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Home My WebLink About2015-04-08-BOS-Packet-releasedSELECTMEN'S MEETING Wednesday, April 8, 2015 Room 148 - Lexington High School 6:30 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Article Presentations/Positions (5 min.) 6:30 PM 2. Approve Bicycle Advisory Committee Walking/Biking Signs (10 min.) 6:35 PM 3. Approve Tax Deferral Insert in Tax Bill Mailing (5 min.) 6:45 PM 4. Town Manager Appointments - Youth Commission (5 min.) 6:50 PM CONSENT AGENDA EXECUTIVE SESSION ADJOURN Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/8/2015 PRESENTER: Joe Pato ITEM NUMBER: I. 1 AGENDA ITEM TITLE: Article Presentations/Positions (5 min.) SUMMARY: Attached is an updated list of articles that includes all the positions you have taken so far. RECOMMENDATION / SUGGESTED MOTION: FOLLOW-UP: APPROXIMATE TIME ON AGENDA: 6:30 PM ATTACHMENTS: Description Type List of Article Positions Backup Material ARTICLE POSITIONS 2015 SPECIALS AND ANNUAL TOWN MEETING ARTICLE SPECIAL TOWN MEETING #1 PRESENTATION JP PK NC MC SB AC CEC SC Article 2 Appropriate for School Facilities Capital Projects Y Y Y Y Y Y ARTICLE SPECIAL TOWN MEETING #2 PRESENTATION JP PK NC MC SB AC CEC SC Article 2 Pump Station Repairs Y Y Y Y Y Y Article 3 Appropriate for Purchase of Fire Engine Y Y Y Y Y Y Article 4 Appropriate for Cary Memorial Building Sidewalk Enhancement Y Y Y Y Y Article 5 Amend FY2015 Operating, Enterprise and CPA Budgets Y Ab stain Y Y Y Y Article 6 Appropriate for Authorized Capital Improvements Y Y Y Y Y Y ARTICLE ANNUAL TOWN MEETING - FINANCIAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 4 Appropriate FY2016 Operating Budget Y Y Y Y Y Y Article 5 Appropriate FY2016 Enterprise Funds Budgets Y Y Y Y Y Y Article 6 Appropriate for Senior Service Program Y Y Y Y Y Y Article 7 Establish and Continue Departmental Revolving Funds Y Y Y Y Y Y ARTICLE FINANCIAL ARTICLES (continued) PRESENTATION JP PK NC MC SB AC CEC SC Article 8 Appropriate the FY2016 Community Preservation Committee Operating Budget and CPA Projects: a) Conservation Meadow Preservation Program b) Parker’s Revenge Site Restoration c) First Parish Church Restoration Historic Structure Report d) Cary Memorial Building Records Center Shelving e) Battle Green Streetscape Improvements f) Community Center Sidewalk Design g) Cary Memorial Building Sidewalk Enhancement h) Community Center Preservation Restriction Endowment i) Park and Playground Improvements j) Park Improvements – Athletic Fields k) Park and Playgrounds ADA Accessibility Study l) Parks Improvements – Hard Court Resurfacing m) Lincoln Park Field Improvements – Phase 3 n) Minuteman Bikeway Culvert Rehabilitation o) Grain Mill Alley Design Funds p) Minuteman Bikeway Wayfinding Signs – Design Funds q) Lower Vine Brook Paved Recreation Path Reconstruction r) Community Preservation Fund Debt Service s) Administrative Budget Wait for CPC report IP Y Y N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y Y Y Y Y W Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y W Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Tie Y Y Y Y g) IP Y Y Y Y Y Y Y Y Y Y Y Y e) N o) N p) N ARTICLE FINANCIAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 9 Property Purchase – 241 Grove Street Wait until proposal Y Y Y Y Y Y Article 10 Appropriate for Recreation Capital Projects Y Y Y Y Y Y Article 11 Appropriate for Municipal Capital Projects and Equipment a) Center Streetscape Improvements and Easements – Phase I b) DPW Equipment c) Storm Drainage Improvements and NPDES Compliance d) Comprehensive Watershed Storm Water Management Study and Implementation