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HomeMy WebLinkAbout2014-09-23-CEC-min Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting September 23, 2014 Location and Time: Town Office Building, Reed Room; 8:00 .. AM Members Present: Jill Hai, Chair; David Kanter, Vice-Chair and Clerk; Wendy Manz Member Absent: Rod Cole Others Present:None Documents Presented: Notice of Meeting/Agenda for CEC Meeting, September 23, 2014 Drafts of CEC Input to the TownÈs FY2014 Town Report (initial by Ms. Hai and then as annotated by Mr. Kanter; both distributed electronically, September 20 2014) Draft Minutes of the CEC Meeting, August26,2014 (distributed electronically, September 16, 2014) Call to Order: Ms. Hai called the meeting to order at 8:00 .. AM Committee Picture for FY2014 Town Report: The Committee relocated for the picture. Ms. Hai, Mr. Kanter, Ms. Manz, and Bill Hurley (former committee member in FY2014) had the group picture taken by David Tabeling in front of the Cary Memorial Building that is undergoing upgrades as a major capital project. (Beth Masterman, another former committee member in FY2014, was not able to attend the picture taking, but her name should be included in the caption.) The Committee returned to the Reed Room at 8:09 .. AM Review of the Format and Scope of the CommitteeÈs Report to the 2014 Annual Town Meeting & 2014 Special Town Meeting to Determine Changes in Future Reports: As Mr. Cole was absent today because Ms. Hai believed his attendance, as this CommitteeÈs liaison, at a concurrently schedule meeting of the Ad hoc School Master Planning Committee (AhSMPC) was warranted, the planned review was tabled until a later meeting. Long-Term Plan for Future Committee Meetings: At the CommitteeÈs last meeting (August 26, 2014), Åfuture-dateÆ meetings were decided through January 6, 2015. \[A reservation was subsequently also made for a January 13, 2015, meeting.\] It was agreed to have additional Åfuture-dateÆ entries for November 10, 2014 (for the above tabled review), and in 2015 for 20 & 27 January; 3, 10, & 24 February; and 3, 10, & 17 March. Mr. Kanter will request room reservations (preferably this Reed Room) for all those dates and then request that the Town ClerkÈs Office enter them in the TownÈs Public Meetings Calendar. Member Concerns & Liaison Reports: Ms. Hai reported that Theo Kalivas, the TownÈs Budget Officer, is leaving soon to take a position in the StateÈs Department of Revenue. The Committee expressed its appreciation for all the work he has done on behalf of the Committee. Ms. Hai will be checking with him today to ascertain the status of the scheduling of the Town departmentsÈ presentations to this Committee of their FY2016 Capital Improvement Projects. Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting September 23, 2014 Mr. Kanter provided information on matters with capital implications that had been discussed at last-weekÈs meeting of the Lexington School Committee and the previous eveningÈs meeting of the Board of Selectmen (BoS). Ms. Hai will ask Mr. Cole to provide the Committee with a further information-only feedback on matters from that School Committee meeting as well as an information-only feedback on this morningÈs meeting of the AhSMPC. Mr. Kanter recommended that the Committee update the formal liaison assignments made at its last meeting. He moved, and it was seconded, to: (1) Revise Mr. ColeÈs assignment from being to the ÅSolar Energy Task Force (under the Sustainable Lexington Committee)Æ to being to the ÅSustainable Lexington CommitteeÆ (to cover any future, capital-related, sub-elements of that committee), and (2) Add the assignment of Mr. Cole to the AhSMPC (which formalizes an informal assignment). VOTE: 3Ã0 Mr.Kanter reported regarding two of his liaison assignments: (1) The Ad hoc Townwide Facilities Master Planning Committee has fulfilled its Charge from the BoS and once it is confirmed that it has filed all of its Minutes, etc., it is expected that the BoS will formally dissolve that committee, and (2) No decision has been made yet about dissolving the Ad hoc Cary Memorial Building Renovation Design Committee. Approval of Minutes for the Meeting on August 26, 2014: Ms. Hai advised that she had this morning provided Mr. Kanter with a few non-substantive edits for those Minutes. It was moved and seconded to approve those Minutes including those edits. VOTE: 3Ã0. Adjourn: A Motion was made and seconded at 9:22 .. to adjourn. VOTE: 3Ã0 AM These Minutes were approved by the CEC at its meeting on October 28, 2014. Page 2 of 2