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Home My WebLink About2014-10-08-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—OCTOBER 8, 2014 MINUTES 1 ROLL CALL The meeting was called to order by Vice Chairman Nicholas Santosuosso at 6 05 P.M MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Leo P McSweeney Steve Keane Weidong Wang Melinda Walker Robert D Peters 2 PUBLIC COMMENT There was no public comment offered at this meeting. 3 MINUTES Approval of Minutes of Regular Meeting of September 10, 2014 Upon a motion by Robert D Peters and seconded by Weidong Wang, the Board voted to approve the Minutes of the Regular Meeting of September 10, 2014, all members having received copies The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P McSweeney Weidong Wang Melinda Walker Robert D Peters 4 BILLS & CHECKS Approval of Bills and Checks paid in September 2014 September 2014 667-C/705-2 Check Number 7173 REVOLVING FUND Check Numbers 12771 through 12831 067-1 & 3 Check Number 4214 689-C MANAGEMENT Check Number 2200 PARKER MANOR Check Number 1989 BEDFORD STREET Check Number 1185 MRVP VOUCHER PROGRAM Check Numbers 2926 through 2928 SECTION 8 Check Numbers 16918 through 16942 Upon a motion by Weidong Wang and seconded by Robert D Peters, the Board voted to accept the Bills and Checks as presented for September 2014 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P McSweeney Weidong Wang Melinda Walker Robert D Peters 5 EXECUTIVE DIRECTOR'S REPORT A Photo for Annual Town Report Dave Tabelmg was in attendance to take the photo B LHA and Parker Financials The Board reviewed the September LHA financials and the August Parker financials Upon a motion by Robert D Peters and seconded by Weidong Wang, the Board voted to accept September LHA financials The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P McSweeney Weidong Wang Melinda Walker Robert D Peters C State Audit final report The final audit report has been released. The PILOT was over accrued and has been corrected by Jenna. Steve was also interviewed for the Lexington Minuteman newspaper article D NAHRO Fall Conference and Ad The NAHRO Fall Conference is being held in Plymouth on November 16th_18th Steve is attending one day If anyone is interested in attending, please contact Kathy so she can register you. Annually the housing authority places a full page ad in the booklet. Upon a motion by Robert D Peters and seconded by Weidong Wang, the Board voted to place a full page ad in the NAHRO Fall Conference booklet in the amount of$100 00 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P McSweeney Weidong Wang Melinda Walker Robert D Peters E Maintenance position/snow removal/OSHA Training A maintenance staff member has left to pursue another job Steve spoke to Jenna today regarding the open position. Steve would like to contract out snow removal for Vynebrooke Village The maintenance staff can do snow removal at the other villages If this does not work out, the position will be advertised. Two maintenance staff members attended an OSHA class F Rotary barbecue thank you LHA sent a thank you to the Rotary Club of Lexington for sponsonng the barbeques at the villages Many residents did attend. Steve attended both Countryside Village and Vynebrooke Village He was unable to attend Greeley Village so Kathy and Bill attended. G Formal Board Resolution to change meeting place Steve reviewed the by-laws In order to change the Board meeting place, a formal Board vote must be done It was suggested to wait until next month when the full Board is in attendance to vote H. Proiect updates GV Parker CV Mass Ave VV The Greeley Village Door Replacement construction schedule has been posted at the village Steve will be asking for resident input regarding door colors As discussed at the last Board meeting, the project has already been bid and the contract is signed. However the architect was able to draft a cost estimate in the amount of$2,093 44 in the form of a change order to prepare the steel door frames for a possible electric stnke in the future Upon a motion by Robert D Peters and seconded by Weidong Wang, the Board voted to accept change order#1 in the amount of$2,093 44 to prepare the steel doors for a possible electnc strike in the future The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P McSweeney Weidong Wang Melinda Walker Robert D Peters The Parker Manor roof replacement project will be completed in the next few weeks The Countryside Village generator warranty expires in 2016 Scheduled 3 maintenance is required to be done by an authorized dealer or the warranty is void. The only local authorized dealer is ASNE Generac The annual fee for the agreement is $850 00 Upon a motion by Robert D Peters and seconded by Weidong Wang, the Board voted to accept the annual maintenance agreement from ASNE Generac in the amount of$850 00 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P McSweeney Weidong Wang Melinda Walker Robert D Peters The Vynebrooke Village HILAPP Project has been approved to go to bid in early January The engineer is completing the final conservation documents to finalize the Vynebrooke Village Water Remediation Project. The Mass Ave Home Funds Project has to be rebid as the contractual language needs to be modified by the architect. Steve and Leo attended a CPC meeting. There was a prior conversation that the housing authority should complete the 4 outstanding projects this year before applying for CPA funds 11/1/14 It was suggested to discuss further at the next Board meeting. I. PHAS Our PHAS Score was 100 We are a High Performer J Lodestar Energy Contract Steve was advised by DHCD to solicit another bid for the solar net metering. Power Options submitted a bid. Lodestar Energy is much lower at 10 9 per kilowatt for the housing authonty to buy solar power from a virtual site The projected savings over the 20 years for the housing authonty is between 1 4 and 1 8 million dollars Upon a motion by Weidong Wang and seconded by Robert D Peters, the Board voted to enter into a 20 year solar net metering contract with Lodestar Energy for 10 9 cents per kilowatt. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P McSweeney Weidong Wang Melinda Walker Robert D Peters Steve also would like to lock in gas prices by entering into a contract. Right now the cost is 67 cents per thermal unit. Once the winter pricing is in effect, more than 4 likely the cost will rise Steve would like to lock in a fixed price of 70 cents per themal unit for the next 18 months with Direct Energy It may cost the housing authonty an additional $69 00 for that time period but is advantageous to lock in a fixed price Upon a motion by Weidong Wang and seconded by Robert D Peters, the Board voted to enter into an 18 month gas contract with Direct Energy for 70 cents per thermal unit. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P McSweeney Weidong Wang Melinda Walker Robert D Peters K. REAC Inspection results The REAC Inspection score was 89 Some deficiencies noted where moss on roofs, a malfunctioning GFCI and placement of buddy strings OSHA safety equipment will be ordered so that staff can go on the roofs to remove the moss L Public Housing Reform update DHCD is working with Mass NAHRO to implement the reform. There are many committees working with the legislature M. NSHEDA Legislative Breakfast 10/15/14 Steve and Nick are planning to attend. LHA invited legislators to attend also An aide from the office of Congresswoman Katherine Clark will be attending. 5 UNFINISHED BUSINESS There are 2 Board members who need to complete the online Ethics Certifications 6 NEW BUSINESS MRVP has mobile vouchers available The housing authonty sent the information to 13 individuals on our wait list 7 ADJOURNMENT 6 55 P.M. A true copy attest STEPHEN KEANE, SECRETARY 5