HomeMy WebLinkAbout2015-01-26 BOSPacket-releasedSELECTMEN'S MEETING
Monday, January 26, 2015
Selectmen Meeting Room
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker
is limited to 3 minutes for comment. Members of the Board will neither comment nor respond,
other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's
Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in
managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Grant of Location - Comcast - Meriam Street 7:00 p.m.
2. Working Group of Appropriation Committee and Tax Deferral and
Exemption Study Committee Findings (20 min.)
3. Request for Special Town Meeting for School Projects 7:25 PM
4. Discussion of Appointed Committee's Compliance with Open
Meeting Law Minutes Posting Requirements
7:40 PM
5. Hartwell Solar Financial Analysis and Project Variant Selection 7:50 PM
6. FY2016 Budget Discussion 8:20 PM
7. Authorize Town Manager to Execute Fairview Local Initiative Project 8:40 PM
8. Approve Weapons Policy 8:45 PM
9. Vote to Sign the 2015 Special Town Meetings and Annual Town
Meeting Warrants and Discuss Article Presentations
8:50 PM
10. Selectmen Committee Appointments 900 PM
1. Historic Districts Commission
2. Human Rights Committee
3. Tree Committee
CONSENT AGENDA
1. Water and Sewer Commitments and Adjustments 9:05 PM
2. Approve Request for Water and Sewer Deferral 9:05 PM
3. Approve One-Day Liquor - LABB Collaborative 9:05 PM
4. Approve One-Day Liquor License - Sacred Heart 9:05 PM
5. Vote to Set the Bond for the Town Clerk 9:05 pm
EXECUTIVE SESSION
ADJOURN
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.1
AGENDA ITEM TITLE:
Grant of Location - Comcast - Meriam Street
SUMMARY:
The Department of Public Works/Engineering has reviewed the petition, plan and orders for a Grant of
Location for conduit to be installed, owned and used by Comcast. The work consists of excavating and
installing a conduit for underground cable beginning at Utility Pole #65/4 approximately 330 feet
northeasterly from Massachusetts Avenue on Meriam Street and continuing southwesterly
approximately 190 feet to an existing stubbed conduit from Depot Place. This work is to service
multiple tenants at #1833 to #1853 Massachusetts Avenue. Abutters have been notified. Prior to
excavation, Comcast will be required to obtain a Street OPening Permit and adjere to any and all
conditions imposed. Since this petition appears to be in order, we recommend that approval be granted.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the petition of Comcast to lay, install and maintain underground conduit on Meriam
Street from existing pole to an existing stub at Depot Place approximately 200+ feet.
FOLLOW-UP:
Engineering Division
APPROXIMATE TIME ON AGENDA:
7:00 p.m.
ATTACHMENTS:
Description Type
Grant of Location - Meriam Street - Comcast Backup Material
ORDER FOR LOCATION FOR CONDUITS AND HANHOLES
Town of Lexington
WHEREAS, COMCAST of MASSACHUSETTS has petitioned for permission to construct an underground
4” conduit for service to #1843 Mass Avenue under the public way or ways of the Town thereinafter specified,
and notice has been given and a hearing held on said petition as provided by law.
It is ordered that COMCAST of MASSACHUSETTS be and is hereby granted permission to construct and a
location for, such a line of conduit with the necessary wires and cables therein under the following public way
or ways of said Town:
Meriam Street: Beginning at utility pole #65/4, approx. 330 feet northeasterly from Mass Avenue, on Meriam
Street and continuing Southwesterly, approx. 190 feet, to an existing stubbed conduit from Depot Place.
All construction work under this order shall be in accordance with the following conditions:
1. Conduits and necessary wires shall be located as shown on the plan made by Dewsnap Engineering Associates
LLP and dated: December 19, 2014 on file with said petition.
2. Said Company shall comply with the requirements of existing by-laws and such as may hereafter be
adopted governing the construction and maintenance of the 4 inch conduit.
3. All work shall be done to the satisfaction of the Board of Selectmen or such officer or officers as it may
appoint to supervise the work.
