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Home My WebLink About2014-04-30-TCC-min Minutes TownCelebrationsCommittee April30,2014 TrainingRoom,PublicServiceBuilding,201BedfordStreet Memberspresent SuzieBarry,Chair;DickCroganandBobTracey,coViceChairs;LindaDixon,KarenGaughan,Mary Gillespie,CeriseJalelian,PaulJenkins,BarbaraManfredi,LorainMarquis,RichMcDonough,JulieMiller, WayneMiller,BillMix,SandyPodgorski. Membersnotpresent KimCoburn,CarolFlynn,SondraLucente,TanyaMorrisett,HenryMurphy,GeethaPadaki,Charlie Price,DaveTaylor. Business Thechairdeclaredthataquorumwaspresent. TheminutesofApril6andApril18,2014wereapprovedwithminorcorrections. ThenextmeetingswillbeMay7andMay21at7:00p.m.,samelocation. MemorialDaywillbecelebratedonMonday,May26. PatriotsDay2014Recap SummaryofAwardWinners WhiteTricorneHat:JohnLucente MinutemanCane:ShirleyTuftsLane OutstandingYouth:JonahWatt YouthCommissionGrand Marshals&Ceremony,"ȟ¹ȎJanelleFranklinandJamesLaurenzi DanFennAward:HuayuXiong CecilHarrisAward:CelinaHsieh FloatAwardsintheAfternoonParade,judgedbyLauraHopkins,BillHubner,andJoeRancatore Civic,FirstPlace:LexingtonCommunityFarmCoalition Civic,SecondPlace:USSVIMarbleheadBaseSubmarineVeterans Civic,ThirdPlace:OperationHomeTies Youth,FirstPlace:LexingtonYouthCommission Youth,SecondPlace:LexFun! Youth,ThirdPlace:"®¯²ª¸«´ȟ¹CenterofLexington Commercial,FirstPlace:WagonWheelNurseryFarmstead Commercial,SecondPlace:,§®µ´«¿ȟ¹RockyLedgeFarmandNurseries Commercial,ThirdPlace:WilsonFarm AfterActionFeedbackandComment: Suziehasreceivedagreatdealofpositivefeedbackabouttheparade TheOldGuardchosetodoasecondperformanceontheGreenat1:00.Thismadethem latefortheirscheduledarrivalatBrookhavenbutthatª¯ª´ȟºseemtoomuchofa problem.TheywillreturntoBostononSeptember1213forashowattheTDGarden. Reenactment:Thenewlightingwasatremendoushelptotheticketcollectorsandthose whowereapplyingwristbandstoguests. Thenewmetalfencesdidamuchbetterjobofcrowdcontrolthanthetraditionalribbon suspendedfrompoles. Thereviewingstandwasnotfirmlysecured.Ittiltedandrolledwhilecarryinganover capacitycrowd,causingarealsafetyhazard.Thismustbelookedintobeforenextyear. Thereenactmentcrowdseemedlighterthaninprioryears,probablyduetothe concentrationofpublicityontheMarathon.Thecrowdfortheafternoonparade increasedtoformeryearlevels. Morningceremony:Anumberofpeoplebegancrowdinginatthepodiumareaduringthe morningceremony.Weneedtodevelopandimplementacrowdcontrolplanforthis event. TheWilliamDiamondFifeandDrumCompanyhaveinquiredaboutplayingamusical interludeduringtheceremony. Afternoonparade:twoParadeAmbassadorteamswereobservedmarchinginfrontofthe sameunit.Oneoftheteamswasoriginallyassignedtomarchintherearofthisunit. Therewasapossibilitythatoneofthesponsorswasdisappointedwiththecoveragehe receivedbythisarrangement.SuzieBarrywilldiscussthiswithhimandofferarefundif necessary. Thispointsoutthevalueofhavingourownvideographertodocumenttheparadefrom starttofinish,notonlytocreateahistoricrecordbuttoresolveissuesthatmayarise. The4RegimentofFootshowedupwithouthavingpreviouslyregistered.Theyclaimed th theyregisteredbeforethedeadlinebuttheformwassenttothewrongaddress.They proceededtomarchwiththeFirstRegimentofFootwithanunknownnumberof marchersandarenowrequestingreceiptoftheirregularpayment. Suziefeltthattheunitsweretootightlybunchedtogetherastheyapproachedthe reviewingstand.Wemightconsiderinsertingsomeonehalfwayintotheparadenextyear inordertoslowtheunitsdown. FortynineParadeAmbassadorscarried22sponsorbanners.Theywere39%adults,33% age1517,and28%age1114.Theywereprettyevenlydividedbetweenprevious Ambassadorsandfriendstheyhadrecruited(38%)andbrandnewAmbassadors marchingforthefirsttime(43%)withsponsorssupplyingtherest.Threequartersof themcameinalreadyformedasateam.Theywere40%femaleand60%male.All Ambassadorswereintheirassignedplacesby1:50p.m. Becauseofthetemperature,weranoutofwaterearly.Itwouldprobablybebetterto havemore8oz.bottlesandfewer12or16oz.bottlesnextyear.Jugsreallyªµ´ȟºwork verywell. Nearlyalltheunits(8590%)werecheckedinbefore1:00.Theywerehungry,theyhad timetospare,andtheywerelookingforsomewheretoeatlunch. MuzzeyHousemaybeagoodsourceofvolunteersforParadeAmbassadorsnextyear. OurFacebookpageisupto400Ƞ²¯±«¹ȡȌ Sponsorship:$14,000wasraised,includingoneanonymousgiftandonegiftfromatown resident. Suggestionmadetoformasubgrouptostudythesponsorshipprogramincludingthe programhistory,donorprospects,solicitationletter,slidingscaleofsponsorships,and rewardsandbenefitsofsponsoringaunit. MemorialDay2014 Wreaths:BobTraceywillordertenwreaths. SuziewillorderthebusandhandlethepermitrequesttoSelectmen. SandywillcontactPeterKellytorequestuseofhisconvertiblefortransportingtheGrand Marshal SandywillcontactWalesCopyCenterfortwoGrandMarshalpostersignsforcar LindaDixonwillinvitelocalfilmmakerRickBeyertodelivertheMemorialDayaddress Wewillhavethesamesingerforthemorningceremonyaswehadfor/§º¸¯µº¹ȟDay Themeetingadjournedat8:30p.m. Respectfullysubmitted, LindaDixon,CoSecretary