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Home My WebLink About2015-03-03-CEC-min •'p)c PAO�t N1kr, O LL n Minutes of the 4 �j ,,,j ; A9flIL Lexington Capital Expenditures Committee (CEC) Meeting ,'V$' March 3, 2015 Location and Time Town Office Building, Reed Room, 8.00 A M Members Present Jill Hai, Chair, David Kanter, Vice-Chair & Clerk, Elizabeth Barnett [8.08 A M arrival], Rod Cole, Wendy Manz Members Absent None Others Present Glenn Parker, Chair, Appropriation Committee (AC), Deborah Brown, Town Moderator, Sara Arnold, Recording Secretary Documents Presented • Notice of Public Meeting/Agenda for March 3, 2015 • Draft Minutes of the CEC Meeting February 25, 2015 (Distributed by Mr Kanter's e-mail, February 25, 2015 11 .22 P M , to the other CEC Members and Ms Arnold) • Extract of Special Town Meeting (STM)#1 Article 2 from Pending Draft#2 CEC Report to 2015 Annual Town Meeting (ATM) & 2015 STMs (Mar 23rd) March 2, 2015 • Extract Affordable Housing from Pending Draft #2 CEC Report to 2015 ATM & 2015 STMs (Mar 23rd) Changes NOT yet vetted by Wendy, March 2, 2015 • Memorandum to Jill Hai from Melisa Tintocalis, Economic Development Director, February 19, 2015, RE Additional Information on Parking Meter Capital Request (Distributed by Ms Hai's e-mail, February 24, 2015 09 45 A M ) • Draft #1 CEC report to 2015 ATM & 2015 STMs (Mar 23th) (Distributed by Mr Kanter's e-mail, March 2, 2015 3 40 A.M , to the other CEC Members and Ms Arnold) Call to Order Ms Hai called the meeting to order at 8.03 A.M Approval of Minutes A Motion was made and seconded to approve the Draft Minutes of the CEC Meeting for February 25, 2015 Vote 4-0-1 (Ms Barnett abstained, she was not at the meeting ) Member Concerns and Liaison Reports After an introduction by Mr Kanter of the Town Moderator goal to begin using a "Consent Agenda" at Town Meetings, Ms Brown discussed her proposal to present such an Agenda to the 2015 ATM The "Consent Agenda" would include pre-selected, non-controversial, and administrative Articles for presentation as a single motion She noted that Consent Agendas are used by the Lexington Board of Selectmen (BoS) and by Town Meetings in other towns to increase efficiency This spring's long warrant provides an opportune time to introduce the idea as a pilot program She identified articles that might be considered and added the following principles • The included Articles would be identified and described well in advance of the Consent Agenda being presented to Town Meeting • Only Articles that are unanimously supported by the BoS, the AC, and this Committee would be included Page 1 of 5 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 3, 2015 • The BoS, the AC, and/or this Committee should be comfortable with making comments on any of the included Articles in writing rather than presenting them orally to Town Meeting • If there were even a single objection on the floor of Town Meeting to an Article being included, it would be removed • If some included articles require a 2/3rds vote, the Consent Agenda would require a 2/3rds vote Ms Brown said that she is discussing this with the BoS and the AC and plans to bring it to the Town Meeting Members Association Information Meeting This Committee was receptive to the concept, but needed substance before endorsing it. After discussion about how to proceed, Mr Parker agreed to work with his Committee to prepare a list of Articles for inclusion that can then be reviewed by the BoS and this Committee Capital Projects in the Town's FY2016—FY2020 Capital Program No action Implementation of the School Committee's School Master Plan for the District's Facilities No action Committee's FY2016FY2020 Capital Program No action Committee's Report to the 2015 Annual and Accompanying Special Town Meetings Discussion about the introductory sections of the report, including the Five-Year Capital Plan, identified areas that need additional or clarifying information, appropriate wording and suggested edits were also mentioned Ms Hai noted that she will use the Executive Summary as the basis for this Committee's Article 2 report to Town Meeting It was agreed that there would be an explanation in the report regarding any Articles not receiving the unanimous