1._______________________________________
2._______________________________________ Board of Selectmen
3._______________________________________ the Town of
4._______________________________________ Lexington
5._______________________________________
CERTIFICATE
We hereby certify that the foregoing Order was adopted after due notice and a public hearing as prescribed by
Section 22 of chapter 166 of the General Laws (Ter. Ed.), and any additions thereto or amendments thereof, to
wit:-after written notice of the time and place of the hearing mailed at least seven days prior to the date of the
hearing by the Selectmen to all owners of real estate abutting upon that part of the way or ways upon, along or
across which the line is to be constructed under said Order, as determined by the last preceding assessment for
taxation, and a public hearing held on the _________ day
of _______________ 2015 at ________________________________ in said Town.
1._______________________________________
2._______________________________________ Board of Selectmen
3._______________________________________ the Town of
4._______________________________________ Lexington
5._______________________________________
Certificate
I hereby certify that the forgoing are true copies of the Order of the board of Selectmen of the Town of
Lexington, Massachusetts, duly adopted on the _____day of____________, 2015 and recorded with the records
of location Orders of said Town, Book___, Page____ and of the certificate of notice of hearing thereon required
by Section 22 of Chapter 166 of the General Laws (Ter.Ed.) and any additions thereto or amendments thereof,
as the same appear of record.
ATTEST:_________________________________________________
Clerk of the Town of Lexington, Massachusetts
NOTICE TO ABUTTERS
January 5, 2015
In conformity with the requirements of Section 22 of Chapter 166 of the General
Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the
Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of
Lexington, Massachusetts, on Monday, January 26th at 7:00 p.m., upon the
following petition of Comcast for permission to construct and locations for a line
of conduits and manholes with the necessary wires and cables therein under the
following public way of said Town:
Meriam Street:
Install a conduit for underground cable beginning at Utility Pole
#65/4 approximately 330 feet northeasterly from Mass Avenue on
Meriam Street and continuing southwesterly approximately 190 feet
to an existing stubbed conduit at Depot Place.
By: Tricia Malatesta
Engineering Aide
Department of Public Works/Engineering
Please direct inquiries to the Comcast Networks Representative:
Eugene_Looney@cable.comcast.com
Copies to:
Comcast
55 Concord St.
N. Reading, MA 01864
QUIGLEY JOSEPH J IV & QUIGLEY
CLAUDIA J
3 OAKLAND STREET
LEXINGTON, MA 02420
PARISH OF THE CH OF REDEEMER
6 MERIAM ST
LEXINGTON, MA 02420
DEPOT REALTY TRUST MOHAMMED AK
P O BOX 724
WINCHESTER, MA 01890
SACCO ROBERT F TRS/ROBERT F
SACCO 2012 T SACCO JUDITH L
TRS/JUDITH L SACCO 2012 T
15 MERIAM ST
LEXINGTON, MA 02420
THE GIROUX BUILDING LIMITED PA
GDB CORPORATION
2 CREST CIRCLE
LEXINGTON, MA 02421
TIAMPO JANET M
1 OAKLAND ST
LEXINGTON, MA 02420
LEXINGTON HISTORICAL SOCIETY
13 DEPOT SQ
LEXINGTON, MA 02420
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Vicki Blier
ITEM NUMBER:
I.2
AGENDA ITEM TITLE:
Working Group of Appropriation Committee and Tax Deferral and Exemption Study Committee
Findings (20 min.)
SUMMARY:
The Working Group will present a status report on its investigation into the residential exemption and
on the Sudbury means tested senior citizen property tax exemption.
Information will be sent to you either over the weekend or on Monday.
RECOMMENDATION / SUGGESTED MOTION:
No action at this time
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Margaret Coppe/Paul Ash
ITEM NUMBER:
I.3
AGENDA ITEM TITLE:
Request for Special Town Meeting for School Projects
SUMMARY:
Ms. Coppe and Dr. Ash will be at your meeting to request and discuss a Special Town Meeting and
articles in order to proceed with school facility projects and the Master Plan.
