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2013-12-12-PBC-min
LexingtonPermanentBuildingCommittee PBCMeetingMinutes MeetingDate&Time:12December,20137:00PM Location:201BedfordStreet,PublicServiceBuilding MembersPresent:Guests: JonHimmelPhilipColemanDiNiscoDesignPartnership EricBrownCollaborativePartners CarlOldenburgShawmut CharlesFavazzo Membersnotpresent: JenVogelzangGaryLernerDickPerryJoeMcWeeney PeterJohnson Index 1.0GeneralBusiness 4.0Bridge&BowmanElementarySchoolsRenovation 7.0EstabrookElementarySchool 1.0GENERALBUSINESS 1.1Minutes 11/21/13 Motiontoapprovemeetingminutesforthemeetingof10/10/13asamended. Motion:Phil2 nd:DickVote:800 12/12/13 Motiontoapprovemeetingminutesforthemeetingof11/21/13. nd Motion:Eric2:CarlVote:500 1.2MonthlyBills 11/21/13 Motiontoapprovemonthlyinvoicestotaling$2,800,391.18aspresented. nd MotionDick2PhilVote800 12/12/13 Motiontoapprovemonthlyinvoicestotaling$3,207,146.90. nd Motion:Eric2:PhilVote:500 1.3MeetingMinuteFormat (ItemRelocatedfrom2.24togeneralbusiness) CƚƩƷŷĻƦǒƩƦƚƭĻƭƚŅƩĻķǒĭźƓŭƚƓŭƚźƓŭƦƩźƓƷĻķƷĻǣƷƦƩĻǝźƚǒƭĻƓƷƩźĻƭǒƓķĻƩƷŷźƭŷĻğķźƓŭƒğǤŷğǝĻĬĻĻƓƩĻƒƚǝĻķŅƩƚƒĭǒƩƩĻƓƷƒĻĻƷźƓŭ ƒźƓǒƷĻƭ͵tƌĻğƭĻƩĻŅĻƩƷƚƦƩĻǝźƚǒƭĻķźƷźƚƓƭƚŅƷŷĻƒźƓǒƷĻƭŅƚƩƚƌķĻƩźƓƭĻƩƷźƚƓƭ͵ ağƩƉ.ğƩƩĻƷƷźƭǞğźƷźƓŭŅƚƩƦƩƚƦƚƭğƌŅƩƚƒt{{͵ 3/14/13 DPFreportedthattheyhadintendedtohavemeetingminutetransitionedtoprologbythismeetingbuthadhitasnafuandwill needtocorrespondwiththeconsultantbeforethiscanbedone. 1.4ProspectiveMember 9/12/13 PatGoddardintroducedLeeChase,sittinginonthemeetingasaprospectiveassociatemember. 11/21/13 MotiontorecommendLeeNoelChaseasanAssociatememberofthePBC. nd MotionEric2CarlVote800 Page 1 of 5 LexingtonPermanentBuildingCommittee 4.0 Bridge & Bowman Renovation Projects 4.62UpdatefromDPCandDaedalus 11/21/13 M.Barrettprovidedoverviewofjobstatus.Commissioningstillunderway,Monetizedpunchlistuptodateandissued. DiscussionstakingplacewithTLTonDirectPaymentresolutions,andprojectcloseout. 12/12/13 Projectstatuswasoutlined,punchlistwasupdatedbytheArchitecttotaling624,315.62whichincludesthe$301,510.62claimas wellas$77,500inLiquidateddamages.MuchoftheArchitecturalitemsonthepunchlisthasbeencomplete,althoughMEPitems remainbutarebeginningtobeaddressed. DPFalsoadvisedthatwehadreceivednoticefrom\[ƭSuretytoceaseanypaymentstoTLTandworkthroughthemonanydirect paymentdemandsorfuturepayments.TheSurteyhadmadeapaymenttoInterstateelectricofabout$600,000.00 4.64ChangeOrder 11/21/13 MotiontoapproveChangeOrder#20intheamountofacredittothecontractfor$12,396.00,whichincludesCOR#182, 191,199,227,233,234,237asapprovedandrecommendedbytheArchitectofRecord,DesignPartnershipofCambridge. nd Motion:Eric2:CarlVote:700 4.68AdditionalLibrarywork 10/10/13 MotiontoincreasepriorapprovaltoShadrackConstructionforsheetrockandpaintoverLibrarypanelingatbothschoolsfrom previouslyapproved$4,750.00revisedto$9,500.00. Motion:Phil2 nd:ChuckVote:600 4.71DirectPaymentRequests 11/21/13 MotiontoapprovepaymentsinresponsetoDemandsforDirectPaymentfromFiledSubBiddersonBridge&BowmanProject againstthecontractofTLTConstruction,totaling$2,402,401.75.WhichhavebeenreviewedbyDPFstaffwithTLTConstructionand