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HomeMy WebLinkAbout2014-02-10-ARTS-min 1 Committee Meeting - February 10,2014 Approved Minutes In attendance : Diana South, Cheryl Meadow, Emily Passman, Jean Hart, Lynne Klemmer, Zoe Perry-Wood, Cristina Burwell, Chair & Nan Jeffries, guest. Absent: Reggie O’Hare Gibson, Jessie Steigerwald, Leslie Masson. The meeting began at 7:00pm and minutes were taken by Cristina Burwell. January minutes were not voted on as the February agenda wasn't uploaded to the town until Friday morning (just missing the 48 hour window). Treasurer's report : Funds remain consistent with last month. Five grantees from 2013 have not claimed for reimbursement. Postcards were mailed to them on 1/14/14 indicating that they need to claim by the end of February 2014 to receive their monies. Chairperson's report : The Bach workshop will not be happening, as indicated by the grantee in an email, due to insufficient funds. The 2014 monies awarded for this will roll over for next year. Thank-you letters were received from two 2014 recipients, William Diamond Fife and Drum, and The Discovery Museums. It was mentioned that there may be a Grantee Reception as part of Lexington Open Studios, and that this would be revisited and discussed at a later time. The Community Center Committee has the arts on its radar and looks forward to forming a working group to meet with LCA in the March timeframe to discuss where we want to end up. This update comes from a conversation between Cristina and Michelle Ciccolo. Old Business : Cristina emailed Deb Mauger, the LCA Selectmen liaison, to inquire about the interest in officially charging the LCA with making recommendations for artwork in the new community center. Ms. Mauger indicated that she would bring this up with Ms. Ciccolo, and likewise offered to attend meetings when we wished 2 her to, but otherwise had a timing conflict with Selectmen meetings. As a follow-up to this, it was observed by Jessie Steigerwald that the LCA was originally charged to “undertake projects intended to further the appreciation and support of the arts in Lexington”. Additionally, in the late 1980’s the LCA was responsible for recommending art for town offices. Cheryl Meadow reported back on her review of the LCA website. She offered to take on management and development of the site, but only if it was in another platform (such as Weebly) as she is not familiar with Dreamweaver (which is the current platform). One critical item to this site is that the Lexington Artist Directory and Open Studios is currently linked to the LCA site. Further discussion was held about specifics of Twitter and Facebook. It was noted that the LCA site is hosted by JustHost.com, and the LCA has just paid for the next three years of hosting. Cheryl and Zoe, who is currently managing the site, will further discuss the website outside the meeting and reported back to the group. Jessie had proposed that minutes be typed up within 2 days of a meeting, and reviewed by members within another 2 days. This is to allow for easy addition/correction of minutes while information is fresh in the minds of attendees. This did happen after the January meeting (hurrah! Jessie) and everyone was happy with this process. The May 2013 minutes are not with the town archives. Zoe determined this was because there was not a quorum for the meeting. She has a template for this and will send it to Jessie for forwarding to the town. Cristina looked into the reasoning behind odd dates for LCA member terms. This is due to 3 factors: 1.) MCC lists a member’s service dates for 3 years from the time of arrival on LCA, 2.) however, the town of Lexington lists a member’s service dates from 3 years, beginning in September of that year, and 3.) a town listing may reflect an shorter term if a member filled the seat of someone leaving the committee before their term was up. It was determined that when the committee had a vacancy, a member might sit on the committee but actually receive an “appointment”in September (anyone may attend meetings, but only vote as an appointed member …of primary interest during the granting season in October onward). 3 Thank-you gifts of framed pictures and LCA pins/badges were given to Zoe Perry-Wood for her service as Chairperson, and to Victoria Campos for her service as Secretary. Agendas have been put online for all committee members to access and add to at any time. These documents were shared with members on GoogleDrive. Agendas will be posted to the town on the Thursday morning before a Monday evening meeting. New Business : Cristina requested that anyone who is interested in working on the LCA contribution to the Patriots’Day parade set up a working group to begin this process. Barbara Simkowski, Education Director at the Munroe Center for the Arts has offered the group space to create and store things, as well as to get help from the artists there. Cristina will be sending out an email, or DoodlePoll to get a meeting date. Cheryl noted that the Munroe Saturday Nights program was interested in collaborating with the LCA in their fundraising plans - helping with such support as invitees, location, publicity, etc. This item was met with enthusiasm by the committee and will be discussed further as the group talks more about fundraising. The floor was opened up to Nan Jeffries, a Development Specialist, who came to talk with the group about fundraising. The committee came away with a goal to further discuss what they want to raise money for, how much they want to raise, and who they might go after to recruit funds. Also discussed was individuals possibly serving as “Friends of LCA”who might help secure funds for the group. Nan offered to send the group a document of what a job description for “Friends of LCA”might look like, as well as meet with the committee again in the future. Diana South volunteered to check in with the town to find out what the tax status of LCA is (to explore possibility of receiving grants). Jean Hart volunteered to send out a press release to congratulate 2014 grantees. The meeting was adjourned at approximately 9:00pm.