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HomeMy WebLinkAbout2014-10-07-SC-PMRS-min 2014-10-07-SC-PMRS-MIN LEXINGTON SCHOOL COMMITTEEÈS POLICY SUBCOMMITTEE MINUTES Tuesday, October 7, 2014 7:00 p.m. SelectmanÈs Meeting Room Town Offices Building 1625 Massachusetts Avenue Approved Minutes The meeting was attended by: Jessie Steigerwald, Judy Crocker The meeting was called to order at 7:00 p.m. Discussion Topics: 1. Policy Manual Subcommittee Minutes Minutes from September 23, 2014 and September 29, 2014 were presented by Judy Crocker. The minutes were reviewed and were approved. 2. Discussion of Section A à AD Mission Statement Dr. Ash has identified three staff members to work on the draft mission statement. Two School Committee members will work on this. 3. Discussion of Section G à GBGB à Feedback from Mr. Harris Ms. Crocker has assembled an updated version of GBGB based on feedback from Dr. Ash and Mr. Harris. The next steps will be to circulate to Paul Ash for further review. 4.Update on overall process Jessie Steigerwald will be meeting with Jim Hardy at MASCÈs Boston office tomorrow, 10.8.14 and hopes to provide all edits collected to date. If possible, she has asked for the marked-up versions of C & D to arrive on Friday so that all School Committee members have them for review in anticipation of the 10.23.14 School Committee meeting which will be dedicated to policy review. At that point, we will be 1/3 of the way through the policies. The Policy Manual Subcommittee has completed the initial review of all sections through I, and have three remaining sections. Each set of policies requires multiple reviews, but we are currently on target to complete the full review according to the School CommitteeÈs goal for 2014-2015. a. Making sure Sections A à B move forward with edits to Jim Hardy Jessie Steigerwald will meet with Jim Hardy at the MASC Boston office on 10.8.14. A brief discussion took place to make sure that all edits received to date are in order. Three policies from Section A were set aside were: à Current policy has been shared with the Site-Based School Site-Based School Council Policy Roundtable members for feedback. The current policy includes mention of a Steering Committee that does not exist in practice à and has not existed for at least five years, possibly longer. One possibility is to capture the new Roundtable and Convener structure. There are other options, including re-instituting the Steering Committee. The conveners will provide initial feedback on the policy and the best way to gain input from all SBSC members. à Waiting for edits from Norman Cohen who is making sure our policy reflects Vacancy Policy LexingtonÈs specific practice for filling a vacancy on the School Committee ÃDiscussed #2 above Mission Statement b.Checking on incorporation of edits to Sections C and D with Jim Hardy Jessie will work with Mr. Hardy tomorrow. c.Update from Dr. Ash on administration feedback for Sections E and F Jessie Steigerwald updated Judy Crocker on SuperintendentÈs feedback. d.Status on G and H edits Jessie Steigerwald updated Judy Crocker on SuperintendentÈs feedback. e.Status on Section I Ãinput from Dr. Ash No input received. Dr. Ash has section I. Policy Manual Review à Process Information The Policy Subcommittee is actively engaged in reviewing all School Committee policies in consultation with the Massachusetts Association of School Committees. Each section of the manual will pass through three stages: 1.Review by the Policy Subcommittee 2.Presentation to, and review by the full School Committee 3.Approval in form by the School Committee The School Committee intends to complete this policy manual review process by June 2015, at which time all sections will be formally adopted by a vote of the full School Committee. Thereafter, one third of the manual will be reviewed each year to keep the manual updated.