e) Sidewalk Improvements, Additions, Designs and Easements f) Town-wide Culvert Replacement g) Town-wide Signalization Improvements h) Hartwell Avenue Infrastructure Improvements and Easements i) Street Improvements and Easements j) Bikeway Bridge Repairs and Engineering k) Hastings Park Undergrounding Wires l) Hydrant Replacement Program m) Westview Cemetery Building Assessment n) Replace Town-wide Phone Systems – Phase IV o) Municipal Technology Improvement Program – Phase III p) Police/Fire Dispatching and Recoreds Software q) Parking Meter Replacement r) Public Safety Radio Stabilization - Phase I s) Design/Engineering – Firing Range at Hartwell Avenue Compost Site Refresher presentation Get Clarification Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y Y Y Y Y Abstain Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y k)N Y Y Y Y Y Y Y Y Y k) N ARTICLE FINANCIAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 12 Pleasant Street Sidewalk (Citizen Article) IP IP Article 13 Prospect Hill Road Sidewalk (Citizen Article) IP IP Article 14 Appropriate for Water System Improvements Y Y Y Y Y Y Article 15 Appropriate for Wastewater System Improvements Y Y Y Y Y Y Article 16 Appropriate for School Capital Projects and Equipment Y Y Y Y Y Y Article 17 Technical Correction to the Borrowing Authorization under Article 13b of the 2014 Annual Town Meeting Y Y Y Y Y Y Article 18 Appropriate for Public Facilities Capital Projects: a) Middle School Space Mining b) Clarke Middle School Circulation and Parking Improvements, Design c) LHS Phase 2 Overcrowding/ Completion d) Major Mechanical/Electrical Systems’ Replacement e) Lexington Public School Educational Capacity Increase – Short and Long-Term f) LHS Heating Systems Upgrade – Phases 2 and 3 - Design g) School Building Envelope and Systems h) Municipal Building Envelope and Systems i) Repairs/Replacements/Upgrades: • School Building Flooring Program • School Interior Painting Program • Diamond Middle School Lighting to Rear Parking Lot j) School Paving Program k) Public Facilities Bid Documents IP Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Article 18 (concluded) l) Security Cameras Upgrade Y Y Y Y Y ARTICLE FINANCIAL ARTICLES (concluded) PRESENTATION JP PK NC MC SB AC CEC SC Article 19 Martingale Road Street Acceptance Y Y Y Y Y Article 20 Richmond Circle Street Acceptance Y Y Y Y Y Article 21 Appropriate to Post Employment Insurance Liability Fund Change to $1.2 Y Y Y Y Recuse Y Article 22 Adjust Retirement COLA Base for Retirees Y Y Y Y Recuse N Article 23 Accept Chapter 235 of the Acts of 1994 Y Y Y Y Y Y Article 24 Appropriate Bonds and Notes Premiums Y Y Y Y Y Y Article 25 Rescind Prior Borrowing Authorizations TBD Y Y Y Y Y pending Article 26 Establish and Appropriate To and From Specified Stabilization Funds PENDING Y Article 27 Appropriate to Stabilization Fund IP Y Y Y Y Y IP Article 28 Appropriate from Debt Service Stabilization Fund Y Y Y Y Y Y Article 29 Appropriate for Prior Years’ Unpaid Bills IP pending Article 30 Amend FY2015 Operating, Enterprise and CPA Budgets TBD pending Article 31 Appropriate for Authorized Capital Improvements TBD pending ARTICLE GENERAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 32 Establish Qualifications for Tax Deferrals Pres. 2/10/15 - IP Y Y Y Y Y IP Article 33 Authorize Home Rule Petition for Tax Relief IP Y Y Y Y Y IP Article 34 Accept MGL Chapter 59, Section 5, Clause 54 and Set Personal Property Minimum Tax $1200 Y Y Y Y Y Y Article 35 Accept MGL Chapter 90-I, Section 1 (Complete Streets Program) Pres. 2/10/15 Y Y Y Y Y Y Article 36 Authorize Community Electrical Aggregation