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HomeMy WebLinkAbout2014-01-12-BOS Packet-releasedHearing Assistance Devices Available on Request All agenda times and the order of items are approximate and subject to change. SELECTMEN’S MEETING Monday, January 12, 2015 - Selectmen Meeting Room 6:30 p.m. AGENDA 6:30 p.m. CONVENE MEETING IN OPEN SESSION AND THEN GO INTO EXECUTIVE SESSION 1. Exemption 6: Consider Purchase, Exchange, Lease or Value of Real Property – Public Safety Site, Town Center Property and Wright Farm Residential Property (241 Grove Street) 7:00 p.m. PUBLIC COMMENTS (10 min.) Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. 7:10 p.m. SELECTMEN CONCERNS AND LIAISON REPORTS (5 min.) 7:15 p.m. TOWN MANAGER REPORT (5 min.) 7:20 p.m. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Grant of Location – NStar - Robinson Road (5 min.) – 7:00 PM 2. Approve Pilot Ice Skating Program at Muzzey (5 min.) 3. Discussion with Planning Board regarding Zoning in the Center (30 min.) 4. Establish 2015 Permit Parking Fees (5 min.) 5. Visitor Center Program and Renovations (5 min.) 6. Gleason Road Update and Proposed Neighborhood Mitigation (20 min.) – 8:00 PM 7. FY2016 Preliminary Budget Presentation (30 min.) 8. Approve Martin Luther King Day of Service Requests (5 min.) 9. Approve Patriots Day Events (5 min.) 10. 20/20 Vision Committee Areas of Consideration (5 min.) 11. Comments on Lexington Courtyard Development (5 min.) 12. Review Draft List of Articles for 2015 Annual Town Meeting (5 min.) 13. Selectmen Committee Appointments (5 min.) a. Retirement Board b. Energy Conservation Committee c. Historic Districts Commission 9:30 p.m. CONSENT AGENDA (5 min.) 1. Water and Sewer Commitments and Adjustments 2. Approve One-Day Liquor License – Temple Emunah 3. Approve One-Day Liquor Licenses – Historical Society 4. Vote to Release Executive Session Minutes from 2013 5. Use of Battle Green – Fife & Drum 6. Approve Minutes 9:35 p.m. EXECUTIVE SESSION (30 min.) 1. Exemption 3: Collective Bargaining Update – Library Union 2. Exemption 6: Potential Litigation - US Lighting Contract Performance 10:05 p.m. ADJOURN A Budget Summit Meeting is scheduled for Thursday, January 15, 2015, at 7:00 p.m. in the Public Services Building Cafeteria at 201 Bedford Street. The next regular meeting of the Board of Selectmen is scheduled for Monday, January 26, 2015 at 7:00 p.m. in the Selectmen’s Meeting Room, 1625 Massachusetts Avenue. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: STAFF: ITEM NUMBER: January 12, 2015 William Hadley, Director SUBJECT: NSTAR Electric Company Robinson Rd – Install Conduit EXECUTIVE SUMMARY: The Department of Public Works/Engineering Division has reviewed the petition, plan and order for NSTAR Electric Company to install approximately 12 ± feet of conduit from pole 161/3 on Robinson Rd. This work is necessary to bring underground electric service to a new subdivision. A public hearing is required and abutters have been notified. The contractor who performs the excavation will be required to obtain a Street Opening Permit. The permit will be given with the condition that the pavement in Robinson Rd is not disturbed as it was recently paved. Since this petition appears to be in order, we recommend that approval be granted. FINANCIAL IMPACT: None RECOMMENDATION / SUGGESTED MOTION: Motion to approve the petition of NSTAR Electric to construct, and a location for, a line of conduits and manholes with the necessary wires and cables therein to be located in the shoulder of Robinson Rd: Northwesterly @Pole 161/3 approximately 365’ east of Grove Street install 12’ of conduit. STAFF FOLLOW-UP: Engineering Division NOTICE TO ABUTTERS November 19, 2014 In conformity with the requirements of Section 22 of Chapter 166 of the General Laws (Ter. Ed.), you are hereby notified that a public hearing will be held in the Selectmen's Meeting Room, 2nd Floor, Town Office Building, of the Town of Lexington, Massachusetts, on Monday, January 12th, 2015 at 7:00 p.m., upon the following petition of NSTAR Electric for permission to construct and locations for a line of conduits and manholes with the necessary wires and cables therein under the following public way of said Town: Robinson Rd: Approximately 12 ± feet – conduit at pole 161/3 By: Tricia Malatesta Engineering Aide Department of Public Works/Engineering Please direct inquiries to the NSTAR Representative: Maureen Carroll (617) 369-6421 Copies to: NSTAR ELECTRIC Maureen Carroll Rights & Permits 200 Calvary Street Waltham, MA 02453 Fatomeh Carroll 4 Robinson Rd Lexington, MA 02420 Carmen Cruz 6 Robinson Rd Lexington, MA 02420 Rahal Sen & Madhavi Seetamraju 8 Robinson Rd Lexington, MA 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 1/12/15 PRESENTER: Joe Pato ITEM NUMBER: I.3 SUBJECT: Discussion with Planning Board regarding Zoning in the Center EXECUTIVE SUMMARY: The Planning Board will be at your meeting to discuss zoning in the center area. See attached letter from the Planning Board. Members of the Center Committee will speak first about their reasons for requesting that the Planning Board look at zoning changes in the center. