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2014-04-09-PBC-min
TOWNOFLEXINGTON PermanentBuildingCommittee April10,2014,7:00PM 201BedfordSt.,Room221 PRESENT:JonHimmel,CoChairman,EricBrown,CoChairman,CarlOldenberg,PhilColeman,Dick Perry,andLeeNoelChase ABSENT:PeterJohnson,JoeMcWeeney,JenVogelzang,KenBarnes,CharlesFavarro,andGaryLerner Guests:JeanMcQuestionandPaulKalous,HillInternational;KenDiNiscoandAngelKhazadian,DiNisco DesignPartnership;Peter\[IƚƒƒĻķźĻǒandJoubinHassanian,ShawmutConstruction;andMark Barrett,DepartmentofPublicFacilities TheMinutesweretakenbyJeanM.Curran TheMeetingconvenedat7:00p.m. 1.EstabrookElementarySchool:HillInternational/DiNiscoDesignPartnershipΑProjectUpdate JeanMcQuestionreviewedtheabatement/demolitionphasingplanaswellaswhatwasdiscussedatthe lastmeeting.AbatementbeganonMarch8andiscontinuingthroughallphases.Thirtyseven(37) loadsofmaterialshavebeenremovedfromtheProperty.Thevisionbarrierisnowinplace.Demolition oftheoldEstabrookElementarySchoolissettobeginApril18andcontinueduringschoolvacation week.Jeanreviewedthebaselinecompletiondatesandshowedprogressphotosoftheschool.Air monitoringisongoingwithdailyinspectionreports.TheIndustrialHygienistfoundsomeasbestos materialsandPCBsonsteelcolumnsandbeamsandwithinexteriorwallassemblies.Inorderto maintainthedemolitionscheduleDiNiscoDesignandHillInternationalrecommendedthattheTown signoffonpricingforscheduleaccelerationandremovalofthesematerials(exteriorwallassemblies). Hillreviewedasummaryoftheabatementanddemolitioncoststodatewhichincludessixchangesdue toPCBallowanceoverrun,scheduleaccelerationandthediscoveryofsuspectmaterials.Atpresent, thepotentialtotalcostforabatementanddemolitionis$1,384,329.Theutilitycompanieshavebeen notifiedtocomeinanddecommissionthesite.Jeanthenreviewedtheprojectedtimelinegoing forwardwithaSeptember3SubstantialCompletionDate. TherewerequestionsandcommentsfromtheCommittee. TheCommitteereviewedanddiscussedthePCOLogwhichincludedtwentyoneitemscontainedin threeChangeOrdersalongwith5źbźƭĭƚslettersofexplanation.5źbźƭĭƚƭlettersareattachedtothe changeordersinthehandout.TherewerefurtherquestionsandcommentsfromtheCommittee. MarkBarrett,RA.,ProjectManager,LexingtonDepartmentofPublicFacilitiesrespondedtoaquestion regardingwhetherornotinthecourseofprojectmeetingsissuesandcostswerediscussed. TheCommitteediscussedChangeOrderNos.11,12and13. MotiontoApproveChangeOrderNo.11intheamountof$76,136,ChangeOrderNo.12in theamountof$51,960andChangeOrderNo.13intheamountof$32,231,baseduponthe PBCMeeting041014Page1 recommendationoftheArchitectandOwnersProjectManager,fortheEstabrookSchool Project(EricB.,PhilC.)TheMotionwasapproved 50 MotiontoapprovetransferfromtheContingencyLine58220intheamountof$160,327to Line58202ConstructionCostsforChangeOrdersNos.11,12and13fortheEstabrookSchool Project(EricB.,DickP.)TheMotionwasapproved 50 MotiontoApprovePCOLogNumber203(a),additionalACMabatementanddisposalscope per3.18testresultsintheamountof$25,392,nottoexceedforsteelcolumn disposal/abatement,subjecttoArchitectandhǞƓĻƩƭProjectManagerreview(DickP.,Eric B.)TheMotionwasapproved 50 JeanreviewedBudgetSummaryCMatRiskChangeOrdersintheamountof$721,021.00.TheGMP Contingency(languagefromCMAgreementandD/ƭΜwasreviewedanddiscussedbytheCommittee regardingdollarsavailabletocoverthenetamountofadditionalcostsresultingfromunforeseen conditionsandeventsthatwerenotanticipatedatthetimetheCMawardsatradeorsubcontractoror thepartiesexecutedtheGMPAmendmentandwhicheventsdonotresultinorconstituteachange order.ContingencyLogLineItems25,28(a)and(b),42,and43werediscussedindetail. AsofMarch2014,thedeltabetweentheprojectedandtheactualSDCCashFlowamountis$675,311. TheCommitteereviewedandapprovedtheMarchInvoicesfrom(A)DiNiscoDesign(i)$44,175 (ContractAdministration);(ii)$1,913.76(RE12ProfessionalConsultingServicesreHazardousMaterials); and(iii)$3,300(RE25ConstructionContainmentOversightandPerimeterAirMonitoringduring DemolitionandAbatement);(B)ShawmutDesignandConstruction($480,340);and(C)HillInternational ($27,015). MotiontoApproveShawmutApplicationforPayment#21intheamountof$480,340.00as recommendedbytheArchitect,DiNiscoDesignandThehǞƓĻƩƭProjectManager,Hill International(EricB.,PhilC.)TheMotionwasapproved 50 2.Bridge/Bowman Bridge&BowmanElementarySchool 1.CloseOutUpdate TheFlooringatBridgeElementarySchool(Bridge)goesouttobidnextweek.Thegymflooris analternate.NogymflooratBowmanElementarySchool(Bowman);PatGoddard,DirectorPublic FacilitiesandDr.PaulAsh,SuperintendentofLexingtonPublicSchoolswilldiscuss.Rampswereadded intherenovationprojecttofacilitateaccesstothestage,buttherehavebeenincidentsofkidsrunning intorailings,sopaddingisbeingaddedforprotection.Continueddiscussionwillberequiredonthe possibilityofremovingthenewlyinstalledrampsandinsteadinstallingliftsforaccessibility. MarkBarrettprovidedprojectupdateswhichincludedpunchlistitems.Todayat4:00DPFreceived wordthatthemechanical,electricalandplumbingpunchlistitemswereupdated,andithasbeensentto Filedsubbiddersandthesurety.Thefiledsubbiddersareanxioustobepaid. PBCMeeting041014Page2 Motiontoapprovethepaymentofmoniesheldforcloseoutmaterials,onFiledsubbidders fortheBridgeandBowmanProjectasdeemedappropriatebytheDirectorofPublicFacilities andTownCounsel(PhilC.,JonH.)TheMotionwasapproved 50 TheCommitteediscussedreasonsfortheincreasedcostsforthegymflooring,contingencyfundsfor gymflooringoverthesummerandthepotentialformorework. 2.GeneralBusiness Approvemeetingminutesfor31314 MotiontoApproveMeetingMinutesofMarch13,2014(PhilC.,EricB.)TheMinuteswere approved 50. MotiontoApproveMarchMonthlyInvoicesforPaymentTotaling$809,864.11(EricB.,DickP.) TheMotionwasapproved 50 MotiontoAdjourn(DickP.,PhilCM.)TheMotionwasapproved 50 Themeetingadjournedat8:15p.m. PBCMeeting041014Page3