havebeenreviewedbyTownCounsel. nd Motion:Dick2:EricVote:800 12/12/13 MBarrettoutlinedtheamountsofdirectpaymentstobemadetoeachFiledSubBidderthathadfiled.Theseamountswere reviewedwithTLTandTownCounsel.Asummarysheetofthepaymentswasdistributed. MotiontoapproveDirectpaymentsnottoexceed$1,929,377.06andescrowdeposits$170,219.89toFiledSubBiddersofthe TLTContract,asreviewedbyTownCounselandsummarizedintheDocumentonfileͻ{ǒƒƒğƩǤofDirectPaymentsbeingmade 1212ЊЌͲͼafterresolutionofsuretyrequesttoholdpayments. Motion:Phil2 nd:EricVote:500 4.73InsulationProject 11/21/13 MotiontoapprovetheawardofBridgeBowmanSprayinsulationproject(towncontract1429)toallowforimmediateawardand startofwork,nottoexceedthebudgetedamountof$85,000.00. Motion:Eric2 nd:JonVote:800 12/12/13 MBarrettupdatedthattheinsulationprojectbidswereinandthattheprojectwasbeingawardedtoShadrackConstructionfor $58,600andthatworkwasbeginningthiscomingweekendwiththehopeofmostworkbeingcompletedoverChristmasvacation. Page 2 of 5 LexingtonPermanentBuildingCommittee 4.76Commissioning 11/21/13 MotiontoapprovetheadditionalservicesoftheCommissioningAgent,inthenottoexceedamountof$16,200.00,tocomplete commissioningservicesattheBridge&BowmanProject. nd Motion:Eric2:PhilVote:800 12/12/13 MBarrettreportedthattherewasnotagreatdealtoreportsinceourlastmeetingbutthatDPFhadpulledallpartiesinvolvedin forameetinginearlyDecembertoattempttodevelopacompleteoutlineofthestatusandadirectionforcompletion. 4.77TLTCloseOut 11/21/13 MotiontoauthorizetworepresentativesofthePBCtoworkwithDPFstaffandTownCounselasappropriate,tonegotiatean amenablesettlementoftheTownsclaimagainstTLTConstructionandclosingoftheproject,andmakearecommendationtothe TownManager. Motion:Eric2 nd:CarlVote:700 7.0 Estabrook Elementary 7.71TelephoneanddataSystem 10/10/13 Motiontoauthorizeexpenditureofupto$160,000oftheEstabrookProjectTechnologyBudgetforthepurposeofprocuringthe appropriateNetworkSwitchesthatneedtobeinstalledtosupporttelephoneanddatasysteminstallationsforoccupancy. nd Motion:Phil2:DickVote:600 Motiontoapprovetheexpenseof$8,228.45toRCNforFiberServiceinstallationatEstabrookSchool. nd Motion:Phil2:JonVote:600 12/12/13 Motiontosupplementthe10/10/13votefornetworkservicesfortheEstabrookProjectfromthepreviouslyapproved $160,00.00tothenecessary$211,506.96,providedthatalltechnologyexpensesremainunderthebudgetedcapof$791,500.00. nd Motion:Chuck2:PhilVote:500 7.80Transfer 9/12/13 Motiontotransfer$143,393.00fromOwnersContingencytoConstructionlinetocover{ŷğǞƒǒƷƭchangeordersthrough#4 andthepreconstructionservices. MotionDick2 nd ChuckVote700 7.84ProjectUpdate 11/21/13 CPupdateonproject: PermanentpowerandGasareon.Contractorsareworkingonfinishesandequipmentstartups. Roofedgeworkcontinuesandinductionunitsaregoingintoclassrooms.Shawmutreportsonschedule. PCOLogreviewedaswellasriskanalysislog.CPpowerpointupdateonfile. 