HomeMy WebLinkAbout2015-03-23-CPC-ATM-STM-rpt (Articles 4, 8 & 9) Town of Lexington
Community Preservation Committee
Reports to
2015 Special Town Meeting #2
Article 4: Cary Memorial Building Sidewalk
and
2015 Annual Town Meeting
Article 8: Community Preservation Committee,
Community Preservation Act Projects
Article 9: Property Purchase -- 241 Grove Street
Submitted by:
Marilyn Fenollosa, Chair
Richard Wolk, Vice Chair
Richard Canale
Norman Cohen
David Horton
Jeanne Krieger
Leo McSweeney
Robert Pressman
Sandra Shaw
Released March 19, 2015
Town of Lexington
Community Preservation Committee
Report to
2015 Special Town Meeting #2
March 23, 2015
Article 4: Cary Memorial Building Sidewalk
Summary of Recommended Community Preservation Act
Funding under Article 4 for Special Town Meeting #2
FY 2016
Under Article 4, Cary Memorial Building Sidewalks, the Community Preservation
Committee is recommending the appropriation of$194,200 in CPA funding for the
construction of accessible sidewalks to and around the building. This project involves the
implementation of plans to construct walkways in front and to the sides of the building. The
CPC voted (8-0) to support the renovations to the Cary Memorial Building, a decision which
follows on their continuing support for the renovation and rehabilitation of one of Lexington's
most historic and treasured buildings.
This project has been evaluated by the CPC in light of the articulated criteria for
eligibility and appropriateness under the Community Preservation Act(CPA) and has been
vetted by Town Counsel. Discussions of the project were held in public meetings in December,
2014 and during the winter/early spring of 2015. All votes on the project were conducted in
public meetings with attendance of interested parties and stakeholders. This project was
presented by the CPC Chair at the Town Meeting Members Association Information Session
on March 12, 2015.
ARTICLE 4
Project Cary Memorial Building Sidewalk Enhancements
CPA Category: Historic Resources
Amount Requested: $194,200
Amount Recommended: $194,200
CPC Vote: (8-0)
Project Description:
The Cary Memorial Building is one of the most significant and historic buildings in Lexington. It
was a gift from the Cary family, who sought to have the building used for storage and display "of
historic treasures and the improvement of the moral, intellectual and educational advancement of
the community". Since its dedication in 1928, it has hosted a range of community events
including Town Meeting, Town Elections, the Cary Lecture Series and a wide variety of
performances.
A 2011 Building Evaluation concluded that although the building is well-maintained,
improvements were recommended in several areas: accessibility, support spaces, structural,
electrical, mechanical,plumbing, stage and acoustical/audiovisual. At the 2012 Annual Town
meeting, $75,000 in Community Preservation Funds were appropriated to further the schematic
design process and receive public input on the recommendations. This task was completed, and
the Ad hoc Cary Memorial Building Program Committee(AhCMBPC) issued a Final Report to
the Board of Selectmen on January 18, 2013 (http://www.lexingtonma.gov/committees/
CaryMemBldgPingCom/CaryMemBldgCom-Final%20Report-011813.pdf). The report
recommended a design and construction document budget of$550,000, which was subsequently
approved at the 2013 Annual Town Meeting.
The design and construction document was presented to the AhCMBPC in November 2013 and
included $686,750 in cost increases from the previous schematic level estimate. These costs were
deemed important to the renovation, and therefore the AhCMBPC recommended a revised
budget to the Board of Selectmen (BOS) of$8,677,400. At their December 16, 2013 meeting, the
BOS reviewed and endorsed the project, requesting that it be forwarded to the CPC for approval
for the 2014 Town Meeting at the revised cost of$8,677,400. The project total remained
$8,677,400, with $8,241,350 requested in CPA funding. Ineligible costs, including audiovisual
work, fixtures/furniture/equipment and exterior storage, would be appropriated from the General
Fund and PEG Access Revolving Fund. These renovation costs were approved by Special Town
Meeting in March, 2014.
At the time of the 2014 STM request, the design of the sidewalk accessibility had not been
decided. This funding request will be sufficient to enable the construction of safe, accessible and
aesthetically appropriate walkways in the area. In addition, two additional post lamps will be
added before the new concrete sidewalks are poured in place. The project will improve
accessibility to and around the Cary Memorial Building.
Project Goals and Objectives:
• Implement accessibility improvements.
• Implement usability improvements.
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Project Benefit:
The benefit of this CPA project is the preservation and restoration of a unique historic and iconic
building in the heart of Lexington Center. Honoring its architectural and aesthetic integrity,
renovations will enable the Cary Memorial Building to be used safely and comfortably by all
residents,performers and guests for the uses intended by the Cary family in their 1928 gift to the
Town.
Funding Request:
The funding request for this sidewalk enhancement project is $194,200, all to be provided by
CPA funds.
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Town of Lexington
Community Preservation Committee
Report to
2015 Annual Town Meeting
Article 8: Community Preservation Committee,
Community Preservation Act Projects
Article 9: Property Purchase -- 241 Grove Street
Table of Contents
Introduction 1
Criteria for Project Selection 4
Table of Allowable Uses 6
Article 8 7
(a) Conservation Meadow Preservation Program 7
(b) Parker's Revenge Site Restoration 8
(c) First Parish Church Restoration Historic Structure Report 10
(d) Cary Memorial Building Records Center Shelving 12
(e) Battle Green Streetscape Improvements 13
(f) Community Center Sidewalk Design 14
(g) Cary Memorial Building Sidewalk Enhancement 15
(h) Community Center Preservation Restriction Endowment 16
(i)Park and Playground Improvements 17
(j) Park Improvements -Athletic Fields 18
(k) Park and Playgrounds ADA Accessibility Study 19
(I)Park Improvements-Hard Court Resurfacing 20
(m) Lincoln Park Field Improvements-Phase 3 21
(n) Minuteman Bikeway Culvert Rehabilitation 23
(o) Grain Mill Alley Design Funds 24
(p) Minuteman Bikeway Wayfinding Signs-Design Funds 25
(q) Lower Vine Brook Paved Recreation Path Reconstruction 26
(r) Community Preservation Fund Debt Service 27
(s)Administrative Expenses 29
Article 9 Property Purchase -241 Grove Street 30
Status Report on Prior Years' Projects 34
CPF Account Balances -2015 Annual Town Meeting 53
FY16 CPA Project Costs and Summary 54
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Community Preservation Committee
Annual Town Meeting 2015
Summary of Recommended Community Preservation Act Projects
under Articles 8 and 9 for Annual Town Meeting
FY 2016
The Community Preservation Committee (CPC)is recommending 17 projects to the 2015
Annual Town Meeting for funding under Article 8 and one project under Article 9. Under
Article 8, seven projects fall within the area of Historic Preservation, one under Open Space and
nine under Recreation. There were no separate applications for projects under Community
Housing for this fiscal year. Article 9 describes a land purchase off Grove Street that will be
under Open Space and Community Housing.
Described on pages 7 through 26 and page 30, each project was reviewed and evaluated by
the CPC in light of its statutory eligibility and importance to the Town; all 18 received Town
Counsel approval. All FY16 applications were discussed in public CPC meetings and were
presented at the Town Meeting Members Association Information Session on March 12, 2015.
The total cost of the 18 projects which the CPC is recommending to Annual Town Meeting is
$2,234,401.
The CPC is also recommending approval of Debt Service and Administrative Expenses to
be paid from the Community Preservation Fund. There are four commitments for debt service,
which include payments for the Wright Farm Acquisition, the Community Center Acquisition,
Renovations to the Community Center and Upgrades to the Cary Memorial Building. There is
also a supplemental debt service appropriation in connection with the financing of the Cary
Memorial Building improvements, under Article 30 (Amend FY2015 Operating Enterprise and
CPA Budgets). The approved Administrative Budget remains constant at $150,000. These
Administrative and Debt Service costs total $3,568,160 and are detailed on pages 27 through 29.
Change in CPC Membership
The CPC said goodbye to its long-time administrative assistant,Nathalie Rice, in December,
2014, upon her selection as Lexington's new Town Clerk. The Committee is grateful for
Nadie's commitment and patience, her organizational and analytical skills and her
unceasing good humor. The CPC congratulates Nadie and wishes her all best luck in this
important town position.
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Community Preservation Act
The CPA is a state statute which individual communities in the Commonwealth may
choose to adopt; Lexington adopted the statute by a vote of Town Meeting in 2006. CPA
communities impose a surcharge on their own property taxes of up to 3%, and funds
raised from the surcharge are restricted to use for projects in four categories: community
housing, historic resources, open space and recreation. To support expenditures in these
areas, the state "matches" the funds raised by the community surcharges annually at a
certain percentage.
Lexington elected a 3% surcharge on both residential and commercial taxpayers. Mindful
of the burden on homeowners, however, the Town also adopted provisions which exempt
the first $100,000 of home value from the surcharge and grant a total exemption from the
surcharge to lower income residents. In 2014, the annual surcharge averaged $298 per
Lexington household. Our commercial and industrial taxpayers were billed $848,155 last
year, representing 22% of our billed CPA surcharges.
The State match is distributed annually, based on the prior year's surcharge receipts. The
match was originally 100%, but has declined since 2006 as additional communities have
adopted the statute and joined the funding pool, and as registry fees which feed the State
fund have suffered in a weak economy. In FY14, the State Legislature voted to transfer
$25 million in surplus funds to the State Community Preservation Fund. This was
distributed to CPA communities, and in Lexington's case resulted in a $1.9 million total
disbursement, over twice the disbursement received in FY13. An additional $11.4 million
was distributed to CPA towns for FY 15; Lexington's total disbursement, including the
supplemental payment, was $1.2 million. Whether any additional payments will continue
to be made is unknown at this time, given the current State budgetary deficits. The match
is currently estimated at 23% for FY16, still a healthy return on investment. The chart
below shows the State Matching Funds to date.
STATE MATCHES TO DATE
FISCAL
YEAR PERCENTAGE AMOUNT
2008 100.00 $2,556,362
2009 69.40 $1,927,708
2010 36.17 $1,060,390
2011 28.22 $858,729
2012 27.62 $885,463
2013 27.79 $929,507
2014 54.09 $1,932,347
2015 32.56 $1,230,116
TOTAL $11,380,622
Record of Lexington's CPA State Matching Funds
(Source: Massachusetts Department of Revenue)
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Community Preservation Committee
The CPA requires each adopting community to appoint a Community Preservation Committee.
By Lexington Bylaw, the CPC comprises nine members, of whom three are appointed by the
Board of Selectmen as at-large members and six are appointed by the following boards and
committees: Planning Board, Conservation Commission, Historical Commission, Housing
Partnership, Housing Authority, and Recreation Committee. Marilyn Fenollosa, the
representative from the Historical Commission, currently serves as Chair, with Richard Wolk
from the Conservation Commission serving as Vice-Chair.
The CPC is responsible for reviewing applications for funding under the CPA and
recommending to Town Meeting expenditure of CPA funds on those projects it supports each
year. Committee decisions are made within the framework of a CPC planning document,
"Town of Lexington Community Preservation Plan: A Needs Assessment", which is updated
annually after the Committee receives comments at a public hearing. This document can be
found on the CPC website at the reference below. The CPC works closely with the Finance
Department staff and the Capital Expenditures Committee and Appropriation Committee in
tracking CPA fund balances and expenditures,projecting available funding for future years,
and planning fund allocations for each of the areas eligible for CPA funding: community
housing, historic resources, open space and recreation. The CPC Administrative Assistant
currently tracks 50+ ongoing CPC projects, for which updates are given in this report after the
FY16 Project Descriptions.
Since Lexington's adoption of the Community Preservation Act in 2006, the CPC has
recommended and Town Meeting has approved a total of$59,915,893 for CPA projects.
These funds have supported 43 historic preservation projects,preserved 78 acres of open
space, created or preserved 18 recreational facilities, and created or supported 253 units
of affordable housing. Of this total, $11,380,622 or 19% of the Town's total project
costs (exclusive of Administrative expenses) has been received from the State as
matching funds.