support of this Committee Except as noted for postponed action, individual Motions were then made, seconded, and votes were taken as noted, for the approval or Indefinite Postponement of specific Articles as follows (Votes without a majority in favor—which have been bolded—will be cited in the report to the Town Meetings as a recommendation of Disapproval with the vote count being reversed) • STM #1, Article 2 Appropriate for School Facilities Capital Projects. It was noted that this project would be implemented in phases Phase 1 would be a design/ feasibility study It is the intent that subsequent phases would only go forward with BoS approval, and the BoS would seek input from the school and finance committees prior to issuing the approval Vote 5-0 • STM#2, Article 2 Pump Station Repairs. Vote 5-0 • STM#2, Article 3 Appropriate for Purchase Of Fire Engine Vote 5-0 • STM #2, Article 4 Appropriate for Cary Memorial Building Sidewalk Enhancement Postponed because the Commission on Disability has not yet taken a position on this project. • STM #2, Article 5 Amend FY2015 Operating, Enterprise and Community Preservation Act (CPA) budgets Postponed until more information is available as to whether any action regarding the CPA budget is to be proposed • STM#2, Article 6 Appropriate for Authorized Capital Improvements Vote 5-0 Page 2 of 5 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 3, 2015 • ATM Article 7 (4t" Fund Only) Establish and Continue Departmental Revolving Funds—PEG Access Fund. Vote 5-0 • ATM, Article 8 Appropriate the FY2016 Community Preservation Committee Operating Budget and CPA Projects• (a) Conservation Meadow Preservation Program Vote 5-0 (b) Parker's Revenge Site Restoration Vote 5-0 (c) First Parish Church Restoration Historic Structure Report. It was noted this funding request is only for a study Vote 5-0 (d) Cary Memorial Building Records Center Shelving Vote 5-0 (e) Battle Green Streetscape Improvements Vote: 0-5 (f) Community Center Sidewalk Design Vote 5-0 (g) Cary Memorial Building Sidewalk Enhancement. It was noted that this project will be addressed under STM #2, Article 4 Indefinite Postponement Vote 5-0 (h) Community Center Preservation Restriction Endowment. Vote 5-0 (i) Park and Playground Improvements Vote 5-0 (j) Park Improvements—Athletic Fields Vote 5-0 (k) Park and Playgrounds ADA Accessibility Study Vote 5-0 (I) Park Improvements—Hard Court Resurfacing Vote 5-0 (m) Lincoln Park Field Improvements - Phase 3 Vote 5-0 (n) Minuteman Bikeway Culvert Rehabilitation Vote 5-0 (o) Grain Mill Alley Design Funds Ms Manz explained why she supports this request. Vote: 1-4 (p) Minuteman Bikeway Wayfinding Signs—Design Funds Vote: 0-5 (q) Lower Vine Brook Paved Recreation Path Reconstruction Vote 5-0 (r) CPA Debt Service Vote 5-0 (s) CPC Administrative Budget. Vote 5-0 • ATM, Article 9 Property Purchase-241 Grove Street• Ms Barnett questioned why the Lexington Housing Assistance Board has the first option to manage the portion of the parcel identified for housing if the purchase is approved She also expressed reservations about the use of this land for a single family dwelling, as is currently planned Vote 4-0-1 • ATM, Article 10 Appropriate for Recreation Capital Projects. It was noted that this may be an appropriate Article for inclusion on the consent agenda. Vote 5-0 • ATM Article 11 Appropriate for Municipal Capital Projects and Equipment (a) Center Streetscape Improvements and Easements—Phase 1 Ms Hai discussed her preference for a project that only addresses safety concerns at the Massachusetts Avenue/Woburn Street/Fletcher Avenue/Winthrop Road intersection She plans to explore the possibility of an amendment that would only fund those portions of the Article Ms Manz explained why she supports this request Vote: 1-4 (b) DPW Equipment. Vote 5-0 Page 3 of 5 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 3, 2015 (c) Storm Drainage Improvements and National Pollutant Discharge Elimination System Compliance Vote 5-0 (d) Comprehensive Watershed Storm Water Management Study and Implementation Vote 5-0 (e) Sidewalk Improvements, Additions, Design and Easements Vote 5-0 (f) Town-wide Culvert Replacement. Vote 5-0 (g) Town-wide Signalization Improvements Vote 