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Home My WebLink About2013-11-21-PBC-min LexingtonPermanentBuildingCommittee PBCMeetingMinutes MeetingDate&Time:21November,20137:00PM Location:201BedfordStreet,PublicServiceBuilding MembersPresent:Guests: JonHimmelJoeMcWeeneyDiNiscoDesignPartnership EricBrownCharlesFavazzoCollaborativePartners CarlOldenburgPhilipColemanShawmut DickPerryPeterJohnsonLeeChase DesignPartnershipofCambridge Membersnotpresent: JenVogelzangGaryLerner Index 1.0GeneralBusiness 4.0Bridge&BowmanElementarySchoolsRenovation 7.0EstabrookElementarySchool 1.0GENERALBUSINESS 1.1Minutes 10/10/13 Motiontoapprovemeetingminutesforthemeetingsof8/8/13and9/12/13. MotionPhil2 nd JoeVote600 11/21/13 Motiontoapprovemeetingminutesforthemeetingof10/10/13asamended. nd Motion:Phil2:DickVote:800 1.2MonthlyBills 10/10/13 Motiontoapprovemonthlyinvoicestotaling$3,051,185.40aspresented. nd MotionDick2PhilVote600 11/21/13 Motiontoapprovemonthlyinvoicestotaling$2,800,391.18aspresented. MotionDick2 nd PhilVote800 1.3MeetingMinuteFormat (ItemRelocatedfrom2.24togeneralbusiness) CƚƩƷŷĻƦǒƩƦƚƭĻƭƚŅƩĻķǒĭźƓŭƚƓŭƚźƓŭƦƩźƓƷĻķƷĻǣƷƦƩĻǝźƚǒƭĻƓƷƩźĻƭǒƓķĻƩƷŷźƭŷĻğķźƓŭƒğǤŷğǝĻĬĻĻƓƩĻƒƚǝĻķŅƩƚƒĭǒƩƩĻƓƷƒĻĻƷźƓŭ ƒźƓǒƷĻƭ͵tƌĻğƭĻƩĻŅĻƩƷƚƦƩĻǝźƚǒƭĻķźƷźƚƓƭƚŅƷŷĻƒźƓǒƷĻƭŅƚƩƚƌķĻƩźƓƭĻƩƷźƚƓƭ͵ ağƩƉ.ğƩƩĻƷƷźƭǞğźƷźƓŭŅƚƩƦƩƚƦƚƭğƌŅƩƚƒt{{͵ 3/14/13 DPFreportedthattheyhadintendedtohavemeetingminutetransitionedtoprologbythismeetingbuthadhitasnafuandwill needtocorrespondwiththeconsultantbeforethiscanbedone. 1.4ProspectiveMember 9/12/13 PatGoddardintroducedLeeChase,sittinginonthemeetingasaprospectiveassociatemember. 11/21/13 MotiontorecommendLeeNoelChaseasanAssociatememberofthePBC. MotionEric2 nd CarlVote800 Page 1 of 5 LexingtonPermanentBuildingCommittee 4.0 Bridge & Bowman Renovation Projects 4.59TLTPaymentrequisition 7/11/13 Motiontoapproveapplicationforpayment#16,intheamountof$456,856.60fromTLTConstructionasapprovedand recommendedbytheArchitectofRecord,DesignPartnershipofCambridge. nd MotionEric2DickVote600 8/8/13 DPCpresentedandreviewedTLTApplicationforPaymentno.17intheamountof$2,084,047.91. MotiontoapproveApplicationforPayment#17,intheamountof$2,084,047.91fromTLTConstructionasapprovedand recommendedbytheArchitectofRecord,DesignPartnershipofCambridge,subjecttothesatisfactorysubmissionofreleaseof liensfromprojectsubcontractorsandresolutionofthedemandfordirectpaymentmadebygeneralmechanicalcontractors,as approvedbyTowncounsel. MotionJon2 nd DickVote600 4.62UpdatefromDPCandDaedalus 10/10/13 PeteGoodreauupdatedPBConBridge/BowmanProject.SubstantialCompletionachievedon10/2/13.Punchlistsbeing consolidatedandupdatedandtobecombinedasthepunchlististiedtosubstantialcompletion.Commissioningneedstobe completed.DirectPaymentinquireswaitingfordirectionfromTownCounsel. 11/21/13 M.Barrettprovidedoverviewofjobstatus.Commissioningstillunderway,Monetizedpunchlistuptodateandissued. DiscussionstakingplacewithTLTonDirectPaymentresolutions,andprojectcloseout. 