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Home My WebLink About2013-07-11-PBC-min Lexington Permanent Building Committee PBC Meeting Minutes Meeting Date & Time: July 11, 2013 7:00 PM Location: 201 Bedford Street, Public Service Building Members Present: Guests: Jon Himmel Joe McWeeney DiNisco Design Partnership Peter Johnson Dick Perry Collaborative Partners Eric Brown Philip Coleman Design Partnership of Cambridge Members not present: Gary Lerner Jen Vogelzang Charles Favazzo Carl Oldenburg Index 1.0 General Business 4.0 Bridge & Bowman Elementary Schools Renovation 7.0 Estabrook Elementary School 1.0 GENERAL BUSINESS 1.1 Minutes 7/11/13 Motion to approve meeting minutes for the meetings of 5/9/13 and 6/13/13. Motion Phil 2 Dick Vote 5-0-0 nd 1.2 Monthly Bills 6/13/13 Motion to approve monthly invoices totaling $2,587,571.68 as presented. Motion Dick 2 Phil Vote 6-0-0 nd 7/11/13 Motion to approve monthly invoices totaling $2,580,177.56 as presented. Motion Eric 2 Phil Vote 5-0-0 nd 1.3 Meeting Minute Format (Item Relocated from 2.24 to general business) CƚƩ ƷŷĻ ƦǒƩƦƚƭĻƭ ƚŅ ƩĻķǒĭźƓŭ ƚƓŭƚźƓŭ ƦƩźƓƷĻķ ƷĻǣƷ ƦƩĻǝźƚǒƭ ĻƓƷƩźĻƭ ǒƓķĻƩ Ʒŷźƭ ŷĻğķźƓŭ ƒğǤ ŷğǝĻ ĬĻĻƓ ƩĻƒƚǝĻķ ŅƩƚƒ ĭǒƩƩĻƓƷ ƒĻĻƷźƓŭ ƒźƓǒƷĻƭ͵ tƌĻğƭĻ ƩĻŅĻƩ Ʒƚ ƦƩĻǝźƚǒƭ ĻķźƷźƚƓƭ ƚŅ ƷŷĻ ƒźƓǒƷĻƭ ŅƚƩ ƚƌķĻƩ źƓƭĻƩƷźƚƓƭ͵ ağƩƉ .ğƩƩĻƷƷ źƭ ǞğźƷźƓŭ ŅƚƩ ƦƩƚƦƚƭğƌ ŅƩƚƒ t{{͵ ЎΉЊЉΉЊЊ 5tC ƩĻƦƚƩƷĻķ ğ ƨǒƚƷĻ ƩĻĭĻźǝĻķ ŅƚƩ ƷƩğźƓźƓŭ ƚƓ ƦƩƚƌƚŭͲ ĬǒƷ ĭƚǒƌķ ƚƓƌǤ ŅźƓķ ƚǒƷ ƚŅ ƭƷğƷĻ ǝĻƓķƚƩƭ ğƦƦƩƚǝĻķ ĬǤ ƷŷĻ ƭƚŅƷǞğƩĻ ĭƚƒƦğƓǤ͵ t./ ƒĻƒĬĻƩ ƭǒŭŭĻƭƷĻķ ŷĻ ƉƓĻǞ ƚŅ ğ ƌƚĭğƌ ŅźƩƒ ǞĻ ĭƚǒƌķ ŭĻƷ ƷƩğźƓźƓŭ ŅƩƚƒ ƷŷğƷ Ǟƚǒƌķ ĬĻ ƒƚƩĻ ĭƚƭƷ ĻŅŅĻĭƷźǝĻ͵ ЊЉΉЊЌΉЊЊ 5tC ƩĻƦƚƩƷĻķ ƷŷğƷ źƷ Ǟƚǒƌķ ğƦƦĻğƩ ƷŷğƷ ǞĻ Ǟƚǒƌķ ĬĻ ğĬƌĻ Ʒƚ ƭĻƷǒƦ ƷƩğźƓźƓŭ ǞźƷŷźƓ ƷŷĻ ƓĻǣƷ ŅĻǞ ǞĻĻƉƭ͵ 12/1/11 DPF again reported that it was hoping to set up the training within the next couple weeks. 3/14/13 DPF reported that they had intended to have meeting minute transitioned to prolog by this meeting but had hit a snafu and will need to correspond with the consultant before this can be done. Page 1 of 4 Lexington Permanent Building Committee 4.0 Bridge & Bowman Renovation Projects 4.57 Project Update by Daedalus and DPC 3/14/13 Bob white provided an update to the PBC on the work being completed by TLT as compared to the schedule that had been developed. Daedalus reports that TLT is maintaining their schedule and completing tasks per schedule milestones. D2 area is scheduled for completion at end of April school vacation week. Daedalus also updated committee on updated schedule prepared by TLT. DPF did not print copies but emailed the schedule to the PBC just prior to the meeting. Predecessors and successors along with critical path lines have been added to the schedule. An electronic / live version was received and we hope to have the scheduling consultants report on further schedule detail by next meeting. 4.59 TLT Payment requisition 6/13/13 Motion to approve interim application for payment representing stored materials, as is allowed by contract documents, which was previously removed from application #15, without exceeding value originally requested. Motion Eric 2 Dick Vote 6-0-0 nd 7/11/13 Motion to approve application for payment #16, in the amount of $456,856.60 from TLT Construction as approved and recommended by the Architect of Record, Design Partnership of Cambridge. Motion Eric 2 Dick Vote 6-0-0 nd 4.62 Update from DPC and Daedalus 6/13/13 Bob White from Daedalus updated PBC on TLT scheduling. April and May were very productive months. He feels CPM schedule is good with a critical path that can be monitored. Currently windows are almost completely installed. Progress in Phase 2 is excellent. 7/11/13 PBC toured the Bridge school and noticed the significant improvements on site and cleanliness of the areas. Progress in the work was easily observed. TLT representatives were on site for the tour of the phase 2 area. DPC discussed the report from Cavanaugh Tocci Associates (dated July, 2013) it was determined sound levels around the site were minimal and well under what is allowed for in the ordinance. PBC directed DPC to obtain credit proposal and to notify TLT that steel reinforcing for acoustic panels at the roof of both Bridge and Bowman are not needed. 