Through its membership in the statewide non-profit Community Preservation Coalition,
the CPC supported legislation in 2012 that amended the Community Preservation Act. In
July of that year, the Governor signed legislation which allowed, among other changes,
the restoration and rehabilitation of recreational resources, the clarification of certain
definitions, and the transfer of$25 million to the Statewide CPA Trust Fund from the
FY13 State budget surplus. At the time of passage, there was legislative intent to
authorize transfer of$25 million in funds each fiscal year for disbursement to CPA
communities in the form of the State match. However, only $11.4 million was transferred
to the Statewide CPA Trust Fund from the FY14 State budget surplus. In light of the
uncertainty of these supplemental payments, the Town will maintain a conservative
estimate of a 23% State match for FY16 for planning purposes.
For further information about the CPC, visit the CPC's page of the Town's website,
http://lexingtonma.gov/committees/cpc.cfm.
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TOWN OF LEXINGTON
COMMUNITY PRESERVATION COMMITTEE
General Criteria for Project Selection
The Lexington Community Preservation Committee reviews proposals that are eligible for
funding under the Community Preservation Act (CPA), specifically projects for:
• The acquisition, creation, and preservation of open space;
• The acquisition,preservation, rehabilitation and restoration of historic resources;
• The acquisition, creation,preservation, rehabilitation and restoration of land for
recreational use;
• The acquisition, creation,preservation, and support of community housing; and
• The rehabilitation and restoration of open space and community housing that is acquired
or created with CPA funding.
Preference will be given to proposals that:
• Preserve or utilize currently owned Town assets;
• Preserve the essential character of the Town as described in the Comprehensive Plan;
• Are consistent with other current planning documents that have received wide scrutiny
and input and have been adopted by the Town;
• Receive endorsement by other municipal boards or departments;
• Save resources that would otherwise be threatened;
• Benefit a currently under-served population;
• Serve more than one CPA purpose(especially in linking open space, recreation and
community housing);
• Demonstrate practicality and feasibility to be implemented expeditiously and within
budget;
• Produce an advantageous cost/benefit value;
• Leverage additional public and/or private funds; and
• Provide long-term contributions to the Town.
Category Specific Criteria
Open space proposals that receive preference are those which:
• Preserve and/or restore threatened or deteriorating public lands;
• Permanently protect important wildlife habitat, and areas containing diverse vegetation,
geologic features, and habitat types,particularly those supporting threatened or
endangered species;
• Promote connectivity of habitat and protect or enhance wildlife corridors;
• Provide opportunities for passive recreation and environmental education;
• Provide connections with existing trails or potential trail linkages;
• Preserve scenic views and those areas which border a scenic road;
• Provide flood control/storage;
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• Preserve important surface water bodies, including wetlands, vernal pools or riparian
zones; and
• Preserve priority parcels identified in the Open Space Plan.
Historical Resources proposals that receive preference are those which:
• Protect, preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or
archaeological resources of significance, especially those that are threatened, including
those within a Lexington Historic District, on the State or National Historic Register, or
eligible for placement on such registers, or on the Lexington Historical Commission's
Comprehensive Cultural Resources Survey;
• Protect,preserve, enhance, restore and/or rehabilitate Town-owned properties, features or
resources of historical significance;
• Protect,preserve, enhance, restore and/or rehabilitate the historical function of a property
or site;
• Provide permanent protection for a historic resource;
• Support the adaptive reuse of historic properties; and
• Demonstrate a public benefit.
Community Housing proposals that receive preference are those which:
• Add affordable units to the Town's Subsidized Housing Inventory (SHI) so as to
maintain at least 10% of Lexington's housing as affordable;
• Intermingle affordable and market rate housing at levels that exceed state requirements
for the percentage of affordable units;
• Ensure long-term affordability;
• Give priority to local residents, Town employees, and employees of local businesses;
• Promote use of existing buildings or construction on previously developed or Town-
owned sites;
• Provide housing that is harmonious in design, scale, setting and materials with the
surrounding community; and
• Promote a socioeconomic environment that encourages diversity.
Recreational Land proposals that receive preference are those which:
• Support multiple active and passive recreation uses;
• Serve a significant number of residents;
• Expand the range of recreational opportunities to serve Lexington residents of all ages;
• Jointly benefit Conservation Commission and Recreation Committee initiatives;
• Maximize the utility of recreational resources and land already owned by Lexington; and
• Promote the creative use of railway and other corridors to create safe and healthful non-
motorized transportation opportunities.
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Community Preservation Fund Allowable Spending Purposes
OPEN SPACE HISTORIC RESOURCES RECREATIONAL LAND COMMUNITY HOUSING
DEFINITIONS (G.L.c.44B§2) Land to protect existing and future well Buildings,structures,vessels,real Land for active or passive recreational Housing for low and moderate income
fields,aquifers and recharge areas, property,documents or artifacts listed use including,but not limited to,the use individuals and families,including low
watershed land,agricultural land, on the State Register of Historic Places of land for community gardens,trails, or moderate income seniors.Moderate
grasslands,fields,forest land,fresh and or deemed by the local historic noncommercial youth and adult sports, income is less than 100%,and low
salt water marshes and other wetlands, preservation commission to be and the use of land as a park,playground income is less than 80%,of US HUD
ocean,river,stream,lake and pond significant in the history,archeology, or athletic field.Does not include horse Area Wide Median Income.
frontage,beaches,dunes and other coastal architecture or culture of the city or or dog racing or the use of land for a
lands,lands to protect scenic vistas,land town. stadium,gymnasium or similar structure.
for wildlife or nature preserves and land
for recreational use.
ACQUIRE
Obtain property interest by gift,purchase, YES YES YES YES
devise,grant,rental,rental purchase,lease or
otherwise.Only includes eminent domain taking
as provided by G.L.c.44B.
CREATE
To bring into being or cause to exist.Seideman YES NO YES YES
v.City of Newton,452 Mass.472(2008)
PRESERVE
Protect personal or real property from injury, YES YES YES YES
harm or destruction.
SUPPORT
Provide grants,loans,rental assistance,security NO NO NO i YES,
deposits,interest rate write-downs or other including funding for affordable
forms of assistance directly to individuals and housing trusts
families who are eligible for community
housing,or an entity that owns,operates or
manages such housing for the purpose of
making housing affordable.
REHABILITATE/RESTORE
Make capital improvements,or extraordinary YES, YES YES YES,
repairs to make assets functional for intended if acquired with CPA funds if acquired with CPA funds
use,including improvements to comply with
federal,state or local building or access codes or
federal standards for rehabilitation of historic
properties.
Adapted from information provided by Massachusetts Department of Revenue,Division of Local Services
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ARTICLE 8 (a)
Project: Conservation Meadow Preservation Program
CPA Category: Open Space
Amount Requested: $26,400
Amount Recommended: $26,400
CPC Vote: (9-0)
Project Description:
Of the approximately 1400 acres of conservation land in Lexington, approximately 75 acres are
upland meadows --land that requires extensive annual management measures to remain in an open
and natural condition. Meadow edges are particularly difficult to manage due to the challenge of
mowing close to fences, stone walls and tree lines. Most of Lexington's meadows have had minimal
management since they were acquired,resulting in the advancement of invasive species,the loss of
historic stone walls and vistas, and the invasion of meadow habitat with shrubs and trees,particularly
along fences, stone walls,boundaries, around field trees, and where mowing has not taken place.
This project will preserve and protect Lexington's conservation meadows for their historical
landscape significance,passive recreational value and enhanced wildlife and plant habitat. The
project will be implemented in multiple phases over several years; in year one, Hennessey Field and
Joyce Miller's Meadow will be preserved. The project entails:
• Preserving meadow land through an extensive woody vegetation removal program to clear
heavily overgrown shrubs,trees and invasive vines; and
• Managing invasive species encroachment on the field edges and throughout meadows that
interfere with passive recreational opportunities, degrade wildlife habitat and diminish the
value of these historic sites.
Project Goals and Objectives:
• Preservation of Lexington's historic landscape and vistas;
• Protection of wildlife habitats --more than 15 bird species are waning due to a regional
decline in grassland habitat. Additionally,removing invasive species and promoting natural
meadow species will improve habitat for mammals,butterflies and other invertebrates;
• Preservation and protection of passive recreational opportunities such as bird watching,
walking, cross country skiing and picnicking; and
• Engagement of the community by generating renewed interest and participation in
conservation efforts.
Project Benefit:
• Prevention of loss of historic landscapes, scenic vistas, recreational opportunities and native
vegetation and wildlife habitats.
Funding Request:
The request for CPA funds under this project is $26,400.
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ARTICLE 8 (b)
Project: Parker's Revenge Site Restoration
CPA Category: Historic Resources
Amount Requested: $36,790
Amount Recommended: $36,790
CPC Vote: (8-0-1)
Project Description:
The Friends of Minute Man National Historic Park seek to uncover and restore a heroic
battlefield that marked an important component of the events of April 19, 1775 -- Parker's
Revenge, the site of the second battle of Lexington. Informed by modern technological analysis,
the Friends, working with the National Park Service,plan to restore the site and prepare
interpretive materials to recreate an accurate representation of the battle site for the education
and enjoyment of Lexington residents and global tourists. This funding request covers the
Synthesis Phase of the total project, following the prior completion of an historic narrative
report, imaging studies and a metallic survey of the site, to hypothesize and then confirm the
most likely course of the battle. This Synthesis Phase will enable the staging of a military tactical
field simulation event to discuss and document military strategies that might have been deployed,
thereby identifying the most probable sites for excavation to find artifacts. Specifically, the
project entails:
• A military tactical field simulation event, engaging active military strategists, historical
military experts, historians, NPS specialists, historic archaeologists, conflict
archaeologists, and historic landscape specialists to study, discuss and interpret existing
and new information about the events that took place as part of the skirmish between the
British Regulars and the Lexington Militia led by Captain John Parker;
• The preparation of a Phase III final report which integrates, synthesizes and interprets all
data and information collected in the site assessment, data collection, scanning, survey,
mapping and field simulation event, and provides a summary analysis and
recommendations for interpretive projects, for approval by the NPS and Massachusetts
Historical Commission; and
• Conservation and materials analysis,preservation and archiving of artifacts uncovered at
the site.
Project Goals and Objectives:
• Use modern technology to uncover the site of the Parker's Revenge Battlefield and
enhance our understanding of the events which occurred there; and
• Synthesize all data and information in a readily accessible and usable format.
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Project Benefit:
This project will document and interpret an important battle in Lexington's history, adding to the
knowledge and understanding of Lexington residents and visitors from all over the world. It will
also assure the appropriate conservation and archiving of important artifacts from the site.
Funding Request:
The request for CPA funding for this portion of the project is $36,790. The remainder of the
estimated total project cost of$152,930 will be raised from private funding.
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ARTICLE 8 (c)
Project: First Parish Church Restoration Historic Structure Report
CPA Category: Historic Resources
Amount Requested: $40,000
Amount Recommended: $40,000
CPC Vote: (6-0-3)
Project Description:
The First Parish Unitarian Church,prominently located on Lexington's Battle Green, is an
important element of the Battle Green National Register Historic District, visited by millions of
residents and tourists yearly. The building houses an active religious congregation but also
provides important facilities for community gatherings, events,performances and social services.
The building, the third on the site, was constructed in 1847 and retains its physical integrity. In
recent years, the First Parish congregation has made important urgent capital repairs, most
notably a new steeple as well as other system and exterior work. The building is still in need of
substantial capital improvements, however, including site and exterior work, and electrical and
energy upgrades. After consulting with the CPC, First Parish determined that a thorough
assessment was necessary to identify the most important and urgent improvements to ensure the
building's continued viability as a culturally and historically significant Lexington resource. First
Parish Church seeks funding to prepare a historic structure assessment and report to include
condition assessments,preservation treatment recommendations, and cost estimates for priority
work. The report will inform the Church's long term rehabilitation and maintenance plans and
capital fundraising efforts.
Specifically, the report will include:
• Preparation of measured drawings (floor plans and elevations) of existing conditions;
• Review and synthesis of available documentation, studies, historic resources and images;
• Research of building history and significance;
• Assessment of architectural and structural conditions of the building, as well as
mechanical systems, code compliance, hazardous materials,paint analysis, and
accessibility;
• Identification of historical character-defining features of the building that should be
retained;
• Preparation of narrative and annotated plans and photographs describing treatment
recommendations for repair and stabilization; and
• Preparation of specifications for cost estimating purposes, together with
recommendations for a phased implementation plan.