Program Y Y Y Y Y Y Article 37 Amend General Bylaws – Street Performers Y Y Y Y Y ARTICLE GENERAL ARTICLES (concluded) PRESENTATION JP PK NC MC SB AC CEC SC Article 38 Amend General Bylaws – Tourism Committee Y Y Y Y Y Article 39 Repeal General Bylaws – Sale and Use of Tobacco Y Y Y Y Y Article 40 Amend General Bylaws – Sale and Use of Tobacco Y Y Y Y Y Article 41 Amend General Bylaws – Contracts and Deeds IP Y Y Y Y Y refer Article 42 Commission on Disability Request Pres. 3/4/15 Y W Y Y Y Y N Article 43 Amend General Bylaws – Demolition Delay (Citizen Article) Pres. 2/23/15 N N N N N Article 44 Resolution on Fossil Fuel Divestment (Citizen Article) Y N N W recuse N Article 45 Townwide Process for Safety (Citizen Article) Y W Y Y Y ARTICLE ZONING/LAND USE ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 46 Acquisition of Land Shown on Assessors’ Property Map 22, Lot 51B Y Y Y Y Y Y Article 47 Amend Zoning By-Law – Medical Marijuana (Citizen Article) In support of PB Recommendation N N N N N Article 48 Amend Zoning Map – Commercial Zoning District Lines a) CN (229-235 Bedford Street) b) CS (242-246 Bedford Street) c) CLO (173-181 Bedford Street) d) CN (Bedford Street & Reed Street) e) CS (North Street and Lowell Street) f) CRS (Lowell Street and Woburn Street g) CLO (Marrett Road and Lincoln Street) h) CS (Marrett Road and Spring Street) i) CN & CRS (Waltham Street and Marrett Road) j) CLO (Waltham Street at the Waltham Town Line Pres. 2/10/15 Wait for report from Planning Board Y W Y W Y ARTICLE ZONING/LAND USE ARTICLES (concluded) PRESENTATION JP PK NC MC SB AC CEC SC Article 49 Amend Zoning By-Law and Map – Civic Use Districts Pres. 2/10/15 Y Y Y Y Y Article 50 Amend Zoning Map – CM District, Waltham Line Near Route 128/I95 Pres. 2/10/15 Y Y Y Y Y Article 51 Amend Zoning By-Law – Site Plan Review Applicability Pres. 2/10/15 Y Y Y Y Y Article 52 Amend Zoning By-Law – Technical Corrections Pres. 2/10/15 Y Y Y Y Y Article 53 Amend Zoning By-Law – CB District Moratorium on Banks Pres. 2/10/15 Y Y Y Y Y AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/8/2015 PRESENTER: Peggy Enders, Chair of the Bicycle Advisory Committee ITEM NUMBER: I.2 AGENDA ITEM TITLE: Approve Bicycle Advisory Committee Walking/Biking Signs (10 min.) SUMMARY: Peggy Enders will be there to describe the bicycle committee's request for placing wayfinding signs during bike/walk/bus week in May. RECOMMENDATION / SUGGESTED MOTION: Motion to approve proposed wayfinding sign style and locations. FOLLOW-UP: APPROXIMATE TIME ON AGENDA: 6:35 PM ATTACHMENTS: Description Type Example of wayfinding sign Cover Memo Suggested wayfinding sign locations Cover Memo IT IS A 7 MINUTE WALK TO TOWN CENTER 1 Lexington Bike Walk ‘n Bus Week Wayfinding Sign Project: Proposed Locations (DRAFT 4-3-2015) Travel Times or Mileage will be posted on boards at Library to: Post Office Stop & Shop LHS Lincoln Park Hayden/Town pool complex Senior Center Parker Meadow Old Res Munroe Center for the Arts Wilson Farms (by bike) A 24”x36” Sign will be posted at Lexpress Bus Stop/Depot for travel times or mileage to: Post Office Stop & Shop LHS Lincoln Park Hayden Playing fields parking lot Hayden Pool parking lot Senior Center Parker Meadow Old Res Munroe Center for the Arts Wilson Farms (by bike) Signs will be posted at these locations for travel times/mileage to Lexington Center from: Lincoln Park Stop & Shop Dunkin Donuts at Fletcher Ave Senior Center Hancock-Clarke House Munroe Tavern Parker Meadow parking lot Highland Ave trail entrance to Upper Vine Brook Wilson Farms Hayden Playing Fields parking lot Hayden Center parking lot Signs will be