HomeMy WebLinkAbout2014-11-7-LexMedia-QuarterlyReport-Q1-July14-Sept14
Executive Director
Florence DelSanto
Board of Directors
David Ilsley
Chair
James Shaw
Vice-Chair
Tim Counihan
Treasurer
Colleen Smith
Secretary
Kathleen Bell
Steve Isenberg
Fred Johnson
William Kofoed
Jeffrey Leonard
Betsy Reynolds
Sue Rockwell
Ephraim Weiss
November 7, 2014
Carl F. Valente, Town Manager
Town of Lexington
1625 Mass Ave
Lexington, MA 02420
Dear Carl:
Pursuant to Exhibit A Section 13:Reporting Requirements of the contract between the
Town of Lexington and LexMedia for the period July 1, 2014 to June 30, 2017,
please find attached LexMedia Report for FY2014Q1 and supporting documents.
Please do not hesitate to contact me if you have any questions.
Sincerely,
Florence DelSanto
Executive Director, LexMedia
1001 Main Campus Drive, Lexington MA 02421, 781-862-5388
LexMedia
FY2015Q1
Report
July-‐Sept
2014
FY2015Q1 Highlights
We are seeing an increase in the number of middle and high school students using the
LexMedia facilities. We had four interns this summer, all from Lexington schools. The
students helped with all aspects of studio and field productions: creating content,
operating cameras, and editing. There were15 students, full capacity, for our summer
movie class and in September we have started training 30 students at Diamond Middle
School for a journalism project.
In this first quarter we also produced 6 episodes of a new cooking series titled, “What’s
Cooking?” We covered the July 4th fireworks and celebrations, summer concerts and
softball games. “Coffee With the Candidates” was back by popular demand, the interview
show we produce to spotlight the candidates for selectmen and school committee. A
member started a “man on the street” interview show where she asks residents to
comment on current town-wide issues. We also continue to contribute stories for the
regional news show, “Local Focus.”
I’m happy to report that we have fulfilled our contract obligations for coverage of
government meeting and that the RCN HD channel is now fully functional.
a) Fundraising Targets
LexMedia’s fundraising target for the year is set at $11,500. We raised over $4,000
in the first quarter and we are on target to meet the goal for FY2015.
FY2015 Q1 Fundraising Target
FY2015
Q1CACReport
2
b) Statistics on Number of Residents Trained, TOWN Board and Committee
Members Trained
LexMedia trained 61 volunteers in this quarter. The majority of them are students.
There was no training for Town Board and Committee members in Q1FY2015.
FY2015 Q1 Volunteer Training
c) Number of Hours by Type of Programming (Public, Education, Government,
and LexMedia or non-LexMedia produced programming)
LexMedia hours of programming continue to be stable. We average 100 hours of
programing per quarter on the Government channel, 130 hours on the Public channel
and 35 hours on the Education channel. We are slightly low on the Education
channel this quarter, due to the break in school activities and other community
sponsored events over the summer. Programs that were filmed in the summer are
still in productions so they are not counted in Q1 programming.
Below is a breakdown of all LexMedia produced and non-LexMedia produced first
run program hours for each channel. Each program was repeated at least three times
as required by our contract.
FY2015
Q1CACReport
3
FY2015 Q1 Programming
d) LexMedia required meetings and additional non-required government
meetings.
LexMedia covered all required government meetings for the quarter a total of 21.
We also covered an additional 19 meetings from July - September. They have all
been indexed and are available for viewing on our Lexmedia.org On Demand site.
Here is the breakdown of required meetings:
Board of Selectmen 5
School Committee 10
Planning Board 6
Here is the breakdown of non-required meetings:
Board of Appeals 5
Conservation Com. 8
Historic Districts 3
Historical Com. 3
e) The number of On Demand programs available, year to date.
Numbers of On Demand viewers for the rolling last 13 months.
LexMedia added a total of 82 programs to the On Demand site for this quarter. We
now have over 1,800 programs available for On-Demand viewing.
FY2015
Q1CACReport
4
Total Number of On-Demand Programs
The chart below shows the number of On Demand viewers and hits for the rolling
last 13 months. You can see that September FY2015 shows an increase over the
September FY2014 number.
FY2015 Q1 On-Demand Views
Month Unique
Visitors
Hits
Sep-14 284 1570
Aug-14 568 5526
Jul-14 327 1647
Jun-14 373 1328
May 14 311 1142
Apr-14 344 1326
Mar-14 332 1271
Feb-14 429 1507
Jan-14 482 1377
Dec-13 540 1289
Nov-13 467 1431
Oct-13 406 1105
Sep-13 186 528
FY2015
Q1CACReport
5
f) Equipment Purchased During the Quarter and Cost of Each Item
Below are the capital and equipment purchased in FY2015 Q1.
FY2015Q1
Date
Capital
Item
Cost
7/7/2014
Down
payment
air
conditioning
in
edit
room
$
4,750.00
9/14/2014
2
mics
for
library
meeting
room
$
1,271.60
9/24/2014
Final
payment
air
conditioning
in
edit
room
$
4,750.00
Total
$
10,771.60
g) Complaints Received During the Quarter and Their Dispositions.
There was one complaint this quarter from a resident, Susan Alyn. It does not appear
on the website because the complaint was made by email. The LexMedia BOD has
answered her complaint and she has been in touch with the CAC chairman.
The compliment & complaint log has been updated on lexmedia.org. The link to the
compliment and complaints page on our website is below:
http://www.lexmedia.org/view-compliments--complaints.html
Additional: LexMedia Operating Expenses
Below is a chart showing LexMedia operating expenses for FY2014 Q4.
LexMedia Operation Expenses
FY
2015
Q1
Total
Personnel
Expenses
$
57,897.42
$
57,897.42
Employee
Benefits
$
12,508.89
$
12,508.89
Outside
Services
$
3,601.79
$
3,601.79
Occupancy
Expenses
$
2,379.74
$
2,379.74
Studio
Operating
Expenses
$
2,553.43
$
2,553.43
General
$17,907.77
$
17,907.77
Total
$96,849.04
$
96,849.04