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Home My WebLink About2014-09-03-COA-min CouncilonAgingBoardMeetingMinutes September3,2014 3:00pm4:10 Present:NancyAdler(chair),BettyBorghesani,EllenCameron,CamilleGoodwin,SophiaHo.Gerry Howell,MarionKilson,RichardMcDonough,BarbaraRediker,JulieAnneShapiro Staff:CharlotteRodgers,KellyAxtell Liaisons:FriendsoftheCouncilonAging:CarolSnell,EleanorSmith,JaneTrudeau;LexingtonatHome: MimiDohan SeveralGuests NancyAdleropenedthemeetingandintroducedEllenCameronandRichardMcDonough,new membersoftheCOA. PublicComments: AnneFrymer,TransportationAdvocate,readastatementonͻŷĻRIDEUsersRenewal9ǝğƌǒğƷźƚƓƭͼ whichrequireatriptoCharlestownandisdifficultforfrailseniorswhoseridershiphasfallenfrom39% to22%.TheBoardrecommendedexplorationofwaystoenableLexingtonseniorstoeasilyrenewtheir RIDEeligibility. ReviewofSeptemberMinutes: BettyBorghesaninotedthatshehadnotattendedthemeetingandshouldnotbenotedaspresent. Withthisamendment,theminuteswereunanimouslyapproved. StaffReportsandProgramUpdates: KellyAxtelldistributedthecontactinformationforCOABoardmembers;notedtheabundanceof SeptemberandOctoberprograms;mentionedthatevidencebasedhealthprogramsthrough Minutemanwillbeoffered(HealthyEatinginOctober);andsaidthatLexConnexvoucherprogramwill bediscussedandexchangesmadeatameetingnextWednesdayat9:30am. CharlotteRodgersdiscussedstaffingchanges.TheresignationsofBarbaraDeveautoassumean AssistantDirectorshipforSHINEatElderAffairsandofEmilyLevine,YouthandFamilyServices Coordinator,totakeupaSocialWorkpositioninaschoolaswellasthoseofMattRyanandPaulette SlatteryhaveledhertomoveKarenEdwardstemporarilyfromparttofulltimeaswellasothershiftsin programresponsibilities.Atthesametime,thesestaffingchangesprovideanopportunityforrethinking staffingasCharlotteworkstocreateastrongseniorserviceteaminthecontextofshifting responsibilitieswiththeprojectedmovetotheCommunityCenter.Itisanticipated,forexample,that theSenior/ĻƓƷĻƩ͸ƭFitnessprogramswillbecomepartoftheRecreationDepartmentprogramofferings, whileHumanServiceswillcontinuetoprovideevidencebasedhealthprogramming.Charlottealso notedthatprobablytheSeniorCenterprogramofferingswillbeͻƌźŭŷƷĻƩͼlaterintheyear. CommunityCenterAdvisoryCommitteeUpdate: BettyBorghesaniannouncedthatagroundbreakingceremonyfortheLexingtonCommunityCenterwill occuronThursday,September11,at10:00am.(Laterinthemeetingconcernsaboutthedateandtime ofthemeetingwereexpressed,especiallyasschoolagedchildrenandworkingmembersofthe communityprobablywouldbeunabletoattend.Bettyagreedtobringtheseconcernsbacktothe CCAC.) BettysaidthatalthoughtheCCAChasnotmetsincemidJune,subcommitteeshavebeenmeeting, especiallygovernanceandprogramcommittees.Shehasbeeninvolvedwiththegovernancecommittee whichhasfocusedonhowthecenterwillberun,therelationshipbetweenHumanServicesand Recreationdepartments,thegenerationofalistofruleandregulations;thesubcommitteehasalso surveyednineothercenters.Meanwhile,theprogramssubcommitteehascreatedacomplexprogram matrixincorporatingbothexistingprogramsandfeedbackfrommyriadsources.OnSeptember4,the twosubcommitteesplantoholdajointmeeting. Finally,BettyannouncedthattheopeningoftheCommunityCenterisprojectedtobeMay2015. ProgramWorkingGroup: NancyAdlerannouncedthattheProgramWorkingGroupfortheCOAhadpresenteditsideastothe CCACwhichwerewellreceived.Whetherornotsuchagroupshouldcontinuehasbeenputonaback burneronͻƌƚǞͼuntilthereisgreaterclarityonprogrammingissues. JointMeetingCOA/FCOA: NancyAdlerandJaneTrudeau,ChairofFCOA,proposeajointmeetingofthetwogroupsonOctober1 at3:00pm.COAmembersendorsedtheideaandNancyaskedthattheyemailagendasuggestionsto her. NEWBUSINESS LexingtonSuperintendentSearchFocusGroup: MeetingscheduledwithCOAmembersonSeptember23at9:00am.NancyAdlerdistributedan informationsheetaboutthesearchanditstimeline.Sheaskedthatanyonewhoisabletoattendthe September23meetingsignup. JointMeetingHumanServicesCommitteeandCOA: BarbaraRedikerproposedajointmeetingwiththeHumanServicesCommitteeandCOAsothatboth groupscouldbetterunderstandtheworkoftheother.BettyBorghesani,theCOAliaisontotheHSC, saidthatshewouldinquireabouttheirinterestinsuchameeting. MeetingwithCandidatesforSelectmanandSchoolCommittee NancyAdlerwillscheduleafterSeptember15;themeetingprobablywillbescheduledat10:00amona convenientdatebeforetheelection. LiaisonAssignmentsandReports SophiaHoreportedontherecentFCOAmeetingwhichcoveredadiscussionofjointmeetingwithCOA, FCOArepresentativestoCOAmeetingsduringthefall(September:EleanorSmithandCarolSnell, October:CarolSnell,November:ElaineSmith,December:JaniceKennedy),OWLL,fundraisingsub committeefor\[Ļǣ/ƚƓƓĻǣΓWğƓĻTrudeauwouldliketocreateamatchinggiftprogram. NEXTMEETING:October1,2014at3:00p.m. Respectfullysubmitted, MarionKilson