The URL can be used to link to this page

Home My WebLink About2015-03-13-CEC-min LL n Minutes of the Y 4 j Lexington Capital Expenditures Committee (CEC) Meeting March 13, 2015 APRIL 19' Location and Time Town Office Building, Reed Room, 8.00 A M Members Present Jill Hai, Chair, David Kanter, Vice-Chair & Clerk, Elizabeth Barnett [departed at 10 15 A M 3, Rod Cole [departed at 10.00 A M 3, Wendy Manz Members Absent None Others Present Sara Arnold, Recording Secretary Documents Presented • Notice of Public Meeting/Agenda for March 13, 2015 • Draft #3 Minutes of the CEC Meeting February 24, 2015 (Distributed by Mr Kanter's e-mail, March 3, 2015 7.24 P M to the other CEC Members and Ms Arnold) • Material Prepared by Mr Kanter to be included in the CEC Report to 2015 Annual Town Meeting (ATM) & 2015 Special Town Meetings (STMs) (March 23rd) STM #2 Article 4 Appropriate For Cary Memorial Building Sidewalk Enhancement (Historic Resources) • Draft #5 CEC Report to 2015 ATM & 2015 STMs (Mar 23th) (Distributed by Mr Kanter's e-mail, March 12, 2015 1 43 P M , to the other CEC Members and March 12, 2015 2.07 P M , to Ms Arnold) Call to Order Ms Hai called the meeting to order at 8.00 A.M Matters Related to this Committee's Role in the ATM Ms Hai advised that the Articles proposed by the Board of Selectmen (BoS) to be included on a Consent Agenda (i e , a single agenda item presented for a single vote by Town Meeting that includes multiple Articles) are as follows • Article 6 Appropriate for Senior Service Program • Article 10 Appropriate for Recreation Capital Projects • Article 17 Technical Correction to the borrowing Authorization under Article 13b (School Capital) of the 2014 ATM • Article 19 Martingale Road Street Acceptance • Article 20 Richmond Circle Street Acceptance • Article 24 Appropriate Bonds and Notes Premiums • Article 27 Appropriate to Stabilization Fund [Motion to Indefinitely Postpone (IP) anticipated] • Article 28 Appropriate from Debt Service Stabilization Fund • Article 32 Establish Qualifications for Tax Deferrals[Motion to IP anticipated] • Article 33 Authorize Home Rule Petition for Tax Relief[Motion to IP anticipated] • Article 37 Amend General By Laws—Street Performers A Motion was made and seconded to support the inclusion of the listed Articles on a Consent Agenda with the understanding that this Committee does not take a position on non-capital-related Articles, which, from the above list, include Articles 6, 19, 20, 32, 33, and 37 Mr Kanter proposed that this Committee's position should include that the material prepared to identify the Consent Agenda also include an explanation for any Article whose Motion is for IP Vote 5-0 and Ms. Hai will advise the Town Moderator of our position Page 1 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 13, 2015 Capital Projects in the Town's FY2016—FY2020 Capital Program Articles that needed revisiting or positions taken were discussed, as follows • STM#2, Article 4 Appropriate for Cary Memorial Building Sidewalk Enhancement This Committee had deferred taking a position on this Article until there was a resolution regarding the materials to be used The Historic Districts Commission (HDC) is supporting the use of granite in front of the building's stairs, but the Commission on Disability (CoD) is concerned that the granite could be slippery during adverse weather conditions The HDC and CoD have agreed to work together to resolve the issue, but this may not be accomplished before this Article comes to Town Meeting floor The amount being requested from Town Meeting is based on using the granite that is more expensive than the alternative (cement with brick border) as that would allow the project to move forward irrespective of the decision on granite versus cement and brick. It was generally agreed that it would be preferable to have resolution before taking a position, but the window for getting Town Meeting approval and getting the project completed in a timely manner is limited A Motion was made and seconded to support funding for the sidewalk project that includes granite, with the understanding that the granite would not be used without consensus among the interested parties Vote 5-0 • ATM, Article 9 Property Purchase-241 Grove Street Because of the Warrant's wording for this Article, the Town Moderator has determined that renovations of any buildings on the property cannot be included in the Motion Thus, $140,000 for renovations is being removed from the original funding request while $3,000 is being added for protection of the buildings (Funding for renovations would be presented to a future Town Meeting ) A Motion was made and seconded to support the adjusted ATM, Article 9, request for $618,000 Vote 5-0 • ATM, Article 16(c) Additional Time Clock System Funds A Motion was made and seconded to support ATM, Article 16(c) for $208,000 Vote 5-0 • ATM, Article 24 Appropriate Bonds and Notes Premiums & Rescind Equal Prior Borrowing Authorizations The revised amounts for the portions of the premiums the Town received for bonds sold this past February that will dealt with under this Article is $149,140 A Motion was made and seconded to support ATM, Article 24 Vote 5-0 • ATM, Article 31 Appropriate for Authorized Capital Improvements No action is contemplated under this Article A motion to IP this Article is anticipated A Motion was made and seconded to support IP of ATM, Article 31 Vote 5-0 • ATM, Article 41 Amend General Bylaws—Contracts and Deeds This Article both revises the maximum number of years permitted from 20 to 30 and adds language regarding the inapplicability of that section of the By-Law The Committee has not been advised of the reason or need for that extension or the basis for the specific Page 2 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 13, 2015 exclusions, and understands the Appropriation Committee has concerns about the specific language being proposed, A Motion was made and seconded to defer a decision on a recommendation, but noting that if the legal questions were to be resolved by Town Meeting, this Committee would support approval, if not, would support IP Vote 5-0 Committee's Report to the 2015 ATM and Accompanying STMs (including Committee's FY2016—FY2020 Five-Year Capital Plan) There was a review of the current draft report to identify technical errors, to ensure clarity of the material, and to incorporate updates There was an extended discussion, on a line-by-line basis, of the Town's Five- Year Capital Plan for FY2016—FY2020 with decisions made as to what changes the Committee considered appropriate to represent the Committee's Plan The Committee would continue its practice to include a footnote highlighting every change that has been made from the Town's Plan As he was departing at 10.00 A.M , Mr Cole said he had reviewed the previously distributed Draft #5 and, after further considering the discussion at this meeting, he approved the Draft #5 of the report, with the changes made during this meeting, as being the Committee's report to 2015 ATM and the accompanying STMs, with the understanding that the Chair and Vice-Chair were authorized to make editorial and other changes that did not substantively alter the Committee's positions As she was departing at 10 15 A.M , Ms Barnett said she, too, approved the Draft #5 of the report, with the changes made during this meeting and with the same authority given to the Chair and Vice-Chair A Motion was made and seconded to approve the Draft#5 of the report, with the changes made during this meeting, as being the Committee's report to 2015 ATM and the accompanying STMs, with the understanding that the Chair and Vice-Chair were authorized to make editorial and other changes that did not substantively alter the Committee's positions Vote 5-0 (including the two above-noted votes by Mr Cole & Ms. Barnett) Member Concerns and Liaison Reports None Approval of Minutes Action on the Draft #3 Minutes of the Committee's meeting on February 24, 2015, was deferred until a future meeting Adjourn A Motion was made and seconded at 10.30 A.M to adjourn Vote 3-0 These Minutes were approved by the CEC at its meeting on March 25, 2015 Page 3 of 3