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HomeMy WebLinkAbout2014-09-BOS-min Selectmen’s Meeting September 8, 2014 A regular meeting of the Board of Selectmen was held on Monday, September 8, 2014, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, and Ms. Ciccolo; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Kelley announced that he plans to run for another term as Selectman in the March 2015 Annual Town Election. Mr. Pato reported on a Conservation Stewards project at Dunback Meadow. They repaired/replaced all boardwalks between the Bowman School and the new bridge. The Selectmen are very appreciative of all the work the Conservation Stewards do. Mr. Pato received a request from the Board of Appeals to review the Fairview Avenue project that LexHAB is doing. He will draft a response using information from prior Selectmen meetings where the project was discussed and supported by the Selectmen. The Selectmen approved him providing the necessary information to the Board of Appeals. Town Manager Report Mr. Valente reported on two items: 1.He provided information on the Bedford Sewer work that is expected to begin September 8 and continue for approximately two months. Traffic will be affected on Bedford Street from the Westview Cemetery to the Route 95 ramps. 2.Gary Ganley, a DPW 30 plus year employee passed away. He took care of the Battle Green. The Selectmen approved lowering the Battle Green Flag on Wednesday, September 10, 2014, for Mr. Ganley’s long-time service to the Town. Grant of Location – National Grid – Fottler Avenue Mr. Pato opened the hearing at 7:13 p.m. Ms. Kelleher, Acting Permit Representative for National Grid, asked for approval of the request to install new service at 45 Fottler Avenue. Upon motion duly made and seconded, it was voted 4-0 to approve the petition for National Grid to install and maintain approximately 90 feet of 4inch gas main in Fottler Avenue. The hearing was closed at 7:14 p.m. Selectmen’s Meeting – September 8, 2014 Shade Street Traffic Calming Project Options Ms. Ciccolo recused herself from this portion of the meeting since she is a resident of Shade Street and left the room. The Selectmen discussed the phasing options for Shade Street traffic calming. Mr. Kelley suggested that five speed bumps should be installed quickly and the speed limit should be lowered to 20 mph, then see how those changes work. He also questioned the proposed sidewalk from Spring Street to 16 Shade Street. Mr. Hadley stated there was a sharp corner and brush overgrowth currently in that location so the sidewalk was for safety reasons. Asked if the current 25 mph speed limit could be reduced, Police Chief Corr responded that the Speed Guidelines allow reduction by 5 mph but it must be documented. Mr. Cohen believes volume is the real issue on Shade Street and asked if the traffic pattern could be changed. Police Chief Corr stated it would be difficult to enforce traffic rules if signage was installed restricting turning. The Police are busy in the mornings and afternoons at the schools. Installation of speed bumps will not reduce volume, it will only reduce speed by 2-3 mph. A vote of the Selectmen is needed if they want to have the permanent speed bumps installed during this construction season. The contractor would install them in the next couple of weeks on a Saturday. Regarding money budgeted, there is $300,000 total available for the Shade Street project. Mr. Valente stated that the reason Shade Street is not safe is because it is a narrow street and there is high volume of cars that use the road. The proposed changes will make a modest impact because the road cannot be widened. Mr. Pato asked about the proposal to install a raised intersection at Spring Street and Cary Avenue and an imprint at Spring Street and Fairbanks Road and whether not doing that work at this time will affect the proposed coherent design prepared by Engineering. He requested that Engineering explain at the September 22 meeting how that would affect the proposed plan. Mr. Kelley suggested the speed limit be posted at 15 mph around the speed bumps. He also th suggested that a 6 speed bump be installed at the sharp corner if the suggested sidewalk work does not go forward. Mr. Burger, Lincoln Street, walks and bikes on Shade Street. He is not a fan of speed bumps and asked if they are installed to not extend them as far as the bike lanes. Selectmen’s Meeting – September 8, 2014 Mr. Adler, Precinct 1 Town Meeting Member, suggested that the school bus pick children up at each driveway for safety reasons. Mr. Jackson, 50 Shade Street, is gratified with the discussion about installing speed bumps. He agrees with continuing discussions about the raised intersection and sidewalk. Ms. Cohen, 68 Shade Street, suggests regular evaluation of speed with radar signs gives a better picture of speed and volume. Mr. Rotberg, Precinct 3 Town Meeting Member, does not think speed bumps work; they are noisy and break. He hopes that if they are installed they will be painted so people can see them and slow down. Mr. Cohen agreed that painting the speed bumps was a good idea. He also asked if the shrubbery in the area of the sharp corner could be cut back and asked Public Works to talk with the owner of the property. Upon motion duly made and seconded, it was voted 3-0 to approve installing up to six permanent speed bumps appropriately marked for visibility, if determined appropriate by Engineering. The Selectmen will continue the discussion of the proposed sidewalk and raised intersections at their next meeting and will need confirmation that the proposed plan would still be coherent and whether the Board wishes to proceed with other parts of the project. Ms. Ciccolo returned to the meeting. Center Parking Program Implementation – Parking Regulations for Massachusetts Avenue and Additional Signage Additional Parking Spaces on Massachusetts Avenue Ms. Tintocalis, Economic Development Director, and Mr. Kucharsky, Planner, reviewed their request for approval of additional parking spaces along Massachusetts Avenue at both the eastern and western ends of the Town Center, which is Phase 1 of the Parking Management and Implementation Plan that the Board approved on June 16, 2014. This plan would provide for approximately 60 additional parking spaces along Massachusetts Avenue. They plan to schedule a public meeting to discuss abutter concerns and then will return to the Selectmen for final approval. Mr. Kelley has concerns about the proposal to allow all day parking along Massachusetts Avenue outside the center. He feels all-day commuter parkers will use the spaces, which will not help the center businesses. He would rather have the spaces permitted. Selectmen’s Meeting – September 8, 2014 Mr. Cohen requested that parking not be allowed too close to corners of intersections for visibility reasons. The Parking Management Group will make sure the spaces are appropriate and plan to review all the spaces with engineering and police. Ms. Ciccoli asked if there were any areas along Massachusetts Avenue that could handle angle parking. Ms. Tintocalis stated they would look at that if the Board