The URL can be used to link to this page

Home My WebLink About2014-01-16-CAC-min COMMUNICATIONSADVISORYCOMMITTEE MINUTESOFTHEMEETINGOFTHURSDAY,JANUARY16,2014 Themeetingwascalledtoorderat6:30byChairman,KenPogran,intheReedroom. Present:CACmembers:FrankCai,DorindaGoodman,MariaKieslich,KenPogran,Linda Roemer,GeoffreyXiao,NickLauriat,DaveBecker SelectmenLiaison:JoePato LexMedia:FlorenceDelSanto Visitors:RobAddelson(Finance,Town ofLexington),DavidKantor(CapitalExpenditures Committee),PatGoddard(Facilities),JulieSibert,resident. CalledtoOrder:6:30pm CaryHallRenovationandUseofPEGFunds PatGoddardpresentedtheaudiovisualtechnologyrequirementsforCaryHallandthepossibleuseof PEGfunds.Thenumbersarepreliminarywithcontingencies.ThejustificationtousePEGfundsforthe renovationisbringmoreaccessandabilitytobroadcastperformancesandgovernmentmeetings. TheCommitteeexpressedsomeconcernsabouthavingenoughfundsforthefutureuses.Mr.Goddard statedthattheneedsofthecommunitycenterwouldbesmallcomparedtotheneeds/usesforCary Hall.Therearenootherfutureneedscurrentlybeingdiscussed. TheCommitteevotedtoadvisetheBoardofSelectmentouse$200,820ofPEGfundsforAVrelated purposesfortheCaryMemorialBuildingRenovation. WifiatCaryHall Mr.GoddardinformedtheCommitteethattheTownisdevelopingaproposaltoincludewifiaspartof theCaryMemorialBuildingRenovation. LexMediaContractRenewal. Ms.RoemerinformedtheCommitteethatthenextstepintheprocessisapublichearingand performancereview.ItwillbescheduledfortheendofFebruary.DaveBeckeristolookintotheexact dateandgettingitontheƚǞƓ͸ƭcalendar.LindaRoemerwillschedulethenextmeetingforthe WorkingGroup. Ms.RoemerandMsKieslichlistedafewissuesthatwillneedtobeaddressedinthenewcontract includingtransitionitems,newrequirementsandareviewofreports.TheLexMediaworkinggroupwill workwithRobAdelson.Mr.Adelsonwilltakealookatthecontractinpreparationoftherenewal. LexMediawasinformedthatafullauditisrequiredforthethreeyearsending12/13. LexMediaUpdate. Ms.DelSantoinformedtheCommitteethatRCNwasunabletoinstallthebackupserverbecause thegroundwasfrozen.Itisassumedtheywillrescheduleforthenextthaw. RCNHDchannelrepairs:RCNisstilltestingtheprocessor,andlookingforreplacements. CracklingaudioonotherchannelswascausedbytheinstallationofHD.RCNisstillveryhelpful. StatusofCaryLibrarycamerainstallationfix:AmeetinghasbeensetupwithHBcommunication toresolvethis. TestingofFontsforpowerpointpresentationat{ĻƌĻĭƷƒğƓ͸ƭroom.LexMediarecommendedto theTownthatpresentationsneedtobeinatleast20pointfonttobeseenonthechannel.As partofthisinvestigationMsDelsantofoundthemodulatorinthe{ĻƌĻĭƷƒĻƓ͸ƭmeetingroom needstobereplaced.Itisveryold.LexMediawillbegoingtoTomSteeletopursuethisissue. Thegovernmentcoordinatorhasresignedforabetterjob.Asearchisonforareplacement. SelectmenLiaisonReport.None CarrierReports:None CellPhoneCoverageinLexington.ResidentJulieSibertbroughttheissueofcellphonecoveragetothe Committee.JulieSibertreportedthatoverthelast5yearstheabilitytoreceiveasignalinherhomeas severelyreduced.People,regardlessoftheirphoneorprovider,cannolongerreliablyusetheirphone atherhouse.Ms.SilbertspokewithVerizonaboutthematter.Theirfirstresponsewastorecommend tohertobuyanetworkextender(approximately$200).Theydidunderstandthattheywerenot fulfillingtheirendoftheagreementandthereforewouldbehappytowaivetheswitchingfeeifshe movedtoanothercarrier.Shepursuedtheinquiryastowhyhercoveragehaddegraded.Talkingtoa manager,heconfirmedthatduringspringandsummerduringfoliage,shewillhaveworsecoverage. Moreover,heoutlinedthatwithonlyacertainnumberoftowers,withacertainpowerradius,and increasingdatademand,itislikelythatthisradiusisshrinking.Hewouldinvestigateandgetbackto Julie.ThatwasinAugust.Shehassinceemailedbutnotheardback. DaveBeckerpointedoutthattherewasamovementtolimittowersandthepower.Ifthecitizenswant sentiment. orneedtomoveintheoppositedirection,theTownmayneedtorethinkthis DorindaGoodmanwilllookintothecoveragemapswithaGISandseeifwecangetgoodcoverage information. KenPogranwillkeepthisasanagendaitem.HewilltouchbasewithacontactformerlyoftheFCCtosee ifhecangetsomeinsightintopossiblenextsteps. /ŷğźƩƒğƓ͸ƭreport. ExtendedComplaintsLog.KenPogranhasanactionitemtoconsolidatethecurrentreportand sendit. th Februarymeeting.MovedtoTuesdaythe11ofFebruary.Room111 TownEmail:Wearepilotforthisprogramtouseatownemailtocoordinatecommitteeactivity andcommunicatewiththepublic.Mr.Pogranwilltakealookatittoimplementforus.In theirpersonalemailsanylongerto essence,itmeanscommitteemembersdonothavetouse performpublicbusiness. CommitteeMembershipRecruitment:Noupdate ComcastNegotiationsUpdate:Comcasthasdevelopedagenericcontractthattheywouldliketo usewithallcommunitiesinMassachusetts.Itlookslikethismayremovefeaturestothe contractthatarebeneficialtoLexington.Thenegotiationscommitteewillexploreifthereare anyadvantagestoLexingtontomovingtothisnewcontractform. TownITUpdates: RedundantFiberStatus:Themajorityisdonebutthereareafewplaceswithcapacityissues. TheTownispursuingconsolidationwithVerizonconduitsoraddinganotherconduit. InetFibertoNewCommunityCenter.Itsallrunbutnotliveyet. ComcastBandwidth:Noupdate.Thismayberemovedfromtheagendagoingforward. WirelessReport:Noapplications Complaints:None. MotiononWirelessforTownBuildings.TheCACneedstovoteonamotiontorecommendadirection onprovidingwirelesscommunicationintownbuildings.Inthemeantime,SelectmanJoePatoisgoingto bringthedrafttotheBoardofSelectmenforreaction. Adjourn:8:19pm Respectfullysubmitted, MariaKieslich