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HomeMy WebLinkAbout2009-12-08-PBC-min TOWN OF LEXINGTON Department of Public Facilities 10December2009 MeetingMinutes LexingtonPermanentBuildingCommittee(PBC) nd Location:201BedfordStreet,2Flr.ConferenceRoom Date&Time:08December20092009,7:00PM Attendees:JonHimmel,Chairman,PBC PeterJohnson,PBC EricBrown,PBC DickPerry,PBC MichaelLawrence,HKTArchitects BillHadley,DPW PatGoddard,DPF MarkW.Barrett,DPF Membersnotpresent: BillKennedy,PBC CarlOldenburg,PBC Abbreviationsthatmaybeusedinthisdocument: PBCΑLexingtonPermanentBuildingCommittee DPFΑLexingtonDepartmentofPublicFacilities DPWΑLexingtonDepartmentofPublicWorks HKTΑHKTArchitectsΑArchitectsofRecord,LexingtonDPWFacility CTAΑCTAConstructionCo.,Inc. SBΑSebestaBloomberg WSΑWeston&Sampson 1.0GENERALBUSINESS 1.1Minutes 10/13/09 Motion:ToApprovetheMeetingMinutesfrom11August2009and08September2009Meeting. Motion:PeterJohnson2nd:CarlOldenburgVoted:Unanimous 11/10/09 Motion:ToApprovetheMeetingMinutesfrom13October2009. Motion:DickPerry2nd:PeterJohnsonVoted:Unanimous 1.2MonthlyBills 10/13/09 DPFpresentedmonthlyinvoicestotaling$63,040.72 11/10/09 DPFpresentedmonthlyinvoicestotaling$70,493.83,whichwereapprovedforpaymentbythePBC. 12/8/09 DPFpresentedmonthlyinvoicestotaling$83,193.69,whichwereapprovedforpaymentbythePBC. 201 BEDFORD STREET • LEXINGTON, MASSACHUSETTS 02420 PBC Meeting Minutes 08 December 2009 Meeting 1.3MeetingMinuteFormat (ItemRelocatedfrom2.24togeneralbusiness) Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 8/11/09 PBCChairreportsthatafterdiscussionswiththeTownManager,thepurchaseofPrologSoftwarewasapprovedforpurchaseforuse byDPFindevelopingfuturemeetingminutes.PBCindicatedthatsomeleveloftrainingwouldberequiredforuseofthesoftware. 9/8/09 DPFtoinquireaboutstatusofsoftwarepurchase.Proposalshouldincludetraining. 10/13/09 MarkBarrettreceivedestimatesforPrologpurchase,PBCsuggestwepurchase2licenses.MarkBarretttoinquireabouttraining. 12/8/09 DPFhascontactedPrologsalesrep,andisawaitingreturncall,tofinalizepurchasearrangements. 2.0PUBLICWORKS&FACILITIESBUILDINGPROJECT 2.01ContractorMonthlyRequisition Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 11/10/09 Applicationforpayment#25totheGeneralContractorwasreviewed.$49,169.00 Motion:ToapproveApplicationforPayment#25. Motion:PeterJohnson2nd:JonHimmelVote:Unanimous 12/8/09 Applicationforpayment#26totheGeneralContractorwasreviewed. Motion:ToapproveApplicationforPayment#26intheamountof$73,743.00. Motion:PeterJohnson2nd:JonHimmelVote:Unanimous 2.03ConstructionChangeOrders Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrentmeeting minutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 10/13/09 ChangeOrder21$49,686.42 Motion:BillKennedySecond:PeterJohnsonVoteUnanimous 12/8/09 t/h͸ƭʹ59,163,166,167,168,169,170,171,172,173,174,175,176,177,178,179wherereviewedanddiscussed. Motion:Toapprovet/h͸ƭʹ59,163,166,167,168,169,170,171,172,173,174,175,176,177,178,179wherereviewedandapproved withanettotalamountofacreditof$12,310.94tothetown. Motion:EricBrown2nd:PeterJohnsonVote:Unanimous 2.3CommissioningStatus Forthepurposesofreducingongoingprintedtextpreviousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 