requested. Additional Signage Ms. Tintocalis explained they are requesting additional signage, including four vehicle parking signs, one replacement sign for the Visitor Center, and one kiosk sign (includes times and cost) at the Depot Parking lot. The proposed signage will be reviewed by the Tourism Committee and Center Committee and then a refined proposal will be brought back to the Selectmen for final approval. Ms. McKenna, Tourism Committee, reminded the Board that the Tourism Committee has been involved with two programs that intersect with the parking plan: the Battle Green Master Plan and the Signage Program. In 2007 the Tourism Committee worked with the Historic Districts Commission to reduce the number of signs in the center. The Tourism Committee now maintains an inventory and all signs to be installed or removed need to be approved by the Tourism Committee and the Historic Districts Commission. The Tourism Committee will be meeting on September 12, and have invited the Center Committee, so they can work out the issues on the Visitor Center sign. The Tourism Committee, Center Committee, and Bicycle Advisory Committee are all interested in providing input for the Kiosk sign. Ms. McKenna, Tourism Committee, also commented on the Massachusetts Avenue proposed parking plan. The Battle Green Master Plan defines the Battle Green as including the land up to the St. Brigid parking lot because of the Old Burial Ground. She wanted to remind the Board the parking study done as part of the Battle Green Master Plan included talking with neighbors near the Old Burial Grounds and they were assured that there would be no parking in that area. The Tourism Committee will also discuss the proposed parking plan at their September 12 meeting. Sustainable Lexington Committee Mr. Voss, member of the Sustainable Lexington Committee Solar Task Force, updated the Board on the Solarize Lexington Program, Rooftop Solar Project and the potential Hartwell Avenue Solar Project. Solarize Lexington Update nd The Solarize Lexington Program has been a great success and has achieved the 2 best result in the history of the program with over 110 new solar installations. Residents can sign up for the program through September 30, 2014. Selectmen’s Meeting – September 8, 2014 Rooftop Solar Project Construction has begun and materials have been lifted onto the roofs of the Cary Memorial Library, Bowman School and Harrington School. Materials will be lifted onto the High School roof on September 13. They expect all systems to “go live” in December 2014. Hartwell Avenue Solar Project An RFP was issued for using up to 12 acres of the 26 acre site. The Selection Committee shortlisted two vendors and are now interviewing and conducting site visits. The proposals range from $140K to $750K per year. Next steps include vendor selection, doing an economic analysis of the current composting operations at the Hartwell Avenue site and presenting all of the information to the Selectmen. Mr. Valente will work with the Solar Task Force to provide the staff they need to do the economic analysis. Mr. Kelley asked about a system to track and determine performance for both municipal and private sectors. Mr. Sandeen responded that it is common for the solar installers to provide a monitoring service. Residents can also look at a website to track their system. Also, Ameresco has agreed to put kiosks in each school building and also the Public Services Building and the Town Office Building that will show each buildings performance on an ongoing basis, which is updated every 15 minutes. Mr. Hadley, Public Works Director, explained that the economic analysis of the current composting operations will consider what the cost will be to truck material to some other site, including the Arlington and Lexington yard waste. Mr. Voss said that part of the economic analysis of the Hartwell site will be to look at whether installing a solar canopy to replace the current canopy will be cost effective. Review and Prioritize FY2015 Selectmen Goals The Selectmen discussed which goals were highest priority to work on. The Board will reassess priority goals after a new Selectman has been elected. Mr. Pato’s priority goals are: public safety building with article on the Annual Town Meeting for a facility; center streetscape, center vitality and parking and complete streets. Mr. Cohen’s priority goals are: Public Safety Buildings and Capital Projects, budget and Economic Development strategy. Ms. Ciccolo’s priority goal is making a key decision on the public safety buildings and moving forward. Selectmen’s Meeting – September 8, 2014 Mr. Kelley’s priority goals are: public safety buildings plan, center streetscape and having a friendlier downtown, completing the School Master Plan and figuring out how additional enrollment can be accommodated. He also wants to see the Minuteman Regional High School project move forward, review Community Preservation Act projects early in the process and have a working database for use of school buildings to help with space needs. Mr. Cohen reminded the Board that Lexington is one of 16 communities that need to agree on the Minuteman Regional High School Project. Also, the Community Preservation Committee (CPC) reviews projects brought forward by staff. The Selectmen should discuss with staff what projects they are interested in bring forward or not before it is submitted to the CPC. Selectmen September Committee Reappointments 2020 Vision Committee Upon motion duly made and seconded, it was voted 4-0 to appoint Carroll Bottino to the 2020 Vision Committee for a term to expire September 30, 2017. Upon motion duly made and seconded, it was voted 4-0 to reappoint Andrew Dixon and Peter Enrich to the 2020 Vision Committee for terms to expire September 30, 2017. Bicycle Advisory Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Margaret Enders, George Gagliardi and Marita Hartshorn to the Bicycle Advisory Committee for terms to expire September 30, 2017. Center Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Ellen Basch and Michael Boudett to the Center Committee for terms to expire September 30, 2017. Communications Advisory Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Dorinda Goodman, Steve Iverson, Nicholas Lauriat and Geoffrey Xiao to the Communications Advisory Committee for terms to expire September 30, 2017. Community Farming Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Raul Marques-Pascual to the Community Farming Committee for a term to expire September 30, 2017. Condo Conversion Board Upon motion duly made and seconded, it was voted 4-0 to reappoint Jacquelyn Hawkinson, John McWeeney and Albert Zabin to the Condo Conversion Board for terms to expire September 30, 2017. Selectmen’s Meeting – September 8, 2014 Council for the Arts Upon motion duly made and seconded, it was voted 4-0 to reappoint Lynne Klemmer to the Council for the Arts for a term to expire September 30, 2017. Economic Development Advisory Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint George Burnell, Thomas Dusel, Bruce Embry and David M. Pronchick to the Economic Development Advisory Committee for terms to expire