Project Goals and Objectives:
• Identify priority needs of the church building for preservation and restoration, and
develop recommendations for appropriate treatments and a cost estimate for these priority
needs;
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• Prepare a long term plan for the appropriate restoration and restoration of all elements of
the building to ensure its continued viability as an important historic building prominently
located on Lexington's nationally-recognized Battle Green; and
• Identify critical capital improvements necessary to preserve the structure for the future,
including reduction of energy requirements and operating and maintenance costs.
Project Benefit:
This project will establish a plan to ensure that a prominent local landmark is preserved and
maintained as an important local resource for Lexington residents and an integral component of
the visitor experience.
Funding Request:
The total cost of this project is $52,660, of which $40,000 is being sought in CPA funding with
the remainder to come from privately raised funds through First Parish in Lexington.
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ARTICLE 8 (d)
Project: Cary Memorial Building Records Center Shelving
CPA Category: Historic Resources
Amount Requested: $75,398
Amount Recommended: $75,398
CPC Vote: (8-1)
Project Description:
The Cary Records Center area at Cary Memorial Building is the repository for retention of long-
term and some permanent records of significant historical value to the Town. The current
shelving in this room, repurposed from prior library use, is inadequate for the secure storage,
retention and retrieval of municipal records. This project provides for the removal of the
undersized, inadequate shelving and the design and construction of replacement stationary
shelving. Because the project will coincide with renovations currently underway at Cary
Memorial Building, there should be limited interruption or impact on staff and public use of the
records. As the shelving replacement progresses, the contents of the Records Center will be
assessed to better provide for orderly retention of the Center's most important records.
Project Goals and Objectives:
• Provide standard sized archival/records storage shelving for secure and proper protection
and retention of boxed records; and
• Assess Records Center contents to better provide for orderly retention of critical records.
Project Benefit:
This project will enable the Town to appropriately access, secure and maintain its records of
historical significance.
Funding Request:
This project requests $75,398 in Community Preservation Funding.
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ARTICLE 8 (e)
Project: Battle Green Streetscape Improvements
CPA Category: Historic Resources
Amount Requested: $140,000
Amount Recommended: $140,000
CPC Vote: (9-0)
Project Description:
The Battle Green Master Plan (funded by CPA funds in FY 2011 and the guiding document for
this design project) suggested that a study be conducted to analyze the vehicular and pedestrian
traffic flow in and around the Battle Green to better preserve this National Historic Landmark.
Beta Engineering was hired to develop a concept plan for the area, and to this end the firm
performed traffic, pedestrian and bike counts, conducted on-site observations of pedestrian and
vehicle flow, and examined access to the various historic sites. The firm also examined ways to
enhance visitor experience and took comments from various stakeholder groups.
In 2014, Annual Town Meeting approved $63,000 in CPA funds to hire an architect/engineering
firm to take the concept plan to a 25% design stage and develop cost estimates for the
recommended improvements to visibility and access in the vicinity of the Green and its
associated parking. The firm also examined how the Battle Green improvements relate to the
larger Center Streetscape project. The entire project cost was $90,000, of which $63,000 was
eligible for CPA funding.
The proposed project is the next step in implementing the Battle Green Streetscape
Improvements. A conceptual plan will be developed, and an architectural/engineering firm will
be hired to take the conceptual ideas to the 100% design stage with cost estimates for any
recommended improvements to the area. The report is expected to be available by spring, 2016.
Project Goals and Objectives:
• Development of a design plan and construction estimates that focus on efficient and safe
pedestrian and vehicular flow in and around the Battle Green; and
• Development of a plan that will enhance the experience of those visiting Lexington, its
historic monuments and its Town Center.
Project Benefit:
This project will enhance pedestrian and vehicular traffic flow in and around the historic Battle
Green, increasing safety, visibility and access for all users. The improvements will benefit those
who visit Lexington and enjoy its historic resources and unique Town Center.
Funding Request:
The total cost of this phase of the project is $200,000, of which $140,000 is being sought in CPA
funding. The remaining $60,000 of CPA-ineligible costs will be funded from free cash.
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ARTICLE 8 (1)
Project: Community Center Sidewalk Design
CPA Category: Historic Resources
Amount Requested: $50,000
Amount Recommended: $50,000
CPC Vote: (6-2-1)
Project Description:
The Community Center at 39 Marrett Road,purchased by the Town of Lexington from the
Scottish Rite in December, 2013, is currently undergoing renovations with a view to reopening in
the spring of 2015. As part of the renovations, an existing sidewalk will be extended to permit
enhanced accessibility to the building. The new sidewalk will run adjacent to Marrett Road and
then enter the Community Center property to connect to existing walkways within the property.
As part of the Special Town Meeting appropriation on November 4, 2013 voters approved
$20,000 to design options for adding pedestrian access to the Community Center. Lexington's
Department of Public Works, Engineering Division, developed two sidewalk concepts, both of
which would have required obtaining an easement from the Scottish Rite. Neither concept was
approved, however, and additional design funds are now being requested to determine
appropriate alternatives. The design of the sidewalk is complex in that it needs to overcome the
steep grades of the property and still comply with accessibility regulations, while also not
conflicting with the land that remains under the ownership of the Scottish Rite.
Project Goals and Objectives:
• Develop a design that provides a pedestrian connection to the new Community Center
from Marrett Road in an appropriate manner and accessible location.
Project Benefit:
Currently the building is not accessible for pedestrians from the closest sidewalk on Marrett
Road. The Marrett Road sidewalk ends just before the driveway gate and there are brick walls on
either side of the gate. This project will enable the development of a sidewalk design that permits
safe and accessible pedestrian access to the building and grounds within the existing land
constraints.
Funding Request:
The request for CPA funds under this design project is $50,000. Once a design is approved,
additional funds will be requested to cover construction costs.
14
ARTICLE 8 (g)
Project: Cary Memorial Building Sidewalk Enhancements
Indefinitely Postponed
[See Special Town Meeting#2,Article 4]
15
ARTICLE 8 (h)
Project: Community Center Preservation Restriction Endowment
CPA Category: Historic Resources
Amount Requested: $25,000
Amount Recommended: $25,000
CPC Vote: (9-0)
Project Description:
The Community Center at 39 Marrett Road was purchased by the Town of Lexington from the
Scottish Rite in December, 2013, using CPA funding. The Community Preservation Act requires
that any property so purchased using CPA historic resource funding be subject to a preservation
restriction, deeded in perpetuity and approved by the Massachusetts Historical Commission. The
preservation restriction will ensure that the architecturally and historically significant elements of
the property be preserved and maintained to appropriate standards. The Lexington Historical
Society has agreed to be the holder of this restriction, and has requested that an endowment fund
be established to compensate the Society for its administrative expenses in maintaining the
preservation restriction. Under the terms of the contract to be signed between the Society and
the Town, once the fund is depleted, estimated in 5-10 years, the Town and the Society will
negotiate a replenishment of the fund.
Project Goals and Objectives:
• Provide an inducement for the timely execution of a preservation restriction agreement
between the Town and the Lexington Historical Society to comply with the requirements
of the Community Preservation Act; and
• Compensate the Lexington Historical Society for their administrative expenses in
monitoring and enforcing the preservation restriction.
Project Benefit:
Completion of the necessary legal requirements associated with the Town's acquisition and
development of Lexington's new Community Center.
Funding Request:
This funding request is for $25,000 in CPA funds.
16
ARTICLE 8 (i)
Project: Park and Playground Improvements
CPA Category: Recreational Resources
Amount Requested: $68,000
Amount Recommended: $68,000
CPC Vote: (9-0)
Project Description:
The Recreation Committee requests $68,000 to preserve the recreational resources at Marvin
Park, located on Morris Street, by replacing the playground equipment and playground surface.
The improvements will include the installation of a new modular play structure, a new swing set
and an appropriate safety surface. New site amenities such as signage and permanently anchored
park benches are also planned.
Project Goals and Objectives:
• Replace the playground structure at Marvin Park;
• Replace the safety surface with accessible wood fiber;
• Replace the park benches with permanently installed benches;
• Provide an accessible modular play structure; and
• Replace the playground equipment with handicapped-accessible components that comply
with current regulations and standards.
Project Benefit:
The play equipment at Marvin Park is outdated and has a sand safety surface which needs to be
replaced. It is used by neighborhood families and by children visiting the park. The current
equipment, use zones, and surfacing do not comply with Consumer Product Safety Commission
(CPSC), American Society for Testing and Materials (ASTM) or the Americans with Disability
Act(ADA) standards. This project would bring the Marvin Park playground into compliance
with these standards and provide a safe, usable recreational facility.
Funding Request:
This funding request from the Recreation Committee is for $68,000 in CPA funds to rehabilitate
Marvin Park. This funding request is part of an ongoing playground improvement program for
Lexington's neighborhood parks and playgrounds.
17
ARTICLE 8 (j)
Project: Park Improvements—Athletic Fields
CPA Category: Recreational Resources
Amount Requested: $85,000
Amount Recommended: $85,000
CPC Vote: (9-0)
Project Description:
This is an ongoing multi-year capital program to preserve and rehabilitate Town athletic fields,
addressing safety and playability concerns and providing adequate, safe field conditions for
neighborhood families, recreation groups and school programs. This FY16 project request is for
$85,000 to renovate the natural grass softball field at Lincoln Park. The field will be laser graded
to help improve drainage, a new irrigation system, new backstop, and player benches will be
installed, and new site amenities are also planned.
Project Goals and Objectives:
This Project will:
• Bring the field into a more safe and playable condition;
• Correct the surface and sub-surface drainage at the softball field at Lincoln Park;
• Re-grade to proper elevations to insure proper drainage;
• Reduce costly maintenance repairs and the use of drying agents; and
• Reduce the need to frequently reschedule games.
Project Benefit:
The primary benefit of this FY16 project is to improve safety for all participants and to improve
the usability of the Lincoln Park softball field. Town athletic fields are constantly used by
recreation, school, youth, and adult groups and are in need of major repairs that cannot be
completed within the Recreation operating budget. Correcting the safety issues related to uneven
turf and drainage at the Lincoln Park field will increase its safety,playability and ease of future
maintenance (the latter not covered by CPA funding).
Funding Request:
The request for CPA funds to rehabilitate the softball field at the Lincoln Park is $85,000. This
request represents the FY16 costs to restore Town athletic fields —an ongoing project conducted
by the Recreation Committee with help from the Department of Public Works.
18
ARTICLE 8 (k)
Project: Park and Playgrounds ADA Accessibility Study
CPA Category: Recreational Resources
Amount Requested: $78,000
Amount Recommended: $78,000
CPC Vote: (9-0)
Project Description:
This project requests funding to hire a consultant to complete a study of the Town's recreation
areas to determine accessibility deficiencies. The Lexington Recreation Facilities and ADA
Compliance Study will include a facility compliance assessment, recommendations and options
of probable costs for play equipment, facility access, signage, handicapped parking, accessible
pathways, accessible and con-compliant seating, bleachers,picnic facilities and the Pine
Meadows golf course building.
Project Goals and Objectives:
This project will:
• Complete a Facility and Open Space ADA Compliance Assessment of the Town's
recreation facilities; and
• Develop recommendations and cost estimates for appropriate remediation.
Project Benefit:
The Town will have detailed information about the accessibility deficiencies in its recreation
facilities that will inform planning and implementation of appropriate remediation in the future.
Funding Request:
This project requests $78,000 in CPA funding to complete the Accessibility Study.
19
ARTICLE 8 (1)
Project: Park Improvements -- Hard Court Resurfacing
CPA Category: Recreational Resources
Amount Requested: $55,000
Amount Recommended: $55,000
CPC Vote: (9-0)
Project Description:
This FY2016 request by the Recreation Committee is for$55,000 to rehabilitate the basketball
courts at Sutherland Park and Marvin Park. Funding will be used to reconstruct the courts as well
as to install new backboards and poles.
Project Goals and Objectives:
This project will:
• Provide a safe playing surface;
• Rehabilitate the court surfaces;
• Install new backboards and poles; and
• Improve overall playing conditions.
Project Benefit:
The Recreation Department's hard court resurfacing program is designed to rehabilitate the court
surfaces throughout the Town. It is important to rehabilitate these valuable assets in the
community to ensure their continued usability and safety; this program benefits all who use the
facilities. The basketball courts at Sutherland Park and Marvin Park are heavily used facilities in
Lexington, and this year's request to resurface the courts and install new backboards and poles
will enable their continued long term use.