4.64ChangeOrder 10/10/13 MotiontoapproveChangeOrder#19intheamountof$45,091.00whichincludesCOR#192,195,205,211,212,216,220,221, 224,225,228,229,230,231asapprovedandrecommendedbytheArchitectofRecord,DesignPartnershipofCambridge. nd: Motion:Phil2CarlVote:600 11/21/13 MotiontoapproveChangeOrder#20intheamountofacredittothecontractfor$12,396.00,whichincludesCOR#182, 191,199,227,233,234,237asapprovedandrecommendedbytheArchitectofRecord,DesignPartnershipofCambridge. nd Motion:Eric2:CarlVote:700 4.68AdditionalLibrarywork 10/10/13 MotiontoincreasepriorapprovaltoShadrackConstructionforsheetrockandpaintoverLibrarypanelingatbothschoolsfrom previouslyapproved$4,750.00revisedto$9,500.00. Motion:Phil2 nd:ChuckVote:600 4.70Resident 9/12/13 AresidentandabutteraddressedthePBCwithconcernsovertheviewfromherbackyardandrequestsfortheconsiderationof oneofthreelandscapingoptionsforresolutionoftheissue.ThePBCsuggestedthatmaybetheystopbyandtakealookatthe viewfromthisƩĻƭźķĻƓƷ͸ƭhome. Furthermoretheresidentrequestedpaintingthegaslinesontherooffromyellowtogrey. ThePBCsupportedpaintingthegaslines. PBCalsorequestedinfoonroofscreensforw͸ƭ͵ 10/10/13 Abutterconcernsdiscussed,gaspipesonroofwerepainted,notreeswillbeaddedtothepropertyline.PatGoddardwillfollow upwithresident. Page 2 of 5 LexingtonPermanentBuildingCommittee 4.71DirectPaymentRequests 10/10/13 MotiontoapproveDemandforDirectPaymentsto,GeneralMechanicalContractors$290,792.26,Aluminum&GlassConcepts $62,996.40,SMJMetals$73,381.23,andInterstateElectric$614,922.18.ThefinaldollaramountsshallbeperTownCounselsfinal interpretationofthestatue,withinthetimesetbythestatue. nd Motion:Phil2:ChuckVote:600 11/21/13 MotiontoapprovepaymentsinresponsetoDemandsforDirectPaymentfromFiledSubBiddersonBridge&BowmanProject againstthecontractofTLTConstruction,totaling$2,402,401.75.WhichhavebeenreviewedbyDPFstaffwithTLTConstruction andhavebeenreviewedbyTownCounsel. Motion:Dick2 nd:EricVote:800 4.72Addedworknotinscope 10/10/13 MotiontoapproveestimatefromQuinnElectricalServicesintheamountof$4,900.00tosupplydataandpowertotheshade structureatBowman. nd Motion:Phil2:JonVote:600 10/10/13 MotiontoapprovetheestimatedcostfromSpryforstorageanddeliveryofflooringtilesforBridgeSchoolintheamountof $3,768.00. nd:JonVote:600 Motion:Phil2 4.73InsulationProject 11/21/13 MotiontoapprovetheawardofBridgeBowmanSprayinsulationproject(towncontract1429)toallowforimmediateaward andstartofwork,nottoexceedthebudgetedamountof$85,000.00. nd Motion:Eric2:JonVote:800 4.75AddedservicesDaedalus 10/10/13 MotiontoapprovecontractextensiontoDaedalusProjectsintheamountof$26,820.00forcontinuedprojectsupport. nd Motion:Carl2:DickVote:600 4.76Commissioning 11/21/13 MotiontoapprovetheadditionalservicesoftheCommissioningAgent,inthenottoexceedamountof$16,200.00,tocomplete commissioningservicesattheBridge&BowmanProject. nd Motion:Eric2:PhilVote:800 4.77TLTCloseOut 11/21/13 MotiontoauthorizetworepresentativesofthePBCtoworkwithDPFstaffandTownCounselasappropriate,tonegotiatean amenablesettlementoftheTownsclaimagainstTLTConstructionandclosingoftheproject,andmakearecommendationtothe TownManager. nd Motion:Eric2:CarlVote:700 Page 3 of 5 LexingtonPermanentBuildingCommittee 7.0 Estabrook Elementary 7.71TelephoneanddataSystem 10/10/13 Motiontoauthorizeexpenditureofupto$160,000oftheEstabrookProjectTechnologyBudgetforthepurposeofprocuringthe appropriateNetworkSwitchesthatneedtobeinstalledtosupporttelephoneanddatasysteminstallationsforoccupancy. nd Motion:Phil2:DickVote:600 Motiontoapprovetheexpenseof$8,228.45toRCNforFiberServiceinstallationatEstabrookSchool. nd Motion:Phil2:JonVote:600 7.80Transfer 9/12/13 Motiontotransfer$143,393.00fromOwnersContingencytoConstructionlinetocover{ŷğǞƒǒƷ͸ƭchangeordersthrough#4 andthepreconstructionservices. MotionDick2 