September 30, 2017. Energy Conservation Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Paul Chernick, Christopher Haines and Ravinder Sakhuja to the Energy Conservation Committee for terms to expire September 30, 2017. Fence Viewers Upon motion duly made and seconded, it was voted 4-0 to reappoint David Buczkowski and Robert Warshawer to the Fence Viewers for terms to expire September 30, 2015. Gammel Legacy Trust Upon motion duly made and seconded, it was voted 4-0 to reappoint Marie Hill and Jacquelyn Ward to the Gamel Legacy Trust for terms to expire September 30, 2015. Greenways Corridor Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Alexandra Dohan, Margaret Enders and Eileen Entin to the Greenways Corridor Committee for terms to expire September 30, 2017. Hanscom Field Advisory Commission Upon motion duly made and seconded, it was voted 4-0 to reappoint Michael Barrett to the Hanscom Field Advisory Commission as the Alternate Representative for a term to expire June 30, 2017. Housing Partnership Board Upon motion duly made and seconded, it was voted 4-0 to reappoint Jeri Foutter and Betsey Weiss to the Housing Partnership Board for terms to expire September 30, 2017. LexMedia Board of Directors Upon motion duly made and seconded, it was voted 4-0 to reappoint Timothy Counihan to the LexMedia Board of Directors for a term to expire September 30, 2017. Monuments and Memorials Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Kathryn Jacob and Charlie Price to the Monuments and Memorials Committee for terms to expire September 30, 2017. Selectmen’s Meeting – September 8, 2014 Police Manual Policy Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Cleveland Coats, Mark Corr, Edith Flynn, William Hays and Gerald McLeod to the Police Manual Policy Committee for terms to expire September 30, 2015. Sidewalk Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Judith Crocker to the Sidewalk Committee for a term to expire September 30, 2017. Sustainable Lexington Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Richard Reibstein and Daniel Voss to the Sustainable Lexington Committee for terms to expire September 30, 2017. Tourism Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Mary Jo Bohart, representing the Chamber of Commerce, Kerry Brandin, Margaret Coppe, Bernice Fallick, Roberta Hefferman, Trisha Kennealy, Dawn McKenna and Willem Nijenberg to the Tourism Committee for terms to expire September 30, 2015. Transportation Advisory Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Elaine Dratch and Francine Stieglitz to the Transportation Advisory Committee for terms to expire September 30, 2017. Tree Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint John Frey, Gerald Paul and Anne Senning to the Tree Committee for terms to expire September 30, 2017. Trustees of Public Trusts Upon motion duly made and seconded, it was voted 4-0 to reappoint David Williams to the Trustees of the Public Trusts for a term to expire September 30, 2020. Town Manager Reappointments – Permanent Building Committee and Youth Commission Upon motion duly made and seconded, it was voted 4-0 to approve the Town Manager’s reappointment of Karen Duperey to the Lexington Youth Commission for a term to expire April 30, 2017. Upon motion duly made and seconded, it was voted 4-0 to approve the Town Manager’s reappointment of Phil Coleman to the Permanent Building Committee for a term to expire June 30, 2017. Selectmen’s Meeting – September 8, 2014 Update on Public Records Compliance Mr. Valente explained that at the Selectmen’s meeting on August 25, 2014, the Board heard a request during Public Comment for minutes of certain boards and committees and staff is working to provide the requested minutes. He said that most committees do a good job with producing minutes in a timely manner and these minutes are available on-line via the Town’s website, but he reminded the Board that the Town has nearly 100 committees and subcommittees and the majority are responsible for producing their own minutes, as opposed to having a staff recording secretary. Some committees are not timely with posting their minutes and it was suggested that they may need a reminder from the Board of Selectmen of their statutory responsibility to file minutes with the Town Clerk in a timely manner. Mr. Pato will draft a letter to send to Board and Committee Chairs reminding them of the need to produce minutes in a timely fashion. Consent Agenda Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 4-0 to approve the following water and sewer adjustments and commitments: Adjustments to Water & Sewer Charges as recommended by WSAB ($4,985.24) Adjustments to Water & Sewer Charges as recommended by WSAB ($34,590.73) Commitments of Water and Sewer Charges July 2014 Finals $15,173.32 Commitments of Water and Sewer Charges Finals July Cycle 9 $345,498.93 Authorize Executive Clerk to Sign Letter to Massport Upon motion duly made and seconded, it was voted 4-0 to authorize the Executive Clerk to send a letter to Massport regarding Taytaro Transportation Services operating in Lexington boundaries by delivering customers from the Airport to Lexington accommodations. Constitution Week Proclamation Upon motion duly made and seconded, it was voted 4-0 to approve the request of the Daughers th of the American Revolution (DAR) to sign a Proclamation for the 227 Constitution Week, celebration September 17 through 23, 2014. Lower Battle Green Flag – September 11, 2014 Upon motion duly made and seconded, it was voted 4-0 to approve lowering the Battle Green Flag on Thursday, September 11, 2014, in remembrance of 9/11. Selectmen’s Meeting – September 8, 2014 One-Day Liquor License – Lexington Community Farm Upon motion duly made and seconded, it was voted 4-0 to approve a one-day liquor license for Lexington Community Farm to serve wine at the “Art for the Farm” Fundraiser on Sunday, September 14, 2014, from 3:00 p.m. to 5:00 p.m. at 17 Solomon Pierce Road One-Day Liquor License – Beaujolais Catering, LLC for One Zone Bodyscapes Upon motion duly made and seconded, it was voted 4-0 to approve a one-day liquor license for Beaujolais Catering, LLC to serve beer and wine for the One Zone Bodyscapes Open House on Wednesday, September 10, 2014, from 6:00 p.m. to 9:00 p.m. at the Depot Building, 13 Depot Square. Michael Fiveash Prize Fund Upon motion duly made and seconded, it was voted 4-0 to accept the terms of the Michael Fiveash Prize Fund that will be managed by the Trustees of the Public Trusts. Insert Lexpress Schedule in Tax Bill Upon motion duly made and seconded, it was voted 4-0 to approve inserting the revised FY2015 st Lexpress schedule to advertise the October 1 adjustments to Route 4 and the new real-time GPS tracking service in the October 1 tax bill mailing. Executive Session Upon motion duly made and seconded, it was voted 4-0 to go into Executive Session at 9:15 p.m. to discuss strategy with respect to: 1) potential litigation the Town may enter into; and 2) ongoing litigation with Ferrara Fire Apparatus, and to reconvene in Open Session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining and/or litigating position of the