RECOMMENDATION / SUGGESTED MOTION:
To request from the Board of Selectmen a Special Town Meeting on the first night of 2015 Annual
Town Meeting to appropriate funds to engage professional services to begin the design process to
address the existing system-wide over-crowding, with a focus on preK, elementary and middle schools,
and to respond to the Enrollment Working Group's five year forecast.
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
7:25 PM
ATTACHMENTS:
Description Type
School Committee Memo Cover Memo
School Timeline and Needs Backup Material
Long-Term Overcrowding Options Backup Material
SMMA Report on Option 9 Backup Material
Lexington Public Schools
146 Maple Street Lexington, Massachusetts 02420
Lexington School Committee email: school-com@comet.ci.lexington.ma.us
January 23, 2015
To: Lexington Board of Selectmen
At its January 20, 2015 meeting, the School Committee took an important step forward to ensure that all LPS
schools have sufficient high quality educational spaces by the fall of 2018. The School Committee voted
unanimously to request that the Board of Selectmen place an article before the upcoming March Special Town
Meeting to fund architectural design services to add classrooms and other educational spaces at Bowman,
Bridge, Fiske, Harrington, Clarke, Diamond, to the Lexington Children’s Place pre-school, and to build a new
Hastings School. The estimated cost for all of these projects is approximately $118 million dollars. Last year,
the Town Meeting approved funds to add twelve high quality prefabricated classrooms to the high school for
general education and to build new spaces to expand the Intensive Learning Program for students on the autism
spectrum from grade 9 to age 22.
We have serious space problems – 8 out of our 9 schools are at capacity or over capacity due to a 2% annual
increase in enrollment during the past six years. The scope of this problem is summarized in the report by the
architectural firm SMMA (a summary can be found at http://bit.ly/1yr6GcF). In order to understand the scope
of the problem for the next five years, a citizens’ committee, known as the Enrollment Working Group (EWG),
conducted a year-long intensive study. Earlier this month, the EWG presented the following enrollment
projections to the School Committee.
Grade Group Method Enrollment in FY2020 Growth over FY2014
Elementary (K-5) HDM 3188 ± 267 260 ± 267
Middle School (6-8) CSM 1830 ± 70 171 ± 70
High School (9-12) CSM 2290 ± 120 269 ± 120
Total System HDM 7279 ± 410 671 ± 410
Given the enrollment projections by the EWG and the current lack of space (confirmed by SMMA), a seven-
member committee consisting of two School Committee members, one member of the Board of Selectmen,
two members from the Permanent Building Committee, the Director of Public Facilities and the Superintendent
of Schools met over the past seven months to explore options that would provide the PreK-grade 8 spaces we
need in over the next three years. The committee, known as the Ad Hoc School Master Planning Committee
(AHSMC), forwarded its recommendation on January 7 to the School Committee. On Tuesday, the School
Committee largely accepted the recommendation of the AHSMC with some improvements. Currently, the
School Committee is considering the following building projects:
Bowman – Adding two prefabricated classrooms and one music room by September 2016
Estimated cost: $3,100,000
Bridge – Adding two prefabricated classrooms and one music room by September 2016
Estimated cost: $3,680,000
Fiske – Adding two standard modular classrooms by December 2015. Studying the possibility of
adding a permanent brick and mortar addition (scope and date of completion to be studied)
Estimated cost: Standard modulars: $800,000 capital, $180,000 operating, total $980,000,Brick and
mortar TBD
Harrington – Expanding the classroom capacity of the school and adding/expanding core facilities to
provide sufficient art, music, cafeteria, and gym spaces. The number of classrooms, scope of the
project, and other details will be part of the design phase next year (estimated date of occupancy, fall
2018).
Estimated cost: With pre-K $24, 300,000
Hastings – Replace the school by the fall of 2018 if no state funding is available, and 2020 if state
funding becomes available.
Estimated cost: With MSBA funding $41,400,000; without MSBA funding $59,000,000
Clarke – Add four or five classrooms. Date of completion, September 2017. Note: The architect will
study if these spaces should be added to the Diamond project.