4.64 Change Order 7/11/13 Motion to approve Change Order #16 in the amount of $38,754.00 which includes COR # 178, 181, 184, 185,187 as approved and recommended by the Architect of Record, Design Partnership of Cambridge. Motion Eric 2 Jon Vote 6-0-0 nd 4.66 EBI additional testing 6/13/13 Motion to approve Additional Service amendment to Design Partnership of Cambridge to include scope of EBI Consulting for hazardous materials abatement monitoring and sampling in the amount not to exceed $80,000.00. Motion Phil 2 Eric Vote 6-0-0 nd Page 2 of 4 Lexington Permanent Building Committee 7.0 Estabrook Elementary 7.66 Change Order Detail 11/8/12 PBC raised a question regarding the percentage mark ups to change orders (10% / 5%) and what happens on negative change orders? CP to discuss at next meeting. 7.70 Flooring 11/8/12 Discussion on variances in the overall system depth of the various manufacturers for the Stage and gym flooring products as specified. Final discussion was to base the sub floor elevation on the deepest system requirement and incorporate transition strips if / where needed to accommodate final variance based on final flooring choice. 7.80 Transfer 2/14/13 Motion to approve $1,447,323 in funds from contingency line to Construction line based upon approval of Estabrook GMP. Motion: Eric 2nd: Carl Vote: 5-0-0 5/9/13 d extension (service) cost, and authorization of $79,508 to National Grid for gas line service upgrade from Grove Street to new building. Motion Phil 2 Chuck Vote 6-0-0 nd 7.84 Project Update 6/13/13 PBC started with a project tour at Estabrook through the construction site. Committee was updated on the status of the LEED certification and currently school is tracking towards Silver as planned. MSBA reimbursement of 2% if LEED Silver is met is @ $600,000.00. 7/11/13 Collaborative Partners presented various photos of construction areas of the new building. New sub contractors on board. 70 workers on site daily. Curtain walls due on site in a couple of weeks, Metal panels due in August. Windows have been delivered. Main roof is 90% tight. Water piping is 60% complete on floors 2 and 3, 40% complete on the first floor. Half of the light fixtures are on site. Monday 7/15/13 National Grid will be on site for the gas installation. Tuesday 7/23/13 the water will be tied in. Everything is considered on schedule. PBC has requested FF&E updates for August Meeting. PBC would like to see what is being proposed prior to going out for bid. DiNisco will bring to next meeting. 7.85 Interior Colors 4/11/13 Ken DiNisco stated that a final discussion should take place soon on interior colors. Ken will work directly with Carl and Eric to schedule a time too meet and review same, perhaps as early as next week. Ken will be sure to include Sandy T. in those discussions. 5/9/13 Carl attended meetings with the Architects and school Principals to review interior colors. 7.87 Application for Payment 7/11/13 Motion to approve application for payment # 12, in the amount of $2,014,812.67 from Shawmut Construction as approved and recommended by the Architect of Record, DiNisco Design Partnership and Owners Project Manager Collaborative Partners. Motion Eric 2 Dick Vote 5-0-0 nd Page 3 of 4 Lexington Permanent Building Committee 7.89 Change Order #1 5/9/13 Motion to accept the following PCOs in the following amounts for inclusion into Change Order #1 PCO 53 Revised Door Widths per CCD 1: $935.00 PCO 54 Revised Tel/com Handhole size per CCD 2: -$6,291 PCO 60 Revised Window color per CCD 6: $5,090 PCO 61 Revised Door Hardware per CCD 5: $4,539 PCO 65 Revised Stair Nosing insert per CCD 4: $5,808 PCO 67 Existing condition issue at Grove St. drainage: $3,104 (CCD 3) Motion Phil 2 Dick Vote 6-0-0 nd 7.90 PCO Log 6/13/13 PCO #62 Place Greenhouse on emergency power: $521.00 PCO #68 Refrigerator Model discontinued added an icemaker to nurses: $650.00 PCO #69 RFI from plumber to plumb chases: $2771.00 PCO #77 Credit $3020.00 PCO #84 RFI Glycol Loop credit $2300.00 M Motion Eric 2 Dick Vote 6-0-0 nd 7/11/13 . #61A Hardware Changes - $3,817.00 #81 Gym Glazing changes - $1,134.00 #85 Abuse Resistant radius corner beads $1,143.00 #105 Column and beam fire rating changes not to exceed $50,000.00 Motion Dick 2 Joe Vote 6-0-0 nd 7.91 additional authorization 7/11/13 Motion to approve reimbursable expense authorization 22 (LEED) to the DiNisco Design Contract within the current PO in the amount of $6,710.40. Motion Eric 2 Phil Vote 5-0-0 nd Meeting Adjourned Motion to Adjourn: 7/11/13 8:30 PM Motion Dick 2nd Phil Vote 5-0-0 Page 4 of 4