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office TOWN OF LEXINGTON PLANNING BOARD Charles Hornig, Chair 1625 Massachusetts Avenue Nancy Corcoran-Ronchetti, Vice Chair Lexington, MA 02420 Timothy Dunn, Clerk Tel (781) 862-0500 Ext. 84560 Richard L. Canale Facsimile (781) 861-2748 Ginna Johnson planning@lexingtonma.gov November 14, 2014 Board of Selectmen Town Office Building 1625 Massachusetts Avenue Lexington, MA 02420 RE: Lexington Center & Banking Uses Dear Members of the Board: Earlier this year by the Board of Selectmen requested that we initiate a conversation with the Center Committee around banking uses in the Center. At its meeting of June 4, 2014, the Planning Board heard from the Center Committee, where a proposed bylaw was shared by Howard Levin and Jerry Michelson. While there seem to be several factors in play, the principle concern voiced by the Committee at that time was the proliferation of banks. Howard Levin characterized the purpose of their visit to the Board as a way to get the Board’s impression of the direction they were heading in; several options were discussed. In the months since however, the Center Committee has reaffirmed support of an amendment allowing banks in “non-center storefronts” and upper stories by special permit.1 Both the Planning Board and planning staff have spent considerable time on the matter, in fact it has appeared on almost every agenda since June, but is now in need of clarification and direction from your Board on how best to proceed, if at all. As stated above, the problem in June was framed as a numbers problem, that is, we’ve had enough – no more banks. Our research however, leads us to a more nuanced approach, one that could result in a next bank. We’ve come around to an approach that doesn’t define the problem as the banks’ presence, but in how the banks’ look and level of activity encourage or discourage pedestrian activity in the Center. One of the major pieces of information informing our opinion was the 2013 survey conducted by a group of Bentley University students under the guidance of Peter Siy, an adjunct professor and owner of the Flick. With over 600 respondents, the vast majority Lexington residents, the survey is a great snapshot of the public’s take on the Center. One result that grabbed our attention was the question about what brings people to the Center. After the usual suspects of food and retail came, to our surprise, banking. There is no doubt that they are not as busy as they once were, but they are still bringing people to the Center. 1 More on this proposal later. This makes it difficult to support a zoning amendment that does not allow for banking uses in some real fashion. The Center Committee’s most recent proposal, dated September 16, 2014, allows for banks on paper but is so limited it’s really a prohibition. Allowing for the use in “non-center storefronts” would allow ground floor banking in only 15% of the floor area of downtown. Allowing banks in upper floors is more generous, but there is only about 40% the floor area on the second floor as there is on the first. After limiting the market in this fashion it seems problematic to also require a special permit of the use. Special permits are ideally for uses which might not be “in harmony with the general purpose and intent” of the bylaw, such that conditions, safeguards, and limitations on time or use may be appropriate. Special permits are discretionary, require much more process to obtain, and need a super-majority of the SPGA to grant. It is hard to understand the purpose of putting them on special permit other than to add unjustified procedural uncertainty to the process. Staff has been exploring an amendment that focuses on the look and feel of the banks rather than simply their presence. We feel that limiting their frontage (width) and depth is a better approach. This scheme would force banks to move their retail transactions (e.g., tellers and atms) to the front of the space or create smaller pass through spaces – potentially carving out new spaces in the process. We’re not looking to eliminate banks but decrease their visibility while increasing opportunities for other business uses. The Board recognizes that this is a difficult issue and at one point in this process even voted to support a moratorium on banking uses in the Center as a way to ensure that a better regulatory environment could be put in place before another financial institution moves downtown. So, it is at this juncture we return to you for guidance. We need the Selectmen’s help both on approach and on priority and, if it would help, be more than willing to hold a joint meeting on the matter. For the Planning Board, Charles Hornig Cc: Carl F. Valente, Town Manager Melisa Tintocalis, Economic Development Director AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 1/12/15 PRESENTER: Joe Pato ITEM NUMBER: I.5 SUBJECT: Visitor Center Program and Renovations EXECUTIVE SUMMARY: Peter will review the proposed preliminary program for the Visitor Center. See attached memo. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office INTEROFFICE MEMORANDUM TO: BOARD OF SELECTMEN FROM: PETER KELLEY SUBJECT: USE OF DESIGN FUNDS FOR VISITORS CENTER DATE: JANUARY 7, 2015 CC: CARL VALENTE, TOWN MANAGER MELISA TINTOCALIS, ECONOMIC DEVELOPMENT DIRECTOR LYNNE PEASE, EXECUTIVE CLERK JERRY MICHELSON, CENTER COMMITTEE PAM SHADLEY, CHAMBER OF COMMERCE KEVIN MCGUIRE, HISTORICAL SOCIETY DAWN MCKENNA, TOURISM COMMITTEE At the request of the Board, I met with a Representative of each of the following stakeholder groups in order to develop consensus around the program for the Visitors Center: Center Committee (Pam Shadley filling in for Jerry Michelson); Chamber of Commerce (Pam Shadley); Historical Society (Kevin McGuire); and Tourism Committee (Dawn McKenna). There is unanimous agreement that the following Preliminary Program is reasonable as a starting point for the design of a renewed Visitors Center: 1. Customer service counter for welcoming and assisting multiple visitors simultaneously; 2. Orientation space to accommodate a typical tour bus group of 55 and for use during inclement weather; 3. Modern, sufficient, easily accessible restrooms with after-hours access from the outside; 4. Redesigned rear entry from bikeway to attract guests; 5. Contemplative area for honoring Veterans with visual connection to exterior memorials; 6. Self-serve kiosk with materials in multiple languages; 7. Retail sales area; 8. Support and storage space; 9. Exterior site work in coordination with the ongoing Battle Green Master Plan; 10. Consideration of the costs of adding 2nd floor public space with controlled after hour access. We jointly recommend that the Selectmen: 1. Approve the program as described in the memo; 2. Release the design funds; and 3. Authorize these parties to work with the DPF to develop an RFP for architectural services. The development of an RFP will include the creation of an overall project schedule and a proposed structure for engaging the community in the public design process. END AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 1/12/15 PRESENTER: Joe Pato ITEM NUMBER: I.8 SUBJECT: Approve Martin Luther King Day of Service Requests EXECUTIVE SUMMARY: The Town Celebrations Committee/Martin Luther King Day of Service/Unity Walk has requested the use of the Battle Green to begin the Unity Walk to Grace Chapel along Mass. Avenue and Worthen Road beginning at 11:00 p.m. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the request of the Town Celebrations Committee/Martin Luther King Day of Service/Unity Walk to use the Battle Green on Monday, January 19, 2015, beginning at 11:00 a.m. to begin the Unity Walk to Grace Chapel along Mass. Avenue and Worthen Road. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 1/12/15 PRESENTER: Joe Pato ITEM NUMBER: I.9 SUBJECT: Approve Patriots’ Day Events EXECUTIVE SUMMARY: You are being asked to approve the following events for Patriots’ Day: 1. Patriots’ Day Events - Approve a request of the Lexington Minute Men for Patriots’ Day Weekend: a. April 11th – Battle Green – Reenactment rehearsal – 11:00 a.m. to 5:00 p.m. (rain date Sunday, April 12, 2015) b. April 18th – Battle Green – Parker’s Revenge – 7:30 a.m. to 12:00 noon c. April 20st – Battle Green – Reenactment – 1:00 a.m. to 1:00 p.m. 3. Patriots’ Day Events - Approve a request from the Lions Club for the 101st Annual Patriots’ Day 5-mile Road Race on Monday, April 20, 2015 with an awards ceremony on the Battle Green at the end of the race from approximately 11:15 a.m. to 11:30 a.m. 4. Patriots’ Day Events - Approve the requests of the Town Celebrations Committee for the Patriots’ Day morning parade, ceremonies on the Battle Green and afternoon parade on Monday, April 20, 2015. 5. Patriots’ Day Events - Approve the requests of the Lexington Historical Society and Lexington Minute Men for the reenactment of the arrival of Paul Revere and William Dawes on April 19-20, 2015. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Patriots’ Day activities listed above, subject to working out the details with Town Departments. STAFF FOLLOW-UP: Selectmen’s Office Lexington Minute Men Company  Adjutant Larry Conley, LMM    December 05, 2015 Selectmen@lexingtonma.gov Lexington Selectmen Re: Patriot Day Weekend Events Good Day Lynne, The Lexington Minute Men, Tenth Regiment of Foot, with support of the Lexington Historical Society, jointly are requesting the following…. 1. To reserve the Green for our Reenactment Rehearsal Saturday April 11th, from 11:00am to 5:00 pm 2. Rain Date to reserve the Green for our Reenactment Rehearsal Sunday April 12th, from 11:00am to 5:00 pm 3. To reserve the Green for Parker’s Revenge Reenactment Saturday April 18th, from 7:30am to 12:00pm 4. To reserve Police Escort for Parker’s Revenge Reenactment Saturday April 18th, from 10:30am to approx. 11:30 Route, Leave Lexington Green by 10:30 follow Mass. Av., right on Wood St., Left on Old Mass av., till we reach the corner of Old Mass Av & Wood St at Fiske Hill. 5. To reserve a small part of the Battle Road at Tower Park for Battle Road Reenactment Saturday April 18th, from 1:00pm to 6:00pm (should also include the usage of Monroe Tavern) 6. To reserve Police Detail at Tower Park for Battle Road Reenactment Saturday April 18th, from 1:00am to approx. 