Estimated cost: $4,610,000
Diamond – Remove the current modular classrooms in the summer of 2016 (where permanent
construction will be built), add prefabricated or temporary classrooms in another location to replace the
current modular classrooms before September 2016, and build a permanent educational space by 2018.
Estimated cost: $24,000,000
Lexington Children’s Place Pre-school – Expand the size of the current pre-school. The expanded pre-
school could be attached to Harrington or the new Hastings School, or could be a stand-alone building
(this project could be completed by the fall of 2017 or 2018, depending on the type and location of the
pre-school).
Please note that the above projects are likely to be changed once the design process begins. The design
process will allow input from all LPS staff, Lexington residents, and professionals hired to guide the
process.
While we still have major steps ahead (getting design funds, designing the spaces we need, obtaining
construction dollars, and getting voter approval), a major milestone was reached with the vote on January 20,
2015. The School Committee unanimously agreed to this course of action and requests the Board of Selectmen
place an article before the March Special Town Meeting to start the design process.
For the Lexington School Committee
Margaret Coppe
Chair
Lexington School Committee
Timeline and NeedsImmediate Short-term Long-term(51+ students)* (671+- 410 students)^| | | | | |Sept 2015 Sept 2016 Sept 2017 Sept 2018 Sept 2019 Sept 2020 BridgeBowman Harrington Hastings Hastings with MSBABowmanBridge Diamond FiskeClarkeDiamond* = LPS Student Enrollment Oct 1, 2014 ^ = Enrollment Working Group Dec 2014
Long-term Overcrowding Options
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.4
AGENDA ITEM TITLE:
Discussion of Appointed Committee's Compliance with Open Meeting Law Minutes Posting
Requirements
SUMMARY:
Ethan Handwerker requested time on the Selectmen's agenda to discuss OML issues.
Review status of recent open meeting law (OML) complaints and discuss the adequacy of OML
compliance by appointed boards and committees.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
7:40 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Mark Sandeen, Sustainable Lexington Committee
ITEM NUMBER:
I.5
AGENDA ITEM TITLE:
Hartwell Solar Financial Analysis and Project Variant Selection
SUMMARY:
Mark Sandeen and Dan Voss of the solar task force will present revised recommendations including a
financial analysis for two variations of the proposed solar array at the Hartwell Avenue facility.
Selection of the preferred variant will allow the vendor to proceed with developing an Energy
Management Agreement for the project.
The Board will be asked to determine if it wants to:
1. select the preferred project variant
2. authorize the Town Manager to negotiate an Energy Management Agreement for the project
RECOMMENDATION / SUGGESTED MOTION:
Move to proceed with project variant ______ and to authorize the Town Manager to negotiate an
Energy Management Agreement for the project.
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
7:50 PM
ATTACHMENTS:
Description Type
Solar Update Presentation Presentation
Solar Task Force Update
Board of Selectmen Review
January 26, 2015
Sustainable Lexington Committee Presentation
The Hartwell Project – Status
• Since we last met on December 01
✔ Finalized and submitted the Interconnection.
✔ Refined design of 1.75MW and 3.5MW options (ground + canopy).
✔ Identified options to entirely offset impact on composting for 1.75MW
design and largely offset impact from 3.5MW design.
✔ Developed a “Net Benefit” model – taking into account residual lost
revenue from composting + cost of associated site works.
✔ Engaged with Lexington BOH, Conservation Committee, Planning
Dept, Development Review Team and Legal – moving into final
financial review.
✔ Advanced the Power Purchase Agreement with Solar City.
àToday – Provide update on the Economic Analysis and request a
return visit in early Feb to present a “reviewed” Financial Case for
each option. In next meeting, targeting a decision on system size
and approval for Town Manager to complete EMSA negotiation.
2 January 26, 2015
Sustainable Lexington Committee Presentation
Summary of Options
• Option 1: 1.25MW Ground mount + (up to) 1MW canopy
– Can be installed with little or no impact on existing operations.
– With addition of windrow turner (lease / buy) composting capacity
would be at (above) current levels.
– Final scrub of “site prep” needs to be completed.
