HomeMy WebLinkAbout2014-12-10-TOUR2-Antony-min
Approved 1/21/2015
Minutes for Antony Working Group meeting of the Lexington Tourism Committee on December 10, 2014
Meeting began at 7:10 PM --- adjourned at 9:00 PM
Present at meeting: Dawn McKenna, Kerry Brandin, Kitty Galaitsis, Tony Galaitsis, Sandy Gasbarro, Colin Godfrey, Marie-
Tristan Rago, Maureen Poole
Documents available for review:
Minutes of November 19, 2014
Minutes of June 11, 2014
Minutes of April 10, 2014
Copy of trees sales order, Seasons Four, sold to Town of Lexington
Lexington-Antony Sister C
Town of Lexington, Tourism Committee, Antony Working Group members, as of December 10, 2014, Quorum Members
Antony Fundraising Goals 2015 sheet
Antony Working Group Meeting Schedule --- November 2014-June 2015
Financial Update:
a)Tree invoice clarification --- Dawn reported that the Seasons Four trees sales order presented shows the correct
amount of $7490.00
b)--- no changes, no new income or expense items. (Note: Dawn indicated that Marie-Tristan
is contributing a new donation from the Rago family.)
Minutes:
a)Clarification on how to handle if disagreements on minutes contents --- when recording current minutes, we
record different understandings, if they cannot be resolved.
b)Minutes of April 10, 2014 ---Correction to show correct spelling of Emmanuelle Marchand, thanks to Marie-
Tristan. (Under Events, part d) of April 10, 2014.) Discussion centered on clarification regarding a particular
sentence under Financial Report. All agreed that the sen
present agreed that Tony should focus his work on the budget for the time going forward, rather than going
ril 10,
2014 were then approved as corrected, unanimously.
As additional discussion began about the role of Treasurer . . . it was decided, given time constraints, that we
would take up a clarification of that role at the next meeting.
Ideas on the table, for later: what is
--- what is reasonable and helpful for future planning, since there is no requirement to double-check
end-of-year balances that have already been verified by the town --- would a detailed financial report, noting
specifics, assist in improving our collective planning regarding income and expenses in the future ---
--- what have been the results and what
can be learned from those past endeavors.
c)June 11, 2014 --- Under section titled French Language Marketingtour guides, the fourth paragraph will keep
the first sentence and strike the second sentence. Upon motion duly made and seconded it was voted to
th
unanimously approve the June 11 minutes as amended.
d)November 19, 2014 ---
Emmanuelle DuFour- Under Documents
available for review, correction in line 8: 11/29/2014 changed to 11/19/2014. Not necessary to identify person
Minutes of
November 5, 2014 were unanimously approved as amended
Under Antony Park Update, a) Project Overview and
Review --- Dawn reported that DPW will Under b)
Approved 1/21/2015
Financial Summary ---
ll be reviewed and worked on
Upon motion duly made and seconded, the November 19, 2014 minutes were approved
as corrected.
Programs:
a)Holiday Party --- all should respond directly to the Gamotas.
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b)Voyages en Francophonie 3/14 --- this event is scheduled for March 14, 2015. Question was raised about
why Francophonie is continually on Antony Group meeting agendas. Reason given is that having it on the
agenda allows us to have a discussion at the meeting, if any new information/plans become available that
we wish to consider. If not on the agenda, we would have to wait until our next meeting to discuss anything
about Voyages.
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c)A French A Faire not yet scheduled --- decision deferred until January 8. We discussed modifying the
concept of AFAF this year, having more of a social affair, without the fundraising aspect of an auction. In the
past, liquor, entertainment and printing cost about $1000. We took in about $2500 in ticket sales. Any
proceeds would still go to the Park. Kitty was willing to co-chair, if someone else steps up also.
Antony Park Update:
a)14 trees have been planted. Under a new contract, work will start as soon as we have nice weather, possibly in
March.
b)Future phases --- Dawn will check on when it will be time to plant, in spring --- as related to stone scape and
steps.
c)Fundraising goals for 2014-2015 --- We have $18,000. We need an additional $12,000 to complete Phases II and
III. Additional money will be needed for etching on flat stones and the public art component. $25,000 was
suggested as a possible goal for 2014-1015. A minimum of $5000 would be required to set up a Maintenance
Fund through the Trustees of Public Trust.
Respectfully submitted, Maureen Poole