HomeMy WebLinkAbout2014-11-19-CCAC-min (Governance Operations Subcommittee)
TOWNOFLEXINGTON
Governance/OperationsSubCommitteeofthe
AdhocCommunityCenterAdvisoryCommittee(AhCCAC)
Minutes
Date: November 19, 2014
Place and time: Board of Selectmen Meeting Room, top floor, Town Office Building, at 9 AM
Members Present: Betty Borghesani, Chair, Florence Koplow, Harry Forsdick, Linda Vine, Koren
Stembridge
Also Present: Karen Simmons
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1.Meeting called to order at 9 AM
2.Reviewed and approved minutes for October 1, 2014
3.Reviewed committee task of establishing Policies and Procedures guidelines for the LexCC. Will
be guided by those in place for Library and Recreation. Guidelines will also need to be
reviewed/approved by town counsel, BOS and Town Manager.
4.Focused on the LexCC Use Policy Draft. Discussion centered on:
Need to clearly define who can reserve and use program spaces in LexCC in addition to town
departments and committee – individual groups of citizens, non-profits, people providing
services, small business start-ups, etc
What will determine if program is private or open to all
What will determine priority of use of space
Will we have fees for use of space; if so, will it be fixed or sliding depending on category as
with recreation department
Can program sponsors charge for program or supplies
Will one need to sign in when they attend a program
Will one need to sign in when arriving at LexCC
5.Also need to give attention to policy for childen
What age can they be there unattended if not in formal program
How to sign in and sign out
6.Florence Koplow suggests we invite Harwich CC Community Director to discuss some of these
issues with us.
7.Next meeting Monday, November 24, at 9AM
8.Meeting adjourned at 10:40
Respectfully submitted, Betty Borghesani, Scribe