HomeMy WebLinkAbout2014-04-28-CCAC-min (Programs Group)
TOWNOFLEXINGTON
AdhocCommunityCenterAdvisoryCommittee(AhCCAC)
ProgramsGroup
Minutes of Meeting of April 28, 2014
Final
A meeting of the Ad hoc Community Center Advisory Committee Programs Group was held
on Monday, April 28, 2014 at 9:30 AM in theReed Room at the Town Office Building, 1625
Massachusetts Avenue. A quorum of 5 was present at 9:35 AM.
Members Present: Laura Hussong, Chair; Jon Himmel, Florence Koplow, Charlotte Rodgers
(Director, Human Services Department), Karen Simmons (Director, Recreation Department), Sheila
Butts (Assistant Director, Recreation Department)
Members Absent: Leslie Zales
Also present: Robert Pressman, Nancy Adler, Barb Deveau from Human Services
Meeting called to order at 9:35 AM with a quorum of five.
Minutes:
The minutes of the April 14, 2014 meeting were approved unanimously.
Motion: Sheila Butts/Second: Karen Simmons
Handouts:
Laura handed out the CCTF Executive Summary and the CCAC Mission and Guiding Principles
documents so we can refer back to these documents as we make programming recommendations.
We will discuss the issues surrounding the soft vs hard opening in another meeting. Charlotte
mentioned that it would be useful for the committee to hear from staff about what it takes to run and
staff a program.
Presentation by Charlotte Rodgers on the Lexington Nutrition Site
Charlotte explained what the current nutrition programs at the Senior Center are: how they operate,
what the goals are, how they are true "programs" run by the Human Services Department. This
information will help us to plan programming where for instance seniors might eat at LexCafe, and
other participants would have a different food option. Food service is complicated, and the current
plan for the community center only has a warming kitchen. The Board of Health regulations are
important to know so appropriate planning can be made for programs that potentially involve food.
For Human Services, the first priority is to have the existing meals programs. Adding capability is a
lower priority, but it could be vending machines, fresh fruit, or some other simple foods.
Master Matrix
Jon's matrix has 600 activities now, with perhaps 90 duplicates. He kept track of where the activities
came from (Recreation, CCTF Survey...) . He created categories and sub-categories and types of
space that we will later be able to sort on. These include: outside, elsewhere, gym, kitchen (among
others). He has fine-tuned activity classifications, such as art, music and theater, health, games,
computers, dance, lecture, which enabled him to find duplicates. He would now like to sit with staff
and make sure the matrix reflects what they are doing now, and come back to the group. Other
critical needs that can be reflected in the matrix: equipment needs (part of our charge).
Nancy Adler mentioned that her COA Programs group is considering young seniors (60-75) and
intergenerational in their current discussions. She agrees this matrix is an important starting point.
Jon feels starting from a blank slate is too daunting; this matrix, of current programs, ideas we have
heard, and programs we know we want to provide IS a good way to provide momentum and a bit of
organization.
Florence wants to make sure we talk about ideas that are coming from the community. That topic
will be an agenda item on the next meeting.
Future Meetings:
Wednesday May 28, 2014 1:00 - 3:00 PM
Monday June 9, 2014 9:30 - 11:30 AM
Monday June 23, 2014 9:30 - 11:30 AM
Karen Simmons will arrange for rooms.
Meeting adjourned at 11:25 AM with a motion from Sheila Butts, second from Karen
Simmons.
Materials distributed/used at the meeting are attached:
Public Meeting Agenda, April 28, 2014, AhCCAC Programs Group
Community Center Advisory Committee Mission Statement and Guiding Principles
Community Center Task Force Final Report Executive Summary
Minutes of April 14, 2014 meeting
"Nutrition Site Discussion - prepared for the CCAC Program Committee"
Respectfully submitted,
Laura Hussong, Scribe
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