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HomeMy WebLinkAbout2014-11-12-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – NOVEMBER 12, 2014 MINUTES 1.ROLL CALL The meeting was called to order by Vice-Chairman Nicholas Santosuosso at 6:05 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Leo P. McSweeney Steve Keane Weidong Wang Robert D. Peters Melinda Walker 2.PUBLIC COMMENT There was no public comment offered at this meeting. 3.MINUTES Approval of Minutes of Regular Meeting of October 8, 2014 Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Minutes of the Regular Meeting of October 8, 2014, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE Melinda Walker Leo P. McSweeney Weidong Wang Robert D. Peters Approval of Minutes of Special Meeting of October 22, 2014 Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve the Minutes of the Special Meeting of October 22, 2014, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE Weidong Wang Leo P. McSweeney Melinda Walker Robert D. Peters 4. BILLS & CHECKS Approval of Bills and Checks paid in October 2014 October 2014 667-C/705-2 Check Numbers 7174 and 7175 067-1 &3 Check Numbers 4215 and 4216 REVOLVING FUND Check Numbers 12832 through 12904 689-C MANAGEMENT Check Number 2201 PARKER MANOR Check Number 1990 BEDFORD STREET Check Number 1186 MRVP VOUCHER Check Numbers 2929 through 2932 SECTION 8 Check Numbers 16943 through 16968 Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for October 2014. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Robert D. Peters Melinda Walker 4. EXECUTIVE DIRECTOR’S REPORT A.LHA Financials/Budget The Board was given copies of the financials to review. Jenna is waiting for the DHCD budget guidelines to be released so she can complete the budgets. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to accept the LHA Financials for October 2014. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Robert D. Peters Melinda Walker B.Parker Financials, roof update, drain problem The Board reviewed the Parker Financials for September. The new roof is complete. A sewer line failed under one our units and is in the process of being repaired at this time. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to accept the Parker Financials for September 2014. The roll call vote was as follows: 2 YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Robert D. Peters Melinda Walker C.Formal Board Resolution to change meeting place Because all Board members are not in attendance, it was suggested to wait until the December meeting to make the motion. D. No smoking policy update This policy is set to go into effect as of April 1, 2015. E.Project updates: GV-doors, new units: VV-siding, roof, doors: Mass Ave Home Funds: 87 Hill/27 Tewksbury Street-front doors: 87 Hill Street-furnace: 45 Forest- bathroom, rear entrance The contractor has painted the Greeley Village doors and it just waiting on the frames. The Vynebrooke Village project is going out to bid in January. The sub bids for the Mass Ave Home Funds projects are due 11/14/14. Vareika Construction was the low bidder for the project. The 87 Hill Street furnace is being replaced today. The door contract will be formalized this week. Steve has priced out the bathroom for 45 Forest St. F.Martin Luther King, Jr. Day All Villages will be participating in the celebration again this year as it was very successful last year. G.LABBB discussion Tim Peterson has retired from the LABBB and is now working at the Perkins School for the Blind. Tim has inquired about any possible positions for Perkins students if LABBB can’t fulfill the vacancy. The Board discussed this and agreed that an open position should be for a student who resides in Lexington. H.Maintenance report, vacancies, updates The Board was presented with the annual report to review. To date in 2014 there has been 14 state vacancies and 7 federal vacancies. The average unit turnaround is 5-7 days. To date in 2014, there has been 2822 work orders completed; 83 of which were emergencies. I.RFQ CV/SS Architectural Services The RFQ is due 1/15/15 for federal bathrooms. J.Final SEMAP score 96 The SEMAP score was just released. The REAC score is also taken into consideration when determining the SEMAP score. 3 5.UNFINISHED BUSINESS 6.NEW BUSINESS LHA is in the process of quotes to upgrade the security of the computers and new phone system. DHCD requires this and has contributed $5,000.00 towards the upgrades. 7. ADJOURNMENT: 6:40 P.M. A true copy attest……………………… STEPHEN KEANE, SECRETARY 4