12/12/13 CPreviewedtheirpowerpointslidesonbuildingprogress. Equipmentstartupsareunderway,lightfixturesareinstalledandpermanentpowerison. HotWaterHeatersscheduledforstartupnextweek Inductionunitscompletetomorrow FF&Edeliveryschedulesarebeingrequested CPreviewedwiththecommitteethebudgetsummary,contingencylog,PCOlogandsafetyrecordsonthejobsite. CashFlowprojectionswerereveiewed. Page 3 of 5 LexingtonPermanentBuildingCommittee 7.87ApplicationforPayment 11/21/13 MotiontoapproveApplicationforPayment#16,intheamountof$2,747,154.00fromShawmutConstructionasapprovedand recommendedbytheArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners. nd Motion:Eric2:DickVote:700 12/12/13 {ŷğǞƒǒƷƭapplicationwaspresentedforpaymentbyCPandDiNisco. MotiontoapproveApplicationforPayment#17,intheamountof$3,001,993.00fromShawmutConstructionasrecommended bytheArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners. Motion:Phil2 nd:ChuckVote:500 7.92ChangeOrders 11/21/13 MotiontoapproveChangeOrderNo.6,intheamountof$178,267.00forShawmutConstructionasapprovedandrecommended bytheArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners. nd Motion:Eric2:DickVote:600 MotiontoapproveChangeOrderNo.7,intheamountof$129,119.00forShawmutConstructionasapprovedandrecommended bytheArchitectofRecord,DiNiscoDesignpartnershipandOwnersProjectManagerCollaborativePartners. nd Motion:Eric2:JoeVote:600 7.93Demolition&PCBRemoval 11/21/13 MotiontoapproveAbatement&DemolitionandPCBRemovalbids,subsequenttofurtherbidreviewbyDiNiscoand CollaborativePartners.Nottoexceedsummaryofbidtabpresentedat$1,348,641.00tothenincludecontractualShawmutmark ups. Motion:Dick2 nd:PhilVote:600 11/21/13 ShawmutreportsbidwasawardedtoCastella. 7.94FF&E/Technology 10/10/13 MotiontoapproveawardofFF&EcontractsasBidsarereceivedandapproved,forthevariousFF&Eprocurementsrequiredforthe EstabrookSchoolProject,nottoexceedtheestablishedbudgetamountof$860,000,subjecttoDPFreview. Motion:Jon2nd:DickVote:600 12/12/13 numerousbidsthatarepartoftheOverallTechnologypackageforthebuildingproject.With DiNiscoDesignoutlinedthe numerousbidscominginandrequiringtimelyreviewandawardtocomplywithdeliveryneeds/scheduleDiNiscorequested approvalofbidsforawarduptobutnotexceedingthetotalbudgetforthisline. MotiontoapprovetheawardofTechnologybidsinresponsetotheneedsoftheprojectthatfitwithinorunderthebudget amountof$791,500.00fortechnologyontheEstabrookSchoolProjectasreviewedbyDPF. Motion:Jon2 nd:EricVote:500 7.95AthleticFields 11/21/13 Motiontoapprove$55,597.00fortheinstallationofsodturfinlieuofseedontheEstabrookProjectAthleticFields. Motion:Eric2 nd:DickVote:600 Page 4 of 5 LexingtonPermanentBuildingCommittee 7.96Playground 12/12/13 DiNiscoreviewedthebidsreceivedfortheplaygroundrelocation.ThreebidswerereceivedhoweverDiNiscohasnothadsufficient opportunitytoreviewreferences.GiventhescheduleDiNiscorequestedanapprovalequaltothatofthesecondbiddertoallow andawardasnecessaryafterreferencereview. MotiontoapprovethePlaygroundbidintheamountnottoexceed$44,400.00,whichwillallowawardtoeitherofthetwo lowestbidderspendingreferencechecks,fortheEstabrookProject. Motion:Eric2 nd:PhilVote:500 MeetingAdjourned MotiontoAdjourn:12/12/138:35PM MotionEric2ndCarlVote500 Page 5 of 5