Town. Upon motion duly made and seconded, it was voted to adjourn at 10:30 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting September 22, 2014 A regular meeting of the Board of Selectmen was held on Monday, September 22, 2014, at 6:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, and Ms. Ciccolo; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Executive Session Upon motion duly made and seconded, it was voted 4-0 by roll call to go into Executive Session to discuss strategy with respect to collective bargaining and coalition bargaining and to reconvene to Open Session. Further, the Board of Selectmen Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. The School Committee voted 4-0 by roll call to go into Executive Session to discuss strategy with respect to collective bargaining and coalition bargaining and to reconvene to Open Session only to adjourn. Further, the School Committee Chair declared that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Town Manager Report Mr. Valente reported on three items: st 1.The 1 flu clinic for residents age 60 and over will be held on Wednesday, September 24, 2014, from 10:00 a.m. to 1:00 p.m. in Keilty Hall at St. Brigid. 2.Ryan Lennon, Veterans Agent, has accepted a similar position with Ipswich. Theo Kalivas, Budget Officer, has accepted a position with the Department of Revenue/Division of Local Services. 3.Ms. Tintocalis, Economic Development Director, is working with neighboring communities along Route 3 looking for opportunities on promoting the region. One option they are looking at is a Shuttle from Route 3 to Hartwell Avenue. A grant opportunity will be discussed with the Selectmen at their next meeting. Grant of Location – Teleport Communications – Hayden Avenue Mr. Pato opened the hearing at 7:15 p.m. Mr. Edgar, Siena Engineering Group consultants for Teleport Communications America, LLC, is requesting approval to install two 4-inch PVC conduits from 45-55 Hayden Avenue to the MassDOT right of way limits (approximately 1175 feet). Teleport understands that the roadway is under a moratorium and they understand that they will have to restore the road to its current condition if they have to install conduit. They are currently attempting to lease conduit space from Selectmen’s Meeting – September 22, 2014 Verizon to avoid the proposed construction, but since they have not heard from Verizon yet they need to be prepared to install their own conduit and resurface the affected street area prior to November 15 and follow the Town’s specifications. Mr. Kelley asked if there was a possibility of putting the proposed conduit off the paved surface. Mr. Edgar replied that the grass strip on the sidewalk side already has electrical and Verizon conduit and the other side has a gas line and other impediments from property owners and guard rails. Teleport understands and accepts that they will be required to get a Street Opening Permit prior to excavation since Hayden Avenue is under a moratorium because it was recently paved. Under the conditions of the Street Opening Permit, a curb to curb mill and overlay will be required as well as other requirements per the Town of Lexington specifications for work in moratorium roads. Upon motion duly made and seconded, it was voted 4-0 to approve the petition for Teleport Communications to install and maintain approximately 1175 feet of 4 inch PVC conduit in Hayden Avenue. The hearing was closed at 7:20 p.m. Lexpress Fair Increase Ms. Rebecchi, Transportation Coordinator, explained that as an operator of a fixed route bus system, the Town is required by the Americans with Disabilities Act (ADA) to provide paratransit service to eligible residents within ¾ miles of its fixed route service (Lexpress). The paratransit fare can cost no more than twice the cash fare of the local fixed-route transit service. The MBTA had filled this role by providing a paratransit service called the RIDE. In FY2013 the MBTA created a Premium Service Area which charges the RIDE customer $5.00 per ride in areas of the region further than ¾ mile from an MBTA route. Part of the Lexpress Service Area falls within this Premium Service Area. As a result the Town created a Paratransit Reimbursement Policy to reimburse the Ride customer the dollar difference between what they should legally be paying in the Lexpress Service Area ($4.00) and what the RIDE was charging ($5.00). In September the Federal Transit Administration informed the Town that this reimbursement policy is not compliant with ADA. Therefore, the Lexpress adult cash fare will need to increase from $2.00 to $2.50 effective January 1, 2015 to ensure that the RIDE customer is paying the appropriate amount in the Lexpress Service Area. The Selectmen were very disappointed with the proposed change but hope the Transportation Advisory Committee and the Transportation Services can come up with options to reduce the effects of this fare increase. Selectmen’s Meeting – September 22, 2014 Upon motion duly made and seconded, it was voted 3-1 (Mr. Kelley opposed) to raise the Lexpress adult cash fare from $2.00 to $2.50 effective January 1, 2015. Town Celebrations Committee/Martin Luther King Celebration Mr. Zales, Co-Chair of the current group of volunteers that plan and coordinate the Martin Luther King events, requested the Selectmen’s approval for the Town Celebrations Committee to take the lead on planning Martin Luther King events going forward. It is an important holiday for supporting those in need and giving back to the community. He wants to work with the Town Celebrations Committee because it provides a mechanism to raise funds and also the Martin Luther King celebrations involve all Town residents and since it is a holiday children can participate. Joining forces with the TCC will allow more funds to be raised and to have a broader planning group for bigger and better programs. Upon motion duly made and seconded, it was voted 4-0 to approve the Town Celebrations Committee planning the Martin Luther King Day Commemorations. Upon motion duly made and seconded, it was voted 4-0 to approve establishing a Selectmen’s Gift Account for the Town Celebrations Committee/Martin Luther King Commemoration funds and to accept the funds. Upon motion duly made and seconded, it was voted 4-0 to appoint Samuel Zales to the Town Celebrations Subcommittee for a term to expire June 30, 2015. FY2015 Water/Sewer Rate Setting Hearing Mr. Pato opened the hearing at 7:33 p.m. Mr. Addelson, Comptroller, stated the purpose of this hearing was to receive public comment. He also asked the Board to note the proposed rates differ from the preliminary rates presented on August 25. The change is attributable to two things: a proposed increase of $250,000 in the use of water retained earnings over the amount presented on August 25 which resulted from FY2014 Bedford usage in excess of estimates and would be applied to offset a portion of the increase in the FY2015 MWRA assessment attributable to that usage; and an increase of projected Tier 3 water and wastewater usage by 10,000 HCF based on an analysis of FY2014 commercial accounts and the likelihood of recurrence of that