• Option 2: 2.5MW Ground mount + (up to) 1MW canopy
– Significant increase in economic value.
– Will require material adjustment to current operations / traffic flow.
– With addition of windrow turner composting capacity would still be
impacted – but to a far lesser extent than in past analysis.
– Some “up front” site prep work would be needed to move current
stockpiles.
• Under both scenarios, site prep work (if needed) could be included in
PPA price – the following cases include site prep costs.
3 January 26, 2015
Sustainable Lexington Committee Presentation
$16,123,208
$19,650,834
$9,359,029
$9,052,483
$5,398,202
$10,958,667
January 26, 2015
Sustainable Lexington Committee Presentation
$20,264,553
$24,458,759
$12,226,529
$11,513,266
$7,035,702
$13,850,259
January 26, 2015
Sustainable Lexington Committee Presentation
1.75 MW Solar – Potential $11.5M
6
B $11,513,266
$9,052,483
January 26, 2015
Sustainable Lexington Committee Presentation
3.5 MW Solar – Potential $20.2M
7
B
$20,264,553
$16,123,208
January 26, 2015
Sustainable Lexington Committee Presentation
Next Steps / Request
• Recommended Next Steps:
• Close out assessment of site prep / operational impacts under the
3.5 MW case.
• Engage Town Finance, The Appropriation Committee and Capital
Expenditure Committee on financial review of the 2 economic
cases.
• Advance EMSA agreement negotiation and provide Draft for
Review to Town Manager.
• BOS Request:
• Consent to continue forward with the analysis of the two proposals.
• Permission to come back in early Feb with firmed / reviewed
numbers for presentation of recommended project scope/design.
8 January 26, 2015
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Carl F. Valente, Town Manager
ITEM NUMBER:
I.6
AGENDA ITEM TITLE:
FY2016 Budget Discussion
SUMMARY:
Selectmen will continue their discussion of the FY2016 Preliminary Budget and Financing Plan (White
Book).
Discussion items include:
1. Health Insurance Budget, in light of GIC projected premium increase;
2. Fire Station Design/Site Evaluation, Capital Request - $242,000
3. (New) Wind-Row Turner for Compost Facility
4. Exempt Debt Service Mitigation - $215,000
5. Community Center Preservation Restriction Endowment
6. Sidewalk Improvements, Additions and Design
7. Adjust Ambulance Fees to Support Increase in Medic 2 Hours
RECOMMENDATION / SUGGESTED MOTION:
NA
FOLLOW-UP:
Town Manager's Office and Finance will make any changes approved by the Selectmen, for the final
recommended budget (Brown Book)
APPROXIMATE TIME ON AGENDA:
8:20 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Carl F. Valente, Town Manager
ITEM NUMBER:
I.7
AGENDA ITEM TITLE:
Authorize Town Manager to Execute Fairview Local Initiative Project
SUMMARY:
The Regulatory and Operating Agreement document for the LexHab affordable housing project at 11
Fairview Avenue is ready for signature. This document will then sent to the Mass. Department of
Housing and Community Development (DHCD). DHCD also requires a copy of the Selectmen's
Minutes authorizing the Town Manager to sign the documents on behalf of the Town.
RECOMMENDATION / SUGGESTED MOTION:
Move to authorize the Town Manager to sign, on behalf of the Town, the Regulatory and Use
Agreement for the Local Initiative Program project at 11 Fairview Avenue.
FOLLOW-UP:
Planning Department will forward documents to DHCD.
APPROXIMATE TIME ON AGENDA:
8:40 PM
ATTACHMENTS:
Description Type
Regulatory and Use Agreement Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.8
AGENDA ITEM TITLE:
Approve Weapons Policy
SUMMARY:
You are being asked to approve the attached proposed Weapons Policy. The proposed policy has been
reviewed by the Policy Manual Committee and staff.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Weapons Policy as presented.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
8:45 PM
ATTACHMENTS:
Description Type
Proposed Weapons Policy Backup Material
Town of Lexington
Administrative Directive #22
Weapons Policy
1
Created: 05/27/2014 Effective:
Revised: Approved by:
Replaces:
Carl F. Valente, Town Manager
__ __
Joseph N. Pato, Chairman
Board of Selectmen
This policy is applicable to all employees of the Town of Lexington.