6:00 Lexington Minute Men Company  Adjutant Larry Conley, LMM    7. To reserve the Green for our Reenactment of Hancock Clarke/ Paul Revere Ride Sunday April 19th, from 9:00pm to 1:00am 8. To reserve Police Detail for our Reenactment of Hancock Clarke/ Paul Revere Ride Sunday April 19th 9:00pm to 1:00am 9. To reserve the Green for our Battle of Lexington Reenactment Monday April 20th from 1:00am to1:00pm THE LIONS CLUB OF LEXINGTON, INC. P.O. Box 71, Lexington, Massachusetts, 02420 “Birthplace of American Liberty” www.lexingtonlions.org December 8, 2014 Town of Lexington Board of Selectmen 1625 Massachusetts Ave. Lexington, MA 02420 Dear Board Members; The Lexington Lions Club will be sponsoring the 101st Annual Patriots Day 5- Mile Road Race on Monday, April 20, 2015. We are requesting the use of the Battlegreen for the awards ceremony at the conclusion of the Road Race. The awards ceremony begins at approximately 11:15AM and will last approximately 15 minutes. Thanks for your consideration of this request. If you have any questions, please contact me at 17 Vine Brook Rd, Lexington, MA 02421; Cell Phone: (781) 424-4007. Very truly yours, Douglas M. Lucente Treasurer and Road Race Co-Chair See attached: Road Race Route & Details Lexington Lions Club – 101st Annual Patriots Day 5-Mile Road Race Road Race Details: Date, Time & Location: • Monday, April 20, 2015 • Race Starts at 10:00am (By Lexington Minutemen firing muskets) • Adjacent to the Battlegreen, Lexington, MA • (1900 Mass Ave, Lexington, MA—for mapping purposes) Registration: Please Visit the "HOW TO ENTER" Registration Page at www.lexingtonlions.org Race Packets: Runners who have pre-registered may pick-up their race packets on race day at registration beginning at 8:00am Team Registration: Teams must have a minimum of 4 Runners. Timing Chip: Your timing chip is included in your race packet and must be placed on the top of your shoe and securely weaved/tied through your shoelaces. In order to receive an official time for the race you must be wearing the chip as you cross both the Start and Finish lines. Age Group Awards & Other Trophies: • Currier Cup* - 1st Place Overall Finisher • Team Competition - 1st Place Team • Sgt Norman Carlson Award - 1st Lexingtonian • Age 12 & Under - 1st & 2nd Place Male, 1st & 2nd Place Female • Age 13 – 19 - 1st & 2nd Place Male, 1st & 2nd Place Female • Age 20 – 29 - 1st & 2nd Place Male, 1st & 2nd Place Female • Age 30 – 39 - 1st & 2nd Place Male, 1st & 2nd Place Female • Age 40 – 49 - 1st & 2nd Place Male, 1st & 2nd Place Female • Age 50 – 59 - 1st & 2nd Place Male, 1st & 2nd Place Female • Age 60 & Up - 1st & 2nd Place Male, 1st & 2nd Place Female *Currier Cup Trophy: The Currier Cup is a Special Silver Cup that is presented to the first place finisher of the race by the family of the first Place finisher of the First Patriots Day Road Race in 1914 Ralph “Curlie” Currier. Fees: Mail-in and On-Line Pre-registration is $25. Day of Race registration is $28. Water Stops: There are 4 water stops along the race route. Close to each mile marker. Refreshments: Refreshments and fruit are served at the end of the race. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 1/12/15 PRESENTER: Joe Pato ITEM NUMBER: I.10 SUBJECT: 20/20 Vision Committee Areas of Consideration EXECUTIVE SUMMARY: The 20/20 Vision Committee is looking for guidance with respect to the topics it pursues next. The three that they are currently considering are:  Issues of diversity beyond race and ethnicity  Capital planning and fiscal challenges  Future role and impact of e-government in Lexington See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office Potential new 20/20 focus areas Issues of diversity beyond race and ethnicity. Since the inception of the Lexington 20/20 Vision process, resident participants have consistently stated that the Town’s diverse population make-up was one of its principal attractions. It was also asserted by the same focus groups that additional diversity is needed. The recent study carried out by 20/20’s Sub-Committee on Demographic Change provided substantive information and insight on current trends in the racial and ethnic composition of the community along with observations relating to differentiated levels of active participation in Town affairs. As other dimensions of diversity also affect Lexington’s overall community nature, it may be useful to consider Town population variables such as income level, age range, profession, education level, length of residence and others. Several of these variables, such as age and income level, are closely linked and should therefore be considered together. The proposed effort by the 20/20 Vision Committee to address issues of diversity beyond race and ethnicity could look at the current community profiles as well as the ongoing trends associated with the above-named variables. For example, if the continuing rise in home prices in Lexington results in the exclusion certain income groups, the economic diversity of Town’s population may be affected. Consequences for similar trends in other factors can also be studied/considered in terms of the Town’s future. Capital planning and fiscal challenges. Although Lexington has a solid capital planning process in place and has been quite successful in building up reserves for capital expenditures in recent years, the Town nonetheless faces a daunting array of large capital projects over the coming years. Major projects include replacement or major renovation of the police headquarters, the fire