Funding Request:
This FY16 request for CPA funding for Hard Court Resurfacing at Sutherland Park and Marvin
Park is $55,000.
20
ARTICLE 8 (m)
Project: Lincoln Park Field Improvements
CPA Category: Recreational Resources
Amount Requested: $220,000
Amount Recommended: $220,000
CPC Vote: (9-0)
Project Description:
This CPA project represents partial funding for Phase 3 of a three-phase capital improvement
program to preserve and rehabilitate the recreational resources at Lincoln Park. The project will
fund site work in preparation for the replacement of the synthetic turf on Field#3 at Lincoln
Park. In 2013 the Town approved Phase 1, in which CPA funds were used to rehabilitate the
subsurface of Field#1 prior to the installation of synthetic turf. Last year, the Town approved
funding site work in preparation for replacement of the synthetic turf on Field#2. This phase
will complete the resurfacing of this heavily used recreational facility. The amendment of the
CPA law in 2012 allows CPA monies to be spent on design, drainage and site preparation for
such projects, but not for the synthetic turf itself.
In FY16, the Recreation Department proposes to use $220,000 in CPA funds to do the site
preparation work and $430,000 from other sources to purchase and install the new synthetic
playing surface. The surface of Field#3 will be removed,partially recycled, and replaced with a
similar carpet and in-fill to provide for a safer and more uniform surface. The drainage will be
inspected and repaired if necessary and the subsurface will be laser-graded prior to the carpet
installation. The project also includes rehabilitation of the walkways around the field and
replacement of the edging and adding a guardrail near the restroom facility to prevent vehicles
from driving on the synthetic turf.
Project Goals and Objectives:
This project will:
• Provide a safe playing surface by replacing the worn, turf surface;
• Inspect and repair the subsurface drainage lines to allow for proper drainage;
• Laser grade the subsurface to create level grades prior to replacement of the carpet;
• Rehabilitate the walkways and replace edging to address and reduce erosion;
• Install a guardrail to prevent vehicles from driving on the synthetic turf; and
• Improve overall playing conditions and safety.
Project Benefit:
The synthetic fields at Lincoln Park are past their 10-year warranty and useful life. There are
several areas that have settled, creating an uneven playing surface. The fibers have begun to
break down due to extensive use and the infill is becoming unevenly distributed. The synthetic
fields have been very successful and take a large amount of wear off the Town's natural grass
21
fields. The synthetic surface allows users to play in unfavorable weather conditions,particularly
in the early spring and late fall. The rehabilitation of Field#3 (the third year in the 3-phase
project) will enable continued safe use of the field by its many user groups. These include
Lexington High School, Lexington United Soccer Club, Lexington Youth Lacrosse, Recreation
Division programs, adult users, unstructured neighborhood play and participants in formalized
soccer and lacrosse tournaments.
Funding Request:
The total project cost for the replacement of the turf on Field#3 is $650,000, of which $220,000
is being requested in CPA funds. The remaining balance of$430,000 is being requested from the
General Fund Debt ($236,500) and from the Recreation and Community Programs Enterprise
Fund retained earnings ($193,500).
22
ARTICLE 8 (n)
Project: Minuteman Bikeway Culvert Rehabilitation
CPA Category: Recreational Resources
Amount Requested: $290,000
Amount Recommended: $290,000
CPC Vote: (9-0)
Project Description:
This project is a part of the Town-wide program of replacement of failing culverts that have been
identified in the Watershed Management Plans for the Charles, Shawsheen and Mystic River
Watersheds. The Minuteman Bikeway culvert is located just north of Camellia Place near the
headwaters of the North Lexington Brook. The granite block supporting the Bikeway is
collapsing, causing a significant hazard to bikeway users. This project will enable design,
permitting, bidding and construction of a replacement structure; the existing granite blocks will
be incorporated into the new design.
Project Goals and Objectives:
• Ensuring continuous, safe and proper storm water flow through the culverts; and
• Timely replacement of the culvert prior to total failure, allowing for proper design
considerations and funding and minimization of the impact to residents and other
bikeway users through unexpected detours and possible flooding.
Project Benefit:
This project will rehabilitate a critical Town facility and enable continued safe passage over the
very heavily used Minuteman Bikeway.
Funding Request:
The project requests $290,000 in CPA funding.
23
ARTICLE 8 (o)
Project: Grain Mill Alley Design Funds
CPA Category: Recreational Resources
Amount Requested: $18,000
Amount Recommended: $18,000
CPC Vote: (6-0)
Project Description:
The improvement of Grain Mill Alley, a historic pathway located between 1761 and 1775
Massachusetts Avenue, is a public space project that has been embraced by the Center
Committee for over 10 years. Despite widespread support for the creation of a "pocket park" in
the space, challenges related to property ownership, construction costs and maintenance
responsibilities have been obstacles to the realization of the project. In 2012 the Board of
Selectmen approved the closure of the Alley to all motor vehicles, and the DPW installed a
temporary curb and stamped asphalt; since that time, the Economic Development Department
has been working to engage the community and develop schematic designs for the
implementation of a pocket park in the Alley. The 2013 Town Meeting approved $21,500 to
fund the schematic design phase, which included site analysis, design development, and cost
estimates, as well as legal services to develop a contract with the adjacent property owners to
ensure continued access. The current project requests additional funds to continue the process to
design a safe, welcoming, aesthetically appropriate and cost-effective public space and includes
funding for field testing of nonpermanent amenities such as benches, tables and plantings.
Project Goals and Objectives:
• Response to Center Committee and Board of Selectmen requests to make an attractive
and functional use for this key location in Lexington Center; and
• Development of a plan for the public space that incorporates identified needs and desires
while respecting identified design, safety and cost considerations.
Project Benefit:
Completion of a welcoming public space will provide a new amenity to residents and visitors
and promote new business activity in Lexington Center.
Funding Request:
This funding request is for $18,000 in CPA funds.
24
ARTICLE 8 (p)
Project: Minuteman Bikeway Wayfinding Signs
CPA Category: Recreational Resources
Amount Requested: $39,000
Amount Recommended: $39,000
CPC Vote: (8-1)
Project Description:
This project will fund the design of wayfinding and etiquette signage relating to the Minuteman
Bikeway in Lexington. This is the next necessary step following the report entitled "Navigating
the Minuteman Bikeway," which was completed with the cooperation of the Bicycle Advisory
Committee as well as representatives from Arlington and Bedford. This project will design and
install signage along the Bikeway and adjacent roads and connection points. The signage will
provide information to users which includes direction on accessing the Bikeway, what can be
found nearby (i.e. businesses, shops, banks, restaurants, etc.) and etiquette signs clearly
describing the rules of etiquette for Bikeway users.
The project specifically will include the following tasks:
• Development of different alternatives of wayfinding and etiquette signs to be reviewed
with stakeholders;
• Development of 25% design plans that incorporate wayfinding signage at all primary and
secondary connections to the Bikeway;
• Establishment of an existing conditions basemap to further the design through the 75%
and 100% stages; and
• Development of full bidding documents that include detailed cost estimates,
specifications, stamped plan sets, and bid documents.
Project Goals and Objectives:
• Promote appropriate etiquette for users of the Bikeway;
• Inform users of access points to the Bikeway; and
• Encourage use of retail facilities (shops, restaurants, etc.)within close proximity to the
Bikeway.
Project Benefit:
This project will promote increased ridership of the Bikeway, increase the likelihood of Bikeway
users to frequent Lexington establishments, and provide a safer Bikeway for casual users as well
as commuters.
Funding Request:
This project requests $39,000 in CPA funds for design of wayfaring signage. Additional funding
will be required for construction and implementation.
25
ARTICLE 8 (q)
Project: Lower Vine Brook Paved Recreation Path Reconstruction
CPA Category: Recreational Resources
Amount Requested: $369,813
Amount Recommended: $369,813
CPC Vote: (9-0)
Project Description:
The paved recreation path running along the Vine Brook from Fairfield Drive to North Street,
approximately 5,905 linear feet (1.1 miles), has been degraded over the years and is now in need
of full reconstruction if the path is to continue to serve as a safe and usable recreational source.
This project proposes to reconstruct the subsurface and surface of the entire pathway. Due to the
significant length of the path, work on this project would most likely take place in two phases:
Phase One (Fairfield Drive to East Street and East Emerson Road)would be completed during
the 2015/16 construction season, and Phase Two (Emerson Road to North Street)would be
completed during the 2016/17 construction season. Components of the project are:
• Wetlands permitting;
• Tree pruning; and
• Path design, engineering and reconstruction.
Project Goals and Objectives:
• Reconstruct the entire 5,905 linear feet of the Vine Brook pathway;
• Ensure that the pathway remains a safe and usable recreational resource; and
• Prevent further degradation in the form of cracked, buckled and uneven pavement which,
if unremedied, could ultimately result in removal of the path.
Project Benefit:
• Provide a safe and usable recreational resource for walking, bicycling, running and cross
country skiing; and
• Ensure accessibility for residents with mobility limitations, including residents with
young children using strollers or push-cars.
Funding Request:
The request for CPA funds under this project is $369,813 for both construction phases of the
project.
26
ARTICLE 8 (r)
Project: Debt Service— Combined costs
CPA Category: Historic Resources, Open Space
Amount Requested: $2,417,200
Amount Recommended: $2,417,200
CPC Vote: (8-0)
In FY16 debt service obligations are shown as an aggregate. They consist of four
components totaling$2,417,200 and are described below:
(1) Wright Farm: $424,800
Under Article 9 of the 2012 Annual Town Meeting, voters approved the $3,072,000
acquisition of a substantial portion of the Wright Farm property. Of this appropriation,
the Town was authorized to borrow $2,950,000. In February, 2013, the Town sold a
$2.95 million bond anticipation note(BAN) that came due in February, 2014. The
interest payment on the BAN was $36,875. The BAN was refinanced in February, 2014
through the issuance of a $2.95 million bond for a ten year term. The first debt service
payments of principal and interest on the bond were made in the current fiscal year
(FY15)in the amount of$434,633. Debt service for FY16 is $424,800.
(2) Community Center Acquisition: $1,065,100
At the Special Town Meeting in March, 2013, voters approved an appropriation of
$10,950,000 to fund the acquisition of a portion of the Scottish Rite Property at 39
Marrett Road. The CPA portion of this purchase was $7,390,000. In November, 2013 the
Town sold a$7.39 million bond anticipation note that came due in February, 2014. The
interest payment on the BAN was $9,237. In February, 2014 a$7.39 million bond was
issued for a ten year term to retire the BAN. The first debt service payments of principal
and interest on the bond were made in the current year(FY15)in the amount of
$1,089,774. Debt service for FY16 is $1,065,100.
(3) Community Center Renovation: $11,178 ($9,020 + $2,158)
At the November, 2013 Special Town Meeting, voters approved $3,169,000 in initial
renovation costs to prepare the former Scottish Rite building for use as a Community
Center and to enable Town Departments to move into the building. Subsequent to that
time, the recommendations of the Selectmen-appointed Ad hoc Community Center
Advisory Committee resulted in an accelerated construction schedule and modifications
to the scope of renovations at the Community Center. The revised total cost of the project
is $6,720,000, of which $6,297,184 is CPA eligible. The bulk of this cost was financed
from cash on hand under Article 3 of the March 24, 2014 and Article 10 of the June 16,
2014 Special Town Meetings. Of this revised amount, it is estimated that $451,000 will
be financed through the issuance of a bond anticipation note in June 2015, to come due in
February, 2016. Interest on this BAN is estimated to be $9,020. The note will be
converted to a 10-year bond at that time. Estimated issuance costs for the bond, to be
paid with FY16 CPA funds, are $2,158.