usage, particularly Shire’s. Mr. Addelson reviewed the FY2014 operating results, the FY2015 proposed budgets, retained earnings history, proposed FY2015 rates, impact of proposed rates on low/average/high users and non-rate revenue recommendations. Selectmen’s Meeting – September 22, 2014 The proposed FY2015 water/wastewater combined rates are: Low – $11.23 (2.2% increase); Average - $31.74 (2.1% increase) and High $446.87 (2.0% increase). Non-rate revenue recommendations include: meter tail pieces, water meter charges, backflow prevention device testing and water usage fee for home demolition. Mr. Kanter, Precinct 7 Town Meeting Member, believes there needs to be a more appropriate progressive nature to the tier increases and asked that the Board suggest options that would be more progressive. Mr. Adler, asked why the VA Hospital pays 20% more than Hanscom and Lincoln Labs; he feels the VA Hospital should not be paying more and asked if there should be a change so they pay the same amount as Hanscom and Lincoln Labs. Mr. Addelson responded that the Hanscom and VA Hospital rates were established a long time ago and the practice has been to increase the rates the same as the tier rates. Ms. McKenna, Precinct 6 Town Meeting Member, is concerned that Bedford is being charged less per unit than Lexington residents. She asked the Board to revisit the inter-municipal agreement with Bedford or use the surplus to reduce Lexington residents rates, especially Tier 1. Mr. Addelson responded that there is an inter-municipal agreement that has been in effect since the 1990’s where Lexington sells Bedford water using the wholesale rate plus a small surcharge and a billing fee. Mr. Valente responded that the Bedford rate is just for the delivery of water; it does not include any other services. Mr. Bartenstein, Precinct 1 Town Meeting Member and member of the Appropriation Committee, has worked on the water and sewer rate issue for many years. He has had some dialogue with staff and his major concern this year is whether the Town is appropriately doing projections and taking into account trends we are seeing toward increased usage as result of the ramping up of Shire due to the nature of its lab manufacturing and the intensive use of Tier 3 water which has a substantial financial impact. Water/Sewer should not be a profit making enterprise; the objective should be to break even. He believes the FY2015 proposed water/sewer rates will provide $250,000 revenue in water and a $350,000 revenue in sewer. His concern is what is done when surpluses are generated and has had long discussions about what happens when they are used to subsidize rates and he is happy the Town is reducing that use of the surpluses. He advocates for using the surpluses for capital needs. There needs to be discussions on how to avoid the lag time between when the surpluses are received and when the money can be used for capital projects. He will put his recommendations in writing to the Selectmen for future reference and discussion. The hearing was closed at 7:59 p.m. Selectmen’s Meeting – September 22, 2014 Franklin School Apartments Property Option Agreement for Refinancing The Community Builders (TCB) has been negotiating a complex refinancing of the property at Franklin School to secure lower mortgage interest rates and add approximately $750,000 in the property’s replacement reserves. Because TCB still has a mortgage from the Town for the site, the Board’s approval is necessary in order to complete the refinancing. Ms. Gerrick, Assistant General Counsel and Ms. Muchnik Izon, Asset Manager, representing The Community Builders (TCB)/Franklin School Apartments, presented: the purpose of refinancing, an overview, history of the 2008 debt restructure, the proposed debt restructuring, proposed extension of purchase option agreement to 2064, a cash flow sharing framework and payment of legal fees. Mr. Cohen believes this request should be approved. The Franklin School Apartments were in bad shape years ago but now have been upgraded and improved. Mr. Kanter, Precinct 7 Town Meeting Member, asked whether a capital budget was done to show the relevance to reality and whether the affordable units will now be subject to a long-term deed restriction in perpetuity. Ms. Gerrick responded that the agreement will be in perpetuity. Ms. Muchnik Izon stated that TCB conducted a capital needs assessment to determine the capital needed for the property. Upon motion duly made and seconded, it was voted 4-0 to approve the terms of the refinancing as outlined by staff and authorize the Town Manager to endorse any documents that may be necessary to effectuate the deal. Shade Street Traffic Calming Project Update Ms. Ciccolo recused herself from this item and left the meeting room. Mr. Hadley, Public Works Director, provided follow up information to the Selectmen on the impact to the Shade Street Traffic Calming Project if certain aspects of the project are not done at this time. BETA provided a memo with the implications associated with each of the design features if they were not implemented: 1.Keeping the 5speed humps and removing the raised intersection at Cary Avenue and Shade Street and removing the textured intersection at Fairbanks Road and Shade Street will not have any significant impact to the overall goal of traffic calming if an additional speed hump is added in place of the raised intersection at the Cary Avenue/Shade Street Intersection. They recommend the additional speed hump on Shade Street be located approximately 150 to 200 feet north of Cary Avenue. Selectmen’s Meeting – September 22, 2014 2.The removal of the Spring Street and Weston Street sidewalks will have an impact on pedestrian safety. The proposed sidewalk at the Spring Street end would have priority over the Weston Street sidewalk. The sidewalk at the Spring Street end will provide a safe place for school children to walk and wait for the school bus. 3.The removal of the improvements at the Shade Street and Weston Street intersection will not eliminate the unsafe condition of vehicles sliding. 4.The removal of the intersection improvements at Weston Street and Lincoln Street will impact the operation of the intersection. Mr. Hadley confirmed that the six speed humps will be installed this construction season. Mr. Cohen supports installing the sidewalk on Shade Street from Spring Street to 16 Shade Street at a cost of approximately $60,000. Asked about the cost to install the sidewalk in the Weston Street area, Mr. Hadley stated that the Public Works would want to combine the sidewalk with the other proposed changes to the Weston Street/Shade Street intersection. Mr. Pato supports moving forward with the sidewalk on Shade Street from Spring Street and also the sidewalk and intersection improvements at Weston Street and removing the raised intersection and textured intersection projects. Mr. Kelley does not support the sidewalk pieces. He also suggests waiting until after the speed humps are installed to see if traffic issues improve. Mr. Hadley stated that if the Board approves the sidewalk projects Public Works will put together bid documents this winter and construction