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HomeMy WebLinkAbout2014-07-10-PBC-min Permanent Building Committee 201 Bedford Street Room 221 July 10,2014,7:00 p.m. Members Present: Jon Himmel, Co-Chairman; Eric Brown,Co-Chairman; Carl Oldenburg, Peter Johnson, Dick Perry, Charles Favazzo Members Absent: Philip Coleman and Lee Noel Chase Guests: Paul Kalous, Collaborative Partners;Jean McQuestion and John Park, Hill International; Angel Khazadian, DiNisco Design Partnership; Peter L'Hommedieu and Joubin Hassanian, Shawmut Construction Lexington DPF: Patrick Goddard, Director of Public Facilities; Mark W. Barrett, RA., Project Manager The Minutes were taken by Jean Curran, Recording Secretary The Meeting convened at 7:00 p.m. I. Estabrook Elementary School 1. Project update-Hill International John Park of Hill International reviewed the work that has been completed to date at the Estabrook Elementary School site which included demolition of the former school building, removal of building rubble,foundation and asphalt paving. The backfilling and playground area have been completed. The west canopy footings are being installed, and there is continued work on the installation of the ball field, stop fence, landscaping, completion of site work, draining, and then paving. Mr. Park provided an update on the Infrared Report and Commission status, interior and exterior punch list items. The work to be performed for July and August include the entrance canopy, utilities, curbing, sidewalks, paving, landscaping and the remaining punch list items. Mr. Park reported that the September 3 substantial completion date is on schedule. The members questioned how the school will function if there is still ongoing work. The members wanted the DPW to communicate to the school, parents and public that no one should use the sod on the field during the fall and light use in the spring. Mr. Park reviewed the PCO Log and the Budget Summary. Specifically, Change Orders 16, 17 and 18 will need to be voted on this evening. The Members discussed whose money the change orders would be paid out of, will it be part of the overall project budget, and how future change orders would be processed. 2. Approve any pending Change Order. Mark Barrett requested Member approval for Change Orders 16, 17 and 18. Jon Himmel asked Patrick Goddard, Director of Public Facilities if he approved Change Orders 16, 17 and 18. Mr. Goddard acknowledged in the affirmative. PBC Meeting Minutes 071014 Page 1 Motion to approve Change Orders 16, 17 and 18 in the amounts of$39,360,$42,699 and $31,561 respectively,for the Estabrook School Project as recommended by the Architects of Record and Hill International Project Managers. (Jon, Dick)The Motion was approved 6-0 3. Approve Transfer to Cover Change Order Costs Mark Barrett explained that the Members needed to transfer the contingency money to the construction cost line in order to fund the Change Orders previously voted on. Motion to transfer$113,620.00 from the contingency line of the budget to the construction cost line of the building to fund these changes (Jon, Dick)The Motion was approved 6-0 4. Approve Payment Requisition 23&24 Mark Barrett reminded the Members that there was an outstanding requisition from last month in the amount of$773,583 shown as Requisition No. 23 that still needed to be voted on. Mr. Barrett also requested approval from the Members on Requisition 24 in the amount of$18,695.00. Jon Himmel asked Patrick Goddard, Director of Public Facilities if he approved these payments and Mr. Goddard responded in the affirmative. Motion to approve Requisition#23 in the amount of$773,583.00 and Requisition#24 in the amount of$218,695.00 to Shawmut Design &Construction for the Estabrook School Project, as recommended by the Architect of Record and Hill International Project Managers (Jon, Dick)The Motion was approved 6-0 5. Shawmut Construction Reconciliation and Pre-Construction Issues Peter L'Hommedieu and Joubin Hassanian, Shawmut Construction (Shawmut) requested approval and assistance from the Members to help recoup$90,000 in pre-construction overrun costs from the Massachusetts School Building Association (MSBA). Messrs. L'Hommedieu and Hassanian presented detailed reasons to support their request which included delivering the project on time and in good quality. There was considerable discussion among the Members and questions to Messrs. L'Hommedieu and Hassanian regarding why Shawmut should be paid additional money for pre-construction work which was not included in Shawmut's original contract with the Town of Lexington. Members also discussed whether they have the authority to authorize payment of additional money to Shawmut. It was decided by the Members that Shawmut should put in writing the reasons for the additional compensation and submit it to them for discussion next month. The Members will need to have something in writing to bring to the Town Manager and his staff for consideration if not contractually supported. Carl Oldenburg left the meeting at 8:15 pm. II. Bridge& Bowman Elementary School 1. Flooring Update. Mark Barrett presented the Bid Tab summary of flooring at the Bridge Elementary School which includes the base bid and the add alternate for gym flooring (i) Capital Carpet & Flooring (Base Bid$156,818 and Alternate$81,430), (ii) Paul J. Rogan (Base Bid$289,900 and Alternate$85,000), and (iii) Continental Flooring (Base Bid 189,843, Alternate$74,323). Abatement will finish on Tuesday and Phase II will begin after that date. The gym floor work will continue until mid- August. PBC Meeting Minutes 071014 Page 2 Motion to approve award of Flooring contract for the Bridge Elementary School to Capital Carpet& Flooring in the amount of$238,248.00 for abatement and flooring work to be completed this summer (Eric, Dick)The Motion was approved 5-0. III. General Business 1. Approval of Monthly Invoices. Mark Barrett presented the monthly PBC invoices for June and July. Motion to approve Monthly PBC Invoices for June in the amount of$926,341.54 and for July in the amount of$271,210.43 (Dick, Eric)The Motion was approved 5-0 2. Approve meeting minutes. The Members had minor comments to Meeting Minutes dated May 8, 2014. Motion to approve Permanent Building Committee Meeting Minutes dated May 8,2014,as amended (Dick, Eric)The Motion was approved 5-0 3. PBC Change Order Discussion. Pat Goddard updated the Committee on his meeting with Deb Mauger. Pat also updated the Committee on the High School modular project. The Members would to provide Pat and his team the ability to approve and pay change orders, but would be available on escalated issues. Pat to draft letter to Town Manager regarding same and circulate to Members before next meeting. Gary Lerner and Joe McWeeney's appointments have expired and members discussed possible replacements. Motion to Adjourn (Dick, Eric)The Motion was approved 5-0 The Meeting adjourned at 8:45 p.m. PBC Meeting Minutes 071014 Page 3