27
(4) Cary Memorial Building Upgrades: $916,122 ($899,459 + $13,447+ $3,216)
Under Article 2 of the Special Town Meeting in March, 2014, Town Meeting voters
approved an appropriation of$8,677,400 to fund the costs of renovations to the Cary
Memorial Building. Of this amount, $8,241,350 was requested in CPA funding to be
financed through the issuance of debt. A bond anticipation note in the amount of
$3,286,000 was issued in June, 2014; the note came due in February, 2015, at which time
a bond of$6,569,000 was issued comprised of two components: the conversion of
$2,286,000 of the June, 2014 note to long-term debt, and new financing of the project in
the amount of$4,283,000. In February, 2015, the residual portion of the June, 2014 note,
$1,000,000, was refinanced as a note with a term of 4 months, at which time it is
proposed that it be retired with cash from the CPA fund. An appropriation of$1,000,000
for this purpose,plus $960 for the interest due on that note, will be sought under Article
30 of the 2015 Annual Town Meeting. The first debt service payments of principal and
interest on the $6,569,000 bond will be made in FY 2016, and will be $899,459. The
final piece of financing for the project is expected to be issued in June, 2015 as a
$672,350 bond anticipation note to come due in February, 2016, at which time interest to
be paid on the note, estimated at $13,447, will be due as well as the cost of issuance to
convert the note to a bond, estimated at $3,216.
28
ARTICLE 8 (s)
Project Administrative Expenses
CPA Category: Administrative
Amount Requested: $150,000
Amount Recommended: $150,000
CPC Vote: (9-0)
Project Description:
The Community Preservation Act permits up to 5% of annual CPA funds to be spent on the
operating and administrative costs of the Community Preservation Committee. The
Committee is allowed to use this money to pay for staff salaries, mailings,public notices,
overhead, legal fees, membership dues, and other miscellaneous expenses related to CPA
projects. Five percent of anticipated FY16 revenue from the surcharge and the State
supplemental match is $252,400; however, the CPC requests only $150,000. This money
will be used to fund the Committee's part-time Administrative Assistant, membership dues
to the non-profit Community Preservation Coalition, administrative expenses, legal and
miscellaneous expenses, and land planning, appraisals and legal fees for open space
proposed to be acquired using CPA funds.
The CPC's part-time Administrative Assistant tracks and monitors all Town Meeting-
approved CPA projects; monitors draw-downs and financial transactions in conjunction
with the Finance Department; reviews agreements; drafts and updates CPA reports and
correspondence; completes State-mandated reporting; oversees the annual CPA project
application process; posts meetings and schedules public hearings; takes minutes of the
CPC public meetings and hearings; works with numerous departments; communicates with
project applicants; and assists the CPC and others, as needed, with all CPA related
activities and agreements. The three-day a week FY15 cost for the administrative position
totaled $47,466, including health and dental benefits carried by the Town.
Membership dues of$7,900 (unchanged from since FY15) are paid to the Community
Preservation Coalition (www.communitypreservation.org). A non-profit statewide
organization, it responds to legal and technical questions,provides CPA news and
information to participating communities, and engages in legislative advocacy and
lobbying. The Community Preservation Coalition was instrumental in securing the recent
distributions to CPA communities from the State budget surpluses and continues to
advocate for this supplemental funding.
The CPC designates $50,000 of its administrative budget for the planning, conceptual plan
development, legal, survey and appraisal work associated with the proposed acquisition of
open space. Such funds enable the Selectmen or Conservation Department to timely
complete the due diligence required to prepare for a land acquisition.
Funding Request:
The FY16 funding request for CPC administrative costs is $150,000. Funds appropriated
for administrative expenses but not spent in a given fiscal year revert to the CPA
Undesignated Fund Balance at year's end.
29
ARTICLE 9
Project: Property Purchase-241 Grove Street
CPA Category: Open Space,Affordable Housing
Amount Requested: $618,000
Amount Recommended: $618,000
CPC Vote: (6-0)
Project Description:
At the 2012 Annual Town Meeting voters approved the purchase of a significant portion of the
Wright Farm, a 13.6 acre parcel of land located on Grove Street (see attached plan, entitled,
"Plan of Land", dated October 2012). The Wright family retained one lot of approximately .99
acres (Parcel 2 on the Plan), including a house and a barn on which there was granted an option
of later purchase by the Town for a price of$500,000 plus an agreed annual increase based on
the CPI index. The purchase price of the open space parcel was $3,072,000, funded partially
from Community Preservation Fund unbudgeted reserves ($122,000) and borrowing
($2,950,000). The Town is now in a position to exercise its option to purchase the remainder of
the property at the stipulated price, and wishes to do so.
As noted at the 2012 Annual Town Meeting, the Wright Farm, with its sweeping views of a
historic farm, has long provided an attractive gateway to Lexington for those traveling from
Bedford. The view of the Wright Farm from Grove Street includes a farmhouse, barn, and a
well-tended field with a fenced-in horse pasture, all bordered by woodlands in the rear. If not
protected as conservation land, the dry upland area could have been developed into 10 residential
lots, which would greatly alter what is now a well-maintained viewscape. The woodlands behind
the field on the north side of the parcel contain a large area of wetlands.
In addition to its scenic beauty, the Wright Farm property has great value as open space, as
wildlife habitat and as an area for passive recreation. The north section of the property adjoins a
narrow strip of wooded Lexington conservation land, which itself adjoins a landlocked parcel in
Burlington, a large area of mostly wooded open space. Together, these contiguous open spaces
provide an important wildlife corridor. The landlocked parcel in Burlington also contains several
long trails which are regularly used by hikers and bicyclists. The Wright Farm provides a second
Lexington point of access to these trails, which,prior to the purchase, could be reached only
from the Paint Mine Conservation Area, by way of the open power line easement off Turning
Mill Road. This acquisition also enabled a trail connection (across Grove Street/Page Road) to
the open space surrounding Bedford's Old Reservoir.
The Conservation Commission's interest in acquiring the Wright Farm is longstanding. In
November 1990, at the Commission's request, the Town commissioned an appraisal of the land.
At that time, however, the owners decided to postpone any decision on a sale. In 1996, the
property was placed near the top of the "highly desirable for acquisition" list of privately-owned
properties in the Land Acquisition Planning Committee Report. This designation was
incorporated into the Town's Open Space and Recreation Plan of 1996 and into the recent 2009
Update. Subsequent to the issuance of the 1996 report, the Commission continued to maintain
contact with the Wright family to ascertain their interest in selling the property to the Town,
which was finally accomplished in 2012. Due to the legal constraints of the Wright Family and
contact the trusts to which they are bound, this property would have been developed if it had not
30
purchased by the Town.
The expansion of the conservation portion of Wright Farm to incorporate the existing barn,
driveway, and parking area will enable the Conservation Commission to increase access to the
existing conservation parcel and adjacent open spaces, including the Burlington Land Locked
Forest and the Bedford Old Reservoir, and to explore the feasibility of offering a comprehensive
environmental education program for children and the community.
The house on the property, built in 1843, is one of only three sided-gabled Greek Revival
cottages with wall dormers in Lexington, and has the most elaborate finishes. The house, with
garage and barn, is located on a portion of land purchased by Daniel Cummings, a local tanner,
in 1826. It remained in the Cummings family until 1890, when it was sold for use as a sheep
farm. The Wright family purchased the property in 1936, and has owned it since that time. The
Wright Farm represents one of the few surviving farm properties in Lexington.
LexHab has determined that the house is appropriate for rehabilitation and restoration to become
affordable housing. Notably, the house has four bedrooms; LexHAB has more requests for
three- and four-bedroom houses than are currently available. The rehabilitation work would be
completed by LexHAB contractors using community housing CPA funding.
Project Goals and Objectives:
• To preserve and expand upon recently acquired critical open space, and an important link
to adjacent conservation lands as well as large open space tracts;
• To preserve an historic vista at the gateway to the Town;
• To preserve an historic barn while creating an opportunity to provide for environmental
educational programming;
• To preserve an historic farm house while creating a unit of affordable housing to meet a
need for a larger family in Lexington; and
• To rehabilitate and restore an important local historic resource.
Project Benefit:
This project will benefit Lexington by enabling the Town to acquire the remaining portion of the
Wright Farm property, including the family farmhouse and barn for its use. The expanded
conservation lands will provide enhanced open space,promote passive recreation,preserve trail
connections,preserve habitat for wildlife,preserve an important Town and neighborhood vista,
and create an opportunity to provide for environmental educational programming with the barn
space. The rehabilitated house will preserve an important Lexington historic resource and
provide much needed affordable housing for a larger family.
Funding Request:
This project requests a total of$618,000 for open space and affordable housing purposes. This
cost represents $520,000 for the purchase price; $95,000 in ancillary costs (e.g. land
management and needs assessment planning, survey, site assessments, deed restrictions and other
legal and closing costs) associated with the acquisition of the parcel; and $3,000 to cover the
costs of weatherizing and securing the farmhouse until rehabilitation can begin. LexHAB
intends to request funding at the fall 2015 Special Town Meeting to cover rehabilitation costs
needed to convert the house to affordable housing.
31
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Status Report on FY 2015 CPA Projects
Cary Memorial Building Upgrades (Art. 2 2014 March STM)
The 2014 Special Town Meeting appropriated $8,677,400, of which $8,241,350 is CPA-
eligible, to upgrade the Cary Memorial Building. The upgrade work is under contract and
anticipated to be completed by September, 2015. The project is being financed through the
issuance of debt: a bond anticipation note in the amount of$6,969,000 was issued in June,
2014, and refinanced with the issuance of a 10-year bond in February, 2015.
Community Center Renovations (Art. 3 2014 March STM; Art. 10 June 2014 STM))
The 2014 June Special Town Meeting appropriated $6,720,000, of which $6,297,184 is
CPA-eligible, for design, engineering and remodeling, reconstructing and making
extraordinary repairs to buildings at 39 Marrett Road for use as the Lexington Community
Center. The work is under contract and anticipated to be completed in May of 2015.
Sidewalk Construction for the Community Center (Art. 8 (a))
In 2014 Annual Town Meeting, $100,000 was requested for the construction of a new
sidewalk to extend from the parking lot of the Community Center to the existing sidewalk
on Marrett Road,to supplement design funding approved at the November, 2013 Special
Town Meeting. Because of project scheduling and unresolved issues with the Scottish Rite,
over whose property the sidewalk had been planned to cross, the article was indefinitely
postponed. Additional design funds are now being sought to develop appropriate
alternatives under Article 8(f) of 2015 Annual Town Meeting.
Visitor Center -Design Phase (Art. 8 (b))
The 2014 Annual Town Meeting appropriated $220,608, of which $59,332 is CPA eligible,
to design improvements to the Visitor Center. The selection of the designer is expected to
be initiated in February, 2015, with the completion of the design work being anticipated for
the fall of 2015.
Hastings Park Gazebo Renovations (Art. 8 (c))
2014 Town Meeting approved $120,000 in CPA historic resource funding to complete
substantial capital repairs and create handicapped access to the Hastings Park Gazebo, an
important Lexington venue for concerts, weddings, carnivals and other gatherings. The
project would rehabilitate and restore the rails, bollards, stairs and electrical system, as well
as create an earthen berm and compacted pathways for improved access to the facility.
Contracts have been awarded for the gazebo restoration and for the installation of the
earthen berm for accessibility. Anticipated completion of both projects is June, 2015.
34
Historical Commission Inventory Forms for Priority Buildings (Art. 8 (d))
This project requested $35,000 in CPA funds to enable the hiring of a professional
preservation consultant to complete Massachusetts Historical Commission-approved
inventory forms on properties listed as "priority" on the Lexington Historical Commission's
master list of architecturally and historically significant buildings. Full research and
documentation would result in listing on the Historical Commission's Comprehensive
Cultural Resources Survey after appropriate notice and public hearings. Potential
candidates were interviewed in early 2015, with final selection and hiring of a consultant in
late January. The project is expected to be completed by September, 2015.
Battle Green Streetscape Improvements (Art. 8 (e))
This project was the next step in an ongoing program to improve the Battle Green
Streetscape, focusing on efficient and safe pedestrian and vehicular flow in and around the
Battle Green. 2014 Town Meeting approved $63,000 in CPA funding to hire an
architect/engineering firm to take the concept plan to the 25% design stage and develop
cost estimates for the recommended improvements. The total project cost was $90,000, the
remainder being financed through the tax levy. As of early 2015, a consultant had been
hired to provide plans and specifications at 25% design.
Vynebrooke Village Renovations (Art. 8 (f))
The Lexington Housing Authority requested $300,551 in CPA funding to replace exterior
front entrance doors, siding and roofs at the Vynebrooke Village, one of Lexington's
affordable housing developments. The remainder of the total project cost of$901,653 was
to be funded with a leverage grant from the Massachusetts Department of Housing and
Community Development. The project has been electronically bid and the LHA is in the
contractual phase of the project. LHA anticipates construction will begin in spring, 2015
and reach substantial completion by year end.
