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Home My WebLink About2014-01-13-ARTS-min Lexington Council for the Arts Approved Minutes for meeting held January 13, 2014 Attendance Present – Cheryl Meadow, Lynne Klemmer, Leslie Masson, Diana South, Cristina Burwell, Jessie Steigerwald. Absent – Zoe Perry-Wood, Emily Passman, Regie O-Hare Gibson, Victoria Campos, Jean Hart. Minutes were taken by Jessie Steigerwald Cristina Burwell, Chair, convened the meeting at 7:06 p.m. Cristina distributed FANTASTIC Lexington Council for the Arts buttons. Members were unanimously cheered by the colorful buttons and the meeting came to order. Secretary's report – Jessie Steigerwald Minutes from 12.9.13 had been distributed prior to the meeting and reviewed by members. Leslie Masson made a motion to approve the minutes and Diana South seconded the motion. The minutes were approved unanimously and will be submitted to town archives by Jessie Steigerwald. Today’s minutes will be circulated in a draft form within the next three days and members are asked to please send suggested edits as soon as possible. The Town Clerk’s office awaits minutes from March 11, April 8, May 20. Jessie will send th template for Cristina, Lynne and Zoe to use to complete May 20as they were both present at Cary Library for that meeting. Cristina will circulate March 11, April 8 for a vote at next month’s meeting. Treasurer’s report – Diana South 2014 MCC Funds available to grant $4,425.00. o Local revenue $2059.75 o Outstanding 2013 reimbursements: o Cristina will send postcard to alert people that final deadline is end of February 2014 This relates to the following grants: Munroe Center –$400.00 - staged readings of new plays Ellen Gitelman - $150.00 – film festival Pradeep Shukla - $350.00 Music Conference th Lexington Symphony Orchestra - $355.00 - for 300 Closing Ceremony Dance Inn Productions - $300.00 - Jump Rhythm Jazz Company Reimbursements requested – see attachment from Treasurer o Chairperson report - Cristina Burwell 2014 Meeting Space We will continue to meet in Parker Room. 1 Lexington Council for the Arts Approved Minutes for meeting held January 13, 2014 Annual Report Update Diana showed website platform for annual report on the room’s projector. Diana completed submission of annual report during the meeting. 2013 Grants Five outstanding grants remain, see Treasurer’s Report, above. Cristina is sending postcard reminders that reimbursements are due end of Feb. 2014. Failure to meet deadline results in loss of funds. Extension requests must be made by same date. 2014 Grants (Denial Letters) Cristina and Jessie sent Disapproval Letters on December 12, 2013. Applicants were invited to request reconsideration if they felt grants had met our criteria. None were returned for reconsideration. We are now in position to send out the grant award letters. Current Membership Victoria Campos will be taking on new projects and therefore will be stepping down from the Council. We will have two vacancies. When we consider possible new members, we suggest asking two new people to come on board for a one year term to begin staggering terms. Lynne Pease suggested selecting a member to shorten his/her term to avoid having so many seats risk turning over in the same year. Group felt it would be better to have one or two of us volunteer, or to bring on two new people with the one year term. 2014 Overview Members had brief discussion of upcoming projects with possible outline of major topics for upcoming meetings, including: February – Fundraising; March 10 – Participation in Patriots’ Day Parade thth April 14 – Open Studios (April 26 - 27); May 12; June 9… We would like to be able to improve Lexington community arts calendar and discussed reaching out to Fred Johnson and Deb Jackson to learn status of their efforts to engage in an annual community calendar discussion. Cheryl will contact Deb, Jessie will contact Fred. Old business – Outstanding Action Items were updated by Cristina Bridge school reimbursement – Cristina contacted Annie Roy LCO grant – Cristina will put on agenda for future meeting Folk dance discrepancy – Reimbursed for $250.00 and listed on proper form Gallery Schedule – Zoe & Emily are communicating about show that is up at Munroe through this month. Open Studios will be in the space next. LCC Funding # of grants – Cristina reviewed this with Jennifer Attwood at MCC and we do not have to fund all grants. LCA minutes – Zoe is posting old minutes to web so they are accessible. 2 Lexington Council for the Arts Approved Minutes for meeting held January 13, 2014 New business – Approval of 2014 Grants Members completed 15 award approval letters. Cristina will mail the letters 1.14.14. 7. Fife and Drum, $250.00 8. Folk Arts Center of New England, $150.00 9. Fruitlands Museum, $100.00 10. Golden Tricorn, $275.00 11. Metropolitan Wind, $350.00 12. Historical Society, $250.00 13. Korean Cultural Society of Boston, $250.00 14. Lexington Arts & Crafts Society, Mural, $700.00 15. Lexington Arts & Crafts Society, Polymer Guild, $100.00 16. Lexington Arts & Crafts Society, Ceramics Guild, $250.00 17. Munroe Saturday Nights, $350.00 18. Denise Doucette, $150.00 20. Lexington Open Studios Group, $1,000.00 22. Andrei Baumann, $150.00 2014 Publicity Members continued conversation around possible ways to improve publicity, including: Twitter, Facebook, blog, updating town website, updating our website, adding resources and support page to town website. 2014 Programming Members are encouraged to look at the list on the last page of the agenda to consider specific areas where they might like to be a point person. Discovery Day – Leslie Masson agreed to be point person to explore photo booth at Discovery Day. Members liked the idea of an engaging activity at our table/booth. th Discussion highlighted the success of the booth at the 300 Anniversary’s LexCelebrate! event and the value of having interesting props for people to use (penguin, funny hats, maybe artist props). Spring fundraiser – Timing suggests fall is better timing. Possible collaboration with Munroe Center for the Arts for an evening event where Munroe could co- sponsor. The church hall they have been using can hold 200 people comfortably and invites us to reach out across the community. 3 Lexington Council for the Arts Approved Minutes for meeting held January 13, 2014 Patriots’ Day - Members shared brainstorm around ways to participate in Patriots’ Day Parade. Lynne shared an inspiring illustration of a possible walking contingent. Participants would wear black and sandwich boards depicting forms of arts & culture. Cristina will submit application as a walking contingent – 6 – 18 people. We can invite all grant recipients and also all participants in Open Studios. Community Center - Suggestion is to request addition of picture rails in all rooms. Cristina will reach out to Deb Mauger to ask whether Board of Selectmen would like to charge us to make recommendations about the Community Center including: (a) art for the opening (b) art for ongoing and permanent installations (c) designated gallery space for the Lexington Council for the Arts Next meetings: Gallery Shows 2014 LCC Statewide Assembly Tuesday February 11, 10:00 – 3:00 Feb 10, Parker Room, Town Office Building - Fundraising Motion to adjourn was made by Cheryl Meadow, seconded by Lynne Klemmer and unanimously approved at 9:06 p.m. Attachment: Treasurer’s Report 1.13.14 4