8/11/09 DavidFennelofSebestaBlombergmadeareporttothePBConthestatusofthecommissioningwork. Functionaltestingiscomplete. a.Trainingneedstotakeplaceonthemajorityofitems. b.SBisconfidentthateverythinghasbeeninstalledperthedesigndrawingsandisoperatingcorrectly. c.LightingcontrolshavebeenevaluatedthroughtheuseofdataloggersandSBiscurrentlyevaluatingtheresults. d.SBreportstheywillalsobeevaluatingtheexteriorlightinginasimilarmanner. e.HKTisreportedlyinvestigatingtheneedforanaudiblealarmintheveh.Staging&prepareatiedtotheCOsystem. f.SBreviewedthecorrectiveactionlogwiththePBC. Page 2 of 9 PBC Meeting Minutes 08 December 2009 Meeting g.RTU1wasdiscussedwithrespecttomodificationsbeingmadetounitthroughdiscussionswithmanufacturer.A40amp fuseisbeingincreasedto50ampuponmanuf.RecommendationandaletterisbeingsoughtbySBfromthemanuf.Documenting warrantyofthefusechange. Condenserfanmotorhasbeentrippingoutandafusechangewasrecommendedthereaswellperthemanuf.aletterhasalsobeen requestedothatitemforwarranty. Themotorfortheenergyrecoverywheelwasreplacedyesterday. DPFisseekingconfirmationthatRTUIiscapableofmeetingthecoolingandventilationloadsasspecified.SBStatesthatweshould beabletoverifythatbyatestonthesystemsimulatingbalancingconditions,hewillcoordinatewithDPF. h.PBCrequestedifsearchablePDFfileswereownedunderthecontractforOperationandMaintenancemanuals. SBisinvestigatingwarrantytimeframeswithengineerandmanufacturerforRTU1. 9/8/09 Waitingforanupdatedbalancereportandlettersfrommanufacturer.Trainingtostart9/10/09. 10/13/09 ScheduledmeetingtoreviewtrainingMarkBarrettwillreportinNovember. 11/10/09 AmeetingwasheldwithallinterestedpartiesinattendancetoreviewtheperformanceandtestingofRTU1asinstalledinthe building,aswellasalloutstandingpunchlistitemsrelativetoHVAC.Meetingresultedinpositiveresponsesonoutstandingitems, withplanstofollowupandcompletionforacceptancebytheowner. OnefollowupitemtoRTU1issueisanindependenttesting/balancingofthesystemtoconfirmreportsprovidedbysubcontractor. Thisworkistobescheduled. 12/8/09 DPFreportsthatanindependentbalancingsubisscheduledtoperformworkthiscomingFridayandthestatusoffinal commissioningissueswillbeaddressedafterthatworkiscomplete. 2.4.DPWConstructionSchedule Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 10/13/09 . Pavingcomplete,plantingsthisweek,punchlistisongoing Landscaping,minorelectrical,signageandLEEDDocumentationtobeaddressedbyCTA.Carpettileissuesmeetingin@2weeksto reviewfindingsanddiscusssolutions. 11/10/09 Ongoingpunchlist.HKTtopushtofinish.AnyremainingsiteworkwouldhavetobecompletedintheSpring. PBCrequestedthatifsignificanteffortswerenotmadetocompletethepunchlistitems,thatanofficerofCTAbeaskedtoattend thenextmeeting.HKTreportsmanyitemshavebeencompletedandpunchlistalsocontainsitemsthathavebeenongoingsuchas signageandreviewofRTU1.HKT/DPFiswaitingforaletterfromthecarpetmanufacturerregardingthewarrantyandorrepair orreplacementofcarpetinthebuilding. 