HomeMy WebLinkAbout2014-06-19-CAC-min
Town of Lexington
Communications Advisory Committee
Minutes of the Meeting of June 19, 2014
Call to order.
CAC Chair Ken Pogran called the meeting to order at 6:35 PM in the Parker Room,
Town Hall.
Present: CAC Members: Ken Pogran, Chair; Dorinda Goodman; Linda Roemer ;Smita Desai; Frank Cai;
Maria Kieslich; David Becker; Nick Lauriat, and David Buczkowski.
Others: Florence DelSanto (LexMedia), Tim Counihan (LexMedia)
1. There were no carrier reports.
2. There was no Selectman’s report, Joe Pato could not attend.
3. Chairman’s report
a.CAC input to Selectmen’s Annual Goal Setting
Ken submitted wireless suggestions including Wi-Fi proposal to board of Selectmen
This served as the town goal “setting contribution” from the Committee.
b.Committee reappointments due in September
Goodman, Iverson, Lauriat, Xiao are due for reappointment. They will let Ken know by
September whether they want to continue serving on the Committee.
c.Working group assignments
Discuss CAC subcommittee assignment. Wireless review may need more members
involved.
d.2014-2015 meeting schedule
rd
The Committee will continue to meet on the 3 Thursday of each month next year. Room
has been reserved. No school vacation conflicts on these meeting days.
4.LexMedia update
a)Backup server is fully operational.
b)RCN continues to make efforts to repair RCN HD channel.
c)Audio in Cary Hall for last town meeting was unsatisfactory. Florence checked and it will
be part of the Cary Hall renovation.
5.LexMedia contract renewal
a)Performance evaluation progress
Ken combined the changes on drafts from the working group and handed out copies at
the meeting. Maria explained the document to members. It will be forwarded to the Town
for contract renewal. Maria answered some questions about the capital plan, and
reporting/review plan. Ken distributed the capital plan document also. Members
discussed the LexMedia reporting and review process.
The new review process for LexMedia has been proposed as follows: when the working
group submits the review draft to CAC, it will also submit to LexMedia for review.
LexMedia will attend the next CAC meeting and answer questions about the review draft.
Then, at the subsequent CAC meeting, the final review will be completed.
Ken suggested modifications based on discussion , and the Committee approved as
amended. The performance review process had been approved by the Committee.
b)Remaining contract renewal issues
Draft has been distributed to members. Maria has some concerns on when the Town shall
be involved on this contract renew process. She suggests submitting this to Town along
with questions.
The standard process for contract renewal was discussed. Ken has contacted the
Selectmen, and the Town will decide based on our report.
The Committee discussed changes to the original contract draft.
i)Quarterly/annual Report. Standardize the format and only need data in one
format, either in Table or in graphic form, but not both, to reduce the
LexMedia workload.
ii)Training.
iii)Town coordinator with LexMedia.
iv)Meeting coverage. No additional required government meetings.
v)Equipments. Inventory lists.
vi)Annual report. Non cable distribution, Expansion of services.
vii)Next contract renewal dates.
The Committee voted and approved the amendment for the existing contract, which will
be submitted to the Town Manager.
c)Budget
LexMedia has submitted the business plan per CAC requests.
LexMedia does not need more capital for projected equipment needs for the three years,
and no increase.
Funds for operations will increase forty thousand dollars for the first year, and then be
subject to cost of living adjustments.
The members discussed sustainability for any capital increase from LexMedia because of
new projects such as Cary Hall. As a further step, members discussed what CAC policy
should be about using PEG funding.
Linda suggested Ken write a memo to recommend approval of the numbers provided by
LexMedia. Ken read the pre-prepared draft for submission to the Town, and the
Committee approved the draft. No further discussions.
The Committee discussed the breakdown of expenses report received from LexMedia.
6.Comcast negotiations
d)Review of renewal license agreement changes in terms.
e)Dave distributed the draft to members and asked for vote of confidence from members
and to see if satisfaction to send along to town.
f)CAC voted and approved the Comcast contract as discussed, and send the draft to Town.
g)The Committee thanked the negotiation subcommittee for their excellent work. It is a
tough job to negotiate with service providers.
7.Town IT updates
Dorinda expressed that she was frustrated with Fiber installer.
8.Internet and data security
The Committee discussed temporary credit card security mechanisms and inconvenience
brought by the security mechanism.
9.There was no new wireless report.
10.Complaints. No complaints were reported. Frank Cai will handle customer complaints for August and
Maria Kieslich for July.
11.No new business was proposed.
12.Reviewed and votedto approve minutes, May 15 meeting.
13.The meeting was adjourned at 8:15 p.m.
Respectfully submitted,
Frank Cai