For those employees covered by Collective Bargaining Agreements, the provisions of the CBA,
which are subject to negotiation prevail over the language in this policy (i.e. discipline).
Any changes made to this policy that apply to sections that are subject to collective bargaining,
will be sent to the appropriate union prior to implementation.
For sworn police officers and special sworn police officers, department policies, procedures and
guidelines supersede this policy.
A. POLICY
The Town of Lexington is committed to providing a safe work environment for its employees.
This policy is being implemented, effective immediately, in furtherance of that commitment. This
policy shall therefore prohibit Town employees from carrying, possessing, or using firearms and
other dangerous weapons (as defined in Section B, Part 2) during working hours, or while in the
course of employment, except as expressly permitted by this policy.
B. DEFINITIONS
1. For the purposes of this policy, a “firearm” shall mean any handgun, rifle, shotgun,
smoothbore, or other similar device, including paintball guns, antique weapons, BB and/or
pellet handguns or rifles, whether loaded or unloaded, from which a shot, bullet, pellet, or
other projectile can be discharged by any means.
2. The term “dangerous weapons” shall include those instruments identified under
Massachusetts General Laws Chapter 269, Section 10b, as may be amended from time to
time (see Attachment A).
2
3. For the purposes of this policy, “employees” shall include persons performing services for
or holding an office, position, or employment with the Town of Lexington, whether by
election, appointment, contract of hire or engagement, whether serving with or without
compensation on a full, regular, part-time, intermittent or consultant basis, including
members of volunteer boards and committees.
4. “Possession” shall include possession, carrying, storage or use of firearms or other
dangerous weapons, as herein defined, upon Town property or in a Town vehicle, or a
private vehicle if used in the course of employment duties, exclusive of use for commuting
purposes.
C. PROHIBITED CONDUCT
1. No Town employee shall carry, possess, or use during working hours or while in the course
of employment, a firearm or other dangerous weapon as herein defined, except as
specifically outlined below under "Exemptions".
2. The prohibitions of this policy apply notwithstanding any licenses to carry firearms,
firearm identification cards, or similar permits or licenses that employees may possess.
D. EXEMPTIONS
1. Even when a non-police officer employee is duly licensed in Massachusetts to carry
firearms, only the Town Manager, with concurrence of the Police Chief, may specifically
authorize said employee to carry, possess, or use during working hours or while in the
course of employment, a firearm as herein defined.
2. The Town Manager will only authorize an employee to carry, possess, or use during
working hours or while in the course of employment, a firearm, as herein defined if, in
the Town Manager’s sole discretion, he or she believes that doing so is necessary for the
employee to perform the functions of the employee’s position with the Town.
3. This policy is not intended to prohibit the possession of equipment or tools necessary for
employees to perform the essential job functions of their position, as determined by their
Department head.
E. PROCEDURE FOR REPORTING VIOLATIONS
1. All employees share in the responsibility and reap the benefits of fostering a safe
workplace. Therefore, any employee who believes that this policy may have been violated
is encouraged to report that belief to his/her department head or the department head's
designee immediately.
2. Any manager who receives a report of, or personally observes a possible policy violation
must immediately contact the Director of Human Resources or Deputy Town Manager.
3
3. The Human Resources Department will assess and investigate the incident and recommend
appropriate action to the Town Manager.
Employees are reminded that lockers at work, even locked with a personal lock, remain Town
property and may be searched without notice.
F. SANCTIONS
An employee who violates this policy may be subject to discipline, up to and including termination.
The Town Manager reserves the right to amend, revoke, suspend, terminate, or alter any or all
parts of this policy at any time without prior notice. Employees are advised that certain violations
of this policy may also constitute a violation of state or federal law.