would begin early next spring. Mr. Cohen thinks the two sidewalk projects should be separate and agrees with Mr. Kelley that the Weston Street/Shade Street sidewalk should wait until after the speed humps have been installed and see if they help the traffic issues. Mr. Canale, 29 Shade Street, thinks the project for Shade Street would be an excellent model to look at other streets in town rather than blindly putting in sidewalks; look to see what is safest for users. He is thankful to the Selectmen for their support of pieces of the Shade Street Traffic Calming project. Mr. Manuel 40 Shade Street, asked for assurances that the speed humps could be installed and completed this construction season. Mr. Handley responded that he is confident the work can be completed before the November 15 deadline. Selectmen’s Meeting – September 22, 2014 Mr. Pato is concerned with not proceeding with the roadway improvements and sidewalk at the Weston Street/Shade Street intersection because of the safety issues and unsafe driving, but sees there is no support from the Board at this time. Upon motion duly made and seconded, it was voted 2-1 (Kelley opposed) to authorize Public Works to proceed with putting together a bid package for installing a sidewalk on Shade Street from Spring Street to 16 Shade Street. Ms. Ciccolo returned to the meeting. Bike Lanes on Bedford Street Mr. Cannon, Assistant Town Engineer, explained that Bedford Street has been identified by the Bicycle Advisory Committee as a bicycle route. Since Bedford Street from the Minuteman Commuter Bikeway to the Worthen Road/Camelia Place intersection is currently under construction, Engineering asked the Board to consider either accommodating bicycle lanes or marking the road with “Sharrows”. Engineering is trying to accommodate bikes and intermodal transportation options in construction projects and feels this section of Bedford Street would be a good place to install bike lanes because it interconnects in 2 locations. Bedford Street is wide enough to provide four foot bike lanes on each side and an eleven foot roadway going in both directions. Mr. Cohen asked if there would be any problem with keeping the traffic moving if the bike lanes are installed. Mr. Cannon responded that safety will be improved by slowing the traffic. Mr. Pato thanked the Bicycle Advisory Committee for submitting a letter of support for installing bike lanes on Bedford Street. They feel that adding bike lanes will contribute to community mode shift goals, increase safety, benefit businesses on Bedford Street and provide greater equity for all users. Ms. Ciccolo expressed enthusiasm for adding bike lanes to Bedford Street. She also noted that bikers prefer to be on roadway where they can go faster than when they are being slowed down by people on the bikepath. This project is also a really important feature for inter-connectivity. Asked about parking on Bedford Street, Police Chief Corr looked up what the current code is. On the west side of Bedford Street traveling toward Lexington center on the right hand side from the Minuteman Commuter Bikeway to the center the Code reads No Parking from 8:00 a.m. to 6:00 p.m. There is currently no parking restriction on the east side in the code. Ms. Enders, Chair of the Bicycle Advisory Committee, thanked the Engineering Department for working with the BAC and supporting adding bike lanes when possible. She uses Bedford Street instead of bikeway and travels to the Library. She asked if it was possible to extend bike lane on Bedford Street all the way to the center, which would be much safer. Selectmen’s Meeting – September 22, 2014 Mr. Hanley, Public Works Director, stated that as part of the Center Streetscape Project they are looking at parking on east side of Bedford Street. Mr. Cunningham, 133 Bedford Street, received a notice regarding this meeting and asked if there had been any other notice regarding the Town’s intention to install bike lanes on Bedford Street. st He also thinks that Bedford Street is being widened. He takes offence to receiving his 1 notice so late in the process. He has concerns about getting out of his driveway safely around cars and bikers. He suggests that the item be tabled for future consideration and to get input from the abutters. Mr. Cannon stated that Bedford Street has not been widened. The old curbs were leaning and rolling in. This project corrects the conditions with repaving and installing new granite curbing. There was a public notice regarding reconstructing the roadway. Ms. Ciccolo attended a Massachusetts Green meeting where the newest engineering directive is that bike lanes will need to be five feet wide. It is a good idea for the Town to install the bike lanes prior to that directive being implemented. Upon motion duly made and seconded, it was voted 4-0 to approve the proposed establishment of bicycle lanes along Bedford Street from the Minuteman Commuter Bikeway to the intersection with Worthen Road/Camelia Place. No Parking Signs at Worthen Road/Massachusetts Avenue Intersection Mr. Cannon, Assistant Town Engineer, explained that concerns of emergency services warrants posting no parking in the Worthen Road/Massachusetts Avenue intersection. An examination of the original traffic signal plans dated 1976 indicates that these areas were intended to be maneuvering/transition lanes. The increased demand for parking has recently seen vehicle parking in these locations impeding safe traffic flow. The recommendation of Public Works/Engineering is to establish a No Parking zone on both sides of Massachusetts Avenue from Parker Street to 100 feet west of Worthen Road and on both sides of Worthen Road from 100 feet south of Massachusetts Avenue to 100 feet north of Massachusetts Avenue. Ms. Ciccolo supports the recommendations. She suggested that since there is continued pressure for parking could Engineering explore whether angled parking could be explored for Worthen Road. Mr. Hurd, 2016 Massachusetts Avenue, supports this recommendation. He asked if the No Parking zone could be extended to include the first 100 feet of Parker Street. Mr. Pato stated that the Selectmen would take Mr. Hurd’s request under advisement and refer it to the appropriate committees. Selectmen’s Meeting – September 22, 2014 Ms. Williams, Stratham Road, is concerned about parking being allowed on Worthen Road up to Stratham. Exiting Stratham Road when cars are parked up to the intersection is hazardous. She had submitted a request to have the intersection looked at and thought it would be part of this recommendation. Mr. Valente will check to see if the Traffic Safety Advisory Committee has looked into the Stratham Road/Worthen Road intersection and will get back to Ms. Williams. Mr. Patrick, 2030 Massachusetts Avenue, provided a copy of a letter he sent to the Traffic Safety Advisory Committee dated July 7, 2014 regarding parking for the Inn at Hastings Park and some photos taken of the parking issues on Massachusetts Avenue in April 2014. He is also concerned about parking on Parker Street and encourages that the no parking zone be extended down 100 feet of Parker Street. Upon motion duly made and