and510needs. Serviceablelifeofbuildingsdiscussedasneedingtobeupto25yearsnot10 MasterPlanissuesaddressedandsprinklersystemaddedtobasescope. Additionalneedsidentifiedtogain25yearbuilding. Additionalneedscouldincreasecostofprojectby6.9million. Creationofnewboilerroomadditionalallowsfortwonewclassroomsateachschool Reallocationofadministrativespacesatcentralcoreimprovesbuildingsecurityandcreatestwoadditionalclassroomspaces. Technology,HVACandotherbuildingrelatedissuesprovidedadditionalimprovementsthatwouldincreaselifespanofbuilding. Handoutsweregeneratedandareonfile. SubCommitteetomakeapresentationtotheSchoolsCommitteeon11/30/10toreviewexpandedscope. ThePBCstatedthatarefresheronthebasescopewouldbehelpfultounderstandtheexpandedscope. TheDPCgavethePBCaquickrecapofthebasescopeandreviewedtheoverallfloorplans. SchoolcommitteepresentationtobemadebyPrincipalsnotarchitects. Discussiononunanticipatedenrollmentincreases. DiscussiononHVACoptionsandrecommendationsoftheEnergyCommittee,supportingthevariousoptionsbutstoppingshort offullA/C. PBCaskediftheLEEDChecklistcouldbecompletedtodemonstrateanyprobabilityforcertification. Page 7 of 11 PBC Meeting Minutes 09 November 2010 Meeting 5.0FireandPoliceStudyandDesign 5.2ConfirmationofFireDepartmentSpaceneeds 04/13/10 ConfirmationofFireDepartmentSpaceneedswasdiscussedandthearchitectsreport95%finalized,willreportnextmeeting. 5/11/10 Donham&SweeneyreviewedMaguireStudywiththeChief.SquareFootneeds+/1,000sf,chiefisinagreement. 8/10/10 TheChiefwillcoordinatesitevisitswithlocalnewlybuiltfirestations,Belmont,Wilmington,Wakefield. 5.3PoliceDepartmentSpaceNeeds 04/13/10 DevelopmentofPoliceDepartmentspaceneedswascompletedandtransmittedtoPBC. ChieftoreviewwithStaffandArchitectstomeetwithPolicestafftoreview Therewasdiscussionastowhomshouldchallengethespaceneedsofthisoranyprogramdeveloped. 5/11/10 Policeprogramwasreviewedwithstaff.Thefiringrangeandlockersizesareissuesstillindiscussion.TheArchitectsaretocontinue tomeetwiththePoliceDepartmentrepresentatives. ЏΉЉБΉЊЉ {ƦğĭĻƦƩƚŭƩğƒƒźƓŭźƭƚƓŭƚźƓŭ͵5źƭĭǒƭƭźƚƓƚŅƌƚĭƉĻƩƭźǩĻğƓķŅźƩźƓŭƩğƓŭĻƭƷźƌƌƚƓŭƚźƓŭ͵ 5.4ZoningassessmentReport 04/13/10 ZoningassessmentReportwasdeliveredtothePBCandreviewed PBCrecommendedArchitectsmeetwithTownZoningofficialtoreview. 5/11/10 Regulatoryreviews,Donham&Sweeneymetwithzoningofficerreviewedmadecorrectionsandresubmitted. Existingvs.proposedareasofreliefneeded. FinaldocumenttogotoTowncounsel. 5.5FireStationSiteSurvey 04/13/10 AsitesurveywasinitiatedandtheArchitectsexpectresultbythenextmeeting. 5/11/10 DiscussionabouttheMonitoringwellsandfiltrationsystemattheFiresiterevolvedaroundlimitationsondevelopment.Mark BarretttoFollowup. 6/08/10 Emaildistributedinformationavailabletoallpartiesonthemonitoringwells. 9/14/10 Donham&SweeneymetonsitewithConservationagentwhorecommendedflaggingthewetlands. 5.6PoliceSitePlandevelopmentOptions 04/13/10 VariousoptionsforhowthepolicestationpropertycouldbedevelopwhenconsideringasubstantialadditiontothePoliceStation andhowthesemightimpactontheexistingwhitehouseandparkingoverall. TheArchitectswereinformedofpriorstudiesinthisareathatcouldprovideinformationaboutparking.DPFtotransmitto Architectsavailabledocuments. 5/11/10 Conceptdesignoptionswerereviewed.Capt.h͸\[ĻğƩǤpointedoutmonitoringwellsonsite.MarkBarretttofollowup. Page 8 of 11 PBC Meeting Minutes 09 November 2010 Meeting 6/8/10 Continuedconceptdesignoptionsexplored. 