4
Attachment A
Massachusetts General Laws – Chapter 269, Section 10b
(b) Whoever, except as provided by law, carries on his person, or carries on his person or under
his control in a vehicle, any stiletto, dagger or a device or case which enables a knife with a locking
blade to be drawn at a locked position, any ballistic knife, or any knife with a detachable blade
capable of being propelled by any mechanism, dirk knife, any knife having a double-edged blade,
or a switch knife, or any knife having an automatic spring release device by which the blade is
released from the handle, having a blade of over one and one-half inches, or a slung shot, blowgun,
blackjack, metallic knuckles or knuckles of any substance which could be put to the same use with
the same or similar effect as metallic knuckles, nunchaku, zoobow, also known as klackers or kung
fu sticks, or any similar weapon consisting of two sticks of wood, plastic or metal connected at
one end by a length of rope, chain, wire or leather, a shuriken or any similar pointed starlike object
intended to injure a person when thrown, or any armband, made with leather which has metallic
spikes, points or studs or any similar device made from any other substance or a cestus or similar
material weighted with metal or other substance and worn on the hand, or a manrikigusari or
similar length of chain having weighted ends; or whoever, when arrested upon a warrant for an
alleged crime, or when arrested while committing a breach or disturbance of the public peace, is
armed with or has on his person, or has on his person or under his control in a vehicle, a billy or
other dangerous weapon other than those herein mentioned and those mentioned in paragraph (a),
shall be punished by imprisonment for not less than two and one-half years nor more than five
years in the state prison, or for not less than six months nor more than two and one-half years in a
jail or house of correction, except that, if the court finds that the defendant has not been previously
convicted of a felony, he may be punished by a fine of not more than fifty dollars or by
imprisonment for not more than two and one-half years in a jail or house of correction.
5
Town of Lexington
Acknowledgement of Receipt of
Administrative Directive #22
Weapons Policy
Name:
Department:
Division:
Job Title:
This form acknowledges that I have received and reviewed a copy of the Town of
Lexington’s Administrative Directive #22, Weapons Policy, and that this signature sheet will
be placed in my personnel file in the Town Manager’s Office.
I understand that I will be held responsible for complying with the provisions of these
guidelines and understand that any actions which are found to violate the terms of this
policy may result in disciplinary action*, up to and including termination of employment.
Employee’s Signature : Date:
* This policy is applicable to all employees of the Town of Lexington.
For those employees covered by Collective Bargaining Agreements, the provisions of the CBA, which are subject to
negotiation prevail over the language in this policy (i.e. discipline).
Any changes made to this policy that apply to sections that are subject to collective bargaining, will be sent to the
appropriate union prior to implementation.
For sworn police officers and special sworn police officers, department policies, procedures and
guidelines supersede this policy.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.9
AGENDA ITEM TITLE:
Vote to Sign the 2015 Special Town Meetings and Annual Town Meeting Warrants and Discuss Article
Presentations
SUMMARY:
Attached is a draft warrant, which will most likely not be ready for you to sign on Monday.
You will also discuss what articles you would like to have presentations on.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
8:50 PM
ATTACHMENTS:
Description Type
Draft Table of Contents and Warrant Cover Memo
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
I.10
AGENDA ITEM TITLE:
Selectmen Committee Appointments
SUMMARY:
I am hoping to receive a nomination letter from the Arts & Crafts Society to appoint Nancy Shepard as
their representative on the Historic Districts as an Associate Member. If I don't receive the letter we
will put this off until the next meeting.
Albert Zabin and Bhumip Khasnabish are interested in being reappointed to the Human Rights
Committee.
The Tree Committee has requested that Nancy Sofen be appointed to fill the unexpired term of Nel
Walker.
RECOMMENDATION / SUGGESTED MOTION:
Motion to appoint Nancy Shepard to the Historic Districts Commission as an Associate Member
representing the Arts and Crafts Society for a term to expire December 31, 2019.
Motion to reappoint Albert Zabin and Bhumip Khasnabish to the Human Rights Committee for a term
to expire September 30, 2017.