station, Hastings School, and, on a slightly longer timeline, the high school. There seems to be little question that the only feasible way to finance this array of projects will be through additions to the property tax levy, which will require authorization of debt exclusions by the voters. Planning for, and setting the timing and scale of, these projects will call for a thoughtful balancing of competing interests in maintaining the excellence of Town services and in limiting the growth of taxes on property owners. The process of sorting out these issues is likely to be a central focus of Town policymakers over at least the next decade. Although the Selectmen, School Committee, Town Meeting members, and finance committees will play central roles in this decision making, there may well also be a constructive role for the 20/20 process, both in ensuring that a wide range of citizens are educated about and engaged in these issues and in keeping a focus on the long-range perspectives and interests that should inform short-term decisions. Future role and impact of e-government in Lexington. Lexington joins the many other towns and municipalities in Massachusetts and around the country utilizing information and communication technologies and other web-based tools to maintain and expand the efficiency and effectiveness of service to its residents. Current and evolving e-government facilitated functions include access to Town documents and reports, payment of Town fees and bills, dissemination of public announcements and more. Most of the e-government functions relate to citizen interaction with Town offices but there are also government-to-employee and government-to-government transactions as well as government-to-businesses and others. With the evolving nature of mobile devices, mobile applications and other innovations, citizens will likely seek increasing compatibility with trends in information generation and consumption. Similarly, existing patterns of “digital gaps” among Lexington residents of diverse habits of levels of comfort with digitally-based tasks may require certain policies or operational provisions to be put in place. To the extent that such future changes can affect the levels of citizen access and participation in Lexington’s “e-life”, these topics may be worthy of exploring in the context of the year 2020. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 1/12/15 PRESENTER: Joe Pato ITEM NUMBER: I.11 SUBJECT: Comments on Lexington Courtyard Development EXECUTIVE SUMMARY: See attached information. Ms. Rust, from the Regional Housing Services Office, is reviewing the information and will let the Board know if they need to take any action or provide any comments to MassHousing. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 1/12/15 PRESENTER: Joe Pato ITEM NUMBER: I.12 SUBJECT: Review Draft List of Articles for the 2015 Annual Town Meeting EXECUTIVE SUMMARY: See attached very draft Table of Contents for articles to be considered at the 2015 Annual Town Meeting for your review and comment. The warrant will hopefully be completed over the next couple weeks and ready for you to sign at the meeting on January 26. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: STAFF FOLLOW-UP: Selectmen’s Office D R A F T (Final Numbering and Order of Articles May Change) 1 2015 ANNUAL TOWN WARRANT TABLE OF CONTENTS Page Calendar .............................................................................................................. Inside Front Cover Board of Selectmen’s Message .......................................................................................................... Summary of Revenues and Expenditures .......................................................................................... WARRANT FOR SPECIAL TOWN MEETING Article 1 Reports of Town Boards, Officers, Committees, and Approval of Electronic .......... Voting Operating Rules and Use ............................................................................... Article 2 Cubist CD Rezoning – 45-55 Hayden Avenue .......................................................... Article 3 Appropriate for School Building Capital Projects ..................................................... Article 4 Appropriate for Pump Station Repairs ....................................................................... Article 5 Appropriate for Purchase of Fire Engine ................................................................... Article 6 Appropriate for Cary Memorial Building Sidewalk .................................................. Article 7 Amend FY2015 Operating Budget ............................................................................ WARRANT FOR ANNUAL TOWN MEETING Article 1 Elections ..................................................................................................................... Article 2 Election of Deputy Moderator and Reports of Town Boards, Officers, Committees, and Approval of Electronic Voting Operating Rules and Use ........................................................................................... Article 3 Appointments to Cary Lecture Series ........................................................................ FINANCIAL ARTICLES Article 4 Appropriate FY2016 Operating Budget ..................................................................... Article 5 Appropriate FY2016 Enterprise Funds Budgets ........................................................ Article 6 Appropriate for Senior Service Program ................................................................... Article 7 Establish and Continue Departmental Revolving Funds ........................................... Article 8 Appropriate the FY2016 Community Preservation Committee Operating Budget and CPA Projects .......................................................................... Article 9 Appropriate for Recreation Capital Projects .............................................................. Article 10 Appropriate for Municipal Capital Projects and Equipment ..................................... Article 11 Pleasant Street Sidewalk (Citizen Article) ................................................................. Article 12 Prospect Hill Road Sidewalk (Citizen Article) .......................................................... Article 13 Appropriate for Water System Improvements ........................................................... Article 14 Appropriate for Wastewater System Improvements .................................................. Article 15 Appropriate for School Capital Projects and Equipment ........................................... Article 16 Amend Motion under Article 13b of the 2014 Annual Town Meeting ..................... Article 17 Appropriate for Public Facilities Capital Projects and Equipment ............................ Article 18 Martingale Road Street Acceptance ........................................................................... Article 19 Richmond Circle Street Acceptance .......................................................................... D R A F T (Final Numbering and Order of Articles May Change) 2 Article 20 Appropriate to Post Employment Insurance Liability Fund ...................................... Article 21 Adjust Retirement COLA Base for Retirees .............................................................. Article 22 Accept Chapter 235 of the Acts of 1994 .................................................................... Article 23 Appropriate Bonds and Notes Premiums ................................................................... Article 24 Rescind Prior Borrowing Authorizations ................................................................... Article 25 Establish and Appropriate To and From Specified Stabilization Funds .................... Article 26 Appropriate to Stabilization Fund .............................................................................. Article 27 Appropriate for Debt Service Stabilization Fund ...................................................... Article 28 Appropriate for Prior Years’ Unpaid Bills ................................................................. Article 29 Amend FY2015 Operating and Enterprise Budgets .................................................. Article 30 Appropriate for Authorized Capital Improvements ................................................... GENERAL ARTICLES Article 31 Establish Qualifications for Tax Deferrals ................................................................ Article 32 Authorize Home Rule Petition for Tax Relief ........................................................... Article 33 Accept MGL Chapter 59, Section 5, Clause 54 and Set Personal Property Minimum Tax ......................................................................... Article 34 Accept Chapter 90-I, Section 1 of the MGL (Complete Streets Program) ................ Article 35 Authorize Community Electrical Aggregation Program ........................................... Article 36 Amend General Bylaws - Street Performers .............................................................. Article 37 Amend General Bylaws - Tourism Committee ......................................................... Article 38 Repeal Town Bylaws – Sale of Tobacco ................................................................... Article 39 Amend General Bylaws – Sale of Tobacco ............................................................... Article 40 Amend General Bylaws - Procurement ..................................................................... Article 41 Commission on Disability Request ............................................................................ Article 42 Amend General Bylaws - Demolition Delay (Citizen Article) .................................. Article 43 Resolution on Fossil Fuel Divestment (Citizen Article) ............................................ Article 44 Townwide Process for Safety (Citizen Article) ......................................................... ZONING/LAND USE ARTICLES Article 45 Acquisition of Land Shown on Assessors’ Map 22, Lot 51B .................................... Article 46 Amend Zoning By-Law - Medical Marijuana (Citizen Article) ................................ Article 47 Amend Zoning By-Law - Commercial Zoning District Lines ................................... Article 48 Amend Zoning By-Law – New Zoning Districts ...................................................... Article 49 Amend Zoning By-Law – Commercial Zoning District ............................................ Article 50 Amend Zoning By-Law – Technical Corrections ...................................................... Article 51 Amend Zoning By-Law – Reserved .......................................................................... Article 52 Amend Zoning By-Law – Reserved .......................................................................... Article 53 Amend Zoning By-Law – Reserved .......................................................................... Appendix A - Program Summary – Article 4 Operating Budget....................................................... List of Town Meeting Members ........................................................................................................ Town Finance Terminology ............................................................................................................... Election Information ............................................................................................ Inside Back Cover AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 12/15/14 PRESENTER: Joe Pato ITEM NUMBER: I.13 SUBJECT: Selectmen Committees Appointments: a. Retirement Board b. Energy Conservation Committee c. Historic Districts Commission EXECUTIVE SUMMARY: Mr. Weiss is interested in becoming a member of the Retirement Board as the Board of Selectmen appointment. He would replace Michael McNabb. The Energy Conservation Committee has requested that Alan Sherman and Doug Holmes be appointed. Joe Welch’s has completed his 2-term limit as a member of the Historic Districts Commission, as the Cary Memorial Library Representative. Attached is a letter from the Library with their two nominations. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to appoint Frederick Weiss to the Retirement Board for a term beginning January 12, 2015 and expiring on January 11, 2018. Motion to appoint Alan Sherman to the Energy Conservation Committee for a term to expire September 30, 2017. Motion to appoint Doug Holmes to the Energy Conservation Committee to fill the unexpired term of Thomas Griffiths until September 30, 2016. Motion to appoint to the Historic Districts Commission as a full member representing the Cary Memorial Library for a term to expire December 31, 2019. STAFF FOLLOW-UP: Selectmen’s Office AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING DATE: 12/15/14 PRESENTER: Joe Pato ITEM NUMBER: C.2-3 SUBJECT: Consent EXECUTIVE SUMMARY: 2. Approve a one-day liquor license for Temple Emunah to serve beer and wine at the square dancing and chili cookoff fundraiser on Saturday, February 28, 2015, from 7:00 p.m. to 10:00 p.m. at 9 Piper Road. 3. Approved one-day liquor licenses for the Historical Society to serve wine for the Annual Fundraising Dinner on Saturday, January 10, 2015, from 6:00 p.m. to 11:30 p.m. at the Depot Building and the Masonic Lodge. 4. Approve releasing the following Executive Session minutes from 2013: January 7, February 4, 8, 11, 25, and 28, March 11 and 27, April 24 and 29, May 6, 9, 20, and 30; June 3 (Partial), 10 and 17. These were reviewed by the Town Manager and Norman Cohen. 5. Approve the William Diamond Jr. Fife & Drum Corps request for the use of the Battle Green and march from Emory Park to the Battle Green for a Tattoo on Friday, May 1, 2015 from approximately 7:00 p.m. until 8:00 p.m. 6. Approve the minutes of November 10, 2014, November 17, 2014 and December 1, 2014 Budget Presentation. See attached information. FINANCIAL IMPACT: RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Consent Agenda. STAFF FOLLOW-UP: Selectmen’s Office   December 31, 2014    Mr. Joe Pato, Chairman  Board of Selectmen  Town of Lexington  1625 Massachusetts Avenue  Lexington, MA  02420    RE:  The 2015 Lexington Fife and Drum Tattoo    Dear Joe,    On behalf of the William Diamond Junior Fife and Drum Corps, we would like to make the following  requests in regards to the Lexington Fife and Drum Tattoo, Friday, May 1, 2015:    Lexington Fife and Drum Tattoo Parade:  ● Use of Emory Park to line up parade participants.  (We shall send a letter to Carl Valente as  well.)  ● Use of westbound side of Massachusetts Avenue from Emory Park to the Battle Green from  7:00 p.m. to approximately 7:05 p.m. for 4 fife and drum corps.  Total number of parade  participants will number approximately 50.  We would like to meet with the Lexington Police  Department in early 2015 to discuss this request.    Lexington Fife and Drum Tattoo:  ● Use of the Battle Green for the Lexington Fife and Drum Tattoo.  The Tattoo is expected to  begin once the Parade arrives at the Battle Green at around 7:05 p.m. and last for  approximately 45 minutes to 1 hour.  The Tattoo involves 4 historical musical groups that will  each play for 10­15 minutes on the Battle Green.  This will be similar to the Old Guard  performance in April 2014.  ● We will also be requesting the use of ropes, a microphone, and a speaker system from the  Department of Public Works.  We would like to meet with the DPW early in 2015 to discuss  the request.  The roping of the field would be similar to what was done  for the Old Guard  performance on the Green in April 2014.     Should you have any questions, please do not hesitate to contact us.    