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HomeMy WebLinkAbout2015-03-17-CEC-min •'p)c PAO�t M1kr, O LL n Minutes of the 4 �j ,,,j ; A9flIL Lexington Capital Expenditures Committee (CEC) Meeting ,'V$' March 17, 2015 Location and Time Town Office Building, Reed Room, 8.00 A M Members Present Jill Hai, Chair, David Kanter, Vice-Chair & Clerk, Elizabeth Barnett, Rod Cole, Wendy Manz Members Absent None Others Present Sara Arnold, Recording Secretary Documents Presented • Notice of Public Meeting/Agenda for March 17, 2015 • Draft #3 Minutes of the CEC Meeting February 24, 2015 (Distributed by Mr Kanter's e-mail, March 3, 2015 7.24 P M to the other CEC Members and Ms Arnold) • CEC Report to the 2015 Annual Town Meeting (ATM) & 2015 Special Town Meetings, March 23, 2015 (STM), Released March 16, 2015 Call to Order Ms Hai called the meeting to order at 8.00 A.M Committee's Report to the 2015 ATM & March 23rd STMs Mr Kanter distributed their printed copies of the report to the Committee members and confirmed that the Committee's required distribution (i e , to the Town Clerk's Office, the Cary Memorial Library, and on-line and printed copies for Town Meeting Members), its courtesy distribution (e g , to the Board of Selectmen and key Town Staff), and notification of that availability to the Town Meeting Members Association's e-mail list had been completed yesterday Labeled, printed copies for each Town Meeting Member had been placed in the Police Headquarters foyer He said that we would not have made our deadline of yesterday's release of our report without Mr Cole having met with him for a working session that created several of the major tables in the report and the two working sessions with our Chair over the past weekend that dealt with all the clean-up actions authorized by the other Committee members—with finalizing the Committee's Five-Year Capital Plan having been the most significant of those actions Capital Projects in the Town's FY2016—FY2020 Capital Program No action needed Updating of Committee's Positions or the Five-Year Capital Plan No action needed Matters Related to the Committee's Role in the ATM Using this Committee's report to the Town Meetings, members of this Committee who would be making comments about specific Articles or elements of specific Articles during the Town Meetings were identified It was agreed that Ms Hai would report this Committee's position on all Articles for which assignments were not specifically designated Suggested comments were discussed for some of the Articles It was agreed that comments should be succinct, although if this Committee is opposing an Article the position should be clearly explained It was noted that the proponent of an Article would be presenting the merits of it, and this Committee should not be repeating what has already been said It was noted that minority positions are explained in the report and are not reported on verbally by this Committee unless questioned during Town Meeting Any member who Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 17, 2015 wishes to speak as a Town Meeting member (rather than as a CEC member), should go to the floor to speak and clearly identify that they are doing so in in that role Member Concerns and Liaison Reports Ms Barnett reported that the harsh winter resulted in many potholes and damaged streets There is some concern in the Department of Public Works that there may not be adequate funding for the repairs plus the routine street repaving program Mr Kanter noted that, unlike last year, there isn't undesignated revenue available in the FY2016 budget at this point, which adds a constraint to providing supplemental funding during that year Approval of Minutes Mr Kanter reviewed a number of proposed edits to the Draft #3 Minutes of this Committee's meeting on February 24, 2015 A Motion was made and seconded to approve the Draft #3 Minutes of the February 24, 2015, as amended Vote 5-0 Mr Kanter reminded the Committee that starting at the opening session next Monday evening (the 23rd) and, for now, through April 15th, the Committee has posted meetings in the Lexington High School's Room 154 each Monday & Wednesday at 7.00 P M before each of the Town Meeting sessions (Each of those meetings would be formally cancelled, hopefully in advance of the start time, if no need had been foreseen by the Chair ) Mr Kanter asked that the Committee agreed to meet next week to approve any then-available Minutes for our meetings so the Committee remains current on having our approved Minutes in the Town's Archive The Committee agreed that it would hold the 7.00 P M meeting on March 25th even if the only business were to be the approval of Minutes Adjourn A Motion was made and seconded at 9.21 A M to adjourn Vote 5-0 These Minutes were approved by the CEC at its meeting on March 25, 2015 Page 2 of 2