8/10/10 ItwasdiscussedthatthePolicemassingmodelsshouldbeimprovedtomatchthelevelofdetailorqualityofthefirestation models. 5.7FireSitePlandevelopmentOptions 5/11/10 Conceptdesignoptionswerereviewed.Discussionsregardingtrafficintersectionandvehicleaccess.Architectstoreviewdesign furtherwithChiefandStaff. 6/08/10 StillnotclearastowheretheStateHighwayends.Donham&Sweeneytoresearchfurther. Continueddesignwork/optionsdiscussed. 8/10/10 Statehighwaylimitsweredefinedandinformationsenttoarchitects. 5.8ProjectSchedule 04/13/10 OverallProjectSchedulewasreviewed. Nextmeetinganticipate: Completedexistingbuildinganalysis InformalmeetingswithZoningandorHDCandPlanningBoard FireStationProgramming MeetwithPoliceStaffonprogramming BeginSchematics 06/08/10 InvitationtoHDCCommitteetoattendnextPBCMeeting,tobemadebycommittee. Nextmeetinganticipate: AdvancedSchematicsspecificallyelevations. CostEstimates SquareFootanalysis 7/13/10 Presentationscheduledfor7/28/10toupdatevarioustownboardsonthestatusoftheproject 5.9PresentationwithHDCpresent 7/13/10 PresentationwasmadebyD&SonthestatusoftheprojectwithmembersoftheHDCpresent Thebackgroundoftheprojectwasexplainedalongwithprogrammingandspaceneedsdiscussionshowevertheprimaryfocusof discussionwasontheapproachtodesign,massingoftheproposedadditionsandtheissueofrenovationoftheexistingfirestation ornewconstruction. PoliceStationdiscussionsincluded: Existingbuildingisnotcurrentlyplannedtobeseismicallyupgraded Newconstructionshouldreadasnew;honortheexistingbuildingķƚƓ͸Ʒmimicit. ThesmalleradditionscouldincorporatetheͻŅĻĻƌͼorthespiritoftheold Themassinglooksokayaccordingtosomediscussion D&SmaywanttolookattheapproachusedontheBelmontfirestationsforsomeguidance ShowthebuildingincontextwiththeWhitehouseandCaryHall Usemodelingsoftwaretoshowthebuildingin3dimensions Showthechimneysandtheelevatorpenthouse Showtheradioantenna Somediscussionstomakethereargaragesmaller Thewhitefinishonthenewsidingappearstobetoomuchofacontrast Page 9 of 11 PBC Meeting Minutes 09 November 2010 Meeting Considerproportionsandscale FireStationdiscussionsincluded: Themeetingconfirmedthattherenovation/additionoptiondidnotmakesenseifthedesignincludedspacenotneeded. Thereelevationsweremoredevelopedthanthepolicedesigns. Onepersonsuggestedreplicatingthe2formsofthepresentapparatusportionofthebuildingandplacingthe2gabled elementssidebyside. OneortwopeoplereferredagaintotheBelmontFireStationsdesignsassomethingthatwasmoreappropriatethanwhat wasbeingshown. TherewasconsensusthatthesitewasverywelllocatedintermsofresponsetimeandoptimalcoveragefortheTown. Therewasdiscussionforconcernoversufficientspaceforapparatusmovement,especiallywiththerenovationdesign. Itwasdiscussedthatthepoliceandfiredesignsdonotneedtobelinked,thefirestationcanstandonitsown. Discussionovertheoptionofanallnewstructure,i.e.thedemolitionoftheexistingbuilding,wasnotmetwith admonishment,moreoveritappearedthatpeoplewereopentofurtherdiscussion. Usemodelingsoftwaretoshowthebuildingin3dimensions Existingbuildingisnotcurrentlyplannedtobeseismicallyupgraded Newconstructionshouldreadasnew;honortheexistingbuildingķƚƓ͸Ʒmimicit. 