Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2014-01-16-PBC-min
LexingtonPermanentBuildingCommittee PBCMeetingMinutes MeetingDate&Time:16January,20137:00PM Location:201BedfordStreet,PublicServiceBuilding MembersPresent:Guests: JonHimmelPeterJohnsonDiNiscoDesignPartnership EricBrownDickPerryCollaborativePartners CarlOldenburgJoeMcWeeneyShawmut CharlesFavazzo Membersnotpresent: JenVogelzangGaryLerner Index 1.0GeneralBusiness 4.0Bridge&BowmanElementarySchoolsRenovation 7.0EstabrookElementarySchool 1.0GENERALBUSINESS 1.1Minutes 12/12/13 Motiontoapprovemeetingminutesforthemeetingof11/21/13. nd Motion:Eric2:CarlVote:500 1/16/14 Motiontoapprovemeetingminutesof12/12/13. nd Motion:Eric2:JoeVote:700 1.2MonthlyBills 12/12/13 Motiontoapprovemonthlyinvoicestotaling$3,207,146.90. Motion:Eric2nd:PhilVote:500 1/16/14 Motiontoapprovemonthlyinvoicestotaling$1,535,941.20 Motion:Dick2 nd:EricVote:700 1.3MeetingMinuteFormat (ItemRelocatedfrom2.24togeneralbusiness) CƚƩƷŷĻƦǒƩƦƚƭĻƭƚŅƩĻķǒĭźƓŭƚƓŭƚźƓŭƦƩźƓƷĻķƷĻǣƷƦƩĻǝźƚǒƭĻƓƷƩźĻƭǒƓķĻƩƷŷźƭŷĻğķźƓŭƒğǤŷğǝĻĬĻĻƓƩĻƒƚǝĻķŅƩƚƒĭǒƩƩĻƓƷƒĻĻƷźƓŭ ƒźƓǒƷĻƭ͵tƌĻğƭĻƩĻŅĻƩƷƚƦƩĻǝźƚǒƭĻķźƷźƚƓƭƚŅƷŷĻƒźƓǒƷĻƭŅƚƩƚƌķĻƩźƓƭĻƩƷźƚƓƭ͵ ağƩƉ.ğƩƩĻƷƷźƭǞğźƷźƓŭŅƚƩƦƩƚƦƚƭğƌŅƩƚƒt{{͵ 3/14/13 DPFreportedthattheyhadintendedtohavemeetingminutetransitionedtoprologbythismeetingbuthadhitasnafuandwill needtocorrespondwiththeconsultantbeforethiscanbedone. 1.4ProspectiveMember 9/12/13 PatGoddardintroducedLeeChase,sittinginonthemeetingasaprospectiveassociatemember. 11/21/13 MotiontorecommendLeeNoelChaseasanAssociatememberofthePBC. nd MotionEric2CarlVote800 Page 1 of 5 LexingtonPermanentBuildingCommittee 4.0 Bridge & Bowman Renovation Projects 4.62UpdatefromDPCandDaedalus 11/21/13 M.Barrettprovidedoverviewofjobstatus.Commissioningstillunderway,Monetizedpunchlistuptodateandissued. DiscussionstakingplacewithTLTonDirectPaymentresolutions,andprojectcloseout. 12/12/13 Projectstatuswasoutlined,punchlistwasupdatedbytheArchitecttotaling624,315.62whichincludesthe$301,510.62claimas wellas$77,500inLiquidateddamages.MuchoftheArchitecturalitemsonthepunchlisthasbeencomplete,althoughMEPitems remainbutarebeginningtobeaddressed. DPFalsoadvisedthatwehadreceivednoticefrom\[ƭSuretytoceaseanypaymentstoTLTandworkthroughthemonanydirect paymentdemandsorfuturepayments.TheSurteyhadmadeapaymenttoInterstateelectricofabout$600,000.00 1/16/14 DPFreportshopingtohavepunchlistreviewedinfieldbyarchitectnextweek.StillworkingonCXprocess.Tryingtofollowup onO&Mandasbuiltprocess. 4.71DirectPaymentRequests 12/12/13 MBarrettoutlinedtheamountsofdirectpaymentstobemadetoeachFiledSubBidderthathadfiled.Theseamountswere reviewedwithTLTandTownCounsel.Asummarysheetofthepaymentswasdistributed. FiledSubBiddersoftheTLT MotiontoapproveDirectpaymentsnottoexceed$1,929,377.06andescrowdeposits$170,219.89to Contract,asreviewedbyTownCounselandsummarizedintheDocumentonfileͻ{ǒƒƒğƩǤofDirectPaymentsbeingmade1212 ЊЌͲͼafterresolutionofsuretyrequesttoholdpayments. nd Motion:Phil2:EricVote:500 1/16/14 DPFupdatedthecommitteethatfurtherpaymentshavebeenmadethatthistime,howeverwearestillworkingthruTown CounselandtheSuretyonanypaymentsthatwouldbeneeded. 4.73InsulationProject 11/21/13 MotiontoapprovetheawardofBridgeBowmanSprayinsulationproject(towncontract1429)toallowforimmediateawardand startofwork,nottoexceedthebudgetedamountof$85,000.00. Motion:Eric2 nd:JonVote:800 12/12/13 MBarrettupdatedthattheinsulationprojectbidswereinandthattheprojectwasbeingawardedtoShadrackConstructionfor $58,600andthatworkwasbeginningthiscomingweekendwiththehopeofmostworkbeingcompletedoverChristmasvacation. 