nd ChuckVote700 7.84ProjectUpdate 9/12/13 CPmadeapresentationonprojectstatus: Scheduleshows9dayslag.Discussiononlevelsofmanpoweronsiteandexpectationsfortimelycompletion.Shawmut representativesconfidenttheywillmakeschedule,furthertheyclaimsubsareunderbillingwhichwouldexplainlowermonthly requisitions. thisweekwith30carpenters. Shawmutreports105menonsite SCistobe1/27/14withstudentsstartingon2/24/14 10/10/13 CPmadeapowerpointpresentationonoverallprojectstatus,includingsubmittallogs,pcologs,budgetandschedule. 11/21/13 CPupdateonproject: PermanentpowerandGasareon.Contractorsareworkingonfinishesandequipmentstartups. Roofdgeworkcontinuesandinductionunitsaregoingintoclassrooms.Shawmutreportsonschedule. PCOLogreviewedaswellasriskanalysislog.CPpowerpointupdateonfile. 7.87ApplicationforPayment 10/10/13 MotiontoapproveApplicationforPayment#15,intheamountof$2,837,461.00fromShawmutConstructionasapprovedand recommendedbytheArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners.OPMto securelienwaiversfromShawmutonthisandallfuturerequisitions. nd Motion:Jon2:PhilVote:600 11/21/13 MotiontoapproveApplicationforPayment#16,intheamountof$2,747,154.00fromShawmutConstructionasapprovedand recommendedbytheArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners. nd Motion:Eric2:DickVote:700 7.89PCOLog 7/11/13 Motiontoapprovethefollowingt/h͸ƭasrecommendedbytheownersProjectManager. #61AHardwareChanges$3,817.00 #81GymGlazingchanges$1,134.00 #85AbuseResistantradiuscornerbeads$1,143.00 #105Columnandbeamfireratingchangesnottoexceed$50,000.00 nd MotionDick2JoeVote600 Page 4 of 5 LexingtonPermanentBuildingCommittee 7.92ChangeOrders 10/10/13 MotiontoapproveChangeOrderNo.5,intheamountof$46,528.00fromShawmutConstructionasapprovedandrecommended bytheArchitectofRecord,DiNiscoDesignPartnership. nd Motion:Jon2:JoeVote:600 11/21/13 MotiontoapproveChangeOrderNo.6,intheamountof$178,267.00forShawmutConstructionasapprovedandrecommended bytheArchitectofRecord,DiNiscoDesignPartnershipandOwnersProjectManagerCollaborativePartners. nd Motion:Eric2:DickVote:600 MotiontoapproveChangeOrderNo.7,intheamountof$129,119.00forShawmutConstructionasapprovedandrecommended bytheArchitectofRecord,DiNiscoDesignpartnershipandOwnersProjectManagerCollaborativePartners. nd Motion:Eric2:JoeVote:600 7.93Demolition&PCBRemoval 11/21/13 MotiontoapproveAbatement&DemolitionandPCBRemovalbids,subsequenttofurtherbidreviewbyDiNiscoand CollaborativePartners.Nottoexceedsummaryofbidtabpresentedat$1,348,641.00tothenincludecontractualShawmutmark ups. Motion:Dick2 nd:PhilVote:600 11/21/13 ShawmutreportsbidwasawardedtoCastella 7.94FF&E/Technology 10/10/13 MotiontoapproveawardofFF&EcontractsasBidsarereceivedandapproved,forthevariousFF&Eprocurementsrequiredfor theEstabrookSchoolProject,nottoexceedtheestablishedbudgetamountof$860,000,subjecttoDPFreview. Motion:Jon2nd:DickVote:600 Motiontoauthorizeexpenditureofupto$160,00oftheEstabrookProjectTechnologyBudgetforthepurposeofProcuringthe appropriateNetworkSwitchesthatneedtobeinstalledtosupporttelephoneanddatasysteminstallationsforoccupancy. Motion:Phil2nd:DickVote:600 7.95AthleticFields 11/21/13 Motiontoapprove$55,597.00fortheinstallationofsodturfinlieuofseedontheEstabrookProjectAthleticFields. Motion:Eric2 nd:DickVote: MeetingAdjourned MotiontoAdjourn:11/21/139:00PM MotionEric2ndPhilVote800 Page 5 of 5