HomeMy WebLinkAbout2014-09-23-CEC-min •'p)c PAORM1kr,AO
LL n Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
n September 23, 2014
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Location and Time Town Office Building, Reed Room, 8.00 A M
Members Present Jill Hai, Chair, David Kanter, Vice-Chair and Clerk, Wendy Manz
Member Absent Rod Cole
Others Present None
Documents Presented
• Notice of Meeting/Agenda for CEC Meeting, September 23, 2014
• Drafts of CEC Input to the Town's FY2014 Town Report (initial by Ms Hai and then
as annotated by Mr Kanter, both distributed electronically, September 20 2014)
• Draft Minutes of the CEC Meeting, August 26, 2014 (distributed electronically,
September 16, 2014)
Call to Order Ms Hai called the meeting to order at 8.00 A.M
Committee Picture for FY2014 Town Report The Committee relocated for the picture
Ms Hai, Mr Kanter, Ms Manz, and Bill Hurley (former committee member in FY2014) had
the group picture taken by David Tabeling in front of the Cary Memorial Building that is
undergoing upgrades as a major capital project. (Beth Masterman, another former
committee member in FY2014, was not able to attend the picture taking, but her name
should be included in the caption ) The Committee returned to the Reed Room at 8.09 A.M
Review of the Format and Scope of the Committee's Report to the 2014 Annual Town
Meeting & 2014 Special Town Meeting to Determine Changes in Future Reports As
Mr Cole was absent today because Ms Hai believed his attendance, as this Committee's
liaison, at a concurrently schedule meeting of the Ad hoc School Master Planning
Committee (AhSMPC) was warranted, the planned review was tabled until a later meeting
Long-Term Plan for Future Committee Meetings
At the Committee's last meeting (August 26, 2014), "future-date" meetings were decided
through January 6, 2015 IA reservation was subsequently also made for a
January 13, 2015, meeting] It was agreed to have additional "future-date" entries for
November 10, 2014 (for the above tabled review), and in 2015 for 20 & 27 January,
3, 10, & 24 February, and 3, 10, & 17 March Mr Kanter will request room reservations
(preferably this Reed Room) for all those dates and then request that the Town Clerk's
Office enter them in the Town's Public Meetings Calendar
Member Concerns & Liaison Reports
Ms Hai reported that Theo Kalivas, the Town's Budget Officer, is leaving soon to take a
position in the State's Department of Revenue The Committee expressed its appreciation
for all the work he has done on behalf of the Committee Ms Hai will be checking with him
today to ascertain the status of the scheduling of the Town departments' presentations to
this Committee of their FY2016 Capital Improvement Projects
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
September 23, 2014
Mr Kanter provided information on matters with capital implications that had been
discussed at last-week's meeting of the Lexington School Committee and the previous
evening's meeting of the Board of Selectmen (BoS) Ms Hai will ask Mr Cole to provide the
Committee with a further information-only feedback on matters from that School Committee
meeting as well as an information-only feedback on this morning's meeting of the AhSMPC
Mr Kanter recommended that the Committee update the formal liaison assignments made
at its last meeting He moved, and it was seconded, to (1) Revise Mr Cole's assignment
from being to the "Solar Energy Task Force (under the Sustainable Lexington Committee)"
to being to the "Sustainable Lexington Committee" (to cover any future, capital-related,
sub-elements of that committee), and (2) Add the assignment of Mr Cole to the AhSMPC
(which formalizes an informal assignment) VOTE 3-0
Mr Kanter reported regarding two of his liaison assignments (1) The Ad hoc Townwide
Facilities Master Planning Committee has fulfilled its Charge from the BoS and once it is
confirmed that it has filed all of its Minutes, etc , it is expected that the BoS will formally
dissolve that committee, and (2) No decision has been made yet about dissolving the Ad
hoc Cary Memorial Building Renovation Design Committee
Approval of Minutes for the Meeting on August 26, 2014 Ms Hai advised that she had
this morning provided Mr Kanter with a few non-substantive edits for those Minutes It was
moved and seconded to approve those Minutes including those edits VOTE 3-0
Adjourn A Motion was made and seconded at 9.22 A M to adjourn VOTE 3-0
These Minutes were approved by the CEC at its meeting on October 28, 2014
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