1/16/14 thecommitteethatthefinalpieceoftheworkisinthegymsandwilltakeplacethisweekend.Theclassroomareas DPFadvised wereallcompleteinlateDecemberbeforetherecentcoldsnap. 4.76Commissioning 11/21/13 MotiontoapprovetheadditionalservicesoftheCommissioningAgent,inthenottoexceedamountof$16,200.00,tocomplete commissioningservicesattheBridge&BowmanProject. Motion:Eric2 nd:PhilVote:800 12/12/13 MBarrettreportedthattherewasnotagreatdealtoreportsinceourlastmeetingbutthatDPFhadpulledallpartiesinvolvedin forameetinginearlyDecembertoattempttodevelopacompleteoutlineofthestatusandadirectionforcompletion. 1/16/14 DPFadvisedthattherewasasuccessfulcommissioningmtgthismorningthatresultedinonly4or6itemsperschoolforHVAC and23itemsforelec.orplumbing.DPFisfollowinguponallitems. Page 2 of 5 LexingtonPermanentBuildingCommittee 4.77TLTCloseOut 11/21/13 MotiontoauthorizetworepresentativesofthePBCtoworkwithDPFstaffandTownCounselasappropriate,tonegotiatean amenablesettlementoftheTownsclaimagainstTLTConstructionandclosingoftheproject,andmakearecommendationtothe TownManager. nd Motion:Eric2:CarlVote:700 7.0 Estabrook Elementary 7.71TelephoneanddataSystem 12/12/13 Motiontosupplementthe10/10/13votefornetworkservicesfortheEstabrookProjectfromthepreviouslyapproved$160,00.00 tothenecessary$211,506.96,providedthatalltechnologyexpensesremainunderthebudgetedcapof$791,500.00. nd Motion:Chuck2:PhilVote:500 1/16/14 CPupdateindicatesthatdatanetworkinginthebuildingiscompleteaswellasthewirelessnetworkandnetworkisconnected tosystemwidenetwork.Thetelephonevendorisscheduletostartonsiteon1/21/14toinstalltheTownstelephonesystem. 7.84ProjectUpdate 11/21/13 CPupdateonproject: PermanentpowerandGasareon.Contractorsareworkingonfinishesandequipmentstartups. Roofedgeworkcontinuesandinductionunitsaregoingintoclassrooms.Shawmutreportsonschedule. PCOLogreviewedaswellasriskanalysislog.CPpowerpointupdateonfile. 12/12/13 CPreviewedtheirpowerpointslidesonbuildingprogress. Equipmentstartupsareunderway,lightfixturesareinstalledandpermanentpowerison. HotWaterHeatersscheduledforstartupnextweek Inductionunitscompletetomorrow FF&Edeliveryschedulesarebeingrequested CPreviewedwiththecommitteethebudgetsummary,contingencylog,PCOlogandsafetyrecordsonthejobsite. CashFlowprojectionswerereviewed. 1/16/14 CPmadeapresentationonprojectstatusreviewingsitephotosandhighlighting: MetalPanelworkonsidingcomplete,exteriorlightingbeinginstalledonbuilding,classroomsarereceivingfinalcleaning, Teacherslecternsdelivered,BooksforLibraryscheduledtomoveon1/28/14,Greenroofinstalledintrays,Cxworkongoing withregularmeetings,HWsystembalancingdone,airbalancingunderway,functionaltestingbeginsthisweek,Firealarmpanel /systemonlineandactive. MSBAvisitssitebimonthlyandshouldbeonsitenextweek. PBCinquiredaboutShawmutstaffing,whichShawmutrepliedstaffingwouldremainasisuntilafterexistingbuilding demolition. QuestionaskonTraining,ShawmutandCPexplainedthattrainingwasbeingscheduledwithFacilitiesandbuildingusersand hεaƭwereinprocesswithacopytobeIthebuildinguponoccupancy. 7.87ApplicationforPayment 12/12/13 {ŷğǞƒǒƷƭapplicationwaspresentedforpaymentbyCPandDiNisco. MotiontoapproveApplicationforPayment#17,intheamountof$3,001,993.00fromShawmutConstructionasrecommendedby theArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners. Motion:Phil2 nd:ChuckVote:500 Page 3 of 5 LexingtonPermanentBuildingCommittee 1/16/14 ApplicationforpaymenttoShawmutforthemonthofDecemberwaspresentedforpaymentwiththerecommendationofthe ArchitectsandOPM. MotiontoapproveApplicationforPayment#18,intheamountof$1,418,418.00fromShawmutConstructionasapprovedand recommendedbytheArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners. nd Motion:Eric2:ChuckVote:700 