Sincerely,    Tanya Morrisett, Business Manager & Board Member Susan Rubenstein, Board Member   781­862­1907  ­  wd.fife.drum@gmail.com 781­254­0934    Some background on the William Diamond Jr Fife & Drum Corps   and the Lexington Fife and Drum Tattoo and Muster    Our mission is to preserve America’s and Lexington’s   historical fife and drum music   through performance and education.      The William Diamond Junior Fife and Drum Corps of Lexington, MA    In 2002, four Lexington reenactors ­ Bill Mix, Mark Poirier, Michael Coppe, and Carmin  Calabrese ­ decided that Lexington, one of the most historic towns in the United States, needed a youth  fife and drum corps.  This became a reality in October 2002 with the William Diamond Junior Fife and  Drum Corps.  Lexington’s fife and drum corps started with 16 children.  In just over a decade, this  group has grown to almost 50 children, approximately 85% of whom are from Lexington.  The William Diamond Juniors accept all children, ages 8 ­ 18, who want to join.  The only  requirements for membership are that children love music and history.  Members are taught everything  they need to be successful.  They learn how to read music and how to play historic instruments similar  to those played in 1775 ­ the wooden six­holed fife and the rope tension snare.  Members learn to  march and as they advance in years and ability, they assume leadership roles in the group.  Plus, our  young people have a great time with other children of all ages doing unique events in meaningful  places.  Annually, we receive invitations to perform in ceremonies, parades, conferences, and historical  events both near and far.  In 2014, the William Diamond Juniors performed in 50 events including 11  community service events for Lexington.  Highlights from past marching seasons include invitations to  march in the Lexington Patriots’ Day Parades (of course!), 250th New York City St. Patrick’s Day  Parade, the U.S.S. Constitution Sunset Parade, Old Sturbridge Village Fife and Drum Day, the Battle  of Bunker Hill Parade, and the Plymouth Thanksgiving Day Parade.  We have appeared in Boston  Magazine with Joe Perry and were featured on Channel 5’s Chronicle.  In 2012, the Corps traveled to  Switzerland to perform in an invitational fife and drum muster.  In 2013, the Corps performed in Walt  Disney World.  In 2014, we performed in Colonial Williamsburg’s Drummer’s Call.  In November  2014, we won the first Boston Tea Party Junior Invitational Fife and Drum Tattoo and as a result, led  the Boston Tea Party Parade in December 2014.  In 2015, the Corps has been invited to perform in  England with the Royal British Legion Youth Band.  While in England, we will also perform at the  Cambridge England American Cemetery and lay wreaths on the graves of Lexington soldiers who died  in WWII.  We have been invited to perform in Switzerland in 2016.  Well over 150,000 people see the  William Diamond Juniors perform annually and we’re considered to be one of the most accomplished  young fife and drum corps in the United States.  We’ve come a long way since 2002!      The Lexington Fife and Drum Tattoo and Muster    In the fife and drum community, a tattoo and muster are combined weekend events.  A tattoo,  which comes from a Dutch word meaning “to turn off the taps (of the casks) for the soldiers (at  night),” is an event held at dusk on a Friday night.  Typically, 3­5 premier musical groups perform at a  tattoo.  In the United States, musters are typically held on Saturdays.  Musters are events at which  many fife and drum corps, usually 25­35 groups, gather to play music for an audience.    Our Lexington event predates the William Diamond Junior Fife and Drum Corps.  The first  Lexington Tattoo was held in 2001 on the Battle Green over Patriots’ Day weekend and was organized  by the founders of the William Diamond Juniors.  The Lexington Tattoo was held on the Battle Green  in 2002 and 2003 as well.  In 2004, the event was expanded to include a Saturday Muster and was  moved to the first weekend in May, our permanent date.  The Muster was held at the National Heritage  Museum, but the Friday night Tattoo remained on the Battle Green.  The Friday night Lexington Tattoo continued to be held on the Battle Green until 2011 when a  fundraising group from Boston received a permit to use the Green and Buckman Tavern.  At that time,  the William Diamond Juniors moved the Lexington Tattoo and Muster to the Minute Man National  Historical Park.  This year, we would like to move the Friday night Tattoo back to the Battle Green.  We feel  that this event is appropriate for Lexington’s historic Battle Green.  As well, we feel that having the  Tattoo in Lexington Center would allow more citizens to enjoy the event and historic fife and drum  music.  The Saturday Lexington Muster will continue to be held at the National Park.  Regardless of the location of the event, we have invited the Colonial Williamsburg Fifes and  Drums to perform at the Tattoo.  The William Diamond Juniors are committed to ensuring that this is a  well­run, first­class event for Lexington.  As members of the Lexington community, the William  Diamond Juniors care deeply about all aspects of our town, our rich history, our landmarks, and our  citizens.