The URL can be used to link to this page

Home My WebLink About2015-02-11-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – FEBRUARY 11, 2015 MINUTES 1.ROLL CALL The meeting was called to order by Vice Chairman, Nicholas Santosuosso at 6:15 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Leo P. McSweeney Steve Keane Weidong Wang Robert D. Peters Melinda Walker 2.PUBLIC COMMENT Marcia Owens from Countryside Village presented the Board with a letter signed by residents to publicly acknowledge and thank Mike for the tremendous snow removal job he has done at Countryside Village. He has gone above and beyond this snow season. Dan McCabe from Greeley Village is in the process off doing a resident letter for both Ted and Bill for doing a great job this season also. The Board and Steve thanked both villages for their kind words regarding the snow removal. 3.MINUTES Approval of Minutes of Regular Meeting of January 14, 2015 Upon motion Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Minutes of the Regular Meeting of January 14, 2015, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Robert D. Peters Melinda Walker 4. BILLS & CHECKS Approval of Bills and Checks paid in January 2015 January 2015 667-C/705-2 Check Numbers 7181 through 7184 REVOLVING FUND Check Numbers 13033 through 13077 067-1 & 3 Check Numbers 4221 and 4222 689-C MANAGEMENT Check Number 2205 BEDFORD STREET Check Number 1189 MRVP VOUCHER Check Numbers 2942, 2943 and 2946 SECTION 8 Check Numbers 17027 through 17055 Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for January 2015. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker 5.EXECUTIVE DIRECTOR’S REPORT A.LHA and Parker Financials/2015 Budget The LHA budget was approved retroactive to 7/1/14. The Board was given copies of the January Financials. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to accept January Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker The Board reviewed the December Parker Financials and the 2015 Budget. The budget approval will be voted on at the Annual meeting which is scheduled next week. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to accept the 2015 Parker budget as presented. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker 2 B.Change orders, low bid approval, Project Updates: Greeley: front doors, new units, wall heaters. Vynebrooke: roof, siding, doors. Mass Ave: Home Funds The Greeley Village door project is running slightly behind schedule due to the weather. The mock up for the relocation of the fire alarm was done. This requires a change order in the amount of $7,333.92 from Easton Electronics to relocate the fire alarm at each building door of Greeley Village. The funding will be reviewed to determine if there is any excess for exterior lighting. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve change order #3 for Easton Electronics in the amount of $7,333.92 to relocate the fire alarm at each building door of Greeley Village. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker The sub bids for the Greeley Village new units project are due 2/19/15. The bids have been received for the Greeley Village 100 new wall heaters. The low bidder is Sanibel Electrical Company in the amount of $34,900.00. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to award the 100 wall heater replacement project to the low bidder Sanibel Electrical Company in the amount of $34,900.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker The waste line jetting project is still underway. It has been delayed due to the weather. Buildings 1-12 have been completed. Steve will update at the next Board meeting. The bids for the Vynebrooke Village HILAPP project have been reviewed. The apparent low bidder is Vareika Construction Inc. in the amount of $596,700.00. The architect has completed the reference checks and has submitted a letter of approval. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to award the Vynebrooke Village HILAPP contract to the apparent low bidder Vareika Construction, Inc. in the amount of $596,700.00 contingent on DHCD 3 approval. The roll call vote was as follows. YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker There has been a turnover of residents at 561 Mass Ave. Because of this change, they have requested a roll in shower, instead of a bath tub, for a new tenant as a roll in shower would be more adequate for him. Regional Housing Services has applied for an additional $21,500.00 to supplement the Home Funds budget. The additional $4,400.00 for the roll in shower can be used from the reserves in our budget. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to accept change order #1 on the amount of $4,400.00 from the LHA budget reserves as partial funding for a roll in shower at 561 Mass Ave. The roll call vote was as follows. YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker C.No Smoking Policy update The No Smoking Policy is set to go into effect on 4/1/15. Residents were given a copy of the lease addendum to sign with their 2015 recertification. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to finalize the No Smoking Policy as of 4/1/15. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker D.DHCD required computer and website updates Intellibeam is almost complete with the computer, website and phone upgrades. DHCD funded $5,000.00 for this and LHA funded the additional $1,000.00. E.CPA funded projects update Leo requested that LHA send a letter to the CPC for project updates. This letter went to Chairman Marilyn Fenollosa. The projects include Vynebrooke Water Remediation and HILLAP and Greeley new units and doors. 4 F.Snow storm updates As discussed earlier, the maintenance staff is doing a tremendous job with the snow this year. Steve is also very pleased with the Vynebrooke Village snow contractor Barnard Landscaping as they are doing a great job also. LHA opted to pay a set price for the season, instead of by the inch, so we are well ahead of the game this year! G.DHCD Centralized Wait List LHA, along with 5 other housing authorities, has been asked to be part of the pilot program to set up the DHCD Centralized wait list. This will be very similar to the Section 8 Centralized wait list. In the next month, DHCD will be coming to LHA for a few hours each week to work with Carol and Steve implementing the list. H.RFQ approval for federal bath renovations The Procurement Committee reviewed the 3 RFQ’s received for Architectural Services for selective federal bathtub replacements. Based on the technical evaluation, the percentages scored were: Garafalo Design Associates, Inc. 100% Richard Alvord Architects 100% Leonardi Aray Architects 45% (due to no response of references and mandatory debarred form missing) The fee proposal schedule submitted was as follows: Garafalo Design Associates, Inc. $11,500.00 Richard Alvord Architects $8,350.00 Leonardi Aray Architects $11,775.00 The Procurement Committee voted to recommend to award the contract to Richard Alvord Architects upon Board approval. LHA has worked with this firm on many projects and has been very satisfied. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to award the Architectural Services contract for selective federal bathroom replacements to Richard Alvord Architects in the amount of $8,350.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo. P. McSweeney Weidong Wang Robert D. Peters Melinda Walker I.Maintenance staff training The maintenance staff will be attending the annual blood borne pathogen training next week. 5 6.UNFINISHED BUSINESS 7.NEW BUSINESS 8. ADJOURNMENT 7:25 P.M. A true copy attest……………………… Stephen Keane, Executive Director 6