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HomeMy WebLinkAbout2014-03-19-TCC-min Minutes TownCelebrationsCommittee March19,2014 TrainingRoom201BedfordStreet MembersPresent SuzieBarry,Chair;BobTraceyandDickCrogan,coViceChairs;LindaDixon,KarenGaughan,Mary Gillespie,CeriseJalelian,BarbaraManfredi,LorainMarquis,RichMcDonough,JulieMiller,WayneMiller, BillMix,HenryMurphy,SandyPodgorski,andCharliePrice MembersNotPresent KimCoburn,CarolFlynn,PaulJenkins,SondraLucente,TanyaMorrisett,GeethaPadaki,andDaveTaylor Business TheChairdeterminedthataquorumwaspresent. ProspectivememberDorothyTutkoattendedasaguest. TheminutesofmeetingsofFebruary26andMarch5,2014wereapprovedwithminorcorrections. Jackets SandyPodgorskihassearchedforAmericanmadejacketsandfoundonlyafew,whichweretoo expensiveornotappropriateforthe©µ³³¯ºº««ȟ¹needs.Thecurrentjacketpricefromthevendor whosuppliestheTownofLexingtonis$32,includingastitchedonlogo,withatendayturnaround. BillMixofferedtocheckjacketpricesandstyleswithamemberoftheMinutemenwhohassupplied jacketstotheminthepast.Thecommitteewillbenotifiedoftheoptionsandpricesbyemailand hopefullywewillreachadecisionbeforethenextmeeting. /§º¸¯µº¹ȟDay2014 Planningmeeting:The¹º§±«®µ²ª«¸¹ȟmeetingtookplaceasscheduledonMonday,March10.The groupreviewedthelatestsecurityarrangementsandfinalizedtheweekendcalendar,whichisnow onlineandbeingprinted. OldGuard:planningcontinues,withpolice,fireandDPWinvolvement.Chairshavebeenrequested fortheVIPsection. A.M.Ceremony:TherecipientsoftheMinutemanCaneandtheHarrisPorterawardshavebeen selected. Teeshirtcontest:Therewerenosubmissionstotheteeshirtdesigncontest.Inordertohaveaspecial shirtforParadeAmbassadorstowear,KimCoburnobtainedaquotefromTricorneSportsat$4.49 pershirtplusanadditional$1.50forartwork.Thecommitteeauthorizedhertoorder50shirtsand toexplorecostsavingsinorderingenoughfornextyearaswell. ParadeAmbassadors:Lindareportedthat14ParadeAmbassadorshavesignedupsofar.Former ambassadorsmakeupmostofthevolunteers,alongwithfriendstheyhaverecruited.The committeebrainstormedwaystoincreasetheoutreachforvolunteersandofferedanumberofideas. DanceAroundtheWorld:Theplanninggroupwillmeetsoontobeginworkonthisprogramwitha targetperformancedateofMarch2015. Applications Thefollowinggroupswereacceptedatnofee: ,¯©®«²¹µ´ȟ¹Shoes(1919ModelT) BedfordVAHospital(25footvan) LexingtonCouncilfortheArts* *GoldenTricorneHatwinners(splittingoffwithowndedicatedunit) LionsClub(Liononplatform) WhiteTricorneHatAwardWinner(convertible) LexingtonVFW(34vehicles) Fourcompensatedgroupswereacceptedforparticipation: His,§°«¹º¿ȟ¹10RegimentofFoot th SudburyAncientFyfe&DrumCompanie MiddlesexCountyVolunteersFifes&Drums Jim*¯²¸µ¿ȟ¹JambalayaJazzBand TheNewEnglandHistoricMilitaryVehicleCollectorsClub,previouslytabled,wasapprovedfor compensationwith14vehiclesincluding(9)jeeps;(1)1.5tontruck;(2)¾tonweaponscarriers;(1) carryalland(1)ambulance. TheBigRedOneWalkingGroup,previouslytabled,wasapprovedforcompensationtoaccompany theabovevehicles. Suzieemphasizedthatthenewsecuritypolicyrequiresthatallunitswithvehiclesmustprovidethe committeewiththeyear,make,model,proofofregistrationandinsurance,andª¸¯¼«¸ȟ¹licensefor everyvehiclepriortoparadedayorthevehiclewillbedisallowedɋNOEXCEPTIONS. Requests TheLexingtonCouncilfortheArtshasrequestedthatrecipientsoftheGoldTricorneHatsbe allowedtohandouttradingcardsalongtheparaderoute.TheWilliamDiamondFifeandDrum Corpshasalsorequestedtohandoutpromotionalmaterials.Agreeingthatitwastoolatetoenacta policyonthismatterthisyear,thecommitteeapprovedtheserequests(8approved,1opposed,1 abstention)butplannedtodiscusstheprohibitionofhandoutsduringnext¿«§¸ȟ¹planningcycle. ThecommitteeapprovedtherequestofLexingtonCommunityFarmtoallowfarmmanagerDan Robertstodrivethe¬§¸³ȟ¹newtractorintheparade. Assignments OldGuardPerformanceontheGreen,Saturday,April19,12:00p.m. EveryoneexceptBob,Wayne,Charlie Installnumberstakesforparadelineup,Sunday,April20,4:00,E.LexingtonFireStation Suzie,Bob,Mary,Wayne,Linda,Rich(maybe) ReenactmentontheGreen,Monday,April21,4:45a.m. Suzie,Bob,Rich,Wayne,Sandy,Linda A.M.ParadeLineup,MunroeCemeteryDriveway,6:45a.m. Suzie,Sandy,Cerise,Rich,Linda A.M.ParadeArrivalatBattleGreen,7:30a.m. Bob,Lorain,Julie,Barbara,Mary,Dick,Karen,Wayne P.M.Parade,RegistrationDesk,infrontofWaldorfSchool,11:00a.m. All ReviewingStand,11:30a.m.12:00p.m. MaryG,SharonSpaulding,MikeBarry ParadeAmbassadors:E.LexingtonFireStation,1:15p.m. Linda,Sandy,Cerise,DorothyTutko(volunteer) &µ²¬"§¸º¹ 1.Suzie 2.Dick 3.Bob/Wayne 4.Carol/Julie 5.Kim 6.Dave? 7.Lorain/Barbara 8.Rich/ 9. 10.SkotKlebe 11. VeteransDay2014 5«º«¸§´ȟ¹Breakfast:SuziewillmeetwithRyanLennon,5«º«¸§´ȟ¹Agent,onMonday,March24at9:00 a.m.at1¿§´ȟ¹officetobeginplanningforthe5«º«¸§´ȟ¹Breakfast.Allarewelcometoattend. Themeetingadjournedat9:10pm. Respectfullysubmitted LindaDixon,CoSecretary