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Home My WebLink About2014-12-17-REC-min.attach LINCOLN PARK SUB-COMMITTEE Minutes—October 27, 2014 Committee members present—David Williams, Chairman, Cindy Kuechle,Brian Kelley, Lynne Wilson, Joanne Shorter Others present Wesley Wirth, Landscape Architect The Chairman opened the meeting at 7.30 The minutes of September 4 were approved as written. • Fall plantings look beautiful. • The bathroom sign/plaque is being re-done It will be here soon. • Brian will follow up with the Lion's club for reimbursement. • David highly recommends the book"Parks,Plants and People"by Lynden B Miller. • We need a handyman. David to contact John Miller. • The meadow will be mowed. • Wesley believes we should continue to add new plantings to replenish what we have and to increase the density • Is there a place for volunteers? Could we tap into community service requirement at the high school/middle school? Interested in getting help with beautification projects Can we plan a one-off project or regular maintenance? Maybe Minuteman Tech? Boy Scouts? We need to plan exciting projects if we want volunteers • Advocac — Should we create a"friend group"to support our work? ® Fundin —There is interest in looking for funds to support the development of the "granite forest" Options discussed include using CPC money • Idea was floated to invite the Arts Council to the next meeting to talk about supporting the sculpture garden/granite forest. • Wesley thinks partnering with a poet or connecting the granite forest to a literary vision would be very successful and unique The next meeting will be December 9, 2014 at 7.30 pm. The meeting was adjourned at 9-QO Respectfully submitted, Cindy Kuechle i `w5 MORhi . cis` 1775 4/G nF P 1 APPIL; `4".kiNGTls I: To Carl Valente, Town Manager From Linda Crew Vine,Deputy Town Manager Subject: Re-Organization Model for the Lexington Community Center Date December 10, 2014 i Background. The ad hoc Community Center Advisory Committee (ahCCAC)through its Governance 1 working group was tasked with the responsibility to recommend a governance structure for the new community center In October, the working group finalized their report which was accepted by the ahCCAC and presented formally to the Town Manager As a result of this report you asked staff to propose an oversight and staffing structure for the Lexington Community Center, which was anticipated to open in May 2015 Process The following are the steps taken to date and what we recommend going forward to finalize this re-organization. 1 Discussed options and solicited feedback from Recreation and Human Services staff. 2 Discussed re-organization options with the key stakeholders and asked for their feedback. This included discussions with the ad hoe Community Center Advisory Committee, chairs of Council on Aging and Recreation Committees. Meeting pending with Human Services Committee. 3 Provide recommendations to the Board of Selectmen on 12/15/2014 and ask for their consideration to re-organize Recreation and Human Services per Section 9 (b) of the Selectmen-Town Manager Act,which requires that the Selectmen approve any proposed department re-organizations Specifically,under this re-organization, we will move most community-based programs from Human Services to Recreation and with that change a staff position will also move to support this change and to increase programming to youth. Additionally, a 17 5 hour per week clerical position will move to help with the shared customer service desk at the new community center 4 If the re-organization is approved by the Board of Selectmen, including the addition of two new staff, we should begin the process of developing the position descriptions and advertise for the Community Center Director and Program Coordinator in February 2015 and the Office Manager in May 2015 5 Finalize discussions with Finance regarding the funding structure and budgeting sufficient funds to cover evening and weekend staff hours as we plan for the phased opening Continue the work with Recreation and Human Services to transition program staff elements to their respective departments for inclusion in the FY 16 Budget by 1/2015 6 Meet with department staff to discuss the re-organization and address their questions or concerns Attachments: O Executive Summary from the Governance Working Group o Functional re-organization structure for Recreation and Human Services ® Program Design 2 Attachment 1 Governance/Operations Sub-Committee Recommendations to ahCCAC October 3, 2014 Governance We recognize that the implementation of the proposed Governance Model for the operation of the new Lexington Community Center (LexCC) is a developmental process It will be influenced by administrative changes as well as changes in staffing due to attrition. As we move to the opening of the LexCC, it will be important to allow for flexibility and change dependent on the developmental situation, With this in mind, we recommend. Staffing ® The hiring of a Community Center Director be considered a priority Preferably this person