7/13/10 MotiontoadditionalservicespaymenttoD&Sintheamountof$2,198.75forcorrectiontoexistingconditions/basedrawingsfrom priorstudy. Motion:DickPerry2nd:EricBrownVote:unam. 5.10ReviewofDonham&SweeneyPowerPointPresentation 8/10/10 ReviewofDonham&SweeneyPowerPointPresentation. PBCdiscussedpresentationmadesuggestionsforformatofpresentation.Nofinaldecisionsweremadeonwhether thisdocumentorportionsthereofshouldserveasthebasisofthepresentationtotheSelectmen. Commentstopowerpoint Addcost/sftoprojectcostsheetandmovetoendofslides. 46Bedfordstreetvaluationshouldread$2,500,000 Identifythatestimatesdonotincludefiringrange Removereferencetooverridevote Deficienciesnotspecificenoughandneedstobemovedforwardinthepresentation. Maywanttoaddreferencetostaffinglevelswhenbuildingwasbuilt. Aerialsneededforpoliceupgrademodelstoleveloffire. NeedConclusionssection ZoningAnalysisΑacompilationofzoningrequirementsneedstohaveparkingcalcsincluded. 5.11Writtenreport/hardcopy 8/10/10 Itwasstatedthatthefinalsubmissionofthisstudywouldbeintheformofafinalwrittendocument/manual. Further,thatasubmissionshouldbemadeconstitutingaprogresssubmissionforthisfinaldocumentasportionsofthe manualwilllikelybeneededforasubmittaltotheselectmen. 5.12PrepforBOSProgressReportpresentation 9/14/10 a.ThecurrentPowerpointpresentationwasreviewedwiththepurposetoreducetheoverallsizefortheBOS presentationscheduledfor10410.Eachofthe46pageswerereviewedandcommentedonwithapproximately20 pagesproposedforremoval,andotherswithrecommendededits.Copyonfile. Page 10 of 11 PBC Meeting Minutes 09 November 2010 Meeting b.AhandoutistobepreparedbyD&Sanddeliveredinadvancefortheselectmenwhichshallbetheformofthe finalreportwiththeTableofcontentsreviewedatthismeeting.CopyonFile c.D&Swillpreparetwocopiesoftheappendixthatwillcontainmoredetailedsectionsofthereportneededfor backup.OnecopywillbemadeavailabletotheBOS. 5.13PrepforProgramVetting 10/12/10 Discussionofmanytopicsforvettingtheprogram. CurrentcomparativesuseonlyinformationfromD&Sprojects,DPFprovided2comparativesfromanother architecturalstudy Brettdiscussedchangesinresponsibilitiesandlawsthattranslateintotheneedformorespace. Comparativeassessmentdoesnotnecessarilyrelate. Questionwasaskedifreportshouldincludeinformationforacombinedstation,orfocusonpoliceandfire separately.Itwasdiscussedthatthecomparativesshouldbeforpoliceandfireindividuallyandnotfora combined. Questionwasaskedifhardwallsandprivateofficeswereneeded.D&Sshouldbepreparedtoaddressthe needs. Question,ͻ5ƚwehavetodoğƌƌͼͲWhy?Bepreparedtoanswerandbackupalloptions.Possible510year plansandcostforeach. D&Shasbasisfor5to10yrplanfromĻƓŭźƓĻĻƩ͸ƭreportsandwilladdtothesefindings.Wouldneedtolook atshoringofapparatusslabforshortterm. Itwasrecommendedtocollapsetheprogramintogroupsofspacesandaddjustificationtospacesand needs. Fourfirestationsweresuggestedforafaircomparisonbythechief,Hudson,Franklin,Belmontand Westport. MarkBarrettwillsendacopyofPDFofMaguireDocumenttoJonHimmel.D&SdirectedtoworkonFire Stationprogramnow,policeafter.BrettDonhamwilldoprogrambreakdowns,asummarizedspreadsheet toPBCmembersbyMonday10/18/10. PoliceandFireChiefswillbeaskedforhistoricalstaffingandactivitylevels. Workwillconcentrateonfirestationfirstandajointmeetingwiththeselectmenwillbesetup. NextMeeting: 12/14/10 PublicServicesBuilding,201BedfordSt.7:00PM MeetingAdjourned10:00PM MotiontoAdjourn nd Motion:2:Unanimous DickPerryPeterJohnson Page 11 of 11