HomeMy WebLinkAbout2014-08-13-LHA-min
LEXINGTON HOUSING AUTHORITY
SPECIAL MEETING –AUGUST 13, 2014
MINUTES
1.ROLL CALL
The meeting was called to order by Chairman Leo P. McSweeney at 6:00 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Leo P. McSweeney Nicholas Santosuosso Steve Keane
Melinda Walker Weidong Wang
Robert D. Peters
2.EXECUTIVE DIRECTORS REPORT
A.LHA and Parker Financials, Parker roof update
The Board was given copies of the Financials to review for approval at the
September meeting. The Parker Manor roof repair work has started.
B.Answering Service fee correction
The new monthly service fee is $135.00, not $125.00, as stated at the March
meeting.
Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board
voted to clarify the new monthly answering service fee. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Nicholas Santosuosso
Melinda Walker Weidong Wang
Robert D. Peters
C.Review and award GV Door Project Bid opening 7/22/14, Review VV Water
Remediation Project
The lowest eligible and responsible bidder is Lambrian Construction in the
amount of $178,300.00.
Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board
voted to award the Greeley Village Door Project to Lambrian Construction in the amount
of $178,300.00. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Nicholas Santosuosso
Melinda Walker Weidong Wang
Robert D. Peters
The Vynebrooke Village Water Remediation Project phase 2 is at Substantial Completion
by O’Reilly Construction.
Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to
accept the Vynebrooke Village Water Remediation Project Substantial Completion by
O’Reilly Construction. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Nicholas Santosuosso
Melinda Walker Weidong Wang
Robert D. Peters
D.FY15 Approved Formula Funding update
DHCD has approved the Formula Funding Capital Improvement Plan. The Board
was given copies to review the projects.
Upon a motion by Melinda Walker and seconded by Robert D. Peters, the Board voted to
approve the FY15 Formula Funding as presented that has been approved by DHCD. The
roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Nicholas Santosuosso
Melinda Walker Weidong Wang
Robert D. Peters
E.DHCD CFA amendment for GV Door Project $18,000.00
DHCD has approved funding in the amount of $18,000.00 in the form of a Contract
for Financial Assistance (CFA) Amendment for the Greeley Village Door Project.
Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted
to accept the CFA Amendment in the amount of $18,000.00 for the Greeley Village
Door Project. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Nicholas Santosuosso
Melinda Walker Weidong Wang
Robert D. Peters
F.Ethics Training completion
Steve reminded Board members that this online training is required and must be
completed.
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G.DHCD Contractor EMG Facility Condition Index report
Every 6 years, 10% of state properties are reviewed for the Capital Planning
System. The units are assessed by engineers, architects and the like so LHA can
plan improvements based on the findings.
H.Loadstar Energy presentation
Currently, electricity is purchased through Trans Canada. Transmission and
distribution are purchased through Nstar. Loadstar Energy has compiled a report
for LHA that will have a substantial savings if net metering is used through a
solar farm. The current annual electric bill of $230,000 will be reduced to
$165,000. Loadstar Energy will attend the September meeting to give a
presentation to the Board. If Board approval is given, a 20 year contract will be
executed. Permission from DHCD and the OIG are also required stating the
exemption from Chapter 30B.
I.Phone service changes in Community Rooms
The phone lines in the community rooms have been cancelled and Magic Jack has
been installed. Magic Jack runs through the internet at a substantial savings. The
phone lines were costing LHA approximately $2,700.00 per year whereas Magic
Jack costs $37.00 each to purchase then $30.00 each per year to activate service.
J.State Auditor update
The state auditors have finally completed the audit. Recommendations were sent
to Steve and corrections have been made by Jenna and Kathy. The final report has
not been sent yet.
K.HUD Annual & 5 Year Plan review
The Annual and 5 Year plans have been approved by HUD.
L.Public Housing Reform update
The governor has signed the latest reform into law. The bill was a combination of
the prior proposals by Mass NAHRO and legislatures. DHCD is slated to be very
involved with trainings and a commissioner study will be performed.
3 ADJOURNMENT: 6:30 P.M.
A true copy attest………………………
_____________________________
STEPHEN KEANE, EXECUTIVE DIRECTOR
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