will be in place before the official opening of LexCC This will be essential for a smooth start-up and functioning of the LexCC ® Administrative Support and Operations/Program Manager responsibilities will evolve as the center begins to function. Filling of these positions will be influenced by needs identified by the LexCC Director, internal staffing changes and attrition. Still needing to be addressed is staffing for early morning/evening/weekend activities LexCC Advisory Committee ® This committee will be m place at the opening of the Center It will be appointed by the Town Manager/BOS • Composition of the Committee will include representation from the present ahCCAC as well as additional members as outlined above ® The members of the LexCC Executive Committee will be selected by the Advisory Committee Policies and Procedures The Town of Lexington existing policies and procedures as outlined m the working list will be tailored to the needs of the LexCC Additional identified policies specific to the LexCC will be developed before the opening of the LexCC As stated before, a set of policies and procedures will evolve as we gain experience 3 V PROPOSED Community Center Organizational Chart Town Manager ® ,m ® Recreation Committee Department of Recreation 8 Community Programs Council on Aging ® ® ® Library Director Active Recreation Programs Community Programs Focus on Ftiness and Health Promotion Focus on Leisure opportunities for so- Golf,Swimming, Ping Pong,Tennis, cial, emotional,cognitive and wellness Track&Field,Skateboarding, Dance, needs. Family Movie Night, Quilting, Youth&Adult Sports Leagues robotics,chess, Scrabble, Mah Jonng, Youth Sports Clinics, Summer Camps, Senior Movie Night, Billards Senior Ski Programs, Basketball, Tai Chi, Yo- League, Drop in programs adapted ga, Nordic Pole Walking 60+Fitness, programs, bingo,youth programs etc. Etc. Proposed Staffing for Department of Recreation & Community Programs (Monday—Saturday) Existing Staff' • Director of Recreation & Community Programs e Assistant Director of Recreation (includes senior active programs) e Recreation Supervisor • Administrative Assistant o Municipal Clerks(1.35) New Positions • Community Center Director(includes senior leisure programs) ® Office Manager e Program Coordinator(transfer from Human Services, includes youth and family programs) 4 • Municipal Clerk(1.25) (transfer 5 from Human Services) • Additional special event staff as needed • Evening Supervisor(75) (7----- Cary Memorial Library Human Services Nutrition&Health Residents Programs -Topical Transportation p •Veterans Programs Programs -Evidence Based Programs Community Center Programs Schools Lexington Community i Recreation Education -Active Programs -LABS Special Community Based Needs \\,Programs Community Groups -Field&Garden Club League of Women Voters -Art&Cultural Council 5 -(ElAutt. e\trigton, filia5Sacouvtts A • OFFIQ6 OP SELECTMEN JOSEPH N.PATO CHAIRMAN PETER al KELLEY NURMFN P COHEN TEL.(781)898-45.88 MICNIE1 LE I. ClecoLo October 30, 201.4 FAY (761)863-9488 Charles N Strickland III,.Ph 66 ABG/CEI Hanscom Al B MA 01731 Oa 67110d. f_ f, 121 De-ai Mr 'Strickland lam respundmg to your letter of September 30,2014 regarding the potential for installing a solar PV system at various sites at Hanscom. In general, [le Lexington Board of Selectmen is suppOrtive of this type of teller'able energy source We-are currently in the process of Installing FV on numerous Town and School buildings and.evaluating PV for our closed landfill on artwelhAvenue. It appears that.four of the proposed sites (2 3, 4 and 10) fall within the Town of Lexington_ Our comments are e• Site 10 Closed Landfill Site This site is within the 100 year floodplain system for the Shawsheen River As such, thel own of Lexington would expect to participate in the federal environmental review process to ensure the integrity of the closed landfill and not impact the protected wetlands-resource areas. • Sites 2 and 4--Existing Parking T.ots Currently these are impervious surfa,es and solar PV will not result in an nerease in stormater runoff rates and volumes- We havt.,no spectfic concerns with these locations. • Sites 3,10 and a portion of I —Undeveloped Sites 'The fown v ould be interested in seeing the pre and post drainage analysis for peak rate of runoff for 2, 10 and 100 year 24 hour storm events and 1 year'volume for all three sites so that the impact from the increase in stormwater runoff rates and volumes ean be fully evaluated to determine if any adverse impacts will result in Lexington from the installation of the PV systems • Financial Arrangement: in your letter you explain that should fla.nscom proceed wall this plan, the land would be leased to a private entity that will develop and maintain the.PV system:. We would like to-understand this arrangement in more detail Under certain circumstances the Massachusetts Department of Revenue has determined that a PV system,but not the land it occupies, as subject to property takes 1625 MASSACHUSETTS,AVENUE LEXINGTON MASSACHUSETTS 02420 e-mail se}ectmen@lexingt6rme,onv