HomeMy WebLinkAbout1998-12-04-2020-min (Initiating Committee)
Initiating Committee
December 4, 1998
Minutes
Members Present: Peter Enrich, Helen Cohen, Chuck Cowen, Robin DiGiammarino, Alan
Lazarus, Peggy Perry, Marjorie Platt, Fernando Quezada, and Peter Lee
CALL TO ORDER
DISCUSSION
Clarification of the Process
The process committee reported that they proposed a revision to the draft process form,
exchanging Task 2: form Stakeholder Subcommittees with Task 3: kick-off meeting.
The group discussed the role of the steering committee as having responsibility for the
approval of project papers and the compilation of a final report.
Once the initial round of working groups is organized and has discussed their issues, there
may be a need to re-categorize these groups to reflect new or changing issues
In terms of content, the group suggested that the green papers focus on strengths,
weaknesses, opportunities, and threats as they pertain to that respective working-group
issue.
Final Draft of the Letter to Residents
The group discussed the issue of how much information should be put into the letter and
what, if anything, should be added to the current draft. There was some agreement that the
letter should explain in greater detail the structure of the process, and indicate that there will
be several issue-oriented working groups with varying lengths of service.
The Role of the Project Manager
The group agreed that there is a need for a dedicated staff person to play the role of project
manager and introduced the question of who might fill that position. While no specific person
was chosen, the group did suggest several responsibilities for that role. Among them were:
Able to devote 25% of time to the goal setting process
Act as point person for information
Provide administrative management and referral of resources
Ensure compliance with meeting schedule and timeline
Help locate and interact with consultant, match strengths/weaknesses
Oversee financing of the project
Skills: ability to be process-oriented and have a strong managerial capacity
It was suggested that staff personnel who were assigned to the various working groups could
provide information and referral of resources.
STAFF PRESENTATION
Beth Anne Sobieszczyk presented her findings regarding surrounding communities and their
experiences with strategic/comprehensive planning. She gathered information and spoke
about such topics as the various consultants that were used, techniques for inviting citizen
participation, project costs and process-oriented information.