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Home My WebLink About2014-01-13-ARTS-min Lexington Council for the Arts Approved Minutes for meeting held January 13, 2014 Attendance Present—Cheryl Meadow, Lynne Klemmer, Leslie Masson, Diana South, Cnstma Burwell, Jessie Steigerwald. Absent—Zoe Perry-Wood, Emily Passman, Regie 0-Hare Gibson, Victoria Campos, Jean Hart. Minutes were taken by Jessie Steigerwald Cnstma Burwell, Chair, convened the meeting at 7.06 p.m. Cnstma distributed FANTASTIC Lexington Council for the Arts buttons Members were unanimously cheered by the colorful buttons and the meeting came to order Secretary's report—Jessie Steic erwald Minutes from 12 9 13 had been distributed prior to the meeting and reviewed by members Leslie Masson made a motion to approve the minutes and Diana South seconded the motion. The minutes were approved unanimously and will be submitted to town archives by Jessie Steigerwald. Today's minutes will be circulated in a draft form within the next three days and members are asked to please send suggested edits as soon as possible The Town Clerk's office awaits minutes from March 11, April 8, May 20 Jessie will send template for Cnstma, Lynne and Zoe to use to complete May 20th as they were both present at Cary Library for that meeting. Cnstma will circulate March 11, Apnl 8 for a vote at next month's meeting. Treasurer's report Diana South o 2014 MCC Funds available to grant $4,425 00 o Local revenue $2059 75 o Outstanding 2013 reimbursements Cnstma will send postcard to alert people that final deadline is end of February 2014 This relates to the following grants Munroe Center—$400 00 - staged readings of new plays Ellen Gitelman - $150 00 —film festival Pradeep Shukla - $350 00 Music Conference Lexington Symphony Orchestra - $355 00 - for 300th Closing Ceremony Dance Inn Productions - $300 00 - Jump Rhythm Jazz Company o Reimbursements requested—see attachment from Treasurer Chairperson report - Cristina Burwell 2014 Meeting Space We will continue to meet in Parker Room 1 Lexington Council for the Arts Approved Minutes for meeting held January 13, 2014 Annual Report Update Diana showed website platform for annual report on the room's projector Diana completed submission of annual report during the meeting. 2013 Grants Five outstanding grants remain, see Treasurer's Report, above Cnstma is sending postcard reminders that reimbursements are due end of Feb 2014 Failure to meet deadline results in loss of funds Extension requests must be made by same date 2014 Grants (Denial Letters) Cnstma and Jessie sent Disapproval Letters on December 12, 2013 Applicants were invited to request reconsideration if they felt grants had met our cntena. None were returned for reconsideration. We are now in position to send out the grant award letters Current Membership Victoria Campos will be taking on new projects and therefore will be stepping down from the Council We will have two vacancies When we consider possible new members, we suggest asking two new people to come on board for a one year term to begin staggering terms Lynne Pease suggested selecting a member to shorten his/her term to avoid having so many seats risk turning over in the same year Group felt it would be better to have one or two of us volunteer, or to bring on two new people with the one year term. 2014 Overview Members had brief discussion of upcoming projects with possible outline of mayor topics for upcoming meetings, including February—Fundraising; March 10—Participation in Patnots' Day Parade April 14 —Open Studios (April 26th- 27th) May 12, June 9 We would like to be able to improve Lexington community arts calendar and discussed reaching out to Fred Johnson and Deb Jackson to learn status of their efforts to engage in an annual community calendar discussion. Cheryl will contact Deb, Jessie will contact Fred. Old business Outstanding Action Items were updated by Cristina Bridge school reimbursement—Cnstma contacted Annie Roy LCO grant—Cnstma will put on agenda for future meeting Folk dance discrepancy—Reimbursed for $250 00 and listed on proper form Gallery Schedule—Zoe & Emily are communicating about show that is up at Munroe through this month. Open Studios will be in the space next. LCC Funding#of grants—Cnstma reviewed this with Jennifer Attwood at MCC and we do not have to fund all grants LCA minutes—Zoe is posting old minutes to web so they are accessible 2 Lexington Council for the Arts Approved Minutes for meeting held January 13, 2014 New business Approval of'2014 Grants Members completed 15 award approval letters Cristma will mail the letters 1 14 14 7 Fife and Drum, $250 00 8 Folk Arts Center of New England, $150 00 9 Fruitlands Museum, $100 00 10 Golden Tricorn, $275 00 11 Metropolitan Wind, $350 00 12 Historical Society, $250 00 13 Korean Cultural Society of Boston, $250 00 14 Lexington Arts & Crafts Society, Mural, $700 00 15 Lexington Arts & Crafts Society, Polymer Guild, $100 00 16 Lexington Arts & Crafts Society, Ceramics Guild, $250 00 17 Munroe Saturday Nights, $350 00 18 Denise Doucette, $150 00 20 Lexington Open Studios Group, $1,000 00 22 Andrei Baumann, $150 00 2014 Publicity Members continued conversation around possible ways to improve publicity, including Twitter, Facebook, blog, updating town website, updating our website, adding resources and support page to town website 2014 Programming Members are encouraged to look at the list on the last page of the agenda to consider specific areas where they might like to be a point person. Discovery Day—Leslie Masson agreed to be point person to explore photo booth at Discovery Day Members liked the idea of an engaging activity at our table/booth. Discussion highlighted the success of the booth at the 300th Anniversary's LexCelebrate! event and the value of having interesting props for people to use (penguin, funny hats, maybe artist props) Spring fundraiser— Timing suggests fall is better timing. Possible collaboration with Munroe Center for the Arts for an evening event where Munroe could co- sponsor The church hall they have been using can hold 200 people comfortably and invites us to reach out across the community 3 Lexington Council for the Arts Approved Minutes for meeting held January 13, 2014 Patriots'Day- Members shared brainstorm around ways to participate in Patriots' Day Parade Lynne shared an inspiring illustration of a possible walking contingent. Participants would wear black and sandwich boards depicting forms of arts & culture Cristma will submit application as a walking contingent—6 — 18 people We can invite all grant recipients and also all participants in Open Studios ailMwW II, �� 'Nowa'Nowa 1 � I I t:t , 1:°' 1 up I, v r II( I �, U r A4 4 ; I (f W 1 U �'N "nxmr µryuilHlr fl. �� fly t „'� 7� P 11�� iy, , til p I 11 S� ts INS a I, f ( a I, filly °Nt' II 0 I, IIII 1. IJ� a. Ip ,aa. 1911V'4 Iv uuAo'rty xudhu' Ilu u°IIIIIIIIIIIIIIIII' II ��t" I „I IuII I I I 11.uulll�. mllllll III�II�+I' Community Center - Suggestion is to request addition of picture rails in all rooms Cristma will reach out to Deb Mauger to ask whether Board of Selectmen would like to charge us to make recommendations about the Community Center including (a) art for the opening (b) art for ongoing and permanent installations (c) designated gallery space for the Lexington Council for the Arts Next meetings Gallery Shows 2014 LCC Statewide Assembly Tuesday February 11, 10 00 —3 00 Feb 10, Parker Room, Town Office Building - Fundraising Motion to adjourn was made by Cheryl Meadow, seconded by Lynne Klemmer and unanimously approved at 9 06 p.m. Attachment: Treasurer's Report 1 13 14 4