LexHAB Set-Aside Funds For Development of Community Housing at the Busa
Property (Art. 8 (g))
2014 Annual Town Meeting approved $1,284,653 to develop community housing at the former
Busa Farm off Lowell Street, a town property acquired with CPA funds in 2009. This amount
included use for the Busa land housing of fund balances remaining from approvals for housing
by the 2011 and 2012 Annual Town Meetings. The Board of Selectmen had approved LexHAB's
plan for two homes, each to contain three affordable apartments. The units will be designed for
energy efficiency and subject to permanent deed restrictions. One apartment in each building will
be handicapped accessible. A required application to the Department of Housing and Community
Development is to be completed in March, 2015. This approval is necessary for the units to be
included on the Subsidized Housing Index [SHI].
Lincoln Park Field Improvements - Phase 2 (Art. 8 (h))
2014 Annual Town Meeting approved $200,000 in CPA funding for the design, drainage
and site preparation work associated with the turf replacement at Lincoln Field#2. The
35
remaining balance for the project, $420,000, was appropriated through a combination of tax
levy funds and Recreation Enterprise monies. This project represents Phase 2 of the three-
phase capital improvement program to preserve and rehabilitate the recreational resources
at Lincoln Park. This project will include the site work in preparation for the replacement
of the synthetic turf at Lincoln #2, including drainage, improvements, laser grading,
rehabilitation of surrounding walkways and replacement of the edging. The project went
out to bid in winter, 2015 and is scheduled to be completed in summer, 2015.
Park and Playground Improvements - Garfield Park (Art. 8 (i))
The 2014 Annual Town Meeting appropriated $65,000 in CPA funds to preserve the
recreational resources at Garfield Park off Garfield Street. The project included the
replacement of the playground equipment and playground safety surface with safe and
accessible facilities, and add new site amenities such as signage and permanently anchored
park benches. The project is now complete,pending final inspection and approval.
Park Improvements—Athletic Fields - Clarke Middle School Multipurpose Field
(Art. 8 (j))
The 2014 Annual Town Meeting appropriated $100,000 in CPA funding to renovate the
multipurpose field at the Clarke Middle School. The project is part of an on-going multi-
year program to preserve and rehabilitate the Town's athletic fields. This project will
include laser grading, crowning and seeding the field to address drainage concerns, thereby
making it safer and more usable. The project is scheduled to be completed in the fall of
2015.
Park Improvements -Hard Court Resurfacing -- Gallagher Tennis Courts at the
Center Recreation Complex and Clarke Middle School Tennis Courts (Art. 8 (k))
The 2014 Annual Town Meeting appropriated $85,000 in CPA funding to rehabilitate the
Gallagher Tennis Courts located at the Center Recreation Complex and the Clarke Middle
School Tennis Courts. The project is part of a multi-year, Town-wide program to improve
hard court resurfacing at its recreational facilities. The project will include resurfacing,
painting and restriping the courts and the replacement of posts and center anchors as
necessary. The project went out to bid in winter, 2015 and is scheduled to be completed in
September, 2015.
Parker Meadow Accessible Trail D&E (Art. 8 (1))
This project, a collaboration of the Recreation Committee, the Conservation Commission,
the Commission on Disability and other interested citizens and land stewards, requested
$34,500 in CPA funding to design and create a universally accessible passive recreational
trail system for Parker Meadow. This phase of the project would entail the hiring of a
consultant to design and prepare final bid documents for the construction of the trail. The
project is currently in progress with the RFP having been completed. Bids will be solicited
in early 2015.
36
Land Acquisition - off Concord Road (Art. 3 June, 2014 STM)
At the June, 2014 Special Town Meeting, Town Meeting Members approved the
acquisition of 12 acres of"back land" at 430 Concord Avenue; $180,000 of this amount
was for acquisition or taking, with the remaining $40,000 for associated legal expenses. As
of early 2015, the parties had not yet resolved issues concerning the legal ownership of the
property.
37
Status Report on FY 2014 CPA Projects
Archives and Records Management/Conservation, Year 6 (Art. 8 (a))
Through the six years of CPA-funded preservation initiatives, significant progress has been
made in the preservation and management of Lexington's historic records. Records and
documents have been properly protected through conservation and digitization/
microfilming and properly retained in secure and controlled repositories, including the
climate-controlled vault located in the lower level of the Cary Memorial Building.
The 2013 Annual Town Meeting approved $20,000 under Article 8(a) for the sixth year of
the Archives and Records Management/Conservation initiative, concentrating on the
preservation needs of smaller and "newly historic" collections. These include Fire Book
Records and the General Register of Voters Records from 1884-1932. Conservation and
digitization of these seven bound volumes have been completed. Migration to Laserfiche
and microfilming are underway.
CPA Conservation Restriction Enforcement Funds (Art. 8 (b))
This $25,000 project was funded at the 2013 Annual Town Meeting to draft and record
Conservation Restrictions on five CPA-funded conservation lands purchased in the last
several years. Since a conservation entity separate from the Town Conservation
Commission has to hold the restriction, funding included nominal monies to insure that
such an organization would be able to complete the baseline and documentation work and
long term monitoring necessary to responsibly hold the restriction. To date, the
Conservation Commission has engaged the services of a consultant to assist with long
range land planning on several of the properties in order to incorporate recommended
management plans and goals into the Conservation Restriction documents before
finalization. This project is awaiting acceptance of the final land management plans from
Mass Audubon and approval by Town Counsel.
Park and Playground Improvements (Art. 8 (f))
The 2013 Annual Town Meeting appropriated $147,500 to rehabilitate the rubber
playground safety surface at the Lincoln Park Playground located on Lincoln Street
($70,000), and to purchase and install equipment for the Skate Park located at the Center
Playfields on Worthen Road($77,500). The playground safety surface was completed in
September, 2013, and the Skate Park project was completed in summer, 2014.
Park Improvements—Athletic Fields (Art. 8 (g))
The 2013 Annual Town Meeting appropriated $65,000 to renovate the baseball field at
Sutherland Park. The work began in fall, 2014 and is nearing completion with an estimated
completion date of April, 2015. The infield of the baseball field was reconstructed, adding
proper drainage and a safer playing surface. Through this project, Sutherland Park received
a new backstop, and permanent player benches will also be installed.
38
Lincoln Park Field Improvements (Art. 8 (h))
The 2013 Annual Town Meeting appropriated $150,000 for the design, drainage and site
preparation work associated with the turf replacement in Lincoln Field#1. The remaining
balance for the project, $415,000, was appropriated through a combination of tax levy
funds and Recreation Enterprise monies. The rehabilitation of Lincoln #1 was the first
phase of a three-year, multiyear project. The work began in November, 2013 and included
the following: the surface of Field#1 was removed and recycled, the drainage was
inspected with minor repair, and the subsurface was laser-graded prior to the new carpet
installation. The carpet(synthetic turf), which was not CPA funded, was installed prior to
inclement weather. The project was initially completed in April, 2014. After the initial
installation, it was determined that there were significant issues with the installation of the
field. This resulted in the field being off-line for the majority of 2014. A new synthetic
turf field will be installed, at no additional cost to the Town, and the project is tentatively
scheduled to be completed in spring, 2015.
Lexington Center Pocket Park Design and Ancillary Costs (Art. 8 (i))
At the 2013 Annual Town Meeting, $21,500 was approved for this CPA-funded design
project. The proposal envisions a"pocket park" in the linear area between 1761 and 1775
Massachusetts Avenue, adjacent to the Bank of America, now called by its historic name,
Grain Mill Alley. Several public hearings on design concepts were held the spring of 2014,
none of which was deemed acceptable. It was subsequently determined that $18,000 in
additional funding was needed to continue the process to design a safe, welcoming,
aesthetically appropriate and cost-effective public space; these funds are requested under
Article 8(p) of 2015 Annual Town Meeting.
Merriam Hill Preservation Project (Art. 8 (j))
This $3,000 project was funded at the 2013 Annual Town Meeting to conduct additional
research on homes in the Merriam Hill neighborhood that may be significant, but are not
yet listed on the Historical Commission's Cultural Resources Inventory. A consultant was
hired in the fall of 2013, and by early January she had completed a list of all undocumented
properties in the Merriam Hill area with images, presumed date of construction,properties
recommended for further research, and preliminary identification of properties requiring
Massachusetts Historical Commission Form B preparation. The consultant has completed
all documentation; a public hearing with Merriam Hill homeowners was held in early
March, 2015, after which the HC voted on the additions and will submit the documentation
to the MHC for approval and processing.
Moon Hill National Register Nomination Project (Art. 8 (k))
Voters at the 2013 Annual Town Meeting approved $6,000 in CPA funding to complete a
National Register of Historic Places nomination of the Moon Hill neighborhood,
supplementing the FY11 partially CPA-funded documentation of the Mid-Century Modern
Movement in Lexington context statement and the Peacock Farm Neighborhood National
Register Historic District nomination forms. A consultant was hired in the fall of 2013 to
conduct the research and prepare the nomination forms for submission to the Massachusetts
39
Historical Commission and National Park Service. A public meeting to discuss the project
was held in the neighborhood in early November, and the consultant completed his
research and submitted a draft nomination form for review by the Massachusetts Historical
Commission in August, 2014. The MHC is expected to complete its review and send the
nomination to the State Review Board for approval at its September, 2015 quarterly
meeting.
Greeley Village Front Doors (Art. 8 (1))
This request by the Lexington Housing Authority (LHA) for $172,734 was approved at the
2013 Annual Town Meeting to replace 25 forty-year old front entrance doors, door frames,
sidelights and flooring at Greeley Village. Greeley Village is a multi-age low income
public housing complex with 100 apartments, first occupied in 1968. The firm of Richard
Alvord Architects was hired to draft the bid documents for this project for review and
approval by the Housing Authority and Department of Housing and Community
Development (DHCD). Once this step was completed, LHA bid the project. The project is
under contract and currently in construction, with an anticipated substantial completion
date of June, 2015.
ACROSS Lexington Pedestrian/Bicycle Route System (Art. 8 (n))
Town Meeting Members approved $5,000 of CPA funding requested by the Greenway
Corridor Committee(GCC) for this project at the 2013 Annual Town Meeting for the
purchase and installation of signage for the ACROSS Lexington network. The ACROSS
network encompasses approximately 40 miles of trail and provides a series of walking
routes which join conservation trails, the Minuteman Bikeway, and sidewalks, all to give
the public a variety of long and short hikes and bike routes throughout Lexington.
Routes A and B, totaling approximately 10 miles of route, were posted with signs and
mapped prior to the 2014 Annual Town Meeting. Routes C and D, totaling approximately
6.5 miles of route, were posted with signs in October, 2014. A map showing Routes A, B,
C and D is being finalized and should be posted on the GCC website by spring, 2015.
GCC is currently planning for posting of signage along additional routes.
The GCC continues to receive excellent feedback from the community about the ACROSS
Lexington Route System. For more information about ACROSS Lexington, go to:
www.acrosslexington.org
Buckman Tavern Restoration and Renovation (Art. 8 (o))
This CPA project for partial funding of the restoration of the Buckman Tavern was passed
by the 2013 Annual Town Meeting. The entire project cost was $952,000, of which
$650,000 was funded with CPA dollars. Restoration work included repair and restoration
of historic fabric,providing handicapped access to both floors of the building, life safety
improvements (sprinkler, fire detection, etc.), and systems upgrades (electrical, HVAC).
The project was completed in April, 2014.
40
Land Purchase - Off Marrett Road (Community Center) (Art. 2 Mar. 2013 STM)
Renovations to Buildings to be acquired at 39 Marrett Road((Art. 5 Nov. 2013 STM)
At the March 18, 2013 Special Town Meeting, funds were approved for the purchase of the
property at 39 Marrett Road, owned by the Scottish Rite Masons, to be used as a multi-
generational community center for the Town of Lexington. The purchase price,plus
related closing expenses, totaled $10,950,000, of which $7,390,000 was eligible for/CPA
funding. This amount was supplemented by additional requests for renovation funding at
the November 4, 2013 Special Town Meeting and the March, 2014 and June, 2014 Special
Town Meetings, totaling $6,720,000, of which $6,297,184 would be CPA funded. The
purchase of the property was completed on December 5, 2013; the renovations are
underway, with occupancy expected in the spring of 2015. The acquisition was financed
through the issuance of a $7.39 bond anticipation note in November, 2013, and converted
to a 10-year bond in February, 2014. The renovations were to be paid with cash and the
issuance of a bond anticipation note estimated to be in the amount of$451,000 to be issued
in June, 2015, due in February, 2016 and converted to a 10-year bond at that time.