12/08/09 CTAhasmadesignificantprogressonthepunchlist,outstandingitemsincludeRTU1,doorreplacementofthreedoors,sitework tobecompletedintheSpring,exteriorcornerflashing,andLEEDworkcontingentonapprovedsubmission.Thepunchlistalso includessignagewhichrequiresapprovalofPCOandadditionalpricingtobeprovidedbyCTA 2.22TelephonesforDPW 8/11/09 Installationofthenewtelephonesystemisprimarilycomplete.DPFandTownITaredevelopingapunchlist.Somephonefeatures havenotyetbeenrolledouttousersyetandwillbedonealongwithadditionaltraining. 10/13/09 Admintrainingisongoing.PunchlisthasbeenreducedtoQOStesting,trainingandbatterypacks. 11/10/09 Admintrainingcomplete.MarkBarrettwillfollowupwithDorindaGoodmanonpunchlistitems. Page 3 of 9 PBC Meeting Minutes 08 December 2009 Meeting 2.26Budget Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 8/11/09 TheƚǞƓ͸ƭAccountingsoftware(MUNIS)hasnotcarriedoverbalancestothenewfiscalyr.asofyet.DPFaskedtopostponethe budgetreviewuntilafterMUNISisupdatedforthenewfiscalyearsothatthebudgetcanbebalanced. 10/13/09 Notcompleted,MarkBarretttomeetwithFinanceforcompletionandwillsendcopiestoPBCmembers. 11/11/09 DPFreportsthatthestatusofthebudgetandorbottomlinefigureremainstrue,intermsofuncommittedfunds. DPFtoworkwithFinancetoverifycommitments,encumbrancesandoverallbudgetandreportbacktoPBC. 2.29Equipment 8/11/09 DPFreportsreceiptofPCO145fortheremainingequipment.Earlierreportsthatthereweretworemainingpiecesofequipment werenotaccurateasthePCOincludestwoindustrialtypepiecesofequipment,i.e.latheandmillingmachine,aswellasadrillpress andasmallliftingworktable. DPFstatesthatthesmallliftingworktableshouldbetemporarilyremovedandnotorderedastheonespecifiedrunsoncompressed airandthisshouldberespecifiedforelectricpowerasthecompressedairismoreproblematictofeedtotheunit. DPFsoughtapprovalofthePCO145issuedat$60,852.18,butreducedto$55,617.22toeliminatetheaforementionedtable. PBCrecommendsthatPCOcouldbeapprovedasapartoftheoverallequipmentapprovalaslongasDPFhasreasonableconfidence thattheoverallbudgetconditionisinkeepingwiththeexpressedPBCthresholdforspending. 9/8/09 Motion:ToapprovePCO145$60,852.18 Motion: Peter Johnson Second: Jon Himmel Vote: Unanimous 10/13/09 IssuedapurchaseorderrequesttoTownHallasitemsonStateVendorContractforcostof$54,542.02,thisworkincludedasafety belt$215.93notpreviouslyapproved. 2.31BiDirectionalRadio Forthepurposesofreducingongoingprintedtext,previousentriesunderthisheadingmayhavebeenremovedfromcurrent meetingminutes.Pleaserefertopreviouseditionsoftheminutesforolderinsertions. 8/11/09 HKThasreceivedFireDepartmentfeedbackandissendingtheRFPouttoprospectivebidders/installers. 9/8/09 Proposalshavebeenreceived,tobeevaluatedbyHKTArchitects. PBCwouldlikeverificationthatbatterybackupisprovidedfortheantennasystem. Copiestobesenttothefiredepartmentforreviewaswell. Motiontoawardcontracttothelowestqualifiedeligiblebidder,nottoexceed$54,416.00 Motion:BillKennedySecond:PeterJohnsonVote:Unanimous 12/8/09 ContractamendmenttoHKTwasreviewedbyPBCasincludingitemsallpreviouslyapproved.ContractAmmendmentwhich includesBidirectionalradioantennaisbeingforwardedtotownhallforfinalapproval. 2.34Movers 5/19/09 ThePBCapprovedtheawardofaPurchaseOrdertoSterlingmoversfortherelocationservicesoftheDPWandDPFOffices. Motiontoapprovequoteof$8,684.00toSterlingMovers. MotionEricBrownSecond:DickPerryVoteUnanimous 8/11/09 TheremainingmoveelementisforthemovingoftheVaultcontents,whichwillbecompletedafterthehighdensityfilesare completed.Vendorisbeingpaidforcompletedportionsofthemove. 