posted for travel times/mileage at these points on the Minuteman Bikeway: Bedford St/Bikeway intersection to Lexington Center Seasons Four Intersection with Bikeway to Lexington Center End to End for Lexington portion posted at each end Some ideas for specific school-related signs at these street intersections: Franklin School Apartments -> LHS (8 minute bike ride) Locust Ave and Lexington Ave -> Bowman (13 min walk) School St and Roosevelt Rd -> Bridge (16 min walk) Lowell St and Woburn St -> Diamond Middle School (12 min bike ride) Constitution rd and Revolutionary rd -> Hastings (9 min walk) Maple St & Emerson Gardens Rd -> Harrington (11 min walk) Adams St & North St -> Fiske (16 min walk) Winter St & Fifer Ln -> Estabrook (19 min walk) Bloomfield St and Highland Ave -> Clarke Middle School AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/8/2015 PRESENTER: Joe Pato ITEM NUMBER: I.3 AGENDA ITEM TITLE: Approve Tax Deferral Insert in Tax Bill Mailing (5 min.) SUMMARY: The Tax Deferral and Exemption Study Committee has requested that the attached information be included as an insert in the next tax bill. The cost to print the necessary copies would be around $300. RECOMMENDATION / SUGGESTED MOTION: Motion to approve the request of the Tax Deferral and Exemption Study Committee to insert the tax deferral information as proposed into the June tax bill. Motion to approve spending approximately $300 from the Selectmen's account to cover the cost of printing the insert. FOLLOW-UP: APPROXIMATE TIME ON AGENDA: 6:45 PM ATTACHMENTS: Description Type Proposed Tax Bill Insert on Property Tax Deferral Program Backup Material Thinking about a Reverse Mortgage? Consider a Tax Deferral First! If you are a Lexington senior aged 65 or older with a household income of $65,000 or less, you can postpone paying all or any part of your property tax bill and let the value of your house pay the tax bill later. Money that would have gone to paying property tax becomes yours to spend in any way you want. 2015 deferrals will enjoy a very low 0.25% (1/4%) simple interest rate. Each year’s deferral is like an individual loan that doesn’t have to be paid back during your lifetime or your spouse’s lifetime unless home ownership is transferred or you choose to pay it off. For detailed information on the Property Tax Deferral Program and on other state and local tax programs, visit the Assessor’s page on the Town of Lexington website www.lexingtonma.gov and click on the link for the Property Tax Relief Programs brochure or pick up a copy at the Town Offices or Senior Center. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 4/8/2015 PRESENTER: Carl Valente ITEM NUMBER: I.4 AGENDA ITEM TITLE: Town Manager Appointments - Youth Commission (5 min.) SUMMARY: See attached request. RECOMMENDATION / SUGGESTED MOTION: FOLLOW-UP: APPROXIMATE TIME ON AGENDA: 6:50 PM ATTACHMENTS: Description Type Youth Commission aplications cover sheet Cover Memo Youth Commission aaplications Cover Memo AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: STAFF: ITEM NUMBER: April 8, 2015 Carl Valente I.4 SUBJECT: Town Manager’s Appointments: Lexington Youth Commission EXECUTIVE SUMMARY: I am requesting that the Board approve the Town Manager’s appointment of Debra Ann Hankins and Joseph Hankins to the Youth Commission. Debra has been a member since 2010 and Joseph since 2013. Both are current with their Ethics Commission Training. RECOMMENDATION / SUGGESTED MOTION: Move to approve the Town Manager’s appointments of Debra Ann Hankins and Joseph Hankins to the Lexington Youth Commission. STAFF FOLLOW-UP: TMO will prepare appointment letters.