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Home My WebLink About2014-09-10-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING SEPTEMBER 10, 2014 MINUTES 1.ROLL CALL The meeting was called to order by Chairman Leo P. McSweeney at 6:00 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Leo P. McSweeney NONE Steve Keane Nicholas Santosuosso Camille Goodwin Weidong Wang Dan McCabe Melinda Walker Robert D. Peters 2.PUBLIC COMMENT The Greeley Village Resident Association representative gave an update. He emailed the director on short notice 3 days prior to the meeting with a list of concerns. The director suggested the conversation be continued later in the meeting as per the Agenda. 3.MINUTES Approval of Minutes of Regular Meeting of May 14, 2014 Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of May 14, 2014, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE NONE NONE Nicholas Santosuosso Weidong Wang Melinda Walker Robert D. Peters Approval of Minutes of Special Meeting of June 27, 2014 Upon a motion by Melinda Walker and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Special Meeting of June 27, 2014, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE Weidong Wang NONE Nicholas Santosuosso Robert D. Peters Melinda Walker Approval of Minutes of Special Meeting of August 13, 2014 Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to approve the Minutes of the Special Meeting of August 13, 2014, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE Nicholas Santosuosso NONE Melinda Walker Weidong Wang Robert D. Peters 4. BILLS & CHECKS Approval of Bills and Checks paid in May 2014 May 2014 667-C/705-2 Check Numbers 7164 through 7166 REVOLVING FUND Check Numbers 12536 through 12594 067-1 & 3 Check Numbers 4204 through 4207 689-C MANAGEMENT Check Number 2197 PARKER MANOR Check Number 1985 BEDFORD STREET Check Number 1181 MRVP VOUCHER Check Numbers 2907 through 2912 SECTION 8 Check Numbers 16803 through 16830 Approval of Bills and Checks paid in June 2014 June 2014 667-C/705-2 Check Numbers 7167 through 7169 REVOLVING FUND Check Numbers 12595 through 12654 067-1 & 3 Check Numbers 4208 through 4211 689-C MANAGEMENTCheck Number 2198 PARKER MANORCheck Number 1987 2 BEDFORD STREETCheck Number 1182 MRVP VOUCHER Check Numbers 2913 through 2916, 2919 SECTION 8 Check Numbers 16831 through 16860 Approval of Bills and Checks paid in July 2014 July 2014 667-C/705-2 Check Numbers 7170 and 7171 REVOLVING FUND Check Numbers 12655 through 12716 067-1 & 3 Check Number 4212 689-C MANAGEMENT Check Number 2199 PARKER MANOR Check Number 1988 BEDFORD STREET Check Number 1183 MRVP VOUCHER Check Numbers 2917, 2918 and 2920 SECTION 8 Check Numbers 16861 through 16890 Approval of Bills and Checks paid in August 2014 August 2014 667-C/705-2 Check Number 7172 REVOLVING FUND Check Numbers 12717 through 12770 067-1&3 Check Number 4213 MRVP VOUCHER Check Numbers 2921 through 2925 SECTION 8 Check Numbers 16891 through 16917 Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board voted to accept the Bills and Checks as presented for May, June, July and August 2014. An explanation of Parker Manor reimbursement check #1988 was requested, Kathy will email. The roll call vote was as follows: 3 YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE NONE NONE Nicholas Santosuosso Weidong Wang Melinda Walker Robert D. Peters 5. A.LHA and Parker Financials The Board was given copies of the LHA Financials for April, May and June for review. The Board must also certify the FY 14 year end financial statements. Upon a motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board voted to accept the LHA Financials for April, May and June and also certify the FY14 year end financial statements. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE NONE NONE Nicholas Santosuosso Weidong Wang Melinda Walker Robert D. Peters The Board reviewed the Parker Financials for April, May, June and July. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to accept the Parker Financials for April, May, June and July. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE NONE NONE Nicholas Santosuosso Weidong Wang Melinda Walker Robert D. Peters B.Lodestar Energy Presentation Jaime Smith and Jeff Macel from Lodestar Energy gave a presentation to the Board regarding virtual net metering for electric at the state properties resulting in substantial savings to LHA. A solar field will be built in Millis with a loan after a 20 year contract with LHA is executed. This has been reviewed by the legal department of DHCD prior to the presentation. The Inspector General Office has also determined this to be exempt under Chapter 30B. A few housing authorities are already involved in this cost savings. 4 Upon a motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board voted to execute a contract with Lodestar Energy to begin the process. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE NONE NONE Nicholas Santosuosso Weidong Wang Melinda Walker Robert D. Peters C.Project Updates: GV, Parker, VV, Mass Ave. Steve is in the process of preparing an RFP for federal bathrooms as part of the Capital Grant. The Vynebrooke Water Remediation project Phase 1 is at substantial completion. Fred Russell, the civil engineer, has requested $2,500.00 for additional services. Upon a motion by Robert Peters and seconded by Nicholas Santosuosso, the Board voted to approve the $2,500.00 for additional services. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE NONE NONE Nicholas Santosuosso Weidong Wang Melinda Walker Robert D. Peters Once the hydroseed is done by Barrows Contracting, the engineer will submit the documents and application for the release of retain age. of $12,250.00 has been submitted. Upon a motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve Application for Payment #4 in the amount of $12,250.00 for YEAS NAYS ABSTAIN ABSENT Leo P. McSweeney NONE NONE NONE Nicholas Santosuosso Weidong Wang Melinda Walker Robert D. Peters 5 The fiberglass insulation in the basements at Vynebrooke Village needs to be retacked to the ceilings. D.Rotary barbeques at Villages The Rotary Club of Lexington is sponsoring barbeques again this year for all three villages September 23, 24 and 25. Tenants have been notified and Board members are welcome to attend. E.Clarification of GV Resident Association requested information The director received an email from a Greeley Village resident representing the tenants association 3 days prior to this meeting with a list of concerns and requests. The director stated that the Greeley Village project has been in the making for well over 2 years now. It was presented at Town Meeting and CPC as well as numerous tenant meetings so there were many opportunities for input. t be changed as it has gone out to bid and is under contract. The director contacted DHCD and LFD regarding grills at Greeley Village. It was determined they should be prohibited as the risk of an accident is too great. The tenants had asked about an intercom system and locks. The project does include doorbells and the individual buildings will be keyed differently as the state auditor office requires buildings to be locked. The director also gave the tenant representative a copy of the Agenda procedure as the public should not be interjecting at a meeting. The purpose of the meeting is to conduct business. The director once again gave the tenant representative the contact information for Mass Union so the Greeley Village tenant association can be properly and legally established. The director stated that LHA is listening to tenant concerns but can only fulfill requests as the budget allows. F.Public Housing Reform updates The Local Housing Authority Act of 2014 was signed into law by Governor Patrick. The bill includes many changes to the oversight, governance and operation of housing authorities. G.October HUD REAC Inspections The maintenance supervisor and staff were notified months ago of the REAC inspections scheduled for 10/1 and 10/2. They have been working on the units and making necessary repairs. The results will be presented to the Board once completed. 6.UNFINISHED BUSINESS The Board was reminded to please complete the online Ethics Certification. 6 7.NEW BUSINESS Leo asked to have CPC notified that he is the LHA representative. The Town Clerk was notified last year that Leo has been appointed from 6/30/13-6/30/15. Melinda suggested the October Board meeting be held at Greeley Village. Steve will review the request. 8. ADJOURNMENT 7:30 P.M. STEPHEN KEANE, SECRETARY 7