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Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
December 15, 2014
Town Office Building, Reed Room; 7:30 ..
Location and Time:
AM
Jill Hai, Chair; David Kanter, Vice-Chair & Clerk; Elizabeth Barnett;
Members Present:
Rod Cole; Wendy Manz
None
Members Absent:
None
Others Present:
Documents Presented:
Notice of Public Meeting/Agenda for December 15, 2014
All FY2016ÃFY2020 Capital Improvement Projects (CIPs)and Non-Town
Applications to the Community Preservation Committee (CPC), with back-up
information, distributed to date to the CEC
Summary of FY2016ÃFY2020 CIPs (distributed by Rob AddelsonÈs, Assistant Town
Manager for Finance, e-mail to all CEC members, December 12, 2014 4:52 ..)
PM
Mr. AddelsonÈs Summary of FY2016ÃFY2020 CIPs as expanded by Mr. Kanter with
his Comments, including adjusted/missing funding entries, additional CIPs, and the
non-Town applications for to the CPC
Draft #2 Minutes of the CEC Meeting, December 2, 2014 (distributed by Mr. KanterÈs
e-mail to the other CEC members and Ms. Arnold, December 11, 2014 10:23 .m.)
P
Update to Draft #2 Minutes of the CEC Meeting, December 2, 2014 (distributed by
Mr. KanterÈs e-mail to the other CEC members and Ms. Arnold, December 12, 2014
2:11 pm.)
Draft Minutes of the CEC Meeting, December 11, 2014 (distributed by Mr. KanterÈs
e-mail to the other CEC members and Ms. Arnold, December 12, 2014 2:11 p.m.)
Ms. Hai called the meeting to order at 7:38 ..
Call to Order:
AM
Preliminary CEC Positions on the FY2016ÃFY2020 CIPs & Non-Town Applications to
the CPC Distributed To Date to the CEC:
In preparation for the discussion with Carl Valente, Town Manager, and Mr. Addelson
th
planned for the CommitteeÈs meeting posted for the next day (the 16), and using the
expanded summary of the FY2016ÃFY2020 CIPs provided by Mr. Kanter, the Committee
discussed each entry, each member made comments as seen fit, and then a straw poll was
taken on that entry to represent a preliminary position of the Committee.
Of special note, however, and not repeated below, this Committee agreed it must make a
broad-ranging qualification of its support of any project that touches on any school facilities,
including school property, that may be affected by the yet-to-be-known outcome of the
on-going School Master Plan effort in a manner that affects the scope, justification, and/or
timing currently represented in a projectÈs documentation and the presentation to this
Committee.
Also, this Committee noted that for any ÅplacekeeperÆ CIPs or where dollar amounts for
projected work are Åto be determinedÆ, in the table in the ÅCapital Funding RequestÆ section,
something other than Å$0Æ or Å$ -Æ needs to be enteredÄeven if just ÅTBDÆÄso everyone
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
December 15, 2014
can tell at least in which fiscal year a funding request is contemplated at the time the CIP is
issued (and if later revised).
At 9:00 .., while still in the process of working its way through the expanded summary, a
AM
Motion was made and seconded to recess the meeting so the members could attend the
swearing in of Nathalie Rice as the new Lexington Town ClerkÄwith the intent of the
Committee to return to this session after that event, but in an alternate location in the same
building. (A sign was then posted at the initial location advising that when the
Vote: 5Ã0
CommitteeÈs meeting is called back to order it would be in the same buildingÈs Parker Room
(G15).)
At 9:15 a.m., Ms.Hai called the meeting back to order from its recess.
After having finished the review by having discussed every item in the expanded summary,
the preliminary positions taken by the Committee are shown in the Appendix.
Mr. Kanter agreed to update his expanded summary to reflect those preliminary positions
and to include additional comments agreed to by the Committee during this meeting, but
asked the other members to advise him this afternoon if they had other changes as he
would be distributing the updated, expanded summary to Mr. Valente and Mr. Addelson
before tomorrow morningÈs meeting when this Committee would brief them on these
preliminary positions and associated comments.
None
Member Concerns & Liaison Reports:
Approval of Minutes:
A Motion was made and seconded to approve the Draft #2 Minutes of the CEC Meeting,
December 2, 2014, as presented (includes the amendments previously distributed by
Mr. Kanter).
Vote: 5Ã0
A Motion was made and seconded to approve the Draft Minutes of the CEC Meeting,
December 11, 2014, as presented.
Vote: 3Ã0Ã2 \[Ms. Barnett and Mr. Cole abstained as
they were not present at that meeting.\]
A Motion was made and seconded at 9:50 .. to adjourn.
Adjourn:Vote: 5Ã0
AM
Preliminary Positions of the CEC on the FY2016-FY2020 CIPs & Non-Town
Appendix:
Applications to the CPC, December 15, 2014
These Minutes were approved by the CEC at its meeting on January 13, 2015
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Appendix to the Minutes of the Lexington Capital Expenditures Committee (CEC)
Meeting, December 15, 2014
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Appendix to the Minutes of the Lexington Capital Expenditures Committee (CEC)
Meeting, December 15, 2014
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Appendix to the Minutes of the Lexington Capital Expenditures Committee (CEC)
Meeting, December 15, 2014
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