seconded, it was voted 4-0 to approve the proposed establishment of a no parking zone as follows: both sides of Massachusetts Avenue from Parker Street to 100 feet west of Worthen Road and both sides of Worthen Road from 100 feet south of Massachusetts Avenue to 100 feet north of Massachusetts Avenue. Town Operation of Visitor Center Mr. Valente explained that the Chamber of Commerce has operated the Visitors Center on the Town’s behalf for nearly 45 years. In recent years the revenue generated by retail sales at the Visitors Center has not been sufficient to offset the staffing and other costs of operating the Center, which has impacted the Chamber financially and taken away from their core mission of serving the businesses of Lexington. The Chamber has requested that the Town take over the operations of the Visitors Center as soon as possible. Town staff has developed an interim plan to do so. The proposed plan will provide Town officials with the time necessary to develop a more permanent plan for the Visitor Center as well as integrate this plan with whatever final plan is approved for the renovation of the Visitor Center. The Plan will be overseen by the Economic Development Director, with input from the Tourism Committee. The plan will require a Reserve Fund Transfer of $35,000 to operate the Visitors’ Center for the remainder of FY2015 and to create a revolving fund to accept the revenues and to pay costs. If the Selectmen approve this request and the Appropriation Committee approves the request at their meeting on September 23, the Town Manager is proposing that the Town would begin operation of the Visitor Center retroactive to September 22. The ceiling on revolving fund would be set at $100,000. Selectmen’s Meeting – September 22, 2014 Mr. Cunha, President of the Chamber of Commerce, stated they would like to keep their offices in the Visitor Center and will be discussing that option with the Town and are reviewing contingency plans if they have to find other space. Mr. Cohen feels the Chamber of Commerce represents a number of small businesses in the center and the Town has to make sure that they have a place to operate from. Mr. Valente stated there are a number of transition issues being discussed with the Chamber of Commerce. There are two immediate priorities: 1) make sure the Visitor Center stays open; and 2) that the Town have a strong and vibrant Chamber of Commerce. Ms. McKenna, Chair of the Tourism Committee, is very encouraged about opportunity that this change creates. The Tourism Committee has been working on best way to provide visitor services. She requested that the timetable on beginning a long-term plan be adjusted to consider that April through October is the busiest season for tourists and implementing a long-term plan in June would be disruptive. Mr. Kanter, Precinct 7 Town Meeting Member asked for clarification on whether any Visitor Center employees would be eligible for benefits. He feels if the employee is eligible the Town should provide benefits. He also was concerned with providing space for the Chamber of Commerce at no cost. Mr. Valente responded that there is one employee who works more than 20 hours who would be eligible for benefits; but they are coming back from retiring. Staff is examining if this employee would be eligible for benefits. Upon motion duly made and seconded, it was voted 4-0 to authorize the Town Manager to implement a plan to operate the Visitor Center and approve a request to the Appropriation Committee for a Reserve Fund Transfer of $35,000. Upon motion duly made and seconded, it was voted 4-0 to authorize the Town Comptroller to create a Visitors Center Revolving Fund with a ceiling of $100,000 to account for the revenues and expenditures of this facility, said fund to be under the jurisdiction of the Economic Development Director. Request for License by Scottish Rite for Access to New Parking Area Mr. Valente, explained that when the Town purchased the Marrett Road property from the Scottish Rite, they retained the pine grove area at the end of the parking lot for future parking expansion. As part of the Town’s purchase of this property, the Scottish Rite allowed the Town to use this future parking lot if the use is not in conflict with Scottish Rite events. The Scottish Rite is now ready to construct this parking area and requires a Special Permit from the Zoning Board of Appeals. For access and egress to this new parking area the Scottish Rite will require Selectmen’s Meeting – September 22, 2014 approval from the Town since the Town owns that portion of the driveway on either side of the proposed parking lot. If the Board is willing to grant this approval, the Board of Appeals will accept a letter to this effect. Town staff is supportive of this request by the Scottish Rite. Upon motion duly made and seconded, it was voted 4-0 to approve the Scottish Rite request and authorize the Town Manager to send a letter to the Zoning Board of Appeals informing them of the Selectmen’s intent to enter into a formal agreement to allow this access to the proposed parking lot. Collective Bargaining Agreement with Fire Union Ms. Casey, Human Resources Director, reviewed the proposed three-year Collective Bargaining Agreement for the Lexington Fire Fighters, IAFF Local 1491. The Fire Union membership voted to accept the terms of this agreement, which provides for:  2% cost of living adjustment in Fiscal Year 2014 and Fiscal Year 2015;  2.5% cost of living adjustment for Fiscal Year 2016;  new top step for Lieutenants and Captains;  .5% increase in the Hazardous Material stipend;  implementation of a reasonable suspicion drug and alcohol testing program;  reduction in the paramedic stipend for Lieutenants and Captains;  increase in required number of paramedics assigned to ambulance, to facilitate future full staffing of Medic 2;  clarification of the educational degrees eligible for educational incentive pay;  deletion of the program requiring the Town to pay a stipend for the completion of paramedic educational programs for existing firefighters; and  expansion of hours the Chief may assign fire fighters to attend training programs. Upon motion duly made and seconded, it was voted 4-0 to approve and authorize the Town Manager to sign the collective bargaining agreement between the Town and Lexington Fire Fighters IAFF Local 1491 for the period of FY2014 to FY2016. Entertainment License – Inn at Hastings Park The Inn at Hastings Park has submitted an application for a one-time entertainment license for New Year’s Eve on December 31, 2014 from 8:30 p.m. to 1:30 a.m. on January 1, 2015. Since the Town Manager approves restaurants staying open on New Year’s Eve until 1:00 a.m., it is suggested that the Inn at Hastings Park request be approved only until 1:00 a.m. on January 1, 2015 to be consistent with other establishment’s requests. Mr. Patrick, 2030 Massachusetts Avenue, asked how this request fits within the agreement that says the quiet hours are between 10:00 p.m. and 6:00 p.m. and that the lighting be off from 11:00 p.m. and dawn. He feels it is important to decide what the policy will be for the Inn. Selectmen’s Meeting – September 22, 2014 Mr. Valente responded that the Inn is allowed to have their lights on until their guests leave the premises. He will look into the noise question and get back to Mr. Patrick. Mr. Kelley appreciates what the neighborhood concerns are, but feels the Inn has done a good job operating the business. His concern is parking on Massachusetts Avenue. Upon motion duly made and seconded, it was voted 4-0 to approve an Entertainment License for The Inn at Hastings Park to have a band as entertainment of December 31, 2014 from 8:30 p.m. to 1:00 a.m. on January 1, 2015. Approve and Sign Warrant for Special Town Election on November 4, 2014 This warrant for a Special Town Election on November 4, 2014 is to fill a vacancy on the Board of Selectmen and on School Committee. Upon motion duly made and seconded, it was voted 4-0 to sign the November 4, 2014 Special Town Election Warrant to fill a vacancy on the Board of Selectmen and School Committee. Town Manager Appointments – Commission on Disability Upon motion duly made and seconded, it was voted 4-0 to approve the Town Manager’s reappointment of Leonard Morse-Fortier and Julie Miller to the Commission on Disability for terms to expire October 30, 2017. Selectmen September Committee Appointments/Reappointments/Resignations Board of Appeals Upon motion duly made and seconded, it was voted 4-0 to reappoint Martha Wood to the Board of Appeals for a term to expire September 30, 2019. Upon motion duly made and seconded, it was voted 4-0 to reappoint Ralph Clifford, Richard Michelson, and Frederick Wells to the Board of Appeals as Associate Members for terms to expire September 30, 2015. Upon motion duly made and seconded, it was voted 4-0 to appoint Laura Hussong, James Osten and William Kennedy to the Board of Appeals as Associate Members for terms to expire September 30, 2015. Council for the Arts Upon motion duly made and seconded, it was voted 4-0 to appoint Matthew Pronchick to the Council for the Arts for a term to expire September 30, 2017. Selectmen’s Meeting – September 22, 2014 Design Advisory Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Richard Friedson, Bahig Kaldas, Timothy Lee, Alenka Slezak, Brigitte Steines and Steven Vincent to the Design Advisory Committee for one year terms to expire September 30, 2015. Upon motion duly made and seconded, it was voted 4-0 to reappoint Bruce Creager and John Frey to the Design Advisory Committee as Associate Members for one-year terms to expire September 30, 2015. Hanscom Area Towns Committee Upon motion duly made and seconded, it was voted 4-0 to appoint Timothy Dunn to the Hanscom Area Towns Committee as the Planning Board Representative. Housing Partnership Board Upon motion duly made and seconded, it was voted 4-0 to appoint Nancy Corcoran-Ronchetti to the Housing Partnership Board, representing the Planning Board, for a one-year term to expire September 30, 2015. Upon motion duly made and seconded, it was voted 4-0 to accept the resignation of Carol Marine from the Housing Partnership Board, effective immediately. Human Services Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Barbara Ciampa to the Human Services Committee for a three year term to expire September 30, 2017. Lexington Scholarship and Education Fund Board Upon motion duly made and seconded, it was voted 4-0 to reappoint Paul Ash, Ann Boese, Thomas Fenn, Sharon Lawler and David Williams to the Lexington Scholarship and Education Fund Board for one-year terms to expire September 30, 2015. Retirement Board Upon motion duly made and seconded, it was voted 4-0 to accept the resignation of Michael McNabb from the Retirement Board, effective immediately. Town Report Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Gloria Amirault, Elaine Quinlan, Margareth Sarmiento, Phyllis Strimling and David Tabeling to the Town Report Committee for one year terms to expire September 30, 2015. Tree Committee Upon motion duly made and seconded, it was voted 4-0 to accept the resignation of Nel Walker from the Tree Committee and to make her an honorary member for her many years of service, effective immediately. Selectmen’s Meeting – September 22, 2014 Water and Sewer Abatement Board Upon motion duly made and seconded, it was voted 4-0 to reappoint James Osten to the Water and Sewer Abatement Board, for a term to expire September 30, 2017. Solar RFQ Vendor Selection and MOU for Hartwell Avenue Site Mr. Voss, Chair of the Sustainable Lexington Committee Solar Task Force and Mr. Sandeen, Chair of the Sustainable Lexington Committee. The Solar Task Force recommends the award of #1 vendor status to the team led by Brightfields Development LLC and execution of a Memorandum of Understanding (MOU) to proceed to the next analysis phase. Notification of the aware and execution of an MOU will allow the detailed scoping/pricing phase to begin. This decision does not in any way bind or commit the Town to moving forward with a project. Upon motion duly made and seconded, it was voted 4-0 to approve the RFQ Vendor Selection of Brightfields Development LLC and approve the proposed Memorandum of Understanding for installing solar panels at the Hartwell Avenue site. Consent Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 4-0 to approve the following water and sewer commitments: Commitments of Water and Sewer Charges Cycle 9 August $349,514.27 Commitments of Water and Sewer Charges August Finals $20,434.01 Street Acceptance Timeline Upon motion duly made and seconded, it was voted 4-0 to approve the proposed Time Sequence for FY2016 Street Acceptance requests. MPO Nomination Papers and Statement of Candidacy Upon motion duly made and seconded, it was voted 4-0 to submit MPO Nomination Papers and a Statement of Candidacy for continuing as one of the two town at-large seats. Designate Members of the School Committee’s Policy Advisory Committee as Special Municipal Employees Upon motion duly made and seconded, it was voted 4-0 to designate all members of the School Committee’s Policy Advisory Committee as Special Municipal Employees. Veteran’s Day Parade and Ceremonies Upon motion duly made and seconded, it was voted 4-0 to approve the request of the Town Celebrations Committee for the 2014 Veteran’s Day parade and ceremonies on Tuesday, November 11, 2014, as proposed in a letter dated September 18, 2014. Selectmen’s Meeting – September 22, 2014 Selectmen Minutes Upon motion duly made and seconded, it was voted 4-0 to approve the minutes of July 28, 2014 and August 25, 2014. Selectmen Executive Session Minutes Upon motion duly made and seconded, it was voted 4-0 to approve the executive session minutes of August 25, 2014 and September 8, 2014. Executive Session Upon motion duly made and seconded, it was voted 4-0 by roll call to go into Executive Session at 9:35 p.m. to discuss strategy with respect to collective bargaining related to a proposed LMMA collective bargaining agreement and to reconvene in Open Session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining and/or litigating position of the Town. Upon motion duly made and seconded it was voted to adjourn at 9:45 p.m. A true record; Attest: Lynne A. Pease Executive Clerk