10/13/09 Vaultcontentstobemoved10.14.09. 11/10/09 Vaultmoveiscomplete.Waitingforfinalpaperworkforpayment. Page 4 of 9 PBC Meeting Minutes 08 December 2009 Meeting 2.40Pavementtesting 6/24/09 PavementTesting$3,50.00 Motiontoapprove$350.00forPavementtesting. Motion:DickPerrySecond:JonHimmelVoteUnanimous 9/8/09 $6,600.00 F.S.T invoice to be paid by contractor. 11/10/09 MarkBarrettwillfollowup. 12/8/09 CTAhasnotifiedTownthatinvoicewaspaidtoFST. 2.55PCO130ΑExteriorCorrugatedMetalPanel 7/14/09 HKTstillinvestigating Issueinvolvespropersealingofthebuildingskin,specificallyatseamsandpenetrationspriortotheinstallationofthemetalpanels. PBCrecommendsreviewofclerkoftheworksphotosandvideosduringconstructiontogainconfidenceinthoroughnessofworkand theremovalofselectedpanellocationsasasamplingtoexposeareaandinspectforpropersealing. 9/8/09 HKTtoinvestigatematerialsusedandtoquantifynumberoflocationswhereproductwasusedafterpenetrationsthroughfinished wallsystem.AlsoPBCrecommendsareviewofthecondition9monthsintothe1yearwarrantyperiodtoidentifyproblemsin advanceiftheyexist. 10/13/09 Concernwarrantyonwaterproofingsystemintactaftersprayfoamwasused.Isitcompatiblewithwaterproofingsystem.HKTto followupwithCTA,subandmanufacturersrep. 11/10/09 HKThasbeenincontactwithmanufacturerandinstallerandhasbeentoldthatthewarrantyontherainscreenwillbeinclusiveof thesprayfoamusedandiswaitingfortheletterstatingsuch. 12/8/09 HKTReportsthatlettersareonway. 2.60SiteSignageatStreet 7/14/09 DedicationPlaqueapprovedascirculated,Signageoption3forbuildingapproved. SignagestillrequiresapprovalforsitesignoutbyBedfordStreet. 8/11/09 PBCmemberrequestedcopiesofuptodatesketchesforsitesigntoconcludefinalreview. 9/8/09 CarlOldenburgtooktoDesignAdvisoryCommittee,LindaVinetooktotheSelectmentoapprovesignappearanceandtext. PatGoddardwilldiscusswithTownManagerforapprovalofsigntoasdesigned.MarkBarrettwillemailGaryRhodesforzoning. 10/13/09 Changeorderandshopdrawingsarecomingsoon. 11/10/09 ACostproposalisanticipatedfortheSiteSignatthesiteentrance,alongwithshopdrawings. 12/8/09 ProposedChangeOrdercostwasreceived,reviewedandacceptedunderChangeOrderdiscussionsforthiswork. 2.61PunchList 7/14/09 PBCdiscussedlackoftrimringatlightfixturesunderentrancecanopy.HKTtofindtrimringforlightfixture,asPBCdoesnotfeel thatcaulkingthespacebetweenthefixtureandthecutoutisanacceptablesolution. 8/11/09 DPFwillrequestanuptodatecopyofthePunchlist 9/8/09 Monetizedpunchlistissued 10/13/09 Attachedtomonthlyrequisition. Page 5 of 9 PBC Meeting Minutes 08 December 2009 Meeting 11/10/09 +/25%ofpunchlistiscompletedsincelastmonth.HKTandDPFwillworktogethertogetCTAmotivatedtocompletepunchlist itemsbasedonamonetizedvalue.CTAwillberequestedtoattendnextmeetingifsignificantprogressnotmade.Therewere discussionsabouttheimportanceofclosingouttheprojectinatimelyfashion. 12/8/09 CurrentPunchListisattachedtoapplicationforpayment,andisalmostcomplete.LEEDpaperworkremainsonpunchlist. 2.65CanopySignage 9/8/09 HKTdiscussedspec.requirementsforchannelfabricationandprep. Fillwelds,designoptionsfromHKT. MikeLawrencewillfollowupwithCommitteewithdesignoptionsfromHKTforcanopy. 