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HomeMy WebLinkAbout2014-09-11-PBC-min Permanent Building Committee 201 Bedford Street Room 221 September 11, 2014, 7:00 p.m. Members Present: Carl Oldenburg, Dick Perry, Philip Coleman, Charles Favazzo, and Lee Noel Chase Members Absent: Jon Himmel, Co-Chairman; Eric Brown, Co-Chairman, and Peter Johnson Guests: Gary Ainslie, DiNisco Design Partnership and John Park, Hill International Lexington DPF: Patrick Goddard, Director of Public Facilities; Mark W. Barrett, RA., Project Manager The Minutes were taken by Jean Curran, Recording Secretary The Meeting convened at 7:00 p.m. I.Estabrook Elementary School 1.Project update. John Park updated the Committee with updated project photos. Mr. Park shared that the café, playground have been completed. The sod has been placed on the ball field, fencing and benches placed, and the irrigation has been set up. Hydro seeding has been placed and is being watered daily. The west canopy roof and paneling is complete and the name of the school has been placed on the building. The concrete sidewalks in front of the school, other sidewalks, paths, parking lots has have all been completed. The parking lot and driveway striping is finished. Mr. Park reviewed the interior, exterior, civil, furnished & equipment and commissioning punch list items. Miscellaneous items include lighting and meeting with designers and users for software programming and operation. Looking forward, the Substantial Completion Letter is dated September 3, closeout procedures will be reviewed, document turned over and training to be completed. Mr. Park reviewed Outstanding PCOs. The Committee engaged in discussion regarding project completion items. Pat Goddard updated the committee that he informed Shawmut that their additional preconstruction fee would not be approved. Mark Barrett shared that the hand off of project documentation has been happening over the past several months and the Department of Public Facilities has electronic copies of everything and they will be placed on the hard drive. Pat Goddard shared that the playground area is not yet open but he is working with the vendor to finish. Mr. Goddard also reminded the Committee that the ball field should not be used at all this fall and only passive play in the spring. PBC Meeting 091114 Page 1 Motion to approve Application for Payment #25 in the amount of $1,134,949.00 to Shawmut Design & Construction for the Estabrook Elementary School Project, as recommended by the Architect of Record and Hill International Project Manager (Dick, Phil) The Motion was approved 4-0 II.Bridge & Bowman Elementary School 1.Project Update. Mark Barrett provided an update on the Bridge Elementary School flooring project noting problems with the gym flooring. There were issues with cutouts for the gym floor, head joints and line painting. Last Saturday the contractor performed corrective work which Mark was not satisfied with so he contacted the Manufacturing Representative who agreed to place an overly on the floor and have it installed by a different contractor. There are not safety concerns at the moment, so the word will be performed over the Christmas break and there will be no additional charges to the Town. The Committee engaged in discussion regarding safety issues relating to the gym floor, withholding payments until the gym flooring is completed and contractors. Lee Noel Chase commented that some of the lockers needed work and wondered if a review of all lockers could be performed. Ms. Chase noticed a screw sticking up in her locker and found three other sheet metal issues and brought to the attention of Pat Goddard. Pat Goddard explained that at the Bridge Elementary School, the lockers needed to be removed in order to perform the flooring work and every time they are moved they do not always go back flush. Pat indicated his staff would review all the lockers. Pat reimbursement and the reasoning behind the decision. III.General Business 1.PBC/DPF Letter to Town Manager. Mark inquired to Members pick up next meeting 2.Approval of Monthly Invoices. Mark Barrett reviewed the PBC Monthly Invoices with the Committee. Motion to approve PBC Monthly Invoices in the amount of $1,221,647.53 (Charles, Dick) The Motion was approved 4-0 3.Approve meeting minutes dated August 14, 2014. The Committee reviewed the August 14, 2014 minutes and decided to postpone the vote until next meeting. 4. Modular Project at the High School. Mark Barrett reviewed the Project Budget and First Floor and Site Plan Modular Buildings & Links Full Expansion with the Committee. Mark was pleased report that the project was successful and they are working on punch list items now. The contractor has been very good to work with and is currently working on the installation of mechanical equipment and roofing system and connecting piping underneath the modular along with utilities and the wireless network system. PBC Meeting 091114 Page 2 Phase II of the High School Modular project is beginning for the 6,000 s.f. prefab modular which will include a foreign language building and two classrooms for ILP students from the Diamond Middle School. Part of the ILP space will include a kitchen and laundry machines. Mark spoke with TBA architects and invited school staff to participate in the design phase which will need to be completed in 8 weeks. The budget is based on similar architecture as Phase I. Pat Goddard invited members of the Committee to participate if they so wished. Pat also shared that the Landscaping Committee Package needs to be approved. The Committee had comments and questions. Motion to Adjourn (Dick, Carl) The Motion was approved 4-0 The Meeting adjourned at 8:15 p.m. PBC Meeting 091114 Page 3