HomeMy WebLinkAbout2014-08-14-PBC-min
Permanent Building Committee
201 Bedford Street
Room 221
August 14, 2014, 7:00 p.m.
Members Present: Jon Himmel, Co-Chairman; Eric Brown, Co-Chairman;
Carl Oldenburg, Peter Johnson, Philip Coleman, Lee Noel Chase
Members Absent: Charles Favazzo and Dick Perry
Guests: Paul Kalous, Collaborative Partners; John Park, Hill International; Ken DiNisco and Angel
and Joubin Hassanian , Shawmut
Construction
Lexington DPF: Patrick Goddard, Director of Public Facilities; Mark W. Barrett, RA., Project Manager
The Minutes were taken by Jean Curran, Recording Secretary
The Meeting Convened at 7:00 p.m.
I. Estabrook Elementary School
1. Project update-Hill International. John Park reviewed the history and the progress at the new
Estabrook Elementary School, showed status photos, and reviewed the project and financial reports.
Mr. Park reported that there are thirty-four (34) interior punch list items and twenty (20) items need to
be verified and are close to being completed. The exterior punch list items include completion of the
landscaping, site utilities; curb and site lighting, sidewalks and paving. The furnished and equipment
punch list items include a worktop table, replacement trash and recycling bins, missing square work
tables and legs and custom-sized bookshelves.
Mr. Park reviewed some miscellaneous issues which included (i) security software for remote access by
the Town; (ii) three (3) residents had issues (a) 115 Grove Street fencing on private property, (b) 122
Grove Street erosion runoff from school driveway into their driveway, and (c) 139 Grove Street noise
complaint; (iii) software update for lighting; and (iv) HVAC leak issues involving engineers,
subcontractors and Hill International. All residents were contacted by DPF. All other issues have either
been resolved or will be resolved shorty. Everyone is working towards finalizing the project by
September 3.
Mr. Park reviewed the PCO Log and Budget Summary.
Ken DiNIsco reported CM Contingency Log Item 154 in the amount of $45,977 should not have
happened and the Town will not be responsible for that amount.
2. Shawmut request for pre-construction services costs. and Joubin
Hassanian , Shawmut Construction presented to the Committee the written position of Shawmut
Construction regarding additional preconstruction services in the amount of $90,000 despite having an
overage in the amount of $96,860 in labor costs, $10,000 relating to the demolition and abatement cost
and an additional $25,000 in reimbursables. There was considerable discussion between the
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Committee, the OPM and Shawmut. The Committee decided to defer the issue so a draft
recommendation can be presented to the Town Manager.
3. Approve Change Order No. 19. Mark Barrett requested that the Committee approve Change
Order No. 19 which includes (i) additional cashier counter for $4,312.00; (ii) modify free-standing
greenhouse motorized venting for $7,317.00; (iii) Loam Scope Adjustments which is a credit in the
amount of $6,989; (iv) Substitute Dens Grade for Bituminous Binder which is a credit in the amount of
$4,345.00; and (v) Adjustment to Change Order No. 17, Item No. 8 which is a credit of $1,150.00.
Motion to Approve Change Order 19 in the amount of a credit for $855.00 for the new Estabrook
Elementary School Project as recommended by the Architects of Record, Hill International Project
Managers, and the DPF (Jon, Eric) The Motion was Approved 5-0
4. Approve Transfer to Cover Change Order Costs. Mark Barrett requested the Committee
approve transfers to cover change order costs.
Motion to approve a transfer of $284,355 from the Contingency Line to the Construction Line of the
Project Budget for prior approved change orders not previously funded (Eric, Phil) The Motion was
Approved 5-0
5. Approve Payment Requisition 25. Mark Barrett requested that the Committee approve
payment requisition 25 in the amount of $879,018.00. The Committee reviewed the requisition and
made a motion.
Motion to approve Application for Payment #25 in the amount of $879,018.00 to Shawmut Design &
Construction for the new Estabrook Elementary School Project, as recommended by the Architect of
Record and Hill International Project Managers (Eric, Phil) The Motion was approved 5-0
6. Dedication Plaque. Ken DiNisco showed the Committee a draft of the Dedication Plaque which
will be placed on the stone wall in the main lobby between two flags. Members requested minor
changes to plaque which included separating the school committee members and the Lexington Public
School Administration names on the plaque for more distinction between the two. Members also
requested that the plaque be placed lower on the wall so the students would be able to read it better.
7. Paving Mobilization. Members of the Committee, Hill International and Shawmut discussed the
contingency draw downs. Shawmut broke the paving operation into two parts for easier access and is
not a change order but part of the original price. The value is $3,000. Hill International wanted to go on
record to state that they disagree with Shawmut and believe it to be a contingency cost. Pat Goddard
stated he believes it to be a legitimate expense.
II. Bridge & Bowman Elementary School
1. Flooring Update. Mark Barrett shared with the Committee the hallway flooring has been
completed at the Bowman Elementary School. There is also abatement work on the gym floor at the
Bowman Elementary School but no change order has been submitted yet. The flooring at the Bridge
Elementary School is being worked on and should be completed by August 25 but it may end up being
August 29.
III. General Business
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1. PBC/DPF Letter to Town Manager. Pat Goddard updated the Committee on his meetings with
Carl Rosenberg, Carl Valente, and Deb Mauger. Pat also provided an update on the High School modular
project. The Committee discussed the draft letter to the Town Manager from the PBC/DPF regarding
the town. Eric and Jon will update the draft letter and circulate to group members and bring back at the
next meeting.
2. Approval of Monthly Invoices. The Committee reviewed the monthly invoices for July. There
were questions from the Committee.
Motion to approve Monthly PBC Invoices for July in the amount of $931,963.00 (Eric, Phil) The Motion
was approved 5-0
3. Approve Meeting Minutes. The Committee reviewed and discussed minor changes to the
Meeting Minutes dated July 10, 2014
Motion to approve PBC Meeting Minutes dated July 10, 2014, as amended (Peter, Jon) The Motion
was Approved 5-0
Motion to Adjourn (Eric, Carl) The Motion was Approved 5-0
The Meeting Adjourned at 9:14 p.m.
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