Motion to appoint Nancy Sofen to the Tree Committee to fill the unexpired term of Nel Walker until
September 30, 2015.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
900 PM
ATTACHMENTS:
Description Type
Nomination Letter from Arts & Crafts Backup Material
Application for Nancy Shepard Backup Material
Historic Districts Commission Current Members Backup Material
Human Rights Committee Current Members Backup Material
Application for Nancy Sofen Backup Material
Tree Committee Current Members Backup Material
130 Waltham Street, Lexington, MA 02421 781-862-9696 www.lacsma.org
Lexington Arts & Crafts Society is a non-profit regional education center dedicated to the preservation
and promotion of excellence in both the traditional and contemporary arts and crafts.
January 23, 2015
Lynne Pease
Historic Districts Commission
Town Offices
Massachusetts Avenue
Lexington, MA 02421
Dear Lynne,
Lexington Arts and Crafts Society, Inc. would like to submit the following name as nominee to
serve as an Associate Member of the Lexington Historic Districts Commission.
Nancy Shepard
2 Baskin Rd.
Lexington, MA 02421
781-674-9296
nshep12@verizon.net
Please let us know if anything else is needed.
Sincerely,
Tom Whelan, LACS President
Mary McDonald, LACS Vice-President
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.1
AGENDA ITEM TITLE:
Water and Sewer Commitments and Adjustments
SUMMARY:
See attached request to approve water and sewer adjustments.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the water and sewer adjustments as presented.
FOLLOW-UP:
APPROXIMATE TIME ON AGENDA:
9:05 PM
ATTACHMENTS:
Description Type
Water and Sewer Commitments and Adjustments Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.2
AGENDA ITEM TITLE:
Approve Request for Water and Sewer Deferral
SUMMARY:
The resident of 41 Fifer Lane has submitted an application for deferral of the FY2015 water and sewer
payments.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve deferral of the FY2015 water and sewer payments for 41 Fifer Lane.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
9:05 PM
ATTACHMENTS:
Description Type
Water/Sewer Application-41 Fifer Lane Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.3
AGENDA ITEM TITLE:
Approve One-Day Liquor - LABB Collaborative
SUMMARY:
LABBB Collaborative/Steve Eastridge has requested a one-day liquor license for the annual BBQ
Festival/Fundraiser on Saturday and Sunday, May 16 and 17, 2015, at the Farmers Market Fairgrounds
on Massachusetts Avenue.
RECOMMENDATION / SUGGESTED MOTION:
Upon motion duly made and seconded, it was voted to approve a one-day liquor license for LABBB
Collaborative to serve beer and cider at a BBQ Festival/Fundraiser on Saturday, May 16, 2015, from
11:00 a.m. to 7:00 p.m. and Sunday, May 17, 2015, from 12:00 noon to 5:00 p.m. at the Farmers Market
Fairgrounds on Massachusetts Avenue.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
9:05 PM
ATTACHMENTS:
Description Type
One-Day Liquor License Application Backup Material
BBQ Approval Letter from Town Manager Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.4
AGENDA ITEM TITLE:
Approve One-Day Liquor License - Sacred Heart
SUMMARY:
Sacred Heart has requested a one-day liquor license to serve beer and wine at a fundraiser for Honduras
for Friday, January 30, 2015
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve a one-day liquor license for Sacred Heart to serve beer and wine at a Fundraiser for
Honduras on Friday, January 30, 2015, from 5:00 p.m. to 10:30 p.m. at Sacred Heart Parish, 21 Follen
Road.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
9:05 PM
ATTACHMENTS:
Description Type
One-Day Liquor Application - Sacred Heart Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
DATE:
1/26/2015
PRESENTER:
Joe Pato
ITEM NUMBER:
C.5
AGENDA ITEM TITLE:
Vote to Set the Bond for the Town Clerk
SUMMARY:
The Selectmen need to vote to set the Bond for the new Town Clerk, Nathalie Rice.
RECOMMENDATION / SUGGESTED MOTION:
Motion to set the bond for the Town Clerk at $85,000.
FOLLOW-UP:
Selectmen's Office
APPROXIMATE TIME ON AGENDA:
9:05 pm
ATTACHMENTS:
Description Type
Town Clerk Bond Backup Material