7.92ChangeOrders 1/16/14 ChangeOrder#8waspresentedforapproval,anoutlineofwhichwasdistributedforreview.Thelargestcostiteminthechange orderhadbeenpreviouslyapproved(sod,seitembelow). MotiontoapproveChangeOrderNo.8,intheamountof$64,559.00forShawmutConstructionasapprovedandrecommended bytheArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners. Motion:Jon2 nd:EricVote:700 7.93Demolition&PCBRemoval 11/21/13 MotiontoapproveAbatement&DemolitionandPCBRemovalbids,subsequenttofurtherbidreviewbyDiNiscoandCollaborative Partners.Nottoexceedsummaryofbidtabpresentedat$1,348,641.00tothenincludecontractualShawmutmarkups. nd Motion:Dick2:PhilVote:600 11/21/13 ShawmutreportsbidwasawardedtoCastella. 1/16/14 From/tƭpresentation/UpdatePlanningmeetingsaretakingplaceasweprepareforthedemolitionandabatementphaseof theprojectafterthetownvacatestheexistingschoolbuilding.Thisphasewilltakeseveralmonths. 7.94FF&E/Technology 12/12/13 DiNiscoDesignoutlinedthenumerousbidsthatarepartoftheOverallTechnologypackageforthebuildingproject.With numerousbidscominginandrequiringtimelyreviewandawardtocomplywithdeliveryneeds/scheduleDiNiscorequested approvalofbidsforawarduptobutnotexceedingthetotalbudgetforthisline. MotiontoapprovetheawardofTechnologybidsinresponsetotheneedsoftheprojectthatfitwithinorunderthebudget amountof$791,500.00fortechnologyontheEstabrookSchoolProjectasreviewedbyDPF. nd Motion:Jon2:EricVote:500 7.96Playground 12/12/13 DiNiscoreviewedthebidsreceivedfortheplaygroundrelocation.ThreebidswerereceivedhoweverDiNiscohasnothadsufficient opportunitytoreviewreferences.GiventhescheduleDiNiscorequestedanapprovalequaltothatofthesecondbiddertoallow andawardasnecessaryafterreferencereview. MotiontoapprovethePlaygroundbidintheamountnottoexceed$44,400.00,whichwillallowawardtoeitherofthetwo lowestbidderspendingreferencechecks,fortheEstabrookProject. Motion:Eric2 nd:PhilVote:500 1/16/14 DPFadvisedthePBCthatthelowbidderonthePlaygroundprojectdidhavesuccessfulbidreviewandreferencechecksandhas beenawardedtheplaygroundrelocationcontractatacostof$38,600.00 7.97Landscaping 1/16/14 CPoutlinedaproposalthatwouldallowforthelandscapingbedsaroundtheexistingbuildingtobedressedwithloambyApril toimprovetheoverallaestheticofthebuildingwhileotherworkonsitecontinuedthroughoutthesummer.Planstouse amendingothermaterialsintotheloaminordertomeetthespec.Thiswork HartwellAvematerialrequireandaprocessof cannotbecompleteduntilsummer,thereforetheamendedloamcannotbespreaduntilafterthatwork.Meanwhilethebeds toreceivethismaterialsurroundsthenewbuildingandwouldrequirefencingtokeeppeopleoutoftheseareas.Understanding Page 4 of 5 LexingtonPermanentBuildingCommittee thismightbeunsightly,itwasproposedtoallowuseoftheHartwellAveloamasis,whichisusedallovertownforplanting beds,withouttheamendedmaterialandthereforewithoutmeetingthecriteriaspecifiedbythelandscapearchitect.TheTown loamisonsiteinsomeareasdesignatedaslowtrafficareas.PBCpointedoutthataddingtheloamnowwithouttheplantings andtopdressingwilllikelyturnintomudbowlsifAprilandMaybringrains.Eitherwaytheareaswillneedtobefenced.PBC didnotelecttoallowthisuseoftheloamandwouldratherlettheworkbecompletedpertheplansandspecs. 7.98Retainage 1/16/14 CPoutlinedthatShawmuthadrequested,onbehalfofoneoftheirsubs,thattheybeinformedonthestatusorconsiderations toreleaseRetainageontheproject.Cprecommendedthattheearliestpossibletimelinebeingconsideredwouldbebythe Marchrequisitionanditwouldbeonacasebycasebasis. 7.99Approval&CO 1/16/14 PBCrequestedinfoonthetestingandCOprocessbyemailedtothemsotheyareawareofapprovalstatus. MeetingAdjourned MotiontoAdjourn:1/16/148:30PM MotionDick2ndEricVote700 Page 5 of 5