10/13/09 Entrancecanopychannelproposedtobeinfilledwith¼steelplateappliedtochannelwithcountersunkfastenerswithstandoff letters,чͼtoЊͼrevealtopandbottom. 11/10/09 AsitevisitisscheduledforWednesdayNov.18th2009,at3:00pm.tolookatcanopyagain. 12/08/09 HKTexplainedthataProposalRequesthasbeenissuedtoCTAConstructiontoremoveandreinstallthecompositemetalpanels underthecanopytoinstallthesignageasoriginallyintended. 2.70BioProposalforAdditionalServices 9/8/09 HKTreportedthataletterhadbeenreceivedfromBioEngineeringrequestingadditionalservicescompensationforworkpreviously completedbutnotpreviouslyidentifiedasrequiringadditionalservices.Affterdiscussiononthegeneralscope ThePBCwasnotinfavoroffullpaymentofadditionalservicesasrequested.MarkBarretttotomeetwithBioEngineeringto review. 10/13/09 Nomeetingasofyet,MarkBarretttofollowupthroughMiketoscheduleameeting. 11/10/09 Ameetinghasyettobescheduled 2.72TrashandCardboardCompactors 10/13/09 BillHadleydiscussedtheadvantages. Motiontoapproveupto$45,000.00forBillHadleytoprocureatrashcompactorandcardboardcompactoraslongasthisplanis consistentwiththetownswastedisposalstrategy.IfcurrentproposalisnotfullyconsistentwithtownsstrategytoreturntoPBC withproposalforadditionalequipmenttosatisfytownspolicy. Motion:JonHimmelSecond:BillKennedyVote:Unanimous 2.73FluidDistributionSystem 10/13/09 MotiontoapproveHKTchangeordernottoexceed$6,600.00forFluidDistributionSystemshopdrawingsandconstruction, oversightbyWeston&Sampson. Motion:BillKennedySecond:CarlOldenburgVote:Unanimous 11/10/09 Wesson&Sampsonreviewingshopdrawings,68weekleadtime,costofsystemincludedinCO#19. 12/8/09 SitewalkwasheldandconstructionisexpectedtobegininJanuary.DPFwillneedtoinstall½ͷaterlinetoceilingof maintenancebaytoconnecttofluiddistributionroom. Page 6 of 9 PBC Meeting Minutes 08 December 2009 Meeting 2.74InsuranceClaimforSprinklerPipeleakpriortoSub.Comp. 11/10/09 DPFadvisesthatthereisachangeorderforthcomingforthecostoftheinsuranceclaimthatwouldgetpaidagainstthecapital accountandthenreimbursedtothetownbytheinsurancecompany,lessanydeductible. 12/8/09 TownwillneedtoprocessaChangeOrdertoCTAtopayforrepairsneededfromwaterleak,withfundscomingfromtheCapital Account.TheTownwillthenbereimbursedbyourInsuranceCompanybutfundswilllikelynotreturntocapitalaccount. 2.75Carpet 12/8/09 Thecarpetmanufacturerisnowproposingtoreplaceallthecarpetinthebuildingbasedupontheapparentdefectinthebacking material.Thedetailsofthereplacementarenotyetdefined.Anewbackingmaterialisplanned. 2.76References 12/8/09 ThePBCdiscussedandagreedthataletterofrecommendationshouldbesenttoHKTArchitectsandtoźƷ͸ƭProjectManager MichaelLawrencefortheoutstandingwork,careandlevelofcommitmentdedicatedtotheTownandthisproject. 3.0K12MasterPlan 3.1PreliminaryReviewofMasterPlan 01/13/09 RepresentativesoftheDesignPartnershipofCambridgepresentedanoverviewoftheK12MasterPlanfindingstodate. PBCadvisedDPCverifysetbackswithzoningforanyconstruction. PBCrequestedfulldisclosureoffootnotesonanyandallcostdocumentsandestimatesshowingescalationprovisionsand terms. PBCrequestedtownexpensesbeaddedtoprojectcostsheet. SchedulingdiscussionsinvolvedestimatesonMSBAreviewschedulesandfundingcycles. 