5-0 (h) Hartwell Avenue Infrastructure Improvements and Easements It was noted that in recent years there have been frequent funding requests for Hartwell Avenue projects Vote 5-0 (i) Street Improvements and Easements Vote 5-0 (j) Bikeway Bridge Repairs and Engineering It was noted that this Committee believes this should have been proposed as a CPF-funded project. Vote 5-0 (k) Hastings Park Undergrounding Wires Vote: 0-5 (I) Hydrant Replacement Program Vote 5-0 (m) Westview Cemetery Building Assessment. Vote 5-0 (n) Replace Town Wide Phone Systems—Phase IV Vote 5-0 (o) Municipal Technology Improvement Program—Phase III Vote 5-0 (p) Police/Fire Dispatching and Records Software Vote 5-0 (q) Parking Meter Replacement It was noted that the Economic Development Director has provided additional information regarding this project, which is an effort to encourage turnover in the prime parking spots near the retail stores Mr Kanter noted his reasons for objecting to this project. Vote 4-1 (r) Public Safety Radio Stabilization—Phase I Vote 5-0 (s) Design/Engineering—Firing Range at Hartwell Avenue Compost Site In response to a concern about noise from a firing range, it was noted that this funding request will allow for a design to be developed The resulting design could be considered for being implemented at a site other than Hartwell Avenue Vote 5-0 • ATM, Articles 12 and 13 (Citizen Articles) Appropriate for Pleasant Street Sidewalk and for 13 Prospect Hill Road Sidewalk. It was noted that the funding under Article 11(e), Municipal Capital Projects and Equipment—Sidewalk Improvements, Additions, Designs and Easements, has been earmarked for both of the sidewalks being requested under these two Article Indefinite Postponement Vote 5-0 • ATM, Article 15 Appropriate for Wastewater System Improvements (a) Wastewater System Investigation and Improvements Vote 5-0 (b) Pump Station Upgrades Vote 5-0 • ATM, Article 16 Appropriate for School Capital Projects and Equipment (a) System Wide School Furniture, Equipment and Systems Vote 5-0 (b) School Technology Capital Request. Vote 5-0 (c) Food Service LHS Dishwasher & Installation Vote 5-0 Page 4 of 5 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 3, 2015 • ATM, Article 17 Technical Correction to the borrowing Authorization under Article 13b (School Capital) of the 2014 ATM Vote 5-0 • ATM, Article 18 Appropriate for Public Facilities Capital Projects (a) Middle School Space Mining It was noted that $350,000 had been taken out of the original funding request, leaving a balance of $674,000 VOTE 5-0 (b) Clarke Middle School Circulation and Parking Improvements, Design Vote 5-0 (c) Lexington High School Phase 2 Overcrowding/Completion Vote 5-0 (d) Public Facilities-Major Mechanical/Electrical Systems' Replacement. Vote 5-0 (e) Lexington Public School Educational Capacity Increase Indefinite Postponement. Vote 5-0 (f) LHS Heating Systems Upgrade—Phases 2 & 3—Design Vote 5-0 (g) School Building Envelope and Systems Vote 5-0 (h) Municipal Building Envelope and Systems Vote 5-0 (i) Extraordinary Repairs/Replacements/Upgrades Vote 5-0 (j) School Paving Program Vote 5-0 (k) Public Facilities Bid Documents Vote 5-0 (I) Security Cameras Upgrade Vote 5-0 • ATM, Article 24 Bonds and Notes Premiums. Vote 5-0 • ATM Article 25 Rescind Prior Borrowing Authorizations Postponed until information is available regarding any additional rescissions beyond those associated with the amounts of the Premiums Expected to be unanimously approved • ATM Article 26 Establish and Appropriate To and From Specified Stabilization Funds. Postponed until this year's amounts are confirmed • ATM Article 27 Appropriate to Stabilization Fund Postponed in case there might still be an action Expected to be Indefinitely Postponed and, if so, to be unanimously approved • ATM Article 28 Appropriate from Debt Service Stabilization Fund Vote 5-0 It was noted that Articles 24 through 28 would be appropriate candidates for a Consent Agenda. Voting on the remaining Articles on which this Committee will be reporting will continue at the next meeting Adjourn A Motion was made and seconded at 10 18 A.M to adjourn Vote 5-0 These Minutes were approved by the CEC at its meeting on March 25, 2015 Page 5 of 5