Completed FY 2014 Projects, 2013 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (c) Cary Memorial Building Upgrades —Design Funds. $550,000/$550,000
41
Status Report on FY 2013 CPA Projects
Archives and Records Management/Conservation, Phase 5 (Art. 8 (a))
The 2012 Annual Town Meeting appropriated $150,000 in CPA funds for the fifth year of
the 5-Year Archives and Records Management/Conservation initiative. This work included
preservation, conservation and digitization of 1854-1895 Tax Books, 1906-1915 Valuation
Lists, 1866 Lexington Liquor Agency Records, 1815-1850 Selectmen Records, and 1677-
1844 Register of Births, Marriages and Deaths. Efforts also involved the cataloging of
collections through the collection management software Past Perfect. The conservation and
digitization of these historical records have been completed. Migration to Laserfiche and
microfilming are underway.
Paint Mine Barn Preservation (Art. 8 (b))
This $34,770 project was funded at the 2012 Annual Town Meeting for the preservation of
the historic barn located at the end of Mountain Road abutting the Hennessey Field. The barn
will be used as an equipment shed for land management needs and materials storage for
conservation operations. This project is now complete, including the roof, window, and door
restoration work.
Cary Memorial Building Upgrades (Art. 8 (d))
The 2012 Annual Town Meeting approved $75,000 for further review of the recommended
improvements for Cary Memorial Building. Mills Whitaker Architects issued a report in
June, 2011 (funded at 2010 Annual Town Meeting) and the report concluded that although
the building is well maintained, it requires several important improvements including:
accessibility upgrades, interior structural repairs, fire protection improvements,plumbing
improvements, HVAC updates, acoustical treatments, and enhancements for performances.
The Board of Selectmen appointed an Ad hoc Cary Memorial Building Program Committee
to review the recommendations and report back with a recommended scope of work and
budget for the FY14 budget process. The Committee issued its Final Report to the Board of
Selectmen on January 18, 2013 and the design project is considered complete.
Center Playfields Drainage, Phase 3 (Art. 8 (e))
This project was approved for $605,718 at the 2012 Annual Town Meeting to address
drainage issues at the practice field area along Worthen Road, the Little League/freshman
softball field, and the Center Track area. The project includes re-grading the areas, installing
subsurface drainage structures and restoration work. Work on the Center Track field area
was completed in fall, 2013, the Little League/freshman softball field was substantially
completed in fall, 2014, and the Worthen Road practice field is scheduled to be completed in
summer, 2015.
Battle Green Master Plan Implementation, Phase 2 (Art. 8 (f))
This project was approved for $143,845 at the 2012 Annual Town Meeting to repair and
upgrade the pathways around the Battle Green and Belfry Hill, to rehabilitate granite at the
42
Obelisk and to rehabilitate the fence at Ye Olde Burying Ground. Final design work for this
project is anticipated in the fall of 2015, with construction anticipated in the spring of 2016.
LexHAB Set-Aside Funds for Housing Acquisition(Art. 8 (g))
The 2012 Annual Town Meeting approved the set-aside of$450,000 to be used by LexHAB
for the purchase of one or more units of affordable housing. This was the second year that
LexHAB had requested"Set-Aside" funds of$450,000 for the acquisition or development of
community housing. Due to escalation of housing costs in Town, LexHAB was unable to
secure a suitable residence with the approved amount. The 2014 Annual Town Meeting
approved use of the $450,000 appropriation in the implementation of the LexHAB project on
the Busa land.
In purchasing or constructing homes, LexHAB complies with Guidelines approved by the
CPC and Board of Selectmen in February of 2011, and amended in February of 2013. The
Guidelines establish restrictions on size and purchase price, and require all units acquired
with CPA funds to be deed-restricted and placed on the Town's Subsidized Housing
Inventory (SHI).
Historical Society—Historical Records Preservation (Art. 8 (i))
Approved at the Annual 2012 Town Meeting, this $77,268 CPA project involved three
components of record preservation: first, the conservation of Paul Revere documents; second,
the conservation of Historical Society documents; and third, the conservation and
preservation of the fragile and important Church Records Book owned by the First Parish
Church. All phases have now been completed.
Greeley Village Accessible Housing Project (Art. 8 (j))
The Greeley Village (four-unit) Accessible Housing Project approved for $810,673 at the
2012 Annual Town Meeting is moving forward. The Lexington Housing Authority went into
designer selection in February, 2014 (for a second time, due to a technical delay). The public
bidding process was completed electronically and LHA is currently in the contractual phase
of the project. LHA is working with DHCD to keep the project moving forward and
anticipates construction to begin in spring, 2015, reaching substantial completion by year end
with a projected unit occupancy date of March, 2016.
Land Purchase Off Grove Street (Art. 9)
2012 Annual Town Meeting approved $3,072,000 in CPA funding for the purchase of 12.6
acres of open space at the Wright Farm,plus related expenses, to be dedicated as
conservation land. At the time of purchase, the Town retained an option to purchase the
remaining .99 acre of the property, containing a farmhouse, barn and garage, in the future;
this additional purchase will be considered under Article 9 at the 2015 ATM. The purchase
of the first portion of land was completed on December 20, 2012, financed with a short term
bond anticipation note issued in February, 2013 in the amount of$2,950,000. In February,
2014, the BAN was converted to a $2,950,000 ten-year bond, with the first debt service
coming due in FY15.
43
Completed FY 2013 Projects, 2012 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (c) Muzzey Senior Center Upgrades. $561,518/$0
2. Art. 8 (h) ATM Buckman Tavern HS Report/Needs Assessment. $65,000/$65,000
44
Status Report on FY 2012 CPA Projects
LexHAB Set-Aside for Housing Acquisition (Art. 8 (d))
The 2011 Annual Town Meeting approved the set-aside of$450,000 to be used by LexHAB
for the purchase of one or more units of affordable housing. This appropriation was approved
by the CPC with the agreement that LexHAB would comply with Guidelines approved by the
Committee and Board of Selectmen in February of 2011 (and since amended in February of
2013). The Guidelines establish restrictions on size and purchase price, and require all units
acquired by LexHAB with CPA funds to be placed on the Town's Subsidized Housing
Inventory (SHI). All properties acquired with CPC funds must also be protected by deed
restrictions to insure their long-term use as affordable housing.
In 2011, LexHAB purchased a single family dwelling at 1 Wilson Road for $365,000, and
completed the necessary upgrades and repairs. A tenant was selected and the house included
on the SHI. The 2014 Annual Town Meeting approved use of the remaining funds in the
construction of affordable units proposed by LexHAB and approved by the Board of
Selectmen on the Busa land purchased with CPA funds.
Battle Green Monument Restoration (Art. 8 (e))
This project was approved for $50,000 at the 2011 Annual Town Meeting to address the
rehabilitation and repair of existing monuments in and around the Battle Green. Monuments
to be restored and repaired include the Obelisk, Minuteman Statue, Minuteman Monument
and the Common flagpole. Final preservation plans have been approved, and work is
expected to begin in the summer of 2015.
Battle Green Master Plan Implementation, Phase 1 (Art. 8 (f))
This project was approved for $50,000 at the 2011 Annual Town Meeting to repair and
upgrade the pathways leading up to and in the immediate area around the existing
monuments on the Battle Green. A conservator has been hired to develop plans and
specifications for this project. Construction is anticipated to begin in summer of 2015.
Center Playfields Drainage Implementation, Phase 2 (Art. 8 (g))
This project was approved for $911,863 at the 2011 Annual Town Meeting to address the
drainage issues at the football field and JV baseball field areas. It included re-grading the
area, installing subsurface drainage structures and restoration work. This project is now
complete.
Vynebrooke Village Drainage Improvements, Phase 2 (Art. 8 (i))
This project, which was funded at the 2011 Annual Town Meeting for $364,800, is at final
completion. The LHA's civil engineer is currently preparing the filing of required documents
so that it may receive a Compliance Certificate from the Conservation Department. Once
this phase is completed, the final invoices will be submitted and the project will be closed
out.
45
Completed FY 2012 Projects, 2011 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) ATM Archives and Records Management/Conservation.
$150,000/$150,000
2. Art. 8 (b)ATM East Lexington Fire Station Doors Replacement. $60,000/$60,000
46
Status Report on FY 2011 CPA Projects
Old Reservoir Project Stormwater Mitigation, Phase 2 (Art. 8 (b))
Funding for Phase 2 of this project in the amount of$190,047 was approved at the 2010
Annual Town Meeting. Phase 2 addressed the water quality from runoff in the southwest
corner of the Old Reservoir. This work was combined with the proposed Phase 1 work,
which addressed three outfalls along Marrett Road. This project is now complete.
Archives and Records Management/Records Conservation (Art. 8 (g))
The 2010 Annual Town Meeting approved $150,000 for the third year of this project for
further preservation of Town's historical records. The conservation and digitization of the
following bound volumes have been completed: Vital Records (1898-1937); Selectmen
Records (1863-1873), Books of Licenses and Perambulation (1850-1924); Annual Town
Reports (1875-1999); Historic Districts Commission records of historical importance;
Assessors' Records of Tax and Valuations from the 1800s and early 1900s; and the records
of the Overseers of the Poor(1855-1870). As of February, 2015, migration to Laserfiche and
microfilming are underway and will continue for eventual access at the culmination of this
historic documents preservation project.
Cary Memorial Building Signage (Art. 8 (j))
The $25,000 Cary Memorial Building Signage project, approved by the 2010 Annual Town
Meeting, is being coordinated with the Cary Memorial Building Upgrade. The building
interior signs are contained in the renovation contract documents, and will be implemented
by the Department of Public Facilities during the building renovation. This appropriation
will be used to implement appropriate exterior signage. The exterior signage is expected to
be completed in the summer of 2015.
Completed FY 2011 Projects, 2010 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) ATM Minuteman Bikeway Preservation. $320,000/$308,733
1. Art. 8 (c) ATM Center Playfields Drainage, Phase 1. $875,173/$872,595
2. Art. 8 (d)ATM Greeley Village Siding Replacement. $386,129/$378,027
3. Art. 8 (e) ATM Vynebrooke Village Drainage Study. $10,000/$9,999
4. Art. 8 (f) ATM LexHAB Purchase of Two Properties. $695,000/$695,000
5. Art. 8 (h)ATM Cary Memorial Library Archives Preservation. $100,000/$94,950
(Supplemental appropriation at 2011 November STM. $35,000/$0)
6. Art. 8 (i) ATM Cary Memorial Building Improvements/Upgrades Study. $60,000/$60,000
7. Art. 8 (k)ATM Municipal Building Envelope. $73,000/$34,000
8. Art. 8 (1)ATM Town Office Building Renovation. $1,500,000/$1,385,169
9. Art. 8 (m) ATM Cary Memorial Building HVAC. $35,000/$33,274
10. Art. 8 (n)ATM Police Station Ventilation. $31,700/$28,361
11. Art. 8 (o)ATM Muzzey Senior Center Improvements Study. $45,100/$45,100
12. Art. 8 (p)ATM White House Historic Structure Report. $18,000/$18,000
13. Art. 8 (q)ATM Stone Building Exterior Stabilization. $202,933/$202,927
47
14. Art. 8 (r) ATM Munroe Tavern Capital Improvements. $400,000/$400,000
15. Art. 8 (s) ATM Comprehensive Cultural Resources Survey. $5,300/$5,161
16. Art. 8 (t) ATM Battle Green Master Plan. $25,000/$25,000
17. Art. 9 ATM Cotton Farm Land Acquisition. $3,857,000/$2,846,793 ($28,146 land
management expenses yet to be exhausted)
48
Status Report on FY 2010 CPA Projects
Storm Water Mitigation at the Old Reservoir and Marrett Road, Phase 1 (Art. 11(b))
At the 2008 Town Meeting, $55,000 was approved for the reconstruction of the gate control
structure and the dredging of the large existing retention basin at the Old Reservoir. The
reconstruction work was completed, and the remaining $20,000 in project funds was returned
to the CPA fund in favor of this FY10 Phase 1 project. The Phase 1 Storm Water Mitigation
Project of$569,000 funded the dredging work as well as the reconstruction of three outfalls
along Marrett Road to improve water quality. The project was managed by the Louis Berger
Group and was successfully completed in 2013.