3/10/09 DPFreportedthattheK12MasterPlanwasbeingfinalizedandisscheduledforapresentationtotheSchoolCommitteeinMarchof 2009. 3.2AdhocCommittee 62409 TheSuperintendentofSchoolshasaskedforanadhocCommitteetoreviewtheK12MasterPlan.Committeemembersarebeing requestedfromseveraldifferentareasincludingtworepresentativesfromthePBC. JohnHimmelandEricBrownvolunteeredtoservetheAdhocK12CommitteeinrepresentationofthePBC 10/13/09 PeterJohnsonwasalsoavolunteerforAdhocK12inrepresentationofPBC. 3.3Presentation 11/10/09 InconjunctionwiththeSchoolCommittee,theDPFandSuperintendentofSchoolsconductedaPublicinformationalsessionon 02November2009,regardingthefindingsoftheadhock12committeeandźƷ͸ƭreviewoftheK12MasterPlanaspreparedby TheDesignPartnershipofCambridge. 3.4SchoolCommitteeVoteforBowman&BridgeRenovation 12/8/09 PBCnotifiedthattheSchoolCommitteerecentlyvotedtomoveforwardwiththeBowman&Bridgerenovationplansoutlinedin thek12MasterplanandtoplaceanarticleatTownmeetingrequestingfunding. Page 7 of 9 PBC Meeting Minutes 08 December 2009 Meeting 4.0StoneBuilding 4.1Continueddevelopment/nextstepsforStoneBuildingProject 12009 ThePurposeofthemeetingwastoprovideanopportunityforinterestedpartiestodiscusswiththePBCtheconcerntheymayhave withregardtothecontinuedorfurtherdevelopmentoftheStoneBuildingProject.Representativeswerein attendancefromtheHistoricalSociety,HistoricCommission,CPC,andCECininformalorunofficialcapacitiestoengageina dialogueonthebestcourseofactionforthisproject. Discussionpointsincluded: 1.HistoricRestorationvs.Preservation 2.TheintendeduseofthebuildingΑnotasadedicatedlibrarybutasaHeritageCenter 3.Scopeofthepriorstudyandsatisfactorycompletionofthework 4.Renovationofthebuildingwithoutmoredetailedknowledgeoftheintendeduse 5.Costsproposedforcontinuedworkversusthoseofotherprojectsofhistoriccharacter a.ThebudgetsproposedtoCPCwereclarifiedasbudgetfiguresonlyanddidnotindicateplanstocontractexactly atthosedollars. b.CompletionofaHistoricStructuresreportfortheStoneBuilding,costswerediscussedbetween$25,000and 50,0000. 6.Theengagementofaqualifiedhistoricspecialistforfutureworkrelativetothehistoricdetails 7.Areducedbudget($180,000)wasoutlinedforreissuancetoCPCforamodifiedscopeformovingforward,toincludea HistoricStructuresreportanddesignsuchthata2010requestcouldbemadeformoniesforconstructiondocuments. 21009 GeneralDiscussionontheStoneBuildingprojectcontinuedandissummarizedbelow: ThisProjectisrequesting$180,000inCommunityPreservationActfundstopreservethehistoricStoneBuildingbystabilizingthe structure.ThefirststepofthestabilizationprocesswillentailaHistoricStructuresReport(HSR)augmentedbyfurtherexisting conditionsassessment;allofthiswillbethebasisoftheStabilizationbiddocuments.Strategicbuildingstabilizationrepairswillbe bidandcompletedwithinthesefunds. ConcurrentwiththisStabilizationprocess,theTownneedstoidentifytheusersandthenfullydescribethebuildingprogram.Should therebeanyresidualmoneyleftfromthestabilizationeffort,thatmoneywillbeputtowardspreliminaryprogrammingofthespace foranidentifieduser. Ayearormoreout,withthebuildingstabilizedandthebuildingprogramfullydescribedandvetted,theStoneBuildingwillagainbe