HomeMy WebLinkAbout2014-08-07-CCAC-min (Programs Group)
TOWNOFLEXINGTON
AdhocCommunityCenterAdvisoryCommittee(AhCCAC)
ProgramsGroup
Minutes of Meeting of August 7, 2014
Final
A meeting of the Ad hoc Community Center Advisory Committee Programs Group was held
on Thursday, August 7, 2014 at 8:30 AM in theBoard of Selectmen’s meeting room at the
Town Office Building, 1625 Massachusetts Avenue.
Members Present: Jon Himmel, Karen Simmons (Director, Recreation Department), Sheila Butts
(Assistant Director, Recreation Department), Charlotte Rodgers (Director, Human Services
Department)
Members Absent: Florence Koplow, Leslie Zales, Laura Hussong
Also present: Robert Pressman
Meeting called to order at 8:40 AM with a quorum of four.
Minutes:
The minutes of the July 30, 2014 and July 31, 2014 meeting will be reviewed at the next meeting.
Member Concerns
Jon created a draft spreadsheet of the potential staffing needs at the community center based on the
information that was discussed at the last meeting. This a great start for beginning the discussion of
staff needs of the community center.
COA Planning Working Group
The work group sent Jon and Laura a copy of their recommended programming at the community
center. The Working Group presented this Vision Statement to the Council on Aging Board.
Draft of their vision:
ThestatementarticulatesprogramminggoalsandrecommendationsfortheCOABoardto
considerastheBoarddevelopsitsownrecommendationsfortheƷƚǞƓƭAdhocCommunity
CenterAdvisoryCommittee.
GOALS
1.ToassistintheseamlesstransferofcurrentprogramsofferedattheSeniorCenterto
thenewCommunityCenter.
2.Toworkcollaborativelywithothertowndepartments,especiallytheRecreation
Department,toimproveandexpandfurtherprogramsforallLexingtoncitizens60+.
3.ToplanandassistwiththeimplementationofnewprogramsfortheCommunity
CenterthatrespondtotheneedsandwishesofLexingtonseniors.
GENERALRECOMMENDATIONS
1.TosupportformalandinformalactivitiesattheCommunityCenter
2.Todevelopintergenerationalprograms
3.Todevelopprogramsforcurrentlyunservedseniors,includingͻĬğĬǤĬƚƚƒĻƩƭͼand
homeboundseniors
4.Toenhanceprogrammingforolderseniorsandforseniorswithdisabilities
SELECTEDSPECIFICRECOMMENDATIONS
1.ToensurethatenvironmentalqualityissuesforCCprogramsareaddressed,suchas
disabilityaccess,appropriatespace,andairquality
2.TodevelopCCprogramschedulesthatparallelCaryLibraryopenhoursthroughout
theweek
3.Toofferenhancededucationalprogramsincludinglifelonglearningopportunities,
libraryfacilities,visualandperformingartprograms
4.ToensurethatcurrentSeniorCenterprogramsdonotduplicateRecreation
Departmentprograms
5.Toensure,insofaraspossible,thatcombinedSeniorCenterandRecreation
Departmentprogramsmaintaindifferentiatedcoststructureforseniorandother
programparticipant.
Matrix:
Reviewed the block hours listed in the key. After much discussion, it was agreed to modify
the blocks to 6-9, 9-12, 12-3, 3-6 and 6-9.
Discussed staffing needs to safely monitor and manage the building.
Charlotte announced that the COA Program Coordinator has resigned.
After much discussion, it was agreed to add the “Gift Shop, room 110” and “the Fix it Shop,
room 014” to the room schedule program.
Discussed the gift shop and items that will be sold. Members that were present are strongly
opposed to selling old clothing.
Next Steps
Recreation will enter all “When” #1 programs into the Sportsman room scheduling module
next week.
Prior to Tuesday, staff will review “Ranking” #1 to ensure the “When” column is also a #1.
Staff will also look at the “Ranking” #2 to determine if it will move to the community center
day one “When” #1, or after the soft opening.
Upcoming meetings:
Thursday August 14, 2014 8:30 - 10:30 AM Selectmen's Meeting Room
Meeting adjourned at 1:20 PM.
Materials distributed/used at the meeting are attached:
Matrix- updated from 7/31/14
8/7/14 agenda
7/30/14 and 7/31/14 minutes
Respectfully submitted,
Karen Simmons, Scribe
2