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HomeMy WebLinkAbout2014-07-28-PB-min PLANNING BOARD MINUTES MEETING OF July 28, 2014 A regular meeting of the Lexington Planning Board, held in the Parker Room, was called to order at 7:00 p.m. by Chairman Charles Hornig, with members Nancy Corcoran-Ronchetti, Richard Canale, Timothy Dunn, associate member Ginna Johnson, and planning staff Maryann McCall- Taylor present. **********************DEVELOPMENT ADMINISTRATION*********************** 27 Outlook Drive- Street Determination- Mr. Stan Dillis of Ducharme & Dillis was present requesting that the street be deemed to be adequate and that the submission standards be waived. The Board had recently determined for 28 Outlook Drive that the section of the road from 28 to Downing was not adequate, but would be with certain improvements which appear to have not been done. The Board decided to require the same standards for both properties. On a motion duly made and seconded, it was voted 4 to 0 That Outlook Drive, near 27 Outlook Drive, is not presently of adequate construction to provide for the needs of the vehicular traffic and municipal services in relation to the proposed use, but will be, provided the improvements below are made: 1.That Outlook Drive be crack sealed it’s entire length (from #27 to Downing), and any potholes be filled; 2.Any utility covers that have subsided be reset to grade; and 3.Any utility cuts made in Outlook Drive are repaired according to Town Standards. These repairs be coordinated with and inspected by the Town’s Engineering Division. The following waivers are granted: 1.Submission of a Definitive Street Construction Plan. 2.Design Standards. The applicant need not comply with expressed design standards, as the existing nature of the street’s width, grade, and construction, with the exceptions noted above, are, in the opinion of the Board, acceptable; and 3.Timing of Street Construction and Dwelling Construction. The applicant does not need to complete the street work before the issuance of a building permit. Rather, the improvements must be completed prior to the issuance of the Certificate of Occupancy for the new dwelling. Page 2 Minutes for the Meeting of July 28, 2014 4.Record drawings As built drawings need not be filed, provided the Town Engineer is satisfied with the street improvements. Lexington Hills – On a motion duly made and seconded, the Board voted 4-0 to waive the entire application fee for the pending application per the advice of town counsel. *********************************ZONING************************************ 21 Muzzey Street – The Board had sent a letter to the Zoning Board of Appeals outlining the Board’s concerns with the development proposal. While supportive of the project in general, they were concerned about getting some mitigation for parking relief and would recommend to the Board of Selectmen that there be a lump sum payment as well as ongoing commitment to providing permit spaces. At 7:30 p.m. the Board recessed to attend the Board of Selectmen’s meeting. ****************JOINT MEETING WITH BOARD OF SELECTMEN***************** Joint Appointment to Planning Board - At 8:20 the Board reconvened in the Selectmen’s Meeting Room in joint session with the Board of Selectmen to appoint a member to the Planning Board to fill a vacant seat until the 2015 spring election. Mr. Hornig recused himself as he had a business relationship with the candidate. Ms. Corcoran-Ronchetti said that the Planning Board recommended Ginna Johnson to fill the vacancy on the Planning Board. A roll call vote was taken on a duly made and seconded motion to appoint Ms. Johnson to the Planning Board, to serve until the next annual town election in the spring of 2015. The 6-0-1 vote was as follows: Peter Kelly-yes; Joe Pato-yes; Norman Cohen- yes; Nancy Corcoran-Ronchetti-yes; Timothy Dunn-yes; Richard Canale-yes; and Charles Hornig-abstaining. 21 Muzzey Street -The selectmen asked the Planning Board for input on the proposed development at 21 Muzzey Street, especially views on waiving required parking and possible mitigation. The Planning Board reported that there was some concern about the height of the building and the transition area on the side street. They supported money to implement the parking policies as well as an ongoing commitment to mitigate for a reduction in the required number of parking spaces. After discussion, the Board of Selectmen voted to authorize the Town Minutes for the Meeting of July 28, 2014 Page 3 Manager to negotiate a Memorandum of Understanding with the applicant that would mitigate the lack of onsite parking. On a motion duly made and seconded, it was voted, 4-0, to adjourn at 8:47 p.m. The meeting was recorded by Lexmedia. The following documents used at the meeting can be found on file with the Planning Department: -PDF of road images in front of 27 Outlook Drive, looking north, south and west -Letter, dated July 16, 2014, from Ducharme & Dillis requesting a street determination for 27 Outlook Drive Timothy Dunn, Clerk