beforeTownMeetingforfundstohireanArchitect/Engineerteamtocompletedesignandbiddocumentationforthefullrenovation ofthebuilding.ThatArchitect/Engineerteamwillutilize theHistoricStructureReport(HSR)andthecompletedcodeanalysis,structural,mechanical,electrical,andplumbingsystems preliminaryanalysisthatareapartoftherecentlycompletedFeasibilityStudy.Thereafter,oncethebiddocumentsarecomplete, theProjectwillagainbebeforeTownMeetingforavoteonappropriatingConstructiondollars. 31009 Nofurtherdevelopment.JonHimmelreportsthatameetingispendingfordiscussiononthetimelinesfortheprojectandnext steps. 4.2StoneBuildingDesignerSelection 5/19/09 ArchitectsaresubmittingproposalfortheStoneBuildingHSRphase. AcommitteeisbeingformedfortheDesignerselectionCommitteeofwhichtwomembersofthePBCarebeingrequested. DickPerryandCarlOldenburgvolunteeredtorepresentthePBConthiscommittee Page 8 of 9 PBC Meeting Minutes 08 December 2009 Meeting 4.3Progresspresentation 7/14/09 PresentationbyArchitect,MendersTorreySpencerforStoneBuildingHistoricStructuresReportStudyworkatnextmeeting8/11/09 at7PM. 8/11/09 LynneSpencerandPatrickGuthriemadeapresentationoftheirworkanddiscoveriesrelativetotheHistoricStructuresreportand StudyprojectfortheStoneBuilding.Thepresentationwasinapowerpointformatandisplannedtobemadeavailablethroughthe Librarywebsite.Thereporttodateincludeshistoricalinformationandfindingsonthebuilding,interpretivedrawingsofhowthe originaladditionlikelylooked,relativetomassing,fenestrations,andlayout.Topicstouchedonincludedpotentialoccupancylevels ofthelyceumroomonthesecondfloor.Somemembersoftheaudience/townfeltthatahigheroccupancyofthelyceumshouldnot beruledoutbasedsolelyoncoststoimprovestructureandthatoptionsshouldbemadeknown. ThefinalreportisdueattheendofSeptember.ThearchitectswilltransmittotheDPFatthe8/20/09meetingascopeofworkfor interimorͻĬǒƷƷƚƓǒƦͼrepairsthatshouldbecompletedpriortowinter2009andareexpectedtocostlessthan$10,000.00. ThearchitectshavemeetwiththeHeritageCenterCommitteetodiscussprogrammaticneedsforthebuildingandsomeconcept testdrawingswillbedevelopedshowinghowbesttheseprogrammaticneedsmayfitwithintheexistingbuildingandźƷ͸ƭhistorical fabricandcharacter. EstimateswillbeincludedinthefinalreportforͻƷƚƷğƌƦƩƚƆĻĭƷͼincludinganyaddition. Theestimatesshouldreflectthatanyconstructionactivitymaynotoccuruntil2011. 111009 MotiontosupporttheEnvelopeStabilizationProjectidentifiedintheMTSReportfortheStoneBuildingintheamountof $201,000.00 Motion:JonHimmelSecond:CarlOldenburgVote:Unanimous 5.0FireandPoliceStudyandDesign 5.1DesignerSelection 12/8/09 DPFwaswaitingforanyreferencecheckstocomeinfromthePoliceChiefpriortomovingforwardwithnotifyingtheArchitects onranking,HavingreceivedsaidnoticethisdayandhavingreceivedFirechiefreferencespreviously,,DPFshallnotifyarchitects ofrankingtotheTownManagerandintentiontonegotiate. DPFtorequestscopeofworkaswritteninDonham&Sweeneyproposal. EricBrowntoassistwithscopedevelopmentandJonHimmeltoassistwithContractdevelopment. NextMeeting: 1/12/09 PublicServicesBuilding,201BedfordSt.7:00PM MeetingAdjourned8:30PM MotiontoAdjourn Motion:PeterJohnson2nd:DickPerryVoted:Unanimous Page 9 of 9