HomeMy WebLinkAbout2014-07-10-CCAC-min (Programs Group)
TOWNOFLEXINGTON
AdhocCommunityCenterAdvisoryCommittee(AhCCAC)
ProgramsGroup
Minutes of Meeting of July 10, 2014
Final
A meeting of the Ad hoc Community Center Advisory Committee Programs Group was held
on Thursday, July 10, 2014 at 8:30 AM in theSelectmen's meeting room at the Town Office
Building, 1625 Massachusetts Avenue.
Members Present: Laura Hussong, Chair; Jon Himmel, Karen Simmons (Director, Recreation
Department), Sheila Butts (Assistant Director, Recreation Department), Charlotte Rodgers (Director,
Human Services Department)
Members Absent: Florence Koplow, Leslie Zales
Also present: Nancy Adler (COA Chair), Robert Pressman (citizen)
Meeting called to order at 8:37 AM with a quorum of five.
Minutes:
The minutes of the July 1, 2014 meeting were approved unanimously, as amended by the group.
Motion: Sheila/Second: Charlotte
Member Comments
Karen passed out the meeting notes from a meeting with TILL (Toward Independent Living and
Learning). We added the recommended programs to the master matrix.
Jon added the programs in the Youth Services Council Meeting Minutes of 5/7/14 to the matrix.
Karen and Charlotte would like to have a PA system. Is such a thing in the bid documents?
Jon would like the drafts of the preservation restriction brought before this group. Karen will pass
along what is being presented to the Board of Selectmen on Monday 7/14.
Laura summarized the programs proposed by the Diamond Middle School students. Common
themes are food, drop-in activities. We added their suggestions to the matrix.
Master Matrix
We examined the programs that require a kitchen. The LCC will have a 'staff only' warming kitchen.
The nutrition program imposes some restrictions on what can be put in the refrigerator.
Significant issues brought up during the meeting:
Kitchen
What restrictions are there with the proposed 'staff only' kitchen?
We need clarification on code issues, who establishes usage policy, what food options will
be possible, how the kitchen may be used.
Can we make some minor changes that would allow for greater access and flexibility?
Preservation Restriction
How do we retain flexibility to use the buildings and property differently in the future
without knowing now what that use might be?
What are permanent structures: Additional gardens? Raised beds? We need clarification
on these issues.
Next Steps
We will look at separate reports for K (keep), KE (keep and expand), C (community-run), and
N (new) offerings. Verify that we can ignore G (general) and D (duplicate) entries.
Select offerings for soft opening from K
Grand Opening will have additional offerings
For new offerings, determine frequency, #people, room type, other characteristics.
Determine what additional equipment and budget are required for the proposed program.
Prepare a full-year expanded program \[post grand opening\] schedule, including citizen
offerings
Create report of recommendations to present to full CCAC committee
Upcoming meetings:
Thursday July 17, 2014 8:30 - 10:30 AM Parker Room (G-15)
Thursday July 24, 2014 8:30 - 10:30 AM Parker Room (G-15)
Thursday July 31, 2014 8:30 - 10:30 AM Parker Room (G-15)
Thursday August 7, 2014 8:30 - 10:30 AM Selectmen's Meeting Room
Thursday August 14, 2014 8:30 - 10:30 AM Selectmen's Meeting Room
Meeting adjourned at 10:10 AM.
Materials distributed/used at the meeting are attached:
Individual printouts from Lex CC 1 July 2014 Program Composite.pdf
7/10/14 agenda
7/1/14 minutes
Meeting Notes - 4/29/14 at 22 Muzzy Street (TILL)
Respectfully submitted,
Laura Hussong, Scribe
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