Completed FY 2010 Projects, 2009 ATM: Amount Appropriated/Amount Spent
1. Art. 11 (a) ATM Center Playfields Drainage Study. $70,000/$70,000
2. Art. 11 (c) ATM Pond Drainage Improvements to Pine Meadows GC.
$200,000/$200,000
3. Art. 11 (d)ATM Archives and Records Management Preservation.
$150,000/$150,000
4. Art. 11 (f) ATM Town Office Building Renovation Design. $30,000/$30,000
5. Art. 11 (g) ATM Police Station Space Needs Study. $45,000/$39,115
6. Art. 11 (h)ATM Stone Building Renovation. $180,000/$52,093
7. Art. 11 (i) ATM Fire Headquarters Renovation and Redesign. $29,700/$27,261
8. Art. 11 (j) ATM Greeley Village Roof Replacement. $320,828/$320,828
9. Art. 11 (k)ATM Munroe Tavern Historic Structure Report. $50,000/$40,000
10. Art. 11 (1) ATM Purchase of Three Properties by LexHAB. $845,000/$845,000
11. Art. 12 ATM Purchase of the Leary Property off Vine Street. $2,763,100/$2,727,291
(land management expenses yet to be fully expended)
12. Art. 6 (a) STM Purchase of Land off Lowell Street (the Busa Farm).
4,197,000/$4,192,903
49
Status Report on FY 2009 CPA Projects
Completed FY 2009 Projects, 2008 ATM: Amount Appropriated/Amount Spent
1. Art. 9 (a) ATM Survey and Define Affordable Housing Study—LexHAB and
Lexington Housing Authority. $25,000/$13,204
2. Art. 9 (b)ATM Belfry Hill Restoration Project. $9,850/$9,362
3. Art. 9 (c) ATM Hancock-Clark House Restoration. $600,000/$600,000
4. Art, 9 (d)ATM Reconstruction of the Gatehouse/Pond Dredging at the Old Reservoir.
$55,000/$21,947
5. Art. 9 (e) ATM Window Replacement at Vynebrooke Village. $158,686/$155,155
6. Art. 9 (f) ATM Archives and Records Management/Records Conservation.
$150,000/$150,000
7. Art. 9 (g) ATM Purchase of Three Condominium Units at Parker Manor—LexHAB.
$652,800/$652,800
8. Art. 9 (i) ATM Harrington School Playground. $75,000/$75,000
9. Art. 9 (j) ATM Building Upgrades to the Old Harrington School. $330,000/$330,000
10. Art. 9 (k)ATM Town Office Building Complex Building Envelope. $95,000/$95,000
11. Art. 9 (1) ATM East Lexington Fire Station— Storm Window and Central Air
Conditioning. $47,500/$46,287
12. Art. 9 (m) ATM ADA Accessible Bathrooms and Appropriate Signage at the Town
Office Building. $70,000/$70,000
13. Art. 9 (n)ATM Town Office Building Use Study and Renovation Design.
$80,000/$80,000
14. Art. 9 (q) ATM Replacement of Munroe School Fire Prevention System.
579,550/$344,803
15. Art. 5 STM Acquisition of the Goodwin Parcels. $181,517/$180,343
16. Art. 6 STM Harrington Preschool Playground Supplemental Appropriation.
$35,135/$19,278
50
Status Report on FY 2008 CPA Projects
Historic Preservation at Ye Olde Burial Ground and Munroe Cemetery (Art. 26 (b))
The 2007 Annual Town Meeting voted $367,000 in CPA funds to hire a qualified stone
conservator and a qualified stone preservation contractor to preserve and repair the grave
markers at Ye Olde Burial Ground and Munroe Cemeteries. Ivan Myjer, of Building
Monument Conservation, was hired as the stone conservator and project overseer. He also
performed repairs to the tabletop markers at Ye Olde Burial Ground. ConservArt LLC was
hired to perform preservation and restoration work at Ye Olde Burial Ground, Munroe
Cemetery and Robbins Cemetery. A total of$136,443 has been spent or is encumbered to
date. Based upon reports from Ivan Myjer, a majority of markers and stones at Ye Olde
Burial Ground, Munroe Cemetery and Robbins Cemetery have been repaired and restored.
Attention will now turn to the final phase of the project. This will include any final
restoration work at these cemeteries, and the development of a map of each cemetery. This
final phase of work will be put out to bid in the summer of 2015.
Tourism Signs (Art. 26 (i))
At the 2007 Annual Town Meeting, $18,360 was voted for directional and storytelling
signage in Lexington. The directional signage from local highways to the Town's historic
sites has been created and installed. One remaining sign is still in the design phase, a
storytelling sign about April 19th, 1775,planned for the Battle Green. The Tourism
Committee applied for FY14 funding for three other signs; two for Buckman Tavern and one
for Belfry Hill to use some of the available funds from this project. The CPC voted to
authorize the use of up to $3,000 of the $6,500 remaining Sign Project funds for the FY14
request. Currently, there is $3,500 in available funding for the completion of this FY08
project, but work has been put on hold pending possible improvements to the Battle Green.
Completed FY 2008 Projects, 2007 ATM: Amount Appropriated/Amount Spent
1 Art. 26 (a) ATM Center Playfields Drainage Engineering Study. $40,000/$40,000
2. Art. 26 (c) ATM Approved Fire Monitoring/Historic Houses. $18,120/$17,175
3. Art. 26 (d)ATM Boiler and Oil Tank for Buckman Tavern. $10,685/$9,900
4. Art. 26 (e) ATM Comprehensive Cultural Resources Survey. $90,000/$90,000
5. Art. 26 (f) ATM Greeley Village Window Replacement. $228,404/$221,115
6. Art. 26 (g) ATM East Lexington Branch Library (Stone Building) - Historic
Structure Report. $43,000/$43,000
7. Art. 26 (h)ATM Cary Hall Restoration and Rehabilitation (Assessment of Cary
Hall as a Performance Center). $147,130/$68,257
8. Art. 26 (j) ATM Douglas House - Rehabilitation of 7 Oakland Street
(Rehabilitation of the former Minuteman Press Building for affordable housing
for brain-injured adults). $300,000/$300,000
9. Art. 26 (k) West Lexington Greenway Corridor $125,000/$124,670
10. Art. 26 (1) ATM Muzzey High Condominium Building Study. $53,500/$53,500
51
Report on FY 2007 CPA Projects
Cary Vault Shelving (Art. 4 (d) STM)
Special Town Meeting appropriated $60,000 under Article 4(d) for shelving for the main
vault in the Cary Memorial Building in furtherance of its rehabilitation for its intended
use. A new Kardex Shelving System was installed and there remains $1,000 in unspent
funds which will be used for additional minor shelving costs anticipated to be incurred in
spring of 2015.
Completed FY 2007 Projects: Amount Appropriated/Amount Spent
1. Art. 25 Open Space and Recreation Plan. $20,000/$20,000
2. Art. 28 (c) ATM Fire Station/Bedford Street Renovations. $100,000/ $100,000
3. Art. 28 (g) ATM Police Station - Interior Renovations. $100,000/$100,000
4. Art. 28 (i) ATM Cary Memorial Building Vault Climate Control.
$60,000/$56,437
5. Art. 4 (b) STM Hancock-Clarke House Pre-Restoration Project(Historic Structure
Report, Building Usage Study, Accessibility Evaluation and Construction
Specifications). $25,000/$25,000
6. Art. 4 (c) STM Lexington Depot—Elevator Project. $44,000/$44,000
NOTE:All unspent project funds are returned to the "bucket"from which they were
originally appropriated.
52
CPF ACCOUNT BALANCES
2015 Annual Town Meeting
APPROPRIATED TO DATE
(by category as of March 1, 2015)
CATEGORY
Community Housing' $7,797,857
Historic Resources $33,983,629
Open Space' $13,932,015
Recreational Resources $4,202,392
TOTAL $59,915,893
Administrative Expenses $1,030,000
TOTAL APPROPRIATIONS TO DATE $60,945,893
AVAILABLE FOR APPROPRIATION at ANNUAL
TOWN MEETING, MARCH 2015
AVAILABLE BALANCES
Community Housing Reserve $8,102
Historic Resources Reserve $118,186
Open Space Reserve $769,561
Unbudgeted Reserve2 $146,930
Undesignated Fund Balance $1,989,237
TOTAL $3,032,016'
ESTIMATED REVENUES FY 2016
Property Surcharge $4,166,000
State Match (est. at 23%) $867,000
Investment Income $15,000
TOTAL $5,048,000
TOTAL ESTIMATED CPF FUNDS
AVAILABLE FOR FY 16 $8,080,016
1 Includes$250,502 Community Housing and$4,068,498 Open
Space allocated from Busa Property purchase
2
If this balance is unspent as of 6/30/15 at the close of the fiscal year, it
will become part of the year-end surplus and will be available for
appropriation in FY16 as a portion of the Undesignated Fund Balance
calculated as of 7/1/15.
53
FY16 CPA PROJECT COSTS AND SUMMARY
SPECIAL TOWN MEETING,Article 4 VOTE AMOUNT
HISTORIC RESOURCES
Art. 4 Cary Memorial Building Sidewalk Enhancement 9-0 $194,200
Sub Total $194,200
ANNUAL TOWN MEETING-Article 8
OPEN SPACE
Art. 8(a) Conservation Meadow Preservation Program 9-0 $26,400
Subtotal $26,400
HISTORIC RESOURCES
Art. 8(b) Parker's Revenge Site Restoration 8-0-1 $36,790
Art. 8(c) First Parish Church Rest. Historic Structure Report 6-0-3 $40,000
Art. 8(d) Cary Memorial Building Records Center Shelving 8-1 $75,398
Art. 8(e) Battle Green Streetscape Improvements 9-0 $140,000
Art. 8(f) Community Center Sidewalk Design 6-2-1 $50,000
Art. 8(g) Cary Memorial Building Sidewalk Enhancement I.P.
Art. 8(h) Community Center Pres. Restriction Endowment 9-0 $25,000
Sub Total $367,188
RECREATION
Art. 8(i) Park and Playground Improvements 9-0 $68,000
Art. 8(j) Park Improvements -Athletic Fields 9-0 $85,000
Art. 8(k) Park and Playground ADA Accessibility Study 9-0 $78,000
Art. 8(1) Park Improvements - Hard Court Surfacing 9-0 $55,000
Art. 8(m) Lincoln Park Field Improvements- Phase 3 9-0 $220,000
Art. 8(n) Minuteman Bikeway Culvert Rehabilitation 9-0 $290,000
Art. 8(o) Grain Mill Alley Design Funds 6-3 $18,000
Art. 8(p) Minuteman Bikeway Wayfinding Signs 9-0 $39,000
Art. 8(q) Lower Vine Brook Paved Rec. Path Reconstruction 9-0 $369,813
Sub Total $1,222,813
Total ATM Projects Art. 8(a-co. $1,616,401
Art. 8(r) DEBT SERVICE 8-1 $2,417,200
Art. 8(s) ADMINISTRATIVE BUDGET 9-0 $150,000
Sub Total $2,567,200
ANNUAL TOWN MEETING-Article 9
OPEN SPACE AND AFFORDABLE HOUSING
Art. 9 Property Purchase-241 Grove Street 7-1 $618,000
ANNUAL TOWN MEETING -Article 30
Art. 30 Supplemental Appropriation FY2015 Debt Service $1,000,960
TOTAL FY16 COSTS for Article 4 of STM and $5,996,761
Articles 8(a-s), 9 and 30 of ATM
54
SUMMARY
FINANCING SOURCES
AVAILABLE CASH BALANCES $3,032,016
ESTIMATED FY16 REVENUE $5,048,000
TOTAL AVAILABLE FOR FY16, $8,080,016'
FY16 COSTS (Special Town Meeting and Annual Town Meeting)
PROJECT COSTS TO BE TAKEN FROM CPF CASH $2,428,601
ADMINISTRATIVE EXPENSES AND DEBT SERVICE $3,568,160
